2012-44 Task Order No. 3
To Agreement Professional Engineering Services
CITY OF CLERMONT
WETLAND MONITORING PROGRAM (WMP) SUPPORT
This Scope of Services is Task Order No. 3 pursuant to the Professional Engineering Services
Agreement dated October 13, 2009 between the City of Clermont, hereinafter referred to as
"CITY," and AECOM Technical Services, Inc., hereinafter referred to as "ENGINEER ".
A. Introduction
This Task Order authorizes the ENGINEER to prepare a baseline wetland evaluation report,
and assist the City's well contractor during the installation fof four (4) piezometric monitoring
wells per Conditions #40 -47 of the Consumptive Use Permit #2478 issued by the St. Johns
River Water Management District (SJRWMD) on October 11, 2011
B. Background
The CITY's Wetland Monitoring Program (WMP) consists of water level data collected at five
(5) locations using piezometeric (PZ) monitoring wells With automated data recording devices
The CITY does not have vegetation or soil data at these locations. The five (5) sites currently
monitored by the CITY are.
1. PZ -1 (ID 244015), Forested wetland in Montverde
2 PZ -2 (ID 244163), Forested wetland in Greater Hills
3 PZ -3 (ID 244164), Jack's Lake, (to be replaced)
4 PZ -5 (ID 244074), Lake Felter, (to be replaced)
5 PZ -6 (ID 244073), Unnamed Lake, corner of US 27 and 5 Mile Line Rd (to be replaced)
SJRWMD RAI dated December 16, 2010 noted, "The wetland hydrographs for all of the
monitonng sites do not appear to capture the entire range of fluctuation The hydrographs
appear to "bottom out" for periods of time, indicating that the monitonng well depths are too
shallow "
AECOM field investigations of the piezometer monitoring wells and historical water levels
indicated that three (3) of the five (5) monitoring wells were not deep enough to capture the full
range of water levels in the water bodies being monitored Subsequently, the CITY committed
in the response letter, dated June 14, 2011, to the SJRWMD RAI to abandon PZ -3, PZ -5, and
PZ -6 and construct new, deeper monitoring wells at these locations
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In addition, SJRWMD issued CUP #2478 to the City and per Conditions #30 -47 the CITY must
➢ Coordinate installation and survey of one (1) new piezometric well (PZ -7) at Blacks Still
Lake (Sec 15, T. 22 S , R 26 E.) by October 11, 2012.
➢ Collect baseline wetland vegetation, soil, and topographic data in transects at all six (6)
monitoring locations by October 11, 2012.
➢ Prepare a Wetland Baseline Monitoring Report by April 11, 2012 (Per SJRWMD the date
is typo in permit should be Apn12013)
➢ Submit Annual Wetland Monitoring Reports by March 31 of each year thereafter.
If the permittee is unable to obtain or maintain legal access to any of the monitoring sites
referenced above, the permittee must notify SJRWMD in writing within 15 days of concluding
that access to any specific site is not possible Within 45 days of this notification, the permittee
must submit an alternative site to modify the monitoring network Within six months of
SJRWMD approval of the monitoring network modification, the permittee must implement any
approved change
If another agency or utility is monitoring the same water body, then the same monitoring
equipment/data can, upon written approval by SJRWMD, be used with the owner's consent A
staff gauge may substitute for a shallow monitoring well, if the SJRWMD determines that the
substitution would be capable of capturing a complete range of water fluctuation
C. Scope of Services
The purpose of this scope is to provide services to help the CITY comply with CUP Special
Conditions #40-47 as detailed in the following tasks.
TASK 1: Project Management
1.1 Project Status, Invoices, and Health and Safety Plan (HASP) — Subcontract survey,
and wetland soil services Monitor the project schedule as it relates to the scope
contained herein and provide timely invoicing and reporting of project progress This
task also includes preparation of a Health and Safety Plan (HASP).
1 2 Progress Meetings - Prepare for and conduct up to two (2) progress meetings with
CITY staff including a kick -off meeting to assess the appropriateness of the new
piezometric well location at Blacks Still Lake identified by Condition #41 City is
responsible for providing access to all sites.
TASK 2: Wetland Monitoring Services
2.1 Piezometric Well and Study Transect Locations - Meet with SJRWMD staff (one (1)
site visit) to obtain concurrence of the location of the proposed piezometric wells and
study transects required to meet the intent of the CUP special conditions. Meet with the
City and sub - consultants (one (1) site visit) to review in the field approved locations of
the piezometric wells and study transects.
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2 2 Piezometric Well Design Concurrence — Submit well design and construction
specifications provided by the City's well contractor to SJRWMD for concurrence
Assume one (1) meeting with SJRWMD staff or Lake County will be conducted to
review design specifications
2 3 Piezometric Monitoring Well Documentation — Photo - document the abandonment of
three (3) piezometers, and the installation of four (4) piezometric monitoring wells Each
of the monitoring wells should be equipped with automated data loggers by the City's
contractor Piezometric monitoring well abandonment and construction reports are to be
prepared by the City's contractor.
