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04-01-2008 Regular MeetingCity of Clermont MINUTES PLANNING AND ZONING COMMISSION April 1, 2008 Page 1 The meeting of the Planning & Zoning Commission was called to order Tuesday April 1, 2008 at 7:00 p.m. by Chairman David Pape. Members present were Bill Banzhaf, Robert Boyatt, Bill Gray, Judy Proli and Cuqui Whitehead. Also in attendance were Jim Hitt, Planning Director, Dan Mantzaris, City Attorney, and Rae Chidlow, Administrative Assistant. MINUTES of the Planning and Zoning Commission meeting held March 4, 2008 were approved as written. REPORTS Planning Director Jim Hitt announced the resignation of Gail Ash. He also stated that on Thursday April 3, 2008 from 6:00-9:00 there will be a visioning session for the Comprehensive Plan. Chairman Pape stated that the County is assembling an economic development group to replace the IDA. He stated that if anyone was interested, he would submit an application for them on their behalf. He stated that the County is looking for more participation from this part of the County. Board member Whitehead stated that on Saturday there will be a ball game for physically challenged children at South Lake High School. She stated that they would like to eventually have a park with special equipment for these children to play ball in the future. 1. REQUEST FOR CONDITIONAL USE PERMIT PROJECT NAME: South Lake Village OWNER/ APPLICANT: South Lake Village Development, LLC /Jimmy Crawford REQUESTED ACTION: Request to amend the Conditional Use Permit (Res. 1541) to allow more than four (4) tenants within a commercial shopping center and to allow for a building to exceed 20,000 square feet located in the C-2 General Commercial zoning district. EXISTING ZONING: C-2 (General Commercial) SIZE OF PARCEL: 6.26 +/- acres LOCATION: North side of State Road 50, approximately 1,000 feet east of Citrus Tower Blvd. EXISTING LAND USE: Vacant City of Clermont MINUTES PLANNING AND ZONING COMMISSION April 1, 2008 Page 2 FUTURE LAND USE DISTRICT: Undeveloped District 5 (UD-5) FUTURE LAND USE CLASSIFICATION: Commercial District Planning Director Jim Hitt stated that the applicant is requesting an amendment to the Conditional Use Permit (CUP) to allow a hotel and a shopping center with more than four businesses with shared parking and for a building to exceed 20,000 square feet within the C-2 (General Commercial) zoning district. Mr. Hitt stated that the new plan includes a Residence Inn by Marriott with 93 rooms and a 26,140 square foot commercial building with shared parking. He said the hotel parcel is planned to be sold; but access will be provided internally and with an access off of Legends Way. Mr. Hitt stated that similar multi-tenant CUPS in the area include Hancock Commons to the east, College Station to the southeast and Clermont Town Center to the west. Mr. Hitt said that along with the grading and off-site sign (Hospital) variances for the project that were previously granted, the applicant is also requesting a variance for the reduction of the landscape buffer between the commercial building and the hotel, upon its sale. Mr. Hitt stated that staff feels that the proposed site plan fits in with the character of surrounding uses and that the size and shape of the site is conducive to a hotel and multiple smaller tenants. He said that a traffic study will be required and an agreement for proportionate fair share may be required prior to site plan approval. He stated that staff therefore recommends approval of the request for a CUP with the following conditions as listed below. Brian Denham, 2670 Eagle Lake Dr., stated that they already had an approved CUP for a hotel before and then they changed it for all commercial. He stated that they are now coming back for the hotel to be added back into the CUP. Board member Whitehead expressed her concerns regarding the architectural design. She stated that all the commercial sites are looking the same in the City. Chairman Pape stated that he appreciates the comments, but their responsibility here is to make sure the project meets the Land Development Regulations. He stated that he would like to caution staff that there is a sweeping recession in all these buildings. He mentioned that in the past nobody could build anything without the "go dark" clause, but since then that clause has been abandoned. Mr. Hitt stated he could put in a recommendation from the Planning and Zoning Commission to add the "go dark" clause. City of Clermont MINUTES PLANNING AND ZONING COMMISSION April 1, 2008 Page 3 Chairman Pape stated that he would just like to see it on projects over 20,000 square feet. Board member Gray asked what "go dark" means. Mr. Hitt stated that it means if a large big box retailer went out of business or moved locations they could not hold on to that building and not entertain leases just because they didn't want competition in the area. He stated you cannot make them rent it but at least it keeps the door open so that someone else could come into that building. Board member Whitehead asked about the off-site sign. Mr. Hitt stated that the Variance for the off-site sign for the Hospital would still run with the property for a year. Board member Proli asked about the handicapped parking. She stated there are only 3 handicapped parking spaces on the site plan. Mr. Hitt stated that this is only a preliminary plan and when the final plan is approved by the City it will have to