2008-12DESIGN AGREEMENT
CITY OF CLERMONT
INLAND GROVES MANAGEMENT PLAN
FEBRUARY 28, 2008
THIS AGREEMENT, entered into this
between City of Clermont, hereinafter
Design}, hereinafter referred to as the
Suite 300, Orlando, FL 32810-6132.
.~.L~~ day of j~rt~c~.1..._ , 2008, by and
referred to as the City, and Herbert•Halback, Inc. (HHI
"Consultant", whose address is 423 South Keller Road,
ARTICLE I. PROJECT DESCRIPTION
The City recently entered into an agreement with the State of Florida to receive acquisition
funding from the Florida Communities Trust (FCT) in order to acquire approximately 129 acres
of land known as the Inland Groves Property located near the northwestern city limits. In order
for the City to obtain FCT, Florida Forever grant funds, a management plan for the project site
must be prepared and submitted to FCT staff for approval. The intent of the management plan
is to describe how the City will manage the project site to further the purposes of the grant
application and meet the terms and conditions of the FCT grant contract.
HHI Design has been selected by the City to provide professional planning related to the
preparation of the Inland Groves Management Plan. HHI Design shall create the required
documentation and support materials required to submit a Management Plan to FCT for
approval. The management plan shall be in accordance with the Inland Groves FCT Grant
Application and Section VI and VII of the Grant Contract between the City and Florida
Communities Trust. During the preparation of the management plan as defined by the FCT
application, HHI Design shall organize the deliverables and required support documentation to
meet FCT requirements.
This is an expedited project and the City shall provide HHI Design a set of written objectives
clearly spelling out expected project intent. The deadline for completion of the management
plan is April 30t'', 2008. It is anticipated that the City will provide adequate support and
documentation to complete the project on time.
ARTICLE II. SCOPE OF SERVICES
Task 1 -Project Start Up
A. Administrative Kick-Off Meeting
HHI Design and the City will conduct an initial kick-off meeting followed by a site visit to review
written objectives and project intent. HHI Design will address project deadlines both internal
and external, identify key project staff, and discuss key project issues. The City will provide HHI
Design any digital copies of files and data necessary to complete the project. These documents
are described in more detail below.
B. Data Collection and Review
HHI Design will acquire and review documents pertinent to completing the FCT Management
Plan including but not limited to the following.
Design Agreement
City of Clermont
Inland Groves Management Plan
February 28, 2008
Page 2 of 7
• City of Clermont FCT Application
• City of Clermont Comprehensive Plan
• Environment Reports
• Site Surveys
• Site Aerials
• Plat Maps
• Florida Fish and Game Conservation Commission Strategic Habitat Documentation
• Florida Natural Areas Inventory Documentation and Forms
• Chapter 267, Florida Statues
• USGS Quad Maps of Project Sites
• Exotic Pest Council's List of Florida's Most Invasive Species
• FCT Grant Contract
• FCT Sign Requirement Documentation
Task 2 -FCT Staff Coordination
HH( Design shall coordinate with FCT staff to ensure the Management Plan and support
documents have been prepared in a manner that is easily approved.
Task 3 -FCT Management Plan Preparation
A. Management Plan
HHI Design will complete the necessary research, site inspections, analysis and documentation
to properly complete the management plan. The FCT Management Plan Checklist shall be
used as the outline in completing this task. The management plan will contain the following
items.
Cover Page
Title Management Plan on the Cover
Project Name on the Cover
Project Number on the Cover
Date the Management Plan was Drafted or Revised
Table of Contents
Page Numbers
List of Exhibits and Tables
List of Documents Found in the Appendix
Introduction
Project Name
Project Location
Background Information
If the Project is Located in a Priority Investment Area
If Part of a Phased Project, Discuss Past or Future Planned Acquisitions
Acquisition Statement
Purpose
Purpose of Acquiring Site(s)
Design Agreement
City of Clermont
Inland Groves Management Plan
February 28, 2008
Page 3 of 7
Management Provision Statement
Prioritized Management Objectives
Comprehensive Plan Directives That Will be Furthered
Identify Procedures in Changing Future Land Use
Identify Procedures in Amending Zoning
Florida Communities Trust Promotion Provision and Operation
Site Development and Improvements
Existing Physical Improvements
Proposed Physical Improvements
Landscaping
Wetland Buffers
Acknowledgement Sign
Parking
Stormwater Facilities
Hazard Mitigation
Permits
Easements, Concessions and Leases
Natural Resources
Natural Communities
Listed Animal Species
Listed Plant Species
Inventory of the Natural Communities
Water Quality
Unique Geological Features
Trail Network
Greenways
Resource Enhancement
Upland Restoration
Wetland Restoration
Invasive Exotic Plan
Burn Plan if Applicable
Feral Animal Program
Archeological, Cultural and Historical Resource Protection
Known Resources
Interpretation
Restoration and Protection Methods
Statement of Survey Commitment and Timing
Notification Provision
Coordination Plan
Collections and Disturbance Provision
Education Signs and Programs
Signage
Education Programs
Interpretation Activities and Facilities
Coordinated Management
Management Needs
Design Agreement
laity of Clermont
Inland Groves Management Plan
February 28, 2008
Page 4 of 7
Maintenance
Security
Priority Schedule
Monitoring and Reporting
Exhibits
Site Plan for Property
Location Map
Florida Natural Inventory Report Forms
Exotic Pest Gouncil's List of Florida's Most Invasive Species
Conceptual Approval Agreement
B. Grant Research
HHI Design will identify potential grant programs relevant to implementation of the management
plan (for example, grants for invasive plant removal from FDEP). Where possible, HHI Design
will compile data for this purpose for the City to use to apply for such grants.
