09-18-1962 Adjourned Meeting ADJOURNED MEETING ~ ,., An adjourned meeting of the City Council of the City of Clermont was held in the City Administration building on Tuesday - September 18, 1962. The meeting was called to order by Council Chairman, W. W. Boyd at 7:30 P.M. with all Council members present. Other officials present were: Mayor BonJorn, Clerk Johnson, Deputy Clerk Carroll, City Attn~y. Morse, Sup't. Sheldon, Building Inspector Snyder and Chief of Police Tyndal. Others present were: City Engineers, Messrs. Westbrook and Michaels. Representatives of the Orlando Sentinel and the local Press, were also present. The Minutes of the Regular Meeting held on Tuesday - September 4, 1962, and of the Special Meetings held on Thursday - September 6, Tuesday - September 11, Thursday - September 13, 1962, were approved as written. Motion was made by Mr. Bishop, seconded by Mr. Turville and carried, that the Minutes of the meeting held on August 21, 1962, be amended to show that the City Council sat as a Board of Equali- zation to hear and consider all complaints on the Special Assess- ment for grading, paving and improving Millholland Street, north of State Road 50 and south of Almond Street; that there were no written or verbal objections, all of which were inadvertedly omitted from said Minutes, and, that such Specia~ paving assess- ments therefore be confirmed. Motion was made by Mr. Turville, seconded by Mr. Bishop and carried, that City Attorney Morse be authorized and requested to prepare a rough draft of required amendments to Chapter 12 of the Code of Ordinances of the City of Clermont. Chapter 12 pertains to Occupational Licenses. Messrs. Michaels and Westbrook reported that they had notified the Florida Telephone Corporation that additional repairs were necessary to those streets which had been cut for the laying of their cables. They further reported that they had made a survey of DeSoto&and Juniata Streets, between Scott Street a~d Disston Avenue, an~ that no serious surface water drainage problem would be encountered in the paving of the streets, but, that they would like to recommend that Scott Street, between DeSoto and Juniata Streets, also be paved if feasible. It was further recommended that the grade to be established for the pa~~g of DeSoto Streets, from Disston Avenue to Scott Street, also be~established grade for the continuation of DeSoto Street to Bloxam Avenue, whenever it may be paved. Mr. Westbrook reported that should the right-o-way offered by Hattie Porter be accepted by the City as a street, that in all probability some surface water control would be necessary in con- nection wit~ paving. ~ ,., The matter of paving Scott Street, between DeSoto and Juniata Streets, was referred to the Streets Committee with the request that they contact the interested property owners and determine if they were in favor of such paving, and to report back at the next me e,t ing. Clerk Johnson was requested to advise Hattie Porter that the City would accept the right-o-way being offered to the City as a street, when such street was paved according to City specifications, the nedessary surface water control constructed and/or installed, and with the understanding that all work be under the supervision of City Engineers. Motion was made by Mr. Turville, seconded by Mr. Bishop and carried, that Michaels and Michaels be engaged as Engineers for the City of Clermont under the terms as outlined in their written pro- posal and that such proposal become a part of these Minutes. .. ~ Mr. Turville, Chairman of the Laws and Auditing Committee, presented a RESOLUTION confirming the paving assessments on Millholland Street, and moved its adoption. The RESOLUTION was read by the Clerk and Mr. Bishop seconded its adoption. Then the vote was taken on the adoption of the RESOLUTION with the following results: Yeas: Bishop, Turville, Boyd, Pool and York. Total Yeas: Five Nayes: None. So, the RESOLUTION was adopted and Number 4 was assigned to it and ordered placed in RESOLUTION BOOK, page 5, and ordered posted. Clerk Johnson reported that certain 1961 Business Personal Property Daxes were past due from firms no longer in business, and recommended that the City Council deem them to be uncollectable and cancel same. The statements considered as uncollectable were: # 2009 (1960) $22.20. #2033 (1961) $3.70. # 2110 (1961) $8.3: #2124 (1961) $35.15. #2183 (1961) $88.80. Motion by Mr. Pool, seconded by Mr. York and carried, that the foregoing listed tax statements are considered to be uncollect- able and are therefore canceled. Delinquent Business Personal Property taxes against firms presently operating a business, were referred to City Attorney Morse for collection by whatever means are necessary. A price of Twenty-five dollars each for the Code of Ordi- nances of the City of Clermont was established, and City Attorney Morse was requested to prepare a rough draft of the necessary RESOLUTION pertaining to their distribution, and, setting forth the price of Twenty-Five dollars as the sale price. Clerk Johnson advised the Council that in order for the present Occupational License code to be effective, it would be necessary