2011-100 Law Enforcement Sensitive
` rr. U.S. Department of Justice
"414, United States Attomey
Organized Crime Drug Enforcement Task Forces
Florida Caribbean Region
99 Northeast 4th Street
Miami, FL 33132 Fax 305 530-6166
December 16, 2011
Clermont Police Department
Captain Jon Johnson
865 W. Montrose Street
Clermont, FL 34711
Subject: Organized Crime Drug Enforcement Task Forces ( OCDETF) State and Local
Overtime and Authorized Expense Agreement for Fiscal Year 2012
Dear Captain Johnson:
The Florida Caribbean Region OCDETF Regional Coordination Group has approved an OCDETF
Agreement for the Clermont Police Department under the following terms:
OCDETF Case #: FC /FLM /0854, El Ranchito Roundup
Dates of the Agreement: 10/01/2011 through 09/30/2012 (Fiscal Year 2012)
Funding Amount: $1,500
Sponsoring Federal Agency: DEA
At no time should your State or Local agency exceed the approved funding noted above.
**Please note that the approved funding amount may be less than the amount originally submitted to
the Regional Coordination Group.
Initial funding allocations represent projections only and therefore are subject to modification by the
Regional Coordination Group based upon the progress and needs of the OCDETF investigation.
Federal government accounting policy requires all open obligations be reviewed and validated at the
end of each quarter; therefore if no costs have been incurred within 90 days of the date of the
agreement all funding could automatically be de- obligated unless an extension has been requested
and has been granted in writing by the sponsoring Agency Regional OCDETF Coordinator.
If additional funding or agreement modifications are necessary, a written request must be submitted by
the sponsoring Agency Regional OCDETF Coordinator to the Assistant U.S. Attorney (AUSA) Regional
OCDETF Coordinator prior to incurring any overtime and /or expenses. The sponsoring Federal
agency and State or Local agency will be notified in writing on the status of the request. Any
supplemental funding will be contingent upon availability of funds.
Law Enforcement Sensitive
OCDETF Agreement for Fiscal Year 2012
A reimbursement request will not be deemed "submitted" unless it is completely and accurately
prepared. Reimbursement requests must be submitted within 30 days of overtime worked. The
requests must be approved and signed by the sponsoring Federal agency prior to being forwarded to
the U.S. Attorney's office. All requests without proper signatures will be returned. Approved funds
that do not have properly submitted reimbursement requests submitted on a timely basis will be
de- obligated by the committee to meet other financial responsibilities.
The State or Local agency is responsible for ensuring and monitoring overtime payments. These
payments may not, on an annual per person basis, exceed $17,202 25 (increased to 25% of a GS -12
Step 1 Federal salary rate in effect for fiscal year beginning October 2011). The field office of the
sponsoring Federal agency and the sponsoring Agency Regional OCDETF Coordinator will also
monitor these payments, as stated in section 14 of the agreement. Without approval from the
Regional Coordination Group and the grant of a waiver from the OCDETF Executive Office in
Washington D.C. an agency may not be reimbursed in excess of $25,000.00 on any OCDETF
investigation in a given year.
Reimbursement requests which are not submitted for payment in a timely manner are subject
to availability of funds.
If you have any questions, please do not hesitate to contact your sponsoring Agency Regional
OCDETF Coordinator Jiries J. Salameh at 954 - 660 -4514.
Very truly yours,
WIF FERRER
UNITED TES ATT NEY
Mary . "Jen " King
9
OCDETF Coordinator
Florida Caribbean Regi n
U.S. Department of Justice
United States Attorney
Organized Crime Drug Enforcement Task Force
a Florida/Caribbean Region
99 NE 4 Street 7 Floor
Miwn,, Florida 33132 -2111
Clermont Police Department, FC/FLM/0854
The DOJ Financial Committee of the Florida/Caribbean Organized Crime Drug Enforcement Task
Force (FC- OCDETF) has received and approved your agreement for funding of reimbursable expenses.
Specific program requirements for Fiscal Year 2012 are:
1. Please route the enclosed reimbursement package to the individual responsible for
processing and submitting the reimbursement requests for this agreement.
2. AU Columns (A - I3) on the Authorized Overtime Log must be completed for each
officer submitting for overtime. If columns A - H are not completed, the
reimbursement will be returned.
3. The FC- OCDETF has implemented monthly fiscal reviews. If no spending has occurred
within 90 days, the obligated amount will be de- obligated.
4. In order to accurately track reimbursable expenses and evaluate agency spending, it is
imperative that one Reimbursement Request be submitted on a monthly basis. The
p q Y
Reimbursement Request should be submitted promptly after the last working day of the
month. If the FC- OCDETF has not received the reimbursement within thirty (30) days of
the overtime being worked, it'will not be honored and paid.
5. Reimbursement requests should reflect, with supporting documentation, all time worked
on OCDETF investigations. Reimbursement requests must be submitted to the
sponsoring federal Agency Coordinator.
6. The State & Local agency is responsible for retaining and having available for a
review, audit, inspection, etc sufficient supporting documentation for all regular
hours and overtime hours worked on a specific OCDETF case. The
reimbursement must be submitted with the Officers' timesheets that reflect work on
the specific OCDETF case and must be reviewed and signed by an authorized State
& Local officiaL
7. Officers assigned to the OCDETF case are required to work full -time on OCDETF cases.
Departments are not eligible for overtime reimbursement unless the officer works full time
on OCDETF cases / Strategic Initiatives.
8. The Executive Office for OCDETF has implemented specific funding caps. The
maximum funding per OCDETF operation is $50,000 per year with a per department
funding cap of $25,000 per year. Please be aware that more than one department may be
working on this OCDETF operation. As spending on this operation approach these caps,
contact your Sponsoring Federal Agency OCDETF Coordinator.
Page 1
9. The maximum number of officers assigned to an agreement cannot exceed fifteen without
written justification.
10. Financial Check List (i.e., "Actual Activity Amount ") must be completed by the 10th of
each month and faxed or e- mailed to the Sponsoring Federal Agency OCDETF
Coordinator even if your estimate is "0 ". (ex: due November 10, 2011 figure covers
October 1 -31, 2011). - If you fail to submit a timely actual activity amount, no
reimbursement for that month will be paid.
11. Timely actual activity amount and reimbursement requests must be submitted or you will
not be reimbursed.
12. Periodically, modification of obligated funds may be necessary and your agency will
receive a screen printout of the agreement funding change reflecting such modification
within ten (10) business days.
Attached is a Reimbursement Request for your agency to reproduce for future submissions (any
submissions not on these forms will be returned).
