2009-21 Bland & Associates, Inc.
Archaeological and Historic Preservation Consultants
GA Charleston, SC Jacksonville, FL
Atlanta
,
2 September 2009
Barbara Hollerand, Planner
James Hitt, Planning Director
Darren Gray, Assistant City manager
City of Clermont
Planning Department
685 West Montrose Street
Clermont, Florida 34711
Ph. 352-394-4083
RE: The Inland Groves Parcel Phase I Survey, Lake County, Florida
Proposal /Contract - BAIJ09010257.01
Dear Ms. Hollerand, Mr. Hilts, and Mr. Gray:
Bland & Associates Inc., (BAI) is pleased to have the opportunity to provide you with our
credentials for performing the requested services. BAI has the professional qualifications and
capabilities at both the individual and corporate levels to conduct this work on your behalf. Our
staff is intimately familiar with the current municipal, county, state, and federal statutes
pertaining to the management of cultural resources. We have a high degree of understanding of
the types of individual tasks and challenges that may arise, and we strive to ensure that each
delivery order is completed on-time, and within budget. Our past experience throughout the
Southeast clearly demonstrates our ability to undertake contracts of this magnitude and complete
them in the most responsive, creative, and efficient manner possible.
The tasks outlined in your request are typical of those handled by the BAI cultural resource team
on a frequent basis. During their careers, the principal members of the BAI cultural resources
assessment team have performed over 780 archaeological projects of many types over a period
spanning approximately 20 years. Mr. Myles Bland, Principal Investigator, has extensive
experience locating and excavating a variety archaeological site types in many different settings.
He is a museum professional as well as an archaeologist, and he has dealt with public visitation
issues and the preparation of brochures and teaching materials, as well as other related tasks.
Other staff members have also participated in archaeology projects throughout the Southeast.
Mr. Sidney Johnston serves as BAI historian, and he has recorded and documented 30,000
historic resources since 1988.
Phone: I-$00-60~-4478 "I~elecopier: I-877-73~-7402 Website: www.blai~d.cc E-mail: mbland(c~bland.ec
4104 St Augustine Road 3210 Post Woods Drive. Suite K (525 Fairway Drive
Jacksonville, FL 32207-6609 Atlanta, GA 30339-3423 Charleston, SC 29412-2635
The Inland Groves Parcel Phase I Survey, Lake County, Florida
Proposal /Contract - BAIJ09010257.01 Page 2
The types of projects conducted by BAI staff members have included cultural resource
reconnaissance surveys, Phase I surveys, Phase II test excavations, complete data recoveries as
part of Phase III mitigations, archaeological monitoring, cemetery mapping and documentation,
the identification and evaluation of historic structures according to HABS-HAER (federal)
standards, and the preparation of 145 NRHP nominations. Overall, we have the extensive
experience your project requires, and we can perform all of the tasks specified in your request.
We consider our strengths as consultants to be:
1. we conduct archaeological and historic preservation consulting only, and as a
result we avoid the high costs associated with the extended overhead
structure required of amulti-faceted consulting firm;
2. a strong emphasis on responsiveness and adaptation to changing situations;
3. our home office in Jacksonville, where all of our senior personnel reside;
4. archaeologists and historians with extensive Florida experience and education;
5. we are a Florida corporation in good standing that has been previously
awarded archaeological contracts by the Florida Department of
Environmental Protection;
6. experience completing all required forms and reports in accordance with
Chapter 1A-46;
7. a proven track record of cooperating with governmental agencies, especially
Florida's Division of Historic Resources;
8. An ability to provide an extensive range of specifically requested services,
handled by skilled, experienced personnel;
9. an ability to perform multiple tasks in a timely manner;
10. an emphasis upon always getting the job done right, the first time;
11. a reliance upon personal and corporate, technical proficiency.
In conclusion, thank you for calling upon BAI to provide this information. If we can be of
additional service or can answer any questions regarding the enclosed technical or cost proposals,
please do not hesitate to contact us at any time (1-800-605-4478; www.bland.cc). We look
forward to working with you now, and in the future.
Most Respectfully,
BLAND & ASSOCIATES, INC.
