2010-08SCOPE OF SERVICES
City of Clermont
Consumptive Use Permit #2478
Application Renewal
Response to RAI #4
Task Order #11 Amendment #3
February 18, 2010
Scope Amend #3 Clermont CUP RAI #4 (l l-Jan-10).docx 1 ~AECOM
Task Order No. 11 Amendment #3
Scope of Services
City of Clermont -CUP Application Renewal Response to RAI #4
This Scope of Services is Amendment #3 to Task Order #11 pursuant to the Engineering Consulting Services
Agreement dated August 12th, 2003 between the City of Clermont, hereinafter referred to as "CITY", and AECOM
USA, Inc. (successor in the interest to Boyle Engineering Corporation), hereinafter referred to as "ENGINEER".
A. Background
The City of Clermont was issued a Consumptive Use Permit (CUP) #2478 on September 10, 2002, fora 20-year
duration, along with 54 Conditions of Issuance. The water allocations for this CUP are subdivided into the East
and West Service areas and have specific targets and a drastic "Step" reduction in the year 2013.
In January 2007, ENGINEER on behalf of the CITY submitted the CUP modification application to the St.
Johns River Water Management District (SJRWMD). The SJRWMD responded in February 2007 with Request
for Additional Information #1 (RAI #1) totaling twenty-six (26) comments with particular focus on confirming
population projections with the City's population projection consultant (GIS Associates). ENGINEER received
the confirmed projections from GIS Associates in December 2007 and then submitted a response to RAI #1 in
January 2008.
In February 2008, SJRWMD responded with RAI #2 totaling twenty-four (24) comments with focus on the
City's Eastside and Westside areas projected water use reductions per capita and projected water supply sources
limiting additional groundwater withdrawal beyond 2013. ENGINEER Reformatted projections to show per
capita reductions and received SJRWMD concurrence with format in December 2008. ENGINEER submitted a
response to the RAI #2 in January 2009.
In February 2009, SJRWMD responded with RAI #3 totaling eight (8) new additional comments with focus on
demonstration of need and conservation. ENGINEER submitted a response to the RAI #3 in June 2009.
In June 2009, SJRWMD responded with RAI #4 totaling six (6) new additional comments with focus on
demonstration of need, conservation and environmental resource impacts. The purpose of this scope of work is
to provide services to respond to RAI #4.
B. Scope of Services -Prepare Response to RAI #4 of the CUP Application
Submittal
The purpose of this scope is to provide services to respond to RAI #4. The ENGINEER will perform the
following tasks to respond RAI#4 with the assistance from the CITY.
Task 1 Project Status, Invoicing and Meetings
1.1 Project status and invoicing reports
1.2 Progress meetings with CITY to present the initial findings and progress on RAI #4 responses
(limited to one (1) meeting).
Scope Amend #3 Clermont CUP RA[ #4 (11-Jan-]0).docx 2 ~AECOM
Task 2 Response to RAI #4 Comments
SJRWMD issued six (6) RAI comments associated with three (3) areas of concern. Table 1 presents the RAI
comment and responsible party for addressing each area of concern for RAI #4. The following tasks are
relative to each area of concern:
2.1. Demonstration of Need
2.1.1. Update and adjust water demands resulting from removal of Jahuna PUD development
from City projections and adjust water demand tables (pending written authorization
from Director of Engineering).
2.1.2. Update Historical Water Use.
2.2. Water Conservation Issues
2.2.1. Provide detail and schedule of specific water conserving requirements for new
construction
2.2.2. Provide results of rate study.
2.2.3. Submit revised landscape irrigation ordinance and timeline for adoption.
2.3. Environmental and Resource Impacts
2.3.1. Submit hydrogeological impact evaluation
Task 3 Prepare Response Letter to RAI #4 Comments
3.1 Prepare draft letter response for RAI #4 for City review
3.2 Submit final letter response for RAI #4 to SJRWMD
3.3 Prepare for and attend a strategy meeting with City to review and strategize response for RAI #4 (if
needed).
C. City's Responsibilities
The CITY will provide the information and services described in Table 1.
The ENGINEER will be entitled to rely upon the above direction, information, and documents provided by the
CITY without independent review or verification.
Scope Amend #3 Clermont CUP RAI #4 (I 1-Jan-10).docx 3 ~AECOM
TABLE 1: RAI #4 Comments Response Strategy for CUP #2478
Comment Description Responsibility
Demonstrat ion of Need
1 Remove Jahuna PUD (894 units) from City projections and adjust water AECOM
demand tables. (pending written authorization from Director of
Engineering)
2 Update Historical Water Use Table Data AECOM -update historical
tables in permit
City -provide City records of
MORs, EN-SOs, billing data
Water Cons ervation Issues
3 Provide proposed water-conserving requirements for new buildings for City -Propose requirements
Conservation Element of the updated Comprehensive Plan Amendment.
• Provide more detail on specific water conserving requirements AECOM -Coordinate update
(Florida Water Star)
• Provide timeline for adoption and implementation of updated
building codes.
4 Provide results of rate study and proposed rate structure. City -Provide rate study
• A written assessment of whether the existing rate structure would
be more effective in promoting water conservation if it were
modified.
• Proposed rate structure fro District review and comment
• Include current and proposed rate structures for potable, irrigation
meter, reclaimed and sewer use
5 Submit revised ordinance and timeline for adoption for the SJRWMD City -Revise ordinance
Model Irrigation Ordinance SJRWMD -Review ordinance
AECOM -Coordinate
ordinance revisions
Environmental and Resource Impacts
Provide hydrogeological impact groundwater modeling report. Connect Consulting, Inc.