If you have any questions, please feel free to contact the Sponsoring Federal Agency as follows:
Agency Phone Fax E -mail
ATF
Troy Stratton 561 - 623 -4184 561- 623 -4201 Troy.D.Stratton @usdoj.gov
DEA
Robin Withrow 954 -660 -4514 954- 660 -4307 Robin.L.Withrow@usdoj.gov
Jiries J. "Jerry" Salameh 954 - 660 -4513 Jiries.J.Salameh @usdoj.gov
FBI
Jessie Greene 954- 888 -1586 954 - 577 -5747 IJGreene @sflhidta.org
Paul J. Sciolino 954 -888 -1534 PJSciolino @sflhidta.org
Enclosures: FY'2012 Agreement with Addendums
Reimbursement Request, Officers Overtime Log, Officer Hour Log and
Financial Check List "Actual Activity Amount"
Instructions for filing out financial forms
Internet Payment Platform (IPP)
Page 2
FY'2012 Bar Code
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
REIMBURSEMENT REQUEST FOR OVERTIME COSTS AND
AUTHORIZED EXPENSE / STRATEGIC INITIATIVE PROGRAMS
FOR STATE AND LOCAL LAW ENFORCEMENT PERSONNEL
DATE OF REQUEST:
STATE OR LOCAL FEDERAL DC# (EXO L - 32 —
TAX IDENTIFICATION #: 59- 6000290 use only):
SEND PAYMENT TO: Clermont Police Department
865 W. Montrose Street, Clermont, FL 34711
(State or Local Agency, Address, Zip Code)
ADMINISTRATIVE OR FINANCIAL STAFF CONTACT: Laura Turk
TELEPHONE / E -mail: 352- 394 -5588 x129, lturkOclermontfl.org
OCDETF INVESTIGATION / STRATEGIC INITIATIVE NUMBER: FC/FLM/0854
SPONSORING FEDERAL AGENCY INVESTIGATION NUMBER: GB-09-0052. Oper El Ranchito Roundup
BILLING PERIOD FOR WHICH AMOUNT REQUESTED: OVERTIME $
REIMBURSEMENT IS REQUESTED:
AUTHORIZED EXPENSES $
FROM TO
TOTAL $
Total Number of Officers Claiming Overtime:
Total Number of Overtime Hours Claimed for All Officers:
Total Number of Regular Hours Worked for All Officers:
In accordance with the executed State and Local Agreement, reimbursement is hereby requested for overture and for authorized expense / Strategic
Initiative programs of law enforcement officers from the above -named agency. I hereby certify that cumulative overtime from all Federal sources,
inclusive of this request; for each officer covered by this request does not exceed 25% of the current approved Federal salary rate in effect at the time the
overtime was performed. I further certify that the funds requested are for overtime, travel, Strategic Initiative operation expenses, and per diem
expenses incurred by the officer(s) identified in the Agreement for work on the cited OCDETF investigation or Strategic Initiative, and that the State
and Local officer(s) have been paid NOTE: DIRECT PAYMENTS TO OFFICERS ARE NOT ALLOWED.
Certified:
Authorized State or Local Official Title Date
Certified:
DEA Sponsoring Federal nc Group/Squad Supervisor Agency p Squad Su ervisor Date
Approved:
Jiries J. Salameh, DEA Sponsoring Agency Regional OCDETF Coordinator Date
Approved:
Mary V. "Jena" King, AUSA Regional OCDETF Coordinator Date
Approved for Payment
OCDETF Executive Office Date
SEND ATF — Troy Stratton, OCDETF Coordinator DEA — OCDETF Coordinator FBI — OCDETF Coordinator
TO: 505 South Flagler Drive, Suite 402 2100 North Commerce Parkway 16320 N.W. 2 Avenue
West Palm Beach, FL 33401 Weston, FL 33326 North Miami Beach, FL 33169
Reimbursement Request (FY 12)
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
AUTHORIZED OFFICERS OVERTIME LOG
OCDETF Investigation / Strategic Initiative Number: FC/FLM/0854
State or Local Agency: Clermont Police Department
Current Billing Period for Fiscal Year 2012:
Do not leave any columns blank; enter 't) "for any columns with a non - applicable amount. The Totals 'row
of Columns A, B, D, and E must match the amounts listed on the Reimbursement Request.
Column Label A B C D E F G H
Number of Number of OCDETF Cumulative Cumulative
State or Local Regular Overtime Officer's Authorized Overtime Other Federal OCDETF Overtime
Employee Name Hours Hours Overtime Expenses Amount Overtime Overtime Charged from
Worked on Worked on Rate Clammed for Claimed for Earned* to Charged all Federal
case/ case/ this billmg this billing date tlus Fiscal including this Sources this
Strategic Strategic period period Year** brlinur oenod fiscal year**
Initiative Initiative this fiscal
Bx =E year ** P + G =H* **
Totals:
I �
*Other Federal Overtime Earned is overtime earned from ALL non - OCDETF Federal Sources (such as Safe Streets, HIDTA, IRS,
ICE, FEMA, etc.)
* *Fiscal Year is from October 1' — September 30
** *This amount cannot exceed 25% of the current Federal salary rate in effect at the time the overtime was performed
Attach all documentation.
Overtime Log (FY 12), Page 2
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCE
AUTHORIZED OFFICER HOUR LOG
STATE OR LOCAL AGENCY: Clermont Police Department
OCDETF INVESTIGATION / STRATEGIC INITIATIVE NUMBER: FC/FLM/0854
For the Month of , 201
OFFICER:
OFFICER'S OVERTIME HOURLY RATE: $
Number of Regular Hours Number of Overtime Hours
Date worked on OCDETF case / worked on OCDETF case/ Total Overtime Type of Overtime Investigative Activity
Strategic Initiative Strategic Initiative Dollar Amount
1
2
3
4
5
6
7 "
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Totals:
Initials of Federal Agent/Supervisor:
Hour Log (FY 12), Page 3
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCE
AUTHORIZED OFFICER HOUR LOG
STATE OR LOCAL AGENCY: Anytown Police Department
OCDETF INVESTIGATION / STRATEGIC INITIATIVE NUMBER: FC/FLS /0001
For the Month of October , 201 1
OFFICER: John Doe
OFFICER'S OVERTIME HOURLY RATE: $ 49.53 & $57.33
Number of Regular Hours Number of Overtime Hours
Date worked on OCDETF case / worked on OCDETF case/ Total Overtime Type of Overtime Investigative Activity
Strategic Initiative Strategic Initiative Dollar Amount
1 8
2 8 2 x 49.53 3 x 57.33 271.05 Surveillance
3 8
4 8 2 x 49.53 99.06 Executing arrest warrants
5
6
7 8
8 8
9 8 4 x 49.53 2 x 57.33 312.78 Surveillance
10 8
11 8 1
12
13
15
16 _, 8_ `' ' '_
17
18
19
20 4 x 57.33 229.32 Title HI
21 8
22 8
23 8
24
25
26
27
28
29 8
30 8 2 x 57.33 114.66 Title III
31 8 4 x 57.33 229.32 Title III
Totals: 16 23 $1,256.19
Initials of Federal Agent/Supervisor:
Hour Log (FY 12), Page 3
FY'2012 FINANCIAL CHECK LIST "Actual Activity Amount"
Regional Coordinator Contact with State/Local Department
(Chronological History)
OCDETF / Strategic Initiative Number: FC/FLM/0854 Agency: DEA
Operation Name: El Ranchito Roundup
State/Local Name: Clermont Police Department
Administrative or Financial Staff Person: Laura Turk
Phone/E -Mail: 352- 394 -5588 x129, lturk@a,clermontfl.org
State/Local Facsimile No. 352- 394 -1644
October 2011 November 2011 December 2011 January 2012
$ $ $ $
February 2012 I March 2012 April 2012 May 2012
$ $ $ $
June 2012 July 2012 August 2012 *; September 2012*]
$ $ $ $
Both August and September MUST be submitted in September.
By the 10th of each month, please fax or e-mail your actual overtime and authorized expenses for the prior
month tithe sponsoring Federal Agency Regional Coordinator (ex: due November 10, 2011 figure covers
October 1 -31, 2011.) If you are unable to determine the actual reimbursement amount, you must provide
an estimated amount, in order for your department to obtain reimbursement. This actual sheet must be
submitted every month including a zero amount if no reimbursement is being filed.