Myles Bland
Myles C. P. Bland (mbland@bland.cc)
Registered Professional Archaeologist No. 10650
Phone: I-800-605-4478 Telecopier: 1-877-735-7.303 Website: www.bland.cc E-mail: mbland~a~.bland.cc
1104 St. Augustine Road 3210 Post Woods Drive. Suite K 1525 Fairway Drive
Jacksonville, F'(_. 32207-6609 Atlanta, GA 30339-3423 Charleston, SC 294 1 2-263 5
The Inland Groves Parcel Phase I Survey, Lake County, Florida
Proposal /Contract - BAIJ09010257.01 Page 3
TECHNICAL PROPOSAL & PRICE QUOTATION FOR
A PHASE I SURVEY (GRAS)
For a phase I survey, which is also sometimes referred to as a cultural resource assessment survey
(GRAS), the goal is locate, delineate, identify, and evaluate all cultural resources within the
project tract. Cultural resources typically of consist of historical resources such as archaeological
sites and historic structures, as well as other objects associated with human activity. Any cultural
resources within the project tract will be evaluated for eligibility for listing in the National
Register of Historic Places (NRHP) in accordance with National Register Criteria (36 CFR
60.4), and in consultation with the Florida State Historic Preservation Officer (SHPO). This
project will be conducted in compliance with the requirements for a cultural resource assessment
survey (DHR 1990), Florida Administrative Code (FAG) Chapter 1 A-46, and local ordinances.
All required forms, such as the FMSF logsheet, will also be filed with the Division of Historic
Resources (DHR).
Prior to the initiation of fieldwork, extensive background research will be conducted. This
research will consist of: a review of the American Battlefield Protection Program (ABPP)
database to check whether the project tract encompasses any historical battlefields; a review of
the Scenic America Organization (SAO) and the Alliance of National Heritage Areas (ANNA)
holdings to determine the presence of historic corridors; an examination of United States
Department of Agriculture, Soil Conservation Service (USDA-SCS) soil maps for the site;
perusal of aerial photographs to identify anomalies, waterways, vegetation patterns, and greatly
disturbed areas; the attainment of familiarity with the USGS topographic quadrangle maps of the
area so that elevation data could be utilized to pinpoint possible site locations; an investigation of
previous archaeological research pertaining to the region; title research and historic
documentation of land use; and interviews with local inhabitants. We have extensive experience
working within parks in the state of Florida. We will specifically develop extensive historic
documentation of the project tract so that interpretive signage, outdoor exhibits, or place-names
might be abstracted from the report text whenever the need arises.
The results of other cultural resource assessment surveys conducted in this region of Florida,
combined with the specific topographic and soil characteristics of the project area, as well as the
historic development pattern of the site, suggest where archaeological deposits might be
encountered. Shovel testing will focus upon these likely areas, as well as the more elevated and
somewhat better drained landforms. In addition, close attention will be paid to vegetational
patterns; vegetational patterns can often indicate what might lie below the surface. All of this
data will be synthesized into an appropriate research design and testing strategy that adequately
examines the project tract.
Field methods to be used during the proposed investigation will consist of subsurface testing and
surface inspection in areas of exposed ground surface. Shovel testing will be performed at
Phone: I-80U-605-4478 ~I'elecopier: 1-877-735-7=103 Website: www.bland.cc E-maiL• mbland~z~bland.cc
4104 St. Augustine Road 3210 Post Woods Drive, Suite K 1525 Fairway Drive
Jacksonville, F'I. 3220?-6609 Atlanta, GA 30339-3433 Charleston. SC 29412-2635
The Inland Groves Parcel Phase I Survey, Lake County, Florida
Proposal /Contract - BAIJ09010257.01 Page 4
systematic 30, 60 and 90 -meter (m) intervals in areas judged most likely to contain
archaeological sites. As recommended by the office of the Florida SHPO, all shovel tests will be
approximately 50-cm square and dug either to a depth of one meter or until the spodic horizon or
water table was encountered. Soils will be screened through '/a" mesh. Surface inspections will
be made of all clearings and disturbed areas, such as dirt roadways, animal burrows, clearings,
ditch berms, and tree falls in search of cultural remains. Relevant field information will be
recorded in project field books. For each shovel test, this information will include its number and
location, soil conditions, stratigraphic description, degree of disturbance, and environmental
setting. At BAI, we know that accurate data is essential for the production of high quality
reports.
All levels of our work are subject to rigorous QA practices. These practices ensure continual
monitoring of a project's progress, and they constitute an ongoing management plan. Our method
of maintaining schedules involves routine progress reports, and the use of scheduling software so
that schedules and workloads are maintained. BAI projects follow awell-supervised path from
initiation to completion to ensure that projects remain on schedule. Once a specific project has
been approved by the client, individual team members are assigned to specific job tasks, and
specific dates for project milestones are established. The project status is reviewed by the
Principal Investigator, who confers with the project team members in advance of each milestone
date to review the progress of each project. This proactive approach provides our staff with the
necessary information to identify and alleviate any potential problems before they materialize.