meet City codes for the parking. Board member Proli asked if the parking spaces were for standard size or compact cars. Mr. Denham stated that the compact spaces have a C marked on them in the plans and the City only allows 10% of the spaces to be compact size. Mr. Hitt stated that with anything over 25 parking spaces, the City allows 10% compact spaces and those spaces are typically not allowed in front of the building. He stated that they are typically in the rear of the building. Board member Proli asked if there will be ample lighting in the parking area for the hotel. Mr. Denham stated that the City requires a photometric plan to show where the light poles are and how bright the light is at each point on the site. Board member Proli asked about the signs that will be put in place for this project. She stated she does not like the signs for Oakley Seaver Plaza; she likes the signs in the Dr. Philips area in Orlando. Mr. Denham stated that the signs will be to City code. Mr. Hitt stated that it is called a uniform sign plan and unfortunately cities in central Florida do not have that type of plan. He stated that staff is planning to do some modifications to the sign City of Clermont MINUTES PLANNING AND ZONING COMMISSION April 1, 2008 Page 4 plan to provide for a uniform sign plan for developments like this or anything with more than 4 tenants. He said the Council has not endoxsed that yet, but it is something that staff is looking into. Board member Gray asked what the zoning for the property to the west. Mr. Hitt stated that it is C-2. Board member Gray stated that he is concerned about the proximity of the buildings to the western boundary lines. He stated it looks like a 24 foot setback. Mr. Hitt stated that the setback for the building is 25 feet, but the landscape buffer is 10 feet. Board member Gray asked if the setback is a function of the height of the building. Mr. Hitt stated it is not. He stated that if a development was abutting residential and not commercial, they would look at the tier difference. Board member Gray stated that it seems there are no common areas. Mr. Hitt stated that the City has met with the hotel developers and they are talking about moving the building further to the east and moving the driveway. Mr. Denham stated that at this point the building is meeting the setbacks and even if they don't shift the entrances, they will move the building a little bit to give more room for the existing water main and utility easements. Board member Gray expressed concern about outside air conditioner units. Mr. Hitt stated that from what he understood from the hotel developer, it will be a central heat and air control system rather than the typical air units below each window. Board member Gray asked if there will be food service. Mr. Hitt stated he was not sure. Mr. Denham stated that he does not think this hotel is big enough for food service. Board member Banzhaf asked the distance to the Hampton Inn was. Mr. Hitt stated it might be a quarter mile away. City of Clermont MINUTES PLANNING AND ZONING COMMISSION April 1, 2008 Page 5 Board member Proli asked how much grading and fill would have to be done on the property. Mr. Denham stated that there is a pit in the back that has to be filled for the Champions Road that they are building for the City. He stated that is the biggest earth-moving operation on the site. Mr. Hitt stated that the City code permits 15 foot maximum cut and fill and he thinks this property is requiring 18 foot of fill. Mr. Boyatt asked where the retention pond is for the property. Mr. Denham stated it is off site behind the property. Commissioner Whitehead moved to approve the request, seconded by Commissioner Boyatt. The vote was 4-2 to recommend for approval to City Council, with Commissioners Gray and Proli opposing. 2. REQUEST FOR CONDITIONAL USE PERMIT PROJECT NAME: Giorgio Vlassiou Salon and Medspa /Permanent Makeup OWNER: Clermont Hillside Terrace LLC APPLICANT: Dimitrios Hatzivlassiou REQUESTED ACTION: Request for a Conditional Use Permit (CUP) to allow Permanent Makeup within the C-2 General Commercial District. LOCATION: EXISTING ZONING: EXISTING LAND USE: 2400 S. Hwy. 27 C-2 General Commercial Mixed Retail FUTURE LAND USE DISTRICT: Undeveloped District 8 (UD-8) FUTURE LAND USE CLASSIFICATION: Commercial Planning Director Jim Hitt stated that the applicant is requesting a conditional use permit (CUP) to allow for a Permanent Makeup service as part of an existing Day Spa (located within the Clermont Hillside Terrace development.). He stated that this makeup application, while similar City of Clermont MINUTES PLANNING AND ZONING COMMISSION April 1, 2008 Page 6 to a tattoo, will be applied only on the face for eyeliner, eyebrow and lip liner definition and will last for approximately 6 months. He stated that because this makeup procedure is part of an existing day spa and is considered to be for cosmetic purposes on the face area only, staff recommends approval of this Conditional Use Permit request to allow for a Permanent Makeup service. Chairman Pape asked if the applicant was present. Planning Director Jim Hitt stated they were not present. Commissioner Whitehead moved to postpone the request to the May 6, 2008 Planning and Zoning meeting, seconded by Commissioner Boyatt. The vote was unanimous to postpone until May. There being no further business, the meeting was adjourned at 7:45. ATTEST: `~L Rae Chidlow -Administrative Assistant