This form does not replace the obligation to submit the monthly Reimbursement Request which must be
submitted within 30 days of the end of the month you are claiming.
Facsimile Numbers: E -Mail:
ATF 561- 623 -4201 Troy.D.Stratton @usdoj.gov
DEA 954- 660 -4307 Robin.L.Withrow@usdoj.gov
FBI 954 - 577 -5747 IJGreene @sflhidta.org
Financial Check List (FY 12)
DEC 16 2011
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FY'2012 AGREEMENT
FOR THE USE OF THE STATE AND LOCAL___
OVERTIME AND AUTHORIZED EXPENSE / STRATEGIC
INITIATIVE PROGRAM
Federal Tax Identification #: 59- 6000290 DC #:
Amount Requested: OCDETF Investigation / Strategic Initiative ✓
Number: FCJ FLM 0854
$ 1,500.00
Number of Officers Listed: 01 Federal Agency investigation
Number: GB -09 -0052
From: - 10/0f/2011 • State or Local Agency Name and Address:
Beginning Date of Agreement
Clermont Police Department
To: 09/30/2012 865 W. Montrose Street
Ending Date of Agreement Clermont, Florida 34711
State or Local Agency Narcotics
Supervisor. Capt. JonJohnson
Telephone Number: (352) 394 -5588 Ext 168
E -mail Address: jjohnson@clermontfl.org
Fax Number: (352) 394 -1644 —
--
Sponsoring Federal Agency. Sponsoring - Federal Agency Group /Squad
Drug Enforcement`Administration Supervisor Willie Hawkins cK
OCDETF Operation Name: Telephone Number. 407- 333 -7000
El Ranchito Roundup E -mail Address:_
Willie.L.Flawkins@usdoj.gov
Please provide the name, telephone number, a -mail address, and fax number for the
administrative or financial staff person at the State or Local agency, who is directly responsible
for the billings this Reimbursement Agreement:
Name: Laura Turk
Telephone Number (with area code): (352) 394 -5588 Ext. 129
E -mail Address: Lturk @clermontfl.org
Fax Number: (352) 394 -1644
Agreement (FY 12), Page 1 NOV 2 9 2011
ih�.d 12 E &r! tS
This agreement is between the above named State or Local law enforcement agency and the
Organized Crime Drug Enforcement Task Forces (OCDETF) Program. This agreement shall be
effective when signed by an authorized State or Local agency official, the sponsoring Federal
Agency Special Agent -In- Charge, the sponsoring Agency Regional OCDETF Coordinator, the
Assistant United States Attorney Regional OCDETF Coordinator, and the OCDETF Executive
Office.
1. It is agreed that the State or Local law enforcement officers named on this agreement
will assist in OCDETF investigations, Strategic Initiatives and prosecutions as set forth
in the Organized Crime Drug Enforcement Task Forces State and Local Overtime and
Authorized Expense /Strategic Initiative Programs, Policies and Procedures Manual,
Fiscal Year 2012.
2. No individual agreement with a State or Local department may exceed $25,000, and the
cumulative amount of OCDETF State and Local overtime monies that may be
expended on a single OCDETF investigation or Strategic Initiative in a single fiscal
year may not exceed $50,000 without express prior approval from the OCDETF
Executive Office. The OCDETF Executive Office will entertain requests to exceed
these funding levels in particular cases. Please submit a written request including
justification approved by the AUSA Regional Coordinator to the OCDETF Budget
Officer/Deputy Budget Officer when seeking to exceed the above stated funding levels.
3. Each Reimbursable Agreement will be allowed no more than six (6) modifications per
year. In addition, if the funds for a particular agreement are completely deobligated
with the intention of closing that agreement, it will not count as a modification for
purposes of this policy. These amendments or changes must be transmitted by a
memorandum approved and signed by the AUSA Regional OCDETF Coordinator or
designee for the region and sent to the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds
shall automatically be deobligated. The OCDETF Executive Office will assist with the
monitoring of the aging Agreements. Further, if a State or Local agency indicates that it
is no longer performing work under a particular Agreement, the State and Local
Overtime and Authorized Expense /Strategic Initiative Programs, Policies and
Procedures Manual requires that a modification memorandum identifying the amount to
be deobligated be submitted to the OCDETF Executive Office as soon as possible after
determining that no work is being performed.
5. The State and Local law enforcement agency must provide billing estimates or activity
on a monthly basis.
6. The State or Local law enforcement agency agrees to provide experienced drug law
enforcement officers who are identified in this agreement to work on the specified
OCDETF investigation or Strategic Initiative. Any change in law enforcement officers
assigned must be agreed to by all approving officials.
Agreement (FY 12), Page 2
7. Officers who are not deputized shall possess no law enforcement authority other than
that conferred by virtue of their position as a commissioned officer of their parent
agency.
8. Officers who are deputized may possess Federal law enforcement authority as specified
by the agency affording the deputation.
9. Any State or Local officers assigned to an OCDETF Investigation or Strategic Initiative
in accordance with this agreement are not considered Federal employees and do not
take on the benefits of Federal employment by virtue of their participation in the
investigation or Strategic Initiative.
10. OCDETF and the sponsoring Federal law enforcement agency(ies) for the approved
OCDETF investigation or Strategic Initiative will provide to the assigned State/Local
officers the clerical, operational and administrative support that is mutually agreed to
by the parties in this agreement.
11. Officers assigned to OCDETF investigations or Strategic Initiatives must work full -
time on the investigation(s) or Strategic Initiatives) in order to be paid overtime. In
order to satisfy the "full- time" requirement, a law enforcement officer must work forty
(40) hours per week or eight (8) _ hours per day on a single or multiple OCDETF
investigation(s) or Strategic_ Initiative(s). Any established exceptions or waivers to this
definition shall, be requested by the Regional Coordination Group and attached as
Addendum A to the Agreement. [The parent State or Local agency must pay the base
salary of its officers. In the event officers must work overtime on an OCDETF
investigation or Strategic Initiative, the OCDETF Program will reimburse the parent
State or Local law enforcement agency for a limited amount of those overtime costs.]
The agency is responsible for paying its law enforcement officer(s) for their overtime,
travel and per diem expenses. To ensure proper and complete utilization of OCDETF
overtime and expense allocations, reimbursement claims must be submitted monthly on j
the OCDETF Reimbursement .Request Form. The OCDETF Executive Office may
refuse payment. on any reimbursement request that is not submitted to the OCDETF
Regional Coordination_ Group within thirty (30) days of the close of the month in which
the overtime 'Was worked.
12. It is the responsibility of the State & Local agency to retain and have available for
inspection sufficient supporting documentation for all regular hours and overtime hours
worked towards a, specific OCDETF case. Officers' timesheets must reflect work
towards a specific OCDETF case and must be reviewed and signed by an authorized
State & Local official.
13: Analysis of reimbursement claims by the Regional Coordination Group may result in a
modification of the obligation of funds contained within this agreement as well as the
time period covered. The agency affected by any such modification will receive a
memo notifying them of the changes.
Agreement (FY 12), Page 3
14. Overtime payments, including all other non - OCDETF Federal sources (such as Safe
Streets, HIDTA, IRS, ICE, FEMA, etc.) may not, on an annual per person basis, exceed
25% of the current approved Federal salary rate in effect at the time the overtime is
performed. The State or -Local agency is responsible for ensuring that this annual
payment is not exceeded. The Executive Assistant/OCDETF Program Specialist will
monitor these payments' via MIS and communicate to the Federal Agency Regional
OCDETF Coordinators who provide status updates to any officer approaching the
threshold.