While unforeseen circumstances such as weather can sometimes hinder a project, we always
maintain our schedule. In addition, we can also accelerate any timeline if it is desired by the
client. Overall, we can assure you that this project will be assigned a top position in our tasking
order.
Following the completion of fieldwork, a final project report that will meets all applicable state
and federal requirements regarding content and quality will be promptly prepared. BAI
consistently produces a high quality product by utilizing a standardized report production process
that produces results relevant to the project at hand. Our staff members have consistently
combined the theoretical background of cultural resource evaluation field techniques, clients'
needs, and current regulations. Our final report will include site evaluations, site file forms, and
appropriate graphics, tables and references. Report production, FMSF form completion and
agency submittal will be conducted in Accordance With: The Historic Preservation Compliance
Review Program of the Florida Department of State, Division of Historical Resources (DHR
1990) and Florida Administrative Code (FAC) Chapter 1A-46; Section 106 of the National
Historic Preservation Act of 1966 (PL 89-665, as amended); implementing regulations of the
Code of Federal Regulations (CFR), Title 36, Chapter VIII, Part 800 (36 CFR 800, as amended,
1999). Following submittal, BAI staff will communicate with agency staff during the review
process, in order to complete any necessary negotiations on behalf of the client to achieve
successful conclusion of the project. We look forward to completing the above-mentioned
Phone: I-800-605-4478 "1`elecopier: I-877-735-7402 Website: www.bland.ec E-mail: mbland~cr~bland.ec
1104 St. Augustine Road 3210 Post Woods Drive, Suite K ] 525 Fain~ay Drive
Jacksonville, FL 32207-6609 Atlanta, GA 30339-3423 Charleston, SC 29412-2635
The Inland Groves Parcel Phase I Survey, Lake County, Florida
Proposal /Contract - BAIJ09010257.01 Page 5
services on your behalf. The following price quotation is between Bland & Associates, Inc.,
(BAI) and you (the client).
CONTRACT FOR SERVICES
The following Contract for Services is an agreement between Bland & Associates, Inc., (BAI)
and you (the Client), in accordance with the terms specified herein. The Client agrees to
compensate BAI for the services described herein. Please note that under our Terms section at
the end of the proposal, you as the client assure BAI that we have permission to access the
project tract, and that payment for the services described herein is due upon completion of BAI
services, regardless of whether or not the project proposed by the client is realized. Please
approve the proposal by signing the enclosed document and returning it to me by mail, a-mail
(mbland@bland.cc), or toll-free fax (1-877-735-7402). A city purchase order (PO), Notice to
Proceed (NTP), work invoice, or other instrument is also quite sufficient; we have worked with
the City of Clermont before, and we have no concerns regarding bill payment. Please contact us
at any time with any questions you might have. We look forward to working with you now, and
in the future.
SCOPE OF SERVICES
FIXED FEE
Task 1. Terrestrial Cultural Resource Assessment Survey of the Entire $12,384.00
Subject Property, in Accordance With: The Historic Preservation
Compliance Review Program of the Florida Department of State,
Division of Historical Resources (DHR 1990) and Florida
Administrative Code (FAC) Chapter 1 A-46; Section 106 of the
National Historic Preservation Act of 1966 (PL 89-665, as
amended); implementing regulations of the Code of Federal
Regulations (CFR), Title 36, Chapter VIII, Part 800 (36 CFR 800,
as amended, 1999). Report preparation and submittal to: the
Division of Historical Resources (DHR), Florida Department of
State, and the client. Parcel (s) defined as the 217+/- acre, Inland
Groves Parcel in Lake County, Florida.
Task 2. Additional requested services outside the scope of the tasks Time &
outlined above, such as on-site or off-site meetings, public Materials
hearings, management plans, phase II /phase III /monitoring
work, etc., will be completed on a time and materials basis, upon
approval.
Phone: 1-800-605-4478 Teleconier: 1-877-735-7402 Website: www.bland.cc E-mail: mbland(r~bland.ec
1104 St. Aubustine Road 3210 Post Woocis Drive. Suite K 1525 Fairway Drive
Jacksonville, FI_. 32207-6609 Atlanta, GA 30339-3423 Charleston. SC 294E-2635
The Inland Groves Parcel Phase I Survey, Lake County, Florida
Proposal /Contract - BAIJ09010257.01 Page 6
TERMS:
* Bland & Associates, Inc. (BAI), will complete the work described in the scope of work listed
above in a professional, competent, and timely manner unless delayed by unavoidable factors
beyond its control including, without limitation, Acts of God, weather, war, the specific request
of the Client, or a lack of information. No delay due to such factors shall be deemed a default on
the part of BAI.