Task 4 -Conceptual Master Plan
HHI Design shall update the conceptual master site plan included in the FCT Grant Application
as needed to depict those items included in the application. The conceptual plan shall have at
minimum the following.
• Scale and North Arrow
• Boundary Delineation
• Existing Physical Improvements
• Proposed Recreational Improvements
• Proposed Landscaping
• Upland Restoration, if Applicable
• Wetland Restoration, if Applicable
• Identification of Adjacent Public Land and Show Existing and Proposed Facilities, if
applicable
• Location of permanent recognition signs
Task 5 -Coordination with the St Johns River Water Management District
HHI Design shall coordinate with City engineering staff regarding the development of
stormwater facilities on the site. In addition, HHI Design shall incorporate comments from the
SJRWMD regarding the Management Plan or set and discuss in the Management Plan a time
frame in which the SJRWMD will provide comments.
ARTICLE III. DELIVERABLES
HHI Design shall provide the City of Clermont with digital copies in PDF format of the draft
Management Plan and the final Management Pian. The City will be responsible for printing and
submittal to the state.
Design Agreement
City of Clermont
Inland Groves Management Plan
February 28, 2008
Page 5 of 7
ARTICLE IV. SCHEDULE
The Consultant anticipates completing all tasks related to the Inland Groves Management Plan
by April 30, 2008.
ARTIGLE V. FEES
The Consultant shall provide the base scope of work required to complete the tasks described
above for an amount not-to-exceed FOURTEEN THOUSAND FIVE HUNDRED and FIFTY-
FIVE DOLLARS ($14,555.00). Expenses shat( be paid for an amount not-to-exceed FOUR
HUNDRED FORTY-FIVE DOLLARS ($445).
The following is a break down of the services by task:
Task 1 $1,365.00
Task 2 $190.00
Task 3 $9,170.00
Task 4 $3,340.00
Task 5 $490.00
Reimbursable Expenses 445.00
Total $15,000.00
ARTICLE VI. ADDITIONAL SERVICES
This contract can be amended at a later date to address modification of the management plan
to include the Phase II property and that the fees and timelines associated with such a
modification can be negotiated at a later date. Any such amendment shall be in writing signed
by both parties.
The Consultant shall, upon approval, perform any additional services (other than outlined in
Article II) at the hourly rates listed below. Additional services shall be in addition to the fees
stated above.
Senior Principal $160.00/hour
Principal $150.00/hour
Senior Associate $95.00/hour
Senior Staff Consultant $85.00/hour
Associate $80.00/hour
Senior Designer/Planner $65.00/hour
Designer/Planner $60.00/hour
Sr. Technician $55.00/hour
Administrative Assistance $50.00/hour
Design Technician $45.00/hour
Design Agreement
City of Clermont
Inland Groves Management Plan
February 28, 2008
Page 6 of 7
Hourly rates to be in effect until December 31, 2008, after which time all additional work shall be
billed at revised rates that shall include appreciation of direct and indirect expenses plus
inflation.
ARTICLE VII. MISCELLANEOUS:
a. Term. This Contract shall take effect when executed by both parties and shall
continue, unless terminated with cause or by either party, without cause, upon thirty (30) days
written notice to the non-terminating party. Upon completion of the services contemplated and
authorized in the scope of services, the Agreement shall automatically expire.
b. Standard of Services Provided. Consultant represents that the services provided
hereunder shall conform to all requirements of this Agreement; shall be consistent with recognized and
sound professional engineering practices and procedures; and shall conform to the customary standards
of care, skill, and diligence appropriate to the nature of the services rendered herein. Consultant further
represents that the personnel furnishing such services shall be qualified and competent to perform the
services assigned to them and that such guidance given by and the recommendations and performance
of such personnel shall reflect their best professional knowledge and judgment.
c. Insurance. Consultant shall maintain the following insurance:
Workers Compensation as required by Federal and Florida Law.
2. Professional liability, including errors and omissions, coverage, in the
minimum amount of $1,000,000 per occurrence.
3. Comprehensive general liability agrees to pay for and maintain in full force
and effect at all times during the term of this Agreement, general and bodily injury liability and
property damage insurance in the policy limits of not less than Five Hundred Thousand Dollars
($500,000.00) for injuries and damage, including accidental or wrongful death to any one person
and for property damage on any one claim and in an amount not less than One Million Dollars
($1,000,000.00) for injuries and property damage on account of any one occurrence.
d. Indemnification. Consultant agrees to hold harmless and indemnify, including
attorney fees, CITY, its officers, employees and agents against any and all claims, losses,
damages or lawsuits for damages, arising from or related to negligent acts, errors or omissions of
the Consultant.
e. Independent Contractor. The parties agree that at all times and for all purposes
within the scope of this Agreement, the relationship of Consultant and CITY is that of an
independent contractor.
Design Agreement
City of Clermont
Inland Groves Management Plan
February 28, 2008
Page 7 of 7
f. Venue. Notwithstanding any provision in the general condition to the contrary, the
parties agree that any actions brought to enforce any provision of this Agreement shall only be
brought in a Court of competent jurisdiction located in Lake County, Florida.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first above written.
CITY OF CLERMONT
Witness:
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