15. The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and the
State or Local official authorized to approve the Reimbursement Request must certify
that only authorized expenses are claimed, the regular hours requirement is satisfied,
and that overtime has not exceeded 25% of the current Federal salary rate in effect at
the time the overtime was worked.
16. Under no circumstances will the State or Local agency charge any indirect costs for the
administration or implementation of this agreement.
17. The State or Local agency shall maintain complete and accurate records and accounts
of all obligations and expenditures of funds under this agreement for a period of six (6)
years and in accordance with generally accepted accounting principles to facilitate
inspection and auditing of such records and accounts.
18. The State or Local agency shall permit examination and auditing by representatives of
the OCDETF Program, the sponsoring Federal agency(ies), the U.S. Department of
Justice, the Comptroller General of the United States, and/or any of their duly -
authorized agents and representatives, of any and all records, documents, accounts,
invoices, receipts, or expenditures relating to this agreement. Failure to provide proper
documentation will limit State or Local law enforcement agencies from receiving
OCDETF funding in the future.
19. The State or Local agency will comply with Title VI of the Civil Rights Act of 1964
and all requirements applicable to OCDETF agreements pursuant to the regulations of
the Department of Justice (see, e,,g„ 28 C.F.R. Part 42, Subparts C and G; 28 C.F.R.
50.3 1991 relating to discrimination )) g anon on the grounds of race, color, sex, age, national
origin or handicap.
20. This agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations
shall be received by OCDETF within thirty (30) days of the notice of termination.
21. The Debt Collection Improvement Act of 1996 requires that most payments made by
the Federal government, including vendor payments, must be made by electronic funds
transfer (EFT). In accordance with the act, all OCDETF reimbursement payments will
be issued via EFT. All participating State _ and Local agencies must complete and
submit the attached EFT form. The OCDETF Executive Office must receive one EFT
form from each participating agency or police department prior to processing their
reimbursement payments. In certain circumstances the OCDETF Executive Office may
make exceptions for agencies that are unable to accept this form of payment, however,
such agencies must include written justification in the addendum of each new
agreement.
Agreement (FY 12), Page 4
22. All changes made to the original agreement must be approved by the OCDETF
Executive Office and initialed by the Executive Assistant/OCDETF Program Specialist
of the Regional Coordination Group making the revision. The AUSA Regional
OCDETF Coordinator or designee must initial all funding changes.
23. The Regional Coordination Group is responsible for identifying and implementing any
additional policy requirements, as needed, for its specific region. Those regional
policies will be documented in the Addendum B and attached to the approved
Agreement. The Agencies are agreeing to adhere to these additional requirements and
must have written approval by the Regional Coordination Group for any exceptions to
the regional policies.
This agreement is not a contract or obligation to commit Federal funds in the maximum amounts
projected. Funding allocations for the time period set forth and agreed to herein represent
projections only and are based upon consultation between the sponsoring Federal agency and the
State or Local law enforcement agency. They are, therefore, subject to modification by
OCDETF based upon the progress and needs of the OCDETF investigation or Strategic
Initiative. Additionally, resources are contingent upon the availability of funds per the approval
and signature of the OCDETF Executive Office obligating authority. The OCDETF Executive
Office will approve and certify that .. the terms . • conditions of the agreement have been met.
AO
Approved By: ��. ter. Lil r / ��'Z —//
Authorized State or Lac Official Title Date
Approved By: - 4 A10.4 / j 201
DEA Sp. oring Federal Agen Special ent in Charge or Designee Date
Approved By: de", ti/�� /�
Jiries J Sala ► Spons o Fede ' egional OCDETF Coordinator Date
Approved By: ' l ;41 ml rl
Mary V (Jena) King A 1 Regional • DETF t oordinator Date
Funds are encumbered for the State /Local Agen y overtime costs and authorized expense /
Strategic Initiative Programs specified above. Subject to availability of funds.
Funds Certified:
OCDETF Executive Office Date
Approving Official:
OCDETF Executive Office Date
Agreement (FY 12), Page 5
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE 'OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPATE IN THE AND
LOCAL OVERTIME AND AUTHORIZED EXPENSE / STRATEGIC
'INITIATIVE PROGRAMS
State or Local Agency: Clermont Police Department
OCDETF Investigation / Strategic Initiative Number: FC/ FLM0854
The law enforcement officers listed below will assist with the above identified OCDETF
investigation or Strategic Initiative. Any modification of the list of law enforcement officers
must be agreed to in writing by all , of the parties to this Agreement, made a part of the
Agreement, and forwarded to the OCDETF Executive Office.
NAME TITLE/RANK DOB
1. Josue Martinez Detective 1/21/1983
Agreement (FY 12), Page 6
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FLORIDA/CARIBBEAN REGION
FY 2012 ADDENDUM A
Definition of "Full -Time Participation" - See paragraph 11.
Any Exceptions or Justifications - must be submitted in writing.
Agreement (FY 12), Page 7
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FLORIDA/CARIBBEAN REGION
FY 2012 ADDENDUM B
In regard to the FY 2012 State and Local Agreement, the Florida/Caribbean OCDETF
Financial Committee has approved modifications to the below numbered paragraphs as follows:
6. The maximum number of officers assigned to an agreement cannot exceed fifteen (1 S)
without written justification.
11. All assets seized in the investigation will be processed federally by the sponsoring
OCDETF federal agency unless otherwise specified in the OCDETF Investigation
Initiation Form (IIF) or in a subsequent addendum to the IIF or other OCDETF reports.
Equitable sharing of forfeited assets remains available to all the participating federal,
state and local agencies. Equitable sharing requests will be governed by the rules and
regulations of the Department of Justice Asset Forfeiture Fund or Treasury Executive
Officer for Asset Forfeiture and Treasury Forfeiture Fund Program as applicable.
13. Analysis of reimbursement claims by the Regional Coordination Group may result in
modification of the obligation of funds contained within this agreement as well as the
time period covered. The department affected by any such modification will receive a
screen printout of the agreement funding change.
Agreement (FY 12), Page 8
ACH VENDOR/MISCELLANEOUS PAYMENT
ENROLLMENT FORM
PAYEE /COMPANY INFORMATION (Include State and Local agency name as written on agreement cover shat)
Name: CITY OF CLERMONT (C PD,
Address: 685 W. Montrose Street
Taxpayer ID Number: 59- 6000290
Contact Person Name: STEVE GRAHAM — CHIEF Telephone Number. 352- 394 -5588 EXT. 135
FINANCIAL INSTITUTION INFORMATION
Bank Name: FIFTH THIRD BANK
Nine -Digit ABA Routing Transit Number.
Depositor Account Number.
Type of Account: (checking/savings) CHECKING
Please return with the Reimbursable Agreement
The Dcbt Collection Improvement Act of 1996 requires that most payments made by the Federal government,
including vendor payments, must be made by electronic funds transfer (EFT). A benefit of receiving payments by
EFT is that your funds are directly deposited to your account at a financial institution and are available to you on the
date of payment.
If you have any question regarding the delivery of remittance information, please contact the financial institution
(bank) where your account is held
If you have any question on the completion of this form, please contact the OCDETF State and Local EFT
Coordinator, 202 -514 -1860.