(Gary Eichler)
Scope Amend #3 Clermont CUP RAI #4 (t I-Jan-10).docx 4 ~AECOM
D. Services Not Included
The following sections will be excluded from the RAI #4 response until the SJRWMD concurs with the
projected demands. At that time, the CITY shall direct the ENGINEER that the excluded sections are to be
added to the scope of work and additional compensation for the excluded sections will be determined.
1. Wetland or other field investigations.
2. Review of alternative sources of potable water. Should the District request the City to pursue alternative
water (such as a supplemental surface water supply for potable water use), the work will be completed by a
separate scope of services as an Additional Service.
3. No budget included for future RAIs.
4. Permitting fees
E. Deliverables
The ENGINEER will submit four (4) signed and sealed response letters to RAI #4 and supplemental
information to the SJRWMD on behalf of the City.
F. Compensation
This Scope of Services establishes a total not-to-exceed cost of $21,381 for services described herein which
includes $4,646 in optional fees for Task 2.1.1 to be expended only upon written authorization from the.
Director of Engineering pending results of the City challenge to SJRWMD with regards to the Juhuna PUD
Development. This fee was determined based on the assumptions presented herein and in the attached Project
Budget. The fee breakdown is apportioned in the attached Project Budget (Exhibit 1). Progress payments shall
be due and payable on a monthly basis.
G. Schedule
Services pursuant to this Scope of Services will commence upon ENGINEER's receipt of Purchase Order from
CITY. It is anticipated that a response letter to RAI #4 will be prepared and submitted within 120 days from
Notice To Proceed (NTP), assuming timely delivery of City's data.
ENGINEER will observe the time limitations; however, should there be delays in receiving information from
others and in obtaining subsequent authorization, approvals, and review comments from the CITY, and other
governmental agencies, the schedule will be updated and adjusted as mutually agreed upon by ENGINEER and
CITY. ENGINEER shall not be responsible for delays that occur as the result of action or inaction of CITY or
others.
H. Authorization
This Amendment #4 to Task Order # 11 serves as an Exhibit to the Consultant Agreement dated August 12,
2003, between the City of Clermont and AECOM USA, Inc. (successor in the interest to Boyle Engineering
Corporation), and is hereby incorporated into this Amendment by reference.
Scope Amend #3 Clermont CUP RAI #4 (ll-Jan-l0).docx 5 ~AECOM
IN WITNESS WHEREOF, AECOM USA, INC. (successor in the interest to Boyle Engineering Corporation)
and CITY have executed this Task Order this ~ day of ~~ , 2010.
"AECOM" "CITY"
AEC(
By:
CITY OF CLE
By:
Harold S. Turville, Jr.
Mayor
Attachments
Scope Amend #3 Clermont CUP RAI #4 (l 1-Jan-10).docx 6 ~AEC~M
EXHIBIT 1
Project Budget
TO # 11 Amendment #3
CtiP #2478 RAI#4 Response Letter
Ciri- of Clermont
P erson nel Ho nrs Budget
_ Y
in
Taste Description ~`
t A _
C
Z
Task Group 1: Project Status. Invoicing and Meetings
i.l Project staves aad inc~ick>2 mart ~ F S S60 S €6 S 9-'.6
2 Pro¢rccs A~teetui¢ (timi2d to cme i 1) mcetssr_Kj 6 S 1.100 $ 1 i0 S 1G
Subtotal 2 3 - - ~ 13 S 1.960 S 146 S 2.156
Task Group 2: Data Collection
.1 DemansVatlrn~cf\aed S S S
2_l. l Epdate mid adjust ~n°ata demmrds resulting from reata:al of Jahima Pl,`D dt;~el lent € _ :0 S -' 321 S $_'2 S =,6?6
'12 ~pdmeHistoricalC6'atttisc S _ -. S x,360 5 ?~6 S i_696
2.2 K~ater Crntser;~ation Istie> S - S - S
__. i Pru:ide detail and scLtdtilt of specific mater consming requir°ments fur nez' construction _ 6 5 6611 5 66 S "'_6
2 Provide resuhs ofrue sntd°: 6 S ~ 660 5 66 S ".6
3 )ubmit wised land=cape iaigatioo ordinance acid inuelux f'or ad tion. _ 6 S 660 S 66 S '26
3 ;anirurm~ental and Resource Impacts - S S S
Rnien• h.•drugeulopcal urapact c~aluation 6 S 660 S 66 S '.6
Subtotal - 21 63 9 - 96 S 10,221 S 1.022 S 11,216
Task Group 3: Prepare RAI 3i4 Response Letter
i Preptue drab RA7 =J response letterfur Cih-Rcrien~ 16 ~ _ S ~_ S ~ 3'0 S ~.0
= Pr!pare tmal RAI =3 se=_putssc lettn for suburittal to `; RLL'\3D 5 _ 16 S 1 _S51 S ; "s' S :.Oi6
3 Prepaze fur and attend RAI =~ sn~ate~r meetuig with Citt 10 S 1.-00 S 1'0 S ? .R'0
Subtotal 5 20 24 6 3 53 S '.253 S ?25 S '.9'B
Total ~ 7 ~ 52 ~ 88 ~ 11 ~ ' ~ 168 ~ 5 19,1?? 1S____. 1.954 ~ S 21,381
Scope Amend #3 Clermont CUP RAI #4 (11-Jan-10).docx ~ ~AECOM