for the Police Department to check all business houses in order to determine if they have the proper license to operate their respective business. Clerk Johnson further advised that this would more particularly apply to coin vending machines in operation throughout the City. Mayor BonJorn and Police Chief Tyndal stated that the Police Department would extend its full cooperation in the matter. .. ~ Councilman Pool reported that a City Beautification meeting would be held in the Cherry Plaza Hotel at 9:00 A.M. next Friday. Councilman Bishop reported that the Welfare League had re- quested permission to use the downtown City parking lot for their Hallow~en Carnival. Motion was made by Mr. York, seconded by Mr. Turville and carried, that the Welfare League be granted permission to use the City parking lot as requested, and that City Clerk Johnson so notify them. Councilman Bishop also reported that South Lake Memorial Hospital Board of Direftors were considering the possibility of making an attempt at acquiring the City owned property in Block 82 for Hospital expansion. Councilman Boyd stated that he had been unsuccessful in ob- taining a copy of the Zoning Board's Minutes of a recent meeting and,tha8~Clerk Johnson was not present at the meeting due to his not havinb received any notice. After some discussion, Mayor BonJorn was requested to advise Zoning Board Chairman, Martin Winther, that Clerk Johnson, or his Deputy, should be present at all meetings as Secretary of the Board. Councilman Boyd reported that Clerk Johnson had advised him that the City Water Department had netted about 5% on its invest- ment for the past several years. The meeting was adjourned until Tuesday - September 25, 1962, at 7:30 P.M. W1 ~~ ~ ~ ~ '~J , ~ " -e A. P. & R. K. MICHAELS CONSULTING ENGINEERS MICHAELS BUILDING - 3025 E, SOUTH ST, ORLANDO. FLORIDA CONSULTATIONS. DESIGN. SUPERVISION CIVIL. ELECTRICAL. SURVEYING August 20, 1962 R, K, MICHAELS FLOYD GROO ./ Honorable Mayor & City Council City of Clermont Clermont, Florida I " I 1 ~ SUBJECT: Consulting Engineering Services Gentlemen: The Consulting Engineering Firm of A.P. & R.K. Michaels, respectfully submit this Proposal for the furnishing of Consulting Engineering Ser- vices in connection with future MuniCipal improve- ments that may be contemplated by the City. We hereby offer to furnish such engineer- ing services-as may be required by the City or the following types of Projects: A. Streets and Drainage B. Water Supply, Distribution & Management C. Sewage Collection & Disposal D. Other Engineering Projects The work contemplated on each Project would be broken down into three basic divisions, as follows: - ' ~ .\.. , -"'\,,, ~ "'\,I "\i I I I 1. Preliminary designs and specifications, preliminary cost estimates, recommenda- tions, and reports. 2. Preparation of necessary construction plans and specifications. 3. General Supervision of Construction and detailed supervision by a resident engineer, if required. It being understood that the amount of detaiL required for each of the IDove three basic divisions --- / ,~~~. e Ci ty 0 f Clermont Page 2 Aug. 20, 1962 shall be controlled by the importance and needs of each Project; varying from verbal reports and directions to detailed preliminary reports, plans and specifications. The amount of detail on any Project of importance shall be ascertained before furnishing of services. It being further understood that the Engineers shall not commence work on any phase of any Project until instructed to do so by action of the City Council, or by the City Clerk. The payment to the Engineers, for services rendered, shall be on a per die~ basis, as set up in Table #1, below, with a maximum figure for Engineer- ing services as set forth below. ,TABLE NO. :1. Engineers.......................$55.00/day Ass't. Engineers.................40.00/d~ Clerks & Draftsmen...............35.00/day Misc. Help.......................Actual Cost (Actual Cost = Payroll plus 55%) Survey Crews.....................85.00/day NOTE: Day consists of travel one way plus work for 8 hours Total. The maximum fee paid to the Engineers for services other than surveying and Resident Engineers, on any Project over $5,000.00 cost, shall be 7% of the construction cost of the Project, broken down as follows: Preliminary Work..............l~~ of Est. Cost Plans & Specifications........4% of Est. Cost General Supervision...........l~ of Const. Cost TOTAL................7% of Const. Cost This Proposal, if accepted, shall be considered as an agreement covering general engineering services, covering basically day to day needs of the City for Engineering Services, and shall be subject to can- cellation by either party on a 30 day written notice. e ,. Engineering Services for major projects, over $50,000.00 plus or minus cost, shall be furnished . , e City of Clermont Page 3 Aug. 20, 1962 . under the general outline of this agreementi How- ever, a detailed contract~ as to exact services to be performed, payments, concellations, change orders, etc. shall be entered into before authori- zation. Very Respectfully Submitted, A. P. & R. K. MICHAELS /'f',,( ~ ad!.. Robert K. Michaels RKM/ 0 b e