To inquire about a bill contact: http: / /www.inv.aov/
Agreement (FY 12), Page 9
Law Enforcement Sensitive
ili jit,
' �, ` -'. U.S. Department of Justice
,,,° , United States Attorney
• F Organized Crime Drug Enforcement Task Forces
,Florida Caribbean Region
99 Northeast 4th Street
Miami, FL 33132 Fax. 305 530 -6166
December 16, 2011
Clermont Police Department
Captain Jon Johnson
865 W. Montrose Street
' Clermont, FL 34711
Subject: Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local
Overtime and Authorized Expense Agreement for Fiscal Year 2012
Dear Captain Johnson:
The Florida Caribbean Region OCDETF Regional Coordination Group has approved an OCDETF
Agreement for the Clermont Police Department under the following terms:
OCDETF Case #: FC/FLW0854, El Ranchito Roundup
Dates of the Agreement: 10/01/2011 through 09/30/2012 (Fiscal Year 2012)
Funding Amount. $1,500
Sponsoring Federal Agency: DEA
At no time should your State or Local agency exceed the approved funding noted above.
""Please note that the approved funding amount may be less than the amount 'originally submitted to
the Regional Coordination Group.
Initial funding allocations represent projections only and therefore are subject to modification by the {
Regional Coordination Group based upon the progress and needs of the OCDETF investigation. I
Federal govemment accounting policy requires all open obligations be reviewed and validated at the
end of each quarter; therefore if no costs have been incurred within 90 days of the date of the
agreement all funding could automatically be de- obligated unless an extension has been requested
and has been granted in writing by the sponsoring Agency Regional OCDETF Coordinator.
If additional funding or agreement modifications are necessary, a written request must be submitted by
the sponsoring Agency Regional OCDETF Coordinator to the Assistant U.S. Attorney (AUSA) Regional
OCDETF Coordinator prior to incurring any overtime and/or expenses. The sponsoring Federal
agency and State or Local agency will be notified in writing on the status of the request. Any
supplemental funding will be contingent upon availability of funds.
Law Enforcement Sensitive
OCDETF Agreement for Fiscal Year 2012
A reimbursement request will not be deemed "submitted" unless it is completely and accurately
prepared. Reimbursement requests must be submitted within 30 days of overtime worked. The
requests must be approved and signed by the sponsoring Federal agency prior to being forwarded to
the U.S. Attorney's office. All requests without proper signatures will be retumed. Approved funds
that do not have properly submitted reimbursement requests submitted on a timely basis will be
de- obligated by the committee to meet other financial responsibilities.
The State or Local agency is responsible for ensuring and monitoring overtime payments. These
payments may not, on an annual per person basis, exceed $17,202.25 (increased to 25% of a GS -12
Step 1 Federal salary rate in effect for fiscal year beginning October 2011). The field office of the
sponsoring Federal agency and the sponsoring Agency Regional OCDETF Coordinator will also
monitor these payments, as stated in section 14 of the agreement. Without approval from the
Regional Coordination Group and the grant of a waiver from the OCDETF Executive Office in
Washington D.C. an agency may not be reimbursed in excess of $25,000.00 on any OCDETF
investigation in a given year.
Reimbursement requests which are not submitted for payment in a timely manner are subject
to availability of funds.
If you have any questions, please do not hesitate to contact your sponsoring Agency Regional
OCDETF Coordinator Jiries J. Salameh at 954660 -4514.
Very truly yours,
VNIFREDO FERRER
UNITED TES ATT NEY
Mary . "Jen " King
9
OCDETF Coordinator
Florida Caribbean Regi n
U.S. Department of Justice
United States Attorney
l:. �8' Crime Organized D Enforcement Task Force
8
Florida/Caribbean Regon
99NE 9Street 7" Floor
Miami, Florida 33132 -2111
Clermont Police Department, FC/FLM/0854
The DOJ Financial Committee of the Florida/Caribbean Organized Crime Drug Enforcement Task
Force (FC- OCDETF) has received and approved your agreement for funding of reimbursable expenses.
Specific program requirements for Fiscal Year 2012 are:
1. Please route the enclosed reimbursement package to the individual responsible for
processing and submitting the reimbursement requests for this agreement.
2. All Columns (A - H) on the Authorized Overtime Log must be completed for each
officer "submitting for overtime. If columns A - H are not completed, the
reimbursement will be returned.
3. The FC- OCDETF has implemented monthly fiscal reviews. If no spending has occurred
within 90 days, the obligated amount will be de- obligated.
4. In order to accurately track reimbursable expenses and evaluate agency spending, it is
imperative that one Reimbursement Request be submitted on a monthly basis. The
Reimbursement Request should be submitted promptly after the last'working day of the
month. If the FC- OCDETF has not received the reimbursement within thirty (30) days of
the overtime being worked, it will not be honored and paid.
5. Reimbursement requests should reflect, with supporting documentation, all time worked
on OCDETF investigations. Reimbursement requests must be submitted to the
sponsoring federal Agency Coordinator.
6. The State & Local agency is responsible for retaining and having available for a
review, audit, inspection, etc. sufficient supporting docwnentation for all regular
hours and overtime hours worked on a specific OCDETF case. The
reimbursement must be submitted with the Officers' timesheets that reflect work on
the specific OCDETF case and must be reviewed and signed by an authorized State
& Local official.
7. Officers assigned to the OCDETF case are required to work full -time on OCDETF cases.
Departments are not eligible for overtime reimbursement unless the officer works full time
on OCDETF cases / Strategic Initiatives.
8. The Executive Office for OCDETF has implemented specific funding caps. The
maximum funding per OCDETF operation is $50,000 per year with a per department
funding cap of $25,000 per year. Please be aware that more than one department may be
working on this OCDETF operation. As spending on this operation approach these caps,
contact your Sponsoring Federal Agency OCDETF Coordinator.
Page 1
9. The maximum number of officers assigned to an agreement cannot exceed fifteen without
written justification.
10. Financial Check List (i.e., "Actual Activity Amount ") must be completed by the 10th of
each month and faxed or e- mailed to the Sponsoring Federal Agency OCDETF
Coordinator even if your estimate is "0 ". (ex: due November 10, 2011 figure covers
October 1 -31, 2011). If you fail to submit a timely actual activity amount, no
reimbursement for that month will be paid.
11. Timely actual activity amount and reimbursement requests must be submitted or you will
not be reimbursed.
12. Periodically, modification of obligated funds may be necessary and your agency will
receive a screen printout of the agreement funding change reflecting such modification
within ten (10) business days.
Attached is a Reimbursement Request for your agency to reproduce for future submissions (any
submissions not on these forms will be returned).