This agreement constitutes the entire agreement between the parties with respect to the subject
matter hereof. Any alteration or deviation from the above specifications involving extra cost will
only be executed upon the Client's written orders for same, and will be charged to the Client at
BAI's then effective rates. It is expressly understood that this undertaking is not a joint venture
or partnership. This contract shall terminate automatically upon completion by BAI of the
services specified in this agreement. This contract shall be deemed null and void if not signed by
the Client within forty-five days of being signed by BAI. BAI rates are subject to change from
time to time.
The Client will provide BAI with all necessary information (maps, documents, etc.) and proper
procedures (i.e., keys, combination codes, contact personnel information, etc.) for entering the
project tract. The Client assures BAI that it is legally authorized to enter and work upon the
project tract.BAI will maintain insurance policies of at least $1,000,000 professional liability
coverage, and other insurance deemed necessary for the life the project.
BAI will be provided with any specialized billing formats, programs, invoices, or any other
considerations with the signed contract, prior to the first BAI billing cycle of that project. BAI
fees exclude any permit application fees, which are the responsibility of the applicant. BAI
invoices every 30 days. The Client agrees that full payment for the invoice is due immediately
upon receipt of the invoice. After 30 days from the date of the invoice, the Client agrees to pay a
monthly accruing 1.5 percent, processing fee on the unpaid balance, as well as the unpaid
balance itself.
Final payment for the services described herein is due upon completion of BAI services,
regardless of whether or not the project proposed by the Client is realized. Invoices unpaid after
60 days from the date of the original invoice will be considered by BAI to be a material breach of
contract. BAI may immediately suspend field and office tasks associated with the contract, and
may withhold all work product, without penalty from the Client.
To the extent that the Client asserts a claim against BAI for breach of this agreement or
professional negligence in connection with the services provided by this agreement, the Client
agrees that BAI's liability pursuant to such claim shall not exceed the total amount of
compensation paid to BAI pursuant to this agreement. !~/h
Terms of Note Specific to this Project: This contract incorporates the addendum issued by the f/ V
City of Clermont.
Phone: I-800-605-4478 Tele~:opier: I-877-735-7402 Website: www.bland.ce E-mail: mbland~bland.cc
410=1 St. Augustine Road 3210 Post Woods Drive, Suite K 1525 Fairway Drive
Jacksonville, FI. 32207-(1609 Atlanta. GA 30339-342; Charleston, SC 29412-2635
The Inland Groves Parcel Phase I Survey, Lake County, Florida
Proposal /Contract - BAIJ09010257.01 Page 7
TERMS ACCEPTED BY CLIENT: BLAND & ASSOCIATES, INC.
ature: - r r" _ $ /~/~
-- Signature:
Name ~p~~t>: ~C~t[~'C~ ~ ~ Ss ~~ ~ V i ~ ~r-_ Name: Myles C. P. Bland, RPA License # 10650
r
Firm ~~ 5 ~ _ ~N ~~rti, c a,
Title: ~~ q ~ ~~
~-
F r,~~;~ i
D /~C' ,
Purchase Order No.-
Client's Tracking No.-
*********IMPORTANT**********
Firm: Bland & Associates, Inc. (BAI)
Title: President
Date: 2 September 2009
Project Name As Specified y Client J
If different from above, please specify billing address/contact information.
