2009-01
GatorSktch
architects, incorporated
January 6, 2009
Mr. Wpyne Saunders, City Manager
City of Clermont
PO Box 120219
Clermont, FL 34712-0219
RE: PROPOSAL FOR ARCHITECTURAL SERVICES
Schematic Design Service for the Waterfront Pavilion
Dear Mr. Saunders,
Thank you for the opportunity to work with you and your staff on this
project. Based on our meeting with you and Darren Gray, I am pleased to
offer this proposal for your approval:
SCOPE OF SERVICES
GatorSktch Architects shall hold programming meetings with key city staff
in order to generate a documented program for the Waterfront Pavilion,
possible renovation of the existing Highlander Hut building, and the site
immediately around these two proposed buildings. GatorSktch Architects
will use this approved program to develop Schematic Design documents
as deliverables. These documents will include a schematic floor plan,
schematic elevations and site plan for the above scope. The schematic
documents will become part of the design build bid documents in order to
create a specific bidding scope. We will be working with a construction
budget of $750,000.00 dollars per our meeting.
SERVICES:
A. Programming:
At this very early stage in developing the project, the architect
begins with researching all the applicable building & zoning codes
imposed by the governing bodies /agencies, and the site and
environmental conditions. In order to know what will guide the
design, the "rules" need to be explored and fully defined. We will
host a number of programming meetings with key staff as well as
community members.
723 W. Montrose Street • Clermont, FL 34711 • 352.242.0129 office • 352.394.4827 fax
www. gatorsktcharchitects. com
Registered Architects: AA-26000515
Page 2
6. Schematic Design Documentation•
1. After the programming has been performed, data prepared,
thoroughly discussed, and examined by the design team and
the owner, the project enters the Schematic Design Phase.
The Architect starts with rough diagrams of programmed
spaces, functions, and pedestrian circulation, and to define
the amount of area that could be accommodated on the site
by each of the proposed functions. Project design at this
level is for establishing design concept and scope only.
2. Sketch plans are then prepared, showing the general
arrangement of areas, defining the floor plan and how the
functions on that floor relate to the pedestrian circulation.
The floor plan is designed in preliminary form, to define
specific areas and to further define the project scope. During
this phase, the Architect is using rolls of sketch paper and is
revising and refining sketches until one or more solutions
are developed which meet the needs of the project. The
Architect will prepare up to three (3) schematic submittals for
your review and approval.
3. The schematic drawings usually include small scale drawings
of the floor plan, exterior elevations, Interior elevations and
immediate site plan.
4. Deliverables submitted to the City shall be included in the
bid documents for the Design /Build phase as they see fit.
Water Front Pavilion:
GatorSktch Architects will develop a schematic floor plan and elevation
of the proposed pavilion, based on the approved project program. This
will include the input of our Acoustical Engineer to accommodate the
pavilion's possible future functions requiring sound equipment and the
effects of the sound from those venues on the surrounding residential
community. The pavilion will include a performance stage, storage,
seating for 350 people in chairs, and a rest room facility.
Highlander Hut:
GatorSktch Architects will use the approved program to develop a
schematic floor plan and elevation for the possible renovation of this
building. This renovation will include an exterior facade to match the
existing City of Clermont water front architectural style, bring bathrooms
to current ADA standards, bring all life safety issues up to current code,
include the kitchen area remodel, mechanical system upgrade and the
possible addition of a small office intended to be used by community
groups hosting events in this building.
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Water Front Park:
GatorSktch Architects will use the approved program to develop a
schematic site plan for the immediate area around the Water front
pavilion and Highlander Hut which will coordinate possible pedestrian
walk ways, delivery access to this area, coordination of proposed park
site lighting being provided under another contract with future sound /
PA system housed in Highlander Hut. This will include the input from our
consultant Acoustical Engineer to accommodate the sound / PA system to
serve this area of the Water Front Park. The sound from those venues
and the impact on the surrounding residential community shall be
considered.
DESIGN DEVELOPMENT AND DOCUMENTATION:
Future selected Design /Build Team -not part of this contract
CONSTRUCTION DOCUMENTATION PREPARATION:
Future selected Design /Build Team -not part of this contract
Permittina•
Future selected Design /Build Team -not part of this contract
CONTRACT ADMINISTRATION SERVICES:
Future selected Design /Build Team -not part of this contract
SCHEDULE OF SERVICES
Architectural and Engineerina Basic Services•
Research and Evaluation 1 weeks
Programming 1 weeks
Schematic Design Development 3 weeks
Total Project Time 5 weeks
Above schedu/e of services does not inc/ude or
a//ow for approval times required by /oca/
authorities having jurisdiction, or time required
for phasing of construction.
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BASIS OF COMPENSATION
Basic Services: The basis for compensation is a stipulated sum, based on
the scope of work defined herein and based upon an average degree of
design and construction quality required by the Owner.
Architectural and Engineering Services•
A. Programming & Schematic Design $ 15 500.00
Total -Architectural and Engineering Services $ 15,500.00
Supplemental Services•
Hourly Rates for Additional Services• (with written prior approval from
Owner)
A.
B. Principal Architect
Project Architect $ 150.00 per hour
C.
Administrative/Field Architect $
$ 120.00 per hour
110.00 per
hour
D.
E Design Architect $ 85.00 per hour
.
F. Technical Drafting
Clerical Time $ 65.00 per hour
G.
Graphic Computer Time $
$ 50.00 per hour
50.00 per hour
REIMBURSABLE EXPENSES:
Overnight Deliveries $ at cost
Courier Services $ at cost
Mileage
Postage $ .50 /mile
$ at cost
Any other Out-of Pocket expenses required for this project at cost .with
prior written approval by the owner.
Page 5
QUALIFICATIONS
Fees quoted herein are presented with the following qualifications:
1. Sales tax on professional services, if imposed by Florida state
authorities, shall be in addition to the professional fees stated
herein.
2. This proposal includes the services of architects, and acoustical
engineers
Your concurrence and return of this Agreement for Professional Services
will constitute a contract between us and also serve as a "Notice to
Proceed."
We value your business and look forward to a very successful project.
Please contact us if you have any questions.
Sincerely,
Michael Latham
V.P. of Operations
APPROVED:
Aut orized Signature Date 2/10/2009
For the City of Clermont
Print Name: Harold S. Turville, Mayor
Title