If you have any questions, please feel free to contact the Sponsoring Federal Agency as follows:
Aeencv Phone Fax E -mail
ATF
Troy Stratton 561- 623 -4184 561- 623-4201 Troy.D.Stratton @usdoj.gov
DEA
Robin Withrow 954- 660 -4514 954- 660 -4307 Robin.L.Withrow @usdoj.gov
Jiries J. "Jerry" Salameh 954 - 660 -4513 Jiries.J.Salameh @usdoj.gov
FBI
Jessie Greene 954- 888 -1586 954 - 577 -5747 IJGreene@sflhidta.org
Paul J. Sciolino 954- 888 -1534 PJSciolino @sflhidta.org
Enclosures: FY'2012 Agreement with Addendums
Reimbursement Request, Officers Overtime Log, Officer Hour Log and
Financial Check List "Actual Activity Amount" 1
Instructions for filing out financial forms
Internet Payment Platform (IPP)
Page 2
FY'2012 Bar Code
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
REIMBURSEMENT REQUEST FOR OVERTIME COSTS AND
AUTHORIZED EXPENSE / STRATEGIC INITIATIVE PROGRAMS
FOR STATE AND LOCAL LAW ENFORCEMENT PERSONNEL
DATE OF REQUEST:
STATE OR LOCAL FEDERAL DC# (EXO L - 32 —
TAX IDENTIFICATION #: 59 -6000290 use only):
SEND PAYMENT TO: Clermont Police Department
865 W. Montrose Street, Clermont, FL 34711
(State or Local Agency, Address, Zip Code)
ADMINISTRATIVE OR FINANCIAL STAFF CONTACT: Laura Turk
TELEPHONE / E -mail: 352- 394 -5588 x129, lturk@clermontfl.org
OCDETF INVESTIGATION / STRATEGIC INITIATIVE NUMBER: FC/FLM/0854
SPONSORING FEDERAL AGENCY INVESTIGATION NUMBER GB-09-0052. Oper El Ranchito Roundup
BILLING PERIOD FOR WHICH AMOUNT REQUESTED: OVERTIME $
REIMBURSEMENT IS REQUESTED:
AUTHORIZED EXPENSES $
FROM TO
TOTAL $
Total Number of Officers Claiming Overtime:
Total Number of Overtime Hours Claimed for All Officers:
Total Number of Regular Hours Worked for All Officers:
In accordance with the executed State and Local Agreement, reimbursement is hereby requested for overtime and for authorized expense / Strategic
Initiative programs of law enforcement officers from the above -named agency I hereby certify that cumulative overtime from all Federal sources,
inclusive of this request; for each officer covered by this request does not exceed 25% of the current approved Federal salary rate m effect at the time the
overtime was performed. I further certify that the funds requested are for overtime, travel, Strategic Initiative operation expenses, and per diem
expenses incurred by the officer(s) identified in the Agreement for work on the cited OCDETF investigation or Strategic Initiative, and that the State
and Local officer(s) have been paid. NOTE: DIRECT PAYMENTS TO OFFICERS ARE NOT ALLOWED.
Certified:
Authorized State or Local Official Title Date
Certified:
DEA Sponsoring Federal Agency Group /Squad Supervisor Date
Approved:
Jiries J. Salameh, DEA Sponsoring Agency Regional OCDETF Coordinator Date
Approved:
Mary V. "Jena" King, AUSA Regional OCDETF Coordinator Date
Approved for Payment:
OCDETF Executive Office Date
SEND ATF — Troy Stratton, OCDETF Coordinator DEA — OCDETF Coordinator FBI — OCDETF Coordinator
TO: 505 South Flagler Drive, Suite 402 2100 North Commerce Parkway 16320 N.W. 2 Avenue
West Palm Beach, FL 33401 Weston, FL 33326 North Miami Beach, FL 33169
Reimbursement Request (FY 12)
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
AUTHORIZED OFFICERS OVERTIME LOG
OCDETF Investigation / Strategic Initiative Number: FC/FLM/0854
State or Local Agency: Clermont Police Department
Current Billing Period for Fiscal Year 2012:
Do not leave any columns blank; enter 'V "for any columns with a non - applicable amount. The Totals 'row
of Columns A, B, D, and E must match the amounts listed on the Reimbursement Request.
Column Label A B C D E F G H
Number of Number of OCDETF Cumulative Cumulative
State or Local Regular Overtime Officer's Authonaed Overtmme Other Federal OCDETF Overtime
Employee Name Hours Hours Overtime Expenses Amount Ovetrdme Overtime Charged from
Worked on Worked on Rate Claimed for Claimed for Earned* to Charged all Federal
case/ case/ this billing this billing date this Fiscal including this Sources this
Strategic Strategic period period Year** billing penod fiscal year**
Initiative Initiative this fiscal
BxC =E year** F +G =H * **
I I •
- - y ., _ 3
Totals:" �,. c
1 �I �
*Other Federal Overtime Earned is overtime earned from ALL non - OCDETF Federal Sources (such as Safe Streets, HIDTA, IRS,
ICE, FEMA, etc.)
* *Fiscal Year is from October 1 — September 30
** *This amount cannot exceed 25% of the current Federal salary rate in effect at the time the overtime was performed
Attach all documentation.
Overtime Log (FY 12), Page 2
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCE
AUTHORIZED OFFICER HOUR LOG
STATE OR LOCAL AGENCY: Clermont Police Department
OCDETF INVESTIGATION / STRATEGIC INITIATIVE NUMBER: FC/FLM/0854
For the Month of , 201
OFFICER:
OFFICER'S OVERTIME HOURLY RATE: $
Number of Regular Hours Number of Overtime Hours
Date worked on OCDETF case / worked on OCDETF case/ Total Overtime Type of Overtime Investigative Activity
Strategic Initiative Strategic Initiative Dollar Amount
1
2
3
4
5
6
7
8
9
10
11
12
- 13
14
15
16
17
18 -
19
20
21
22
23
24
25
26
27
28
29
30
31
Totals:
Initials of Federal Agent/Supervisor:
Hour Log (FY 12), Page 3
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCE
AUTHORIZED OFFICER HOUR LOG
STATE OR LOCAL AGENCY: Anytown Police Department
OCDETF INVESTIGATION / STRATEGIC INITIATIVE NUMBER: FC/FLS /0001
For the Month of October , 201 1
OFFICER: John Doe
OFFICER'S OVERTIME HOURLY RATE: $ 49.53 & $57.33
Number of Regular Hours Number of Overtime Hours
Date worked on OCDETF case / worked on OCDETF case/ Total Overtime Type of Overtime Investigative Activity
Strategic Initiative Strategic Initiative Dollar Amount
1 8
2 8 2 x 49.53 3 x 57.33 271.05 Surveillance
3 8
4 8 2 x 49.53 99.06 Executing arrest warrants
5
6
7 8
8 8
9 8 4 x 49.53 2 x 57.33 312.78 Surveillance
10 8
11 8
12
13
14
15
16 8
17
18
19 i
20 4 x 57.33 229.32 Title III
21 8
22 8
23 8
24
25
26 1
27
28
29 8
30 8 2 x 57.33 114.66 Title III
31 8 4 x 57.33 229.32 Title III
Totals: 16 23 $1,256.19
Initials of Federal Agent/Supervisor:
Hour Log (FY 12), Page 3
FY'2012 FINANCIAL CHECK LIST "Actual Activity Amount"
Regional Coordinator Contact with State/Local Department
(Chronological History)
OCDETF / Strategic Initiative Number: FC/FLM/0854 Agency: DEA
Operation Name: El Ranchito Roundup
State/Loca1 Name: Clermont Police Department
Administrative or Financial Staff Person: Laura Turk
Phone/E -Mail: 352- 394 -5588 x129, lturk @clermontfl.org
State/Local Facsimile No. 352- 394 -1644
October 2011 November 2011 December 2011 January 2012
$ $ $ $
February 2012 March 2012 April 2012 May 2012
$ $ $ $
June 2012 July 2012 I , August 2012* I September 2012*
* Both August and September MUST be submitted in September.`
By the 10th of each month, please fax or e your actual overtime and authorized expenses for the prior
month to the sponsoring Federal Agency Regional Coordinator (ex: due November 10, 2011 figure covers
October 1 - 31, 2011.) If you are unable to determine the actual reimbursement amount, you must provide
an estimated amount, in order for your department to obtain reimbursement. This actual sheet must be
submitted every month including a zero amount if no reimbursement is being filed.