Contact Information:
Phone Number:
FAX Number:
Mobile/Cell:
E-Mail:
Website:
Phone: I-800-605-4x78 ~Telecopier: I-877-735-7402 Website: www.bland.cc F-mail: mbland~a~bland.cc
4104 St. Augustine Road ;210 Post Woods Drive, Suite K 1525 Fairway Drive
Jacksonville. FL 32207-6609 Atlanta. GA 30339-3423 C1larleston. SC 29412-635
The Inland Groves Parcel Phase I Survey, Lake County, Florida
Proposal /Contract - BAIJ09010257.01
BAI-Providing the Best Solutions to Your
Archaeological and Historic Preservation Questions
Page 8
General Archaeological Services Specialized Archaeological Services
Site File Search Mechanized Archaeology
Phase 1 a/ Reconnaissance Survey/ CRA Underwater Archaeology
Phase U Intensive Survey/ Testing Battlefield Archaeology
Phase I Cell Tower, Pipeline, and ROW Surveys Cemetery Studies
Physical Anthropology
Phase IU Site Testing/ Evaluation Preparation of Regulatory Compliance Documents
Phase III/ Mitigation/ Data Recovery Preparation of Cultural Materials for Curation
On-Site Archaeological Monitoring Traditional Cultural Properties (TCP)
Studies of Public Lands
Tribal Consultation
Technical Sub-Specialties Historic Preservation Services
Paleoethnobotanical Analysis Historic Structure Documentation (HABS/ HAER)
Zooarchaeological Analysis Public Interpretation
Conservation Services Public Participation and Coordination
Radio-Carbon Dating National Register (NRHP) Nominations
Petroglyphs/Rock Art Management Plans
Neutron Activation Analysis Community and Corporate Landscape Histories
Geographic Information Systems (GIS) Community Preservation Planning
Global Positioning Satellites (GPS) Heritage Tourism
Georectification Resource Sensitivity Modeling
Georarchaeology Alternatives Analyses
Impact Studies
Expert Witness
Deed Search
E?hone: i-800-605-478 Telecopier: 1-877-73>-7-103 Website: www.bland.cc E-mail: mhland~h)bland.cc
~#10=1 St. Augustine Road 3210 Post Woocis Drive. Suite K 1525 Fairway Drive
Jacksonville, FL 32207-6609 Atlanta, GA 30339-3433 Charleston, SC 29412-635
ADDENDUM TO CITY OF CLERMONT AND
BLAND & ASSOCIATES, INC. AGREEMENT FOR
ARCHAEOLOGICAL ASSESSMENT AND HISTORICAL PRESERVATION
SERVICES FOR INLAND GROVES PROPERTY
This Addendum is to that certain agreement executed contemporaneously herewith
regarding the project described as "The Inland Groves Parcel Phase I Survey, Lake County, Florida
BAI Proposal /Contract - BAIJ09010257.01" (the Agreement) between the CITY OF
CLERMONT, FLORIDA, hereinafter referred to as "CITY" and BLAND & ASSOCIATES, INC.,
hereinafter referred to as "BAI". The parties, in exchange for the mutual covenants contained herein
and in the Agreement, agree as follows:
1. This addendum expressly modifies the Agreement and in the event of a conflict, the
terms and conditions of this Addendum shall prevail.
2. The Terms of the Agreement are hereby amended to provide as follows:
a) Any claim, dispute or disagreement between the parties shall be resolved in
accordance with the laws of the state of Florida. In the event of litigation, neither party shall be
entitled to recover attorney fees. Venue for any such litigation shall be exclusively in Lake County,
Florida.
b) Indemnification and Hold Harmless
To the extent permitted by laws and regulations, each party hereto, ,shall
indemnify and hold harmless the other party, its officers, directors, agents, guests, invitees, and
employees from and against all claims, damages, losses, and expenses, direct, indirect, or
consequential (including but not limited to attorney fees and court costs) either actual or
threatened, arising out of or resulting from any acts of commission, omission or negligence by
the indemnifying party. Provided that no provision herein shall be construed, be deemed or act
as a waiver of any sovereign immunity that CITY may enjoy.
3. The following additional terms and conditions are added to the Agreement:
a) Term. This Agreement shall take effect when executed by both parties and shall
continue, unless terminated in the manner provided in this Agreement, until the services
contemplated and authorized in the Scope of Services have been completed, whereupon, it will
automatically expire.
b) Independent Contractor. The parties agree that at all times and for all purposes
within the scope of this Agreement, the relationship of CITY and BAI is that of an independent
contractor. Therefore, BAI shall not have the authority to bind, contract for or obligate CITY in any
manner related to the services contemplated in the Agreement
1
c) BAI represents and warrants that the services contemplated in the Agreement shall
conform to all requirements of this Agreement; shall be consistent with recognized and sound
professional practices and procedures; and shall conform to the customary standards of care,
skill, and diligence appropriate to the nature of the services rendered.
d) BAI represents that the personnel furnishing such services shall be qualified and
competent to perform the services assigned to them and that such guidance given by and the
recommendations and performance of such personnel shall reflect their best professional
knowledge and judgment.
4. All other terms and conditions set forth in the Agreement shall remain in full force
and effect and unchanged as agreed to by the parties.
'IN WITNESS WHEREOF, the parties hereto have made and executed this Addendum for
the purposes herein expressed on the dates set forth below.
CITY OF CL T BLAND & ASSOCIATES, INC.
By
~ Ju ~ v ~ t~ Myles Bland, President
Title ~ c C_Y'
Date: ~ L~ ~ Date:
2