2 4 SoilNegetation Assessment — Coordinate soil sampling and conduct a vegetative
assessment for each transect established. The following data will be collected at 25
foot intervals along the 150 -foot (maximum) long study transect
➢ photo - documentation,
➢ description of plant communities with specific emphasis on changes in
community types, and
➢ soil color, texture, and hydric soil indicators in the top 24 inches of soil
Project wetland and soil scientist will stake in the field soil and vegetation transition
points for the project surveyor to locate
2 5 Well and Transect Survey— Coordinate and observe a licensed professional surveyor
to establish controlled survey locations of each piezometnc monitoring well and
transect Surveyor will establish piezometric well ground and top of well casing
elevations at all six (6) piezometric well sites, soil surface elevations at 5 foot intervals
for each 150 -foot transect and seven (7) soil sample locations along each transect
TASK 3: Wetland Baseline Monitoring Report
3.1 Wetland Baseline Monitoring Report - Prepare wetland baseline monitoring site
report for CITY review summarizing the field data collected for submittal to the
SJRWMD The Wetland Baseline Monitoring Report will include
> Copies of all well abandonment and completion reports provided by the CITY's
well contractor
➢ Photo documentation of the new and abandoned wells
> Signed and sealed survey exhibits
> Topographic diagrams of each study transect with the elevations from survey,
plant communities, hydric soil transitions, and piezometer monitoring well
elevations noted
> Summary of the soils and vegetation data collected
➢ Photographs of each transect
3 2 QA/QC Review - Perform in -house QA/QC procedures of deliverables.
3 3 Finalize Reports — Submit Wetland Baseline Monitoring Report to SJRWMD
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TASK 4: Contingency
4 1 Contingency - Contingency budget for additional services to be authorized by CITY on
a time and materials basis, pending written authorization from Utilities Director.
D. Subconsultants
The responsibilities necessary to comply with the SJRWMD CUP conditions
are listed below.
b sp+
Rapid Survey, Inc Controlled Survey of Piezometric Wells and
Transects
Wade Hurt, Soil Scientist Transect Soil Assessment
E. City's Responsibilities
The following are CITY responsibilities:
➢ Access to piezometric well and study transect sites.
➢ Contract well design, abandonment and construction services
➢ Supply and install automated water level data loggers
➢
'Review of deliverables within fourteen (14) days of draft submittals
➢ Obtain easements for piezometric wells and transects if necessary
F. Services Not Included
Services described herein will be provided in accordance with the current generally accepted
standards of the engineering profession Certain assumptions have been made in preparing
this scope of services. To the extent possible, services are stated herein and are reflected in
the budget estimates included in this scope of services Reasonable material changes
between work tasks, or level of effort actually required and those budgeted, may serve as a
{ basis for modifying this scope and budget, as mutually agreed to between CITY and
ENGINEER. Requests for additional information (RAIs) from regulatory agencies will be
addressed on a case by case basis.
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G. Deliverables
The ENGINEER will submit the following deliverables to the CITY as DRAFT reports for review
and comment and then submit a final to SRJWMD.
Study Transect and Well one copy 10/11/2012
Location (See Section I)
f � ,
Baseline Wetland Three (3) hard copies &. 4/11/2013
Monitoring Report one (1) electronic PDF Copy
H. Compensation
Compensation for the Scope of Services described herein shall be paid on an aggregate lump-
. sum basis for Task 1, 2 and 3 A $5,000 time and material contingency budget is established
for Task 4 to be expended only upon written authorization from the Director of Engineering
pending results of constraints identified during site visit. Details of the proposed compensation
are presented in Attachment A. Progress payments shall be due and payable monthly based
on invoices submitted by the ENGINEER.
Task 1 Project Management $ 8,700
Task 2 Wetland Monitoring Services $26,820
Task 3 Wetland Baseline Monitoring Report $11,480
Task 4 Contingencies (Time and Material) $ 5,000
Total $52,000
I. Schedule
Services pursuant to this Scope of Services will commence upon ENGINEER's receipt of
Notice To Proceed (NTP) from the CITY Study transect locations and water level monitoring
must be initiated and approved by SJRWMD staff by 10/11/2012 In practice, the piezometric
wells are to be located within study transects, so the study transect approvals must take place
concurrently with piezometric well location approvals The wetland baseline monitoring report
must be submitted to the SJRWMD on or before 4/11/2013
The ENGINEER will observe the time limitations, however, should there be delays in receiving
information from others and in obtaining subsequent authorization, approvals, and review.
comments from the CITY, and other governmental agencies, the schedule will be updated and
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adjusted as mutually agreed upon by the ENGINEER and the CITY. The ENGINEER shall not
be responsible for delays that occur as the result of action or inaction of CITY or others.
J. Additional Provisions
ENGINEER is entitled to rely upon the accuracy of historical and existing data and information
provided by CITY and others without independent review and verification ENGINEER is not
responsible for the means, methods, sequences, techniques or procedures of CITY and
Contractor operations or for safety precautions and programs.
Documents, drawings, specifications, and electronic information /data, including computer
aided drafting and design (CADD), prepared by ENGINEER pursuant to this agreement are not
intended or represented to be suitable for reuse by CITY or others on extensions of the Project
or on any other project.
Any use of completed documents for other projects and any use of incomplete documents
without specific written authorization from ENGINEER will beat CITY's sole risk and without
liability to ENGINEER. CITY assumes full responsibility for , such changes unless CITY has
given ENGINEER prior notice and has received from ENGINEER written consent for such
changes.
Electronic data delivered to CITY is for CITY's convenience and shall not include the
professional stamp or signature of an engineer or architect. CITY agrees that ENGINEER
shall not be liable for claims, liabilities or losses arising out of, or connected with the decline of
accuracy or readability of electronic data to inappropriate storage conditions or duration
K. Authorization
This Task Order serves as an Exhibit to the Professional Engineering Services Agreement
dated October 13, 2009 between the CITY and ENGINEER, and is hereby incorporated into
this Task Order by reference.
IN WITNESS WHEREOF, ENGINEER and CITY have executed this Task Order this f, day
of .icFl� , 2012.
Agreed to by
AECOM Technical Services, Inc. CITY OF CLERMONT
W -4"-14,9 Lennart J. Linda ; PE ) Qteor
District Vice President
Date: Arrii o t Z Date: 4/ L Ia (96 /a.
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