This form does not replace the obligation to submit the monthly Reimbursement Request which must be
submitted within 30 days of the end of the month you are claiming.
Facsimile Numbers: E -Mail:
ATF 561- 623 -4201 Troy.D.Stratton @usdoj.gov
DEA 954 -660 -4307 Robin.L.Withrow@usdoj.gov
FBI 954 - 577 -5747 IJGreene @sflhidta.org
Financial Check List (FY 12)
e �
DEC 16 2011
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FY'2012 AGREEMENT
FOR THE USE OF THE STATE AND .
OVERTIME AND AUTHORIZED EXPENSE / STRATEGIC
INITIATIVE PROGRAM
Federal Tax Identification #: 59- 6000290 DC #:
Amount Requested. OCDETF Investigation / Strategic Initiative
Number: FCJ FLM 0854
$ 1,500.00
Number of Officers Listed: 01 Federal Agency Investigation
Number: GB -09 -0052
C 431
From: 10/01/2011 State or Local Agency Name and Address:
Beginning Date of Agreement
Clermont Police Department
To 09/30/2012 865 W. Montrose Street
Ending Date of Agreement , Clermont, Florida 34711
State or Local Agency Narcotics
Supervisor Capt. Jon Johnson
Telephone Number: (352) 394 -5588 Ext 168
E -mail Address: jjohnson@clermontfl.org
Fax Number: (352) 394 -1644
Sponsoring Federal Agency: Sponsoring Federal Agency Group /Squad
Drug EnforcementAdministration Supervisor: Willie Hawkins °K
OCDETF Operation Name: Telephone Number: 407 - 333 -7000
El Ranchito Roundup / E -mail Address:_
Willie.L.Hawkins@usdoj.gov
Please provide the name, telephone number, e-mail address, and fax number for the
administrative or financial staff person at the State or Local agency, who is directly responsible
for the billings under this Reimbursement Agreement:
Name: Laura Turk
Telephone Number (with area code): (352) 394 -5588 Ext. 129
E -mail Address: Lturk@clermontfl.org
Fax Number: (352) 394 -1644
Agreement (FY 12), Page 1 NOV 2 9 2011
J Wd r S ri
This agreement is between the above named State or Local law enforcement agency and the
Organized Crime Drug Enforcement Task Forces (OCDETF) Program. This agreement shall be
effective when signed by an authorized State or Local agency official, the sponsoring Federal
Agency Special Agent -In- Charge, the sponsoring Agency Regional OCDETF Coordinator, the
Assistant United States Attorney Regional OCDETF Coordinator, and the OCDETF Executive
Office.
1. It is agreed that the State or Local law enforcement officers named on this agreement
will assist in OCDETF investigations, Strategic Initiatives and prosecutions as set forth
in the Organized Crime Drug Enforcement Task Forces State and Local Overtime and
Authorized Expense /Strategic Initiative Programs, Policies and Procedures Manual,
Fiscal Year 2012.
2. No individual agreement with a State or Local department may exceed $25,000, and the
cumulative amount of OCDETF State and Local overtime monies that may be
expended on a single OCDETF investigation or Strategic Initiative in a single fiscal
year may not exceed $50,000 without express prior approval from the OCDETF
Executive Office. The OCDETF Executive Office will entertain requests to exceed
these funding levels in particular cases. Please submit a written request including
justification approved by the AUSA Regional Coordinator to the OCDETF Budget
Officer/Deputy Budget Officer when seeking to exceed the above stated funding levels.
3., Each Reimbursable Agreement will be allowed no more than six (6) modifications per
year. In addition, if the funds for a particular agreement are completely deobligated
with the intention of closing that agreement, it will not count as a modification for
purposes of this policy. These amendments or changes must be transmitted by a
memorandum approved and signed by the AUSA Regional OCDETF Coordinator or
designee for the region and sent to the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds
shall automatically be deobligated. The OCDETF, Executive Office will assist with the
monitoring of the aging Agreements. Further, if a State or Local agency indicates that it
is no longer performing work under a particular Agreement, the State and Local
Overtime and Authorized Expense /Strategic Initiative Programs, Policies and
Procedures Manual requires that a modification memorandum identifying the amount to
be deobligated be submitted to the OCDETF Executive Office as soon as possible after
determining that no work is being performed.
5. The State and Local law enforcement agency must provide billing estimates or activity
on a monthly basis.
6. The State or Local law enforcement agency agrees to provide experienced drug law
enforcement officers who are identified in this agreement to work on the specified
OCDETF investigation or Strategic Initiative. Any change in law enforcement officers
assigned must be agreed to by all approving officials.
Agreement (FY 12), Page 2
7. Officers who are not deputized shall possess no law enforcement authority other than
that conferred by virtue of their position as ' a commissioned officer of their parent
- agency.
8. Officers who are deputized may possess Federal law enforcement authority as specified
by the agency affording the deputation.
9. Any State or Local officers assigned to an OCDETF Investigation or Strategic Initiative
in accordance with this agreement are not considered Federal employees and do not
take on the benefits of Federal employment by virtue of their participation in the
investigation or Strategic Initiative.
TO. OCDETF and the sponsoring Federal law enforcement agency(ies) for the approved
OCDETF investigation or Strategic Initiative will provide to the assigned State/Local
officers the clerical, operational and administrative support that is mutually agreed to
by the parties in this agreement.
11. Officers assigned to OCDETF investigations or Strategic Initiatives must work full -
time on the investigation(s) or Strategic Initiatives) in order to be paid overtime. In
order to satisfy the "full- time" requirement, a law enforcement officer must work forty
(40) hours per week or eight (8) hours per day on a single or multiple OCDETF
investigation(s) or Strategic Initiative(s). Any established exceptions or waivers to this
definition shall be ` requested by the Regional Coordination Group and attached as
Addendum A to the Agreement. [The parent State or Local agency must pay the base
salary of its officers. In the event officers must work overtime one an OCDETF
investigation or Strategic Initiative, the OCDETF Program will reimburse the parent
State or Local law enforcement agency for a limited amount of those overtime costs.]
The agency is responsible for paying its law enforcement officer(s) for their overtime,
travel and per diem expenses. To ensure proper and complete utilization of OCDETF
overtime and expense allocations, reimbursement claims must be submitted monthly on
the OCDETF Reimbursement Request Form. The OCDETF Executive Office may
refuse payment on any reimbursement request that is not submitted to the OCDETF
Regional Coordination Group within thirty (30) days of the close of the month in which
the overtime was worked.
12. It is the responsibility of the State & Local agency to retain and have available for
inspection sufficient supporting documentation for all regular hours and overtime hours
worked towards a specific OCDETF case. Officers' timesheets must reflect work
towards a specific OCDETF case and must be reviewed and signed by an authorized
State & Local official.
13. Analysis of reimbursement claims by the Regional Coordination Group may result in a
modification of the obligation of funds contained within this agreement as well as the
time period covered. The agency affected by any such modification will receive a
memo notifying them of the changes.
Agreement (FY 12), Page 3
14. Overtime payments, including all other non - OCDETF Federal sources (such as Safe
Streets, HIDTA; IRS, ICE, FEMA, etc.) may not, on an annual per person basis, exceed
25% of the current approved Federal salary rate in effect at the time the overtime is
performed. The State or Local agency is responsible for ensuring that this annual
payment is not exceeded. The Executive Assistant/OCDETF Program Specialist will
monitor these payments via MIS and communicate to the Federal Agency Regional
OCDETF Coordinators who provide status updates to any officer approaching the
threshold.
15. The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and the
State or Local official authorized to approve the Reimbursement Request must certify
that only authorized expenses are claimed, the regular hours requirement is satisfied,
and that overtime has not exceeded 25% of the current Federal salary rate in effect at
the time the overtime was worked.
16. Under no circumstances will the State or Local agency charge any indirect costs for the
administration or implementation of this agreement.
17. The State or Local agency shall maintain complete and accurate records and accounts
of all obligations and expenditures of funds under this' agreement for a period of six (6)
years and in accordance with generally accepted accounting principles to facilitate
inspection and auditing of such records and accounts.
18. The State or Local agency shall permit examination and auditing by representatives of
the OCDETF Program, the sponsoring Federal agency(ies), the U.S. Department of
` Justice, the Comptroller General of the United States, and/or any of their duly- r
authorized agents and representatives, of any and all records, documents, accounts,
invoices, receipts, or expenditures relating to this agreement. Failure to provide proper
documentation will limit State or Local law enforcement agencies from receiving
OCDETF funding in the future.
19. The State or Local agency will comply with Title VI of the Civil Rights Act of 1964
and all requirements applicable to OCDETF agreements pursuant to the regulations of
the Department of Justice (see, e.g., 28 C.F.R. Part 42, Subparts C and G; 28 C.F.R.
50.3 (1991)) relating to discrimination on the grounds of race, color, sex, age, national
origin or handicap.
20. This agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations
shall be received by OCDETF within thirty (30) days of the notice of termination.
21. The Debt Collection Improvement Act of 1996 requires that most payments made by
the Federal government, including vendor payments, must be made by electronic funds
transfer (EFT). In accordance with the act, all OCDETF reimbursement payments will
be issued via EFT. All participating State and Local agencies must complete and
submit the attached EFT form. The OCDETF Executive Office must receive one EFT
form from each participating agency or police department prior to processing their
reimbursement payments. In certain circumstances the OCDETF Executive Office may
make exceptions for agencies that are unable to accept this form of payment, however,
such agencies must include written justification in the addendum of each new
agreement.
Agreement (FY 12), Page 4
•
22. All changes made to the original agreement must be approved by the OCDETF
Executive Office and initialed by the Executive Assistant/OCDETF Program Specialist
of the Regional Coordination Group making the revision. The AUSA Regional
OCDETF Coordinator or designee must initial all funding changes.
23. The Regional Coordination Group is responsible for identifying and implementing any
additional policy requirements, as needed, for its specific region. Those regional
policies will be documented in the Addendum B and attached to the approved
Agreement. The Agencies are agreeing to adhere to these additional requirements and
must have written approval by the Regional Coordination Group for any exceptions to
the regional policies.
This agreement is not a contract or obligation to commit Federal funds in the maximum amounts
projected. Funding allocations for the time period set forth and agreed to herein represent
projections only and are based upon consultation between the sponsoring Federal agency and the
State or Local law enforcement agency. They are, therefore, subject to modification by
OCDETF based upon the progress and needs of the OCDETF investigation or Strategic
Initiative. Additionally, resources are contingent upon the availability of funds per the approval
and signature of the OCDETF Executive Office obligating authority. The OCDETF Executive
Office will approve and certify that the terms . conditions of the agreement have been met.
Ara'W
Approved By: ...5 1/4 r, h4 ;.1u ale('
i'
Authorized State or Loc Official Title Date
Approved By: - 4 g-i ��A ZJ�/
DEA Spy' oring Federal Agenc Special : ent in Charge or Designee Date
Approved By: 40 '1k87�
Jiries J. Salam - 1 Sponsoa)(y�Feder ' egional OCDETF Coordinator Date
Approved By: I ?-11!04 li
Mary V. (Jena) King, AU A Regional OCDETF t oordinator Date
Funds are encumbered for the State/Local Agen y overtime costs and authorized expense /
Strategic Initiative Programs specified above. Subject to availability of funds.
Funds Certified:
OCDETF Executive Office Date
Approving Official:
OCDETF Executive Office Date
Agreement (FY 12), Page 5
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPATE IN THE STATE AND
LOCAL OVERTIME AND AUTHORIZED EXPENSE / STRATEGIC
INITIATIVE PROGRAMS
State or Local Agency: Clermont Police Department
OCDETF Investigation / Strategic Initiative Number: FC/ FLM0854
The law enforcement officers listed below will assist with the above identified OCDETF
investigation or Strategic Initiative. Any'modification of the list of law enforcement officers
must be agreed to in writing by all of the parties to this Agreement, made a part of the
Agreement, and forwarded to the OCDETF Executive Office.
NAME TITLE/RANK DOB
1. Josue Martinez Detective 1/21/1983
Agreement (FY 12), Page 6
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FLORIDA/CARIBBEAN REGION
FY 2012 ADDENDUM A
Definition of "Full -Time Participation" - See paragraph 11.
Any Exceptions or Justifications - must be submitted in writing.
Agreement (FY 12), Page 7
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FLORIDAJCARIBBEAN REGION
FY 2012 ADDENDUM B
In regard to the FY 2012 State and Local Agreement, the Florida/Caribbean OCDETF
Financial Committee has approved modifications to the below numbered paragraphs as follows:
6. The maximum number of officers assigned to an agreement cannot exceed fifteen (1 S)
without written justification.
11. All assets seized in the investigation will be processed federally by the sponsoring
OCDETF federal agency unless otherwise specified in the OCDETF Investigation
Initiation Form (IIF) or in a subsequent addendum to the IIF or other OCDETF reports.
Equitable sharing of forfeited assets remains available to all the participating federal,
state and local agencies. Equitable sharing requests will be governed by the rules and
regulations of the Department of Justice Asset Forfeiture Fund or Treasury Executive
Officer for Asset Forfeiture and Treasury Forfeiture Fund Program as applicable.
13. Analysis of reimbursement claims by the Regional Coordination Group may result in
modification of the obligation of funds contained within this agreement as well as the
time period covered. The department affected by any such modification will receive a
screen printout of the agreement funding change.
Agreement (FY 12), Page 8
ACII VENDOR/MISCELLANEOUS PAYMENT
ENROLLMENT FORM
PAYEE /COMPANY INFORMATION (Include State and Local agency name as written on agreement cover sheet)
Name: CITY OF CLERMONT (Clev-.norik PO))
Address: 685 W. Montrose Street
Taxpayer ID Number: 59- 6000290
Contact Person Name: STEVE GRAHAM — CHIEF Telephone Number: 352- 394 -5588 EXT. 135
FINANCIAL INSTITUTION INFORMATION
Bank Name: FIFTH THIRD BANK
Nine -Digit ABA Routing Transit Number:
Depositor Account Number:
Type of Account: (checking/savings) CHECKING
Please return with the Reimbursable Agreement
The Debt Collection Improvement Act of 1996 requires that most payments made by the Federal government,
including vendor payments, must be made by electronic funds transfer (EFT). A benefit of receiving payments by
EFT is that your funds are directly deposited to your account at a financial institution and are available to you on the
date of payment.
if you have any question regarding the delivery of remittance information, please contact the financial institution
(bank) where your account is held.
If you have any question on the completion of this form, please contact the OCDETF State and Local EFT
Coordinator, 202 -514 -1860.
To inquire about a bill contact: http: / /www.iop.Rovi
Agreement (FY 12), Page 9