2012-77 Law Enforcement Sensitive
f
F ° U.S. Department of Justice
�� � �� � r� United States Attorney
Organized Crime Drug Enforcement Task Forces
Florida Caribbean Region
99 Northeast 4th Street
Miami FL 33/32 Fax 305 530-6/66
November 9, 2012
Clermont Police Department
Sergeant John Graczyk
865 W. Montrose Street
Clermont, FL 34711
Subject: Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local
Overtime and Authorized Expense Agreement for Fiscal Year 2013
Dear Sergeant Graczyk.
The Florida Caribbean Region OCDETF Regional Coordination Group has approved an OCDETF
Agreement for the Clermont Police Department under the following terms:
OCDETF Case # FC/FLM/0880, No Fly Zone
Dates of the Agreement. 10/01/2012 through 09/30/2013 (Fiscal Year 2013)
Funding Amount. $2100
Sponsoring Federal Agency: DEA
At no time should your State or Local Agency exceed the approved funding noted above.
**Please note that the approved funding amount may be less than the amount originally submitted to the
Regional Coordination Group
Initial funding allocations represent projections only and therefore are subject to modification by the
Regional Coordination Group based upon the progress and needs of the OCDETF investigation.
Federal government accounting policy requires all open obligations be reviewed and validated at the end
of each quarter; therefore if no costs have been incurred within 90 days of the date of the agreement all
funding could automatically be de-obligated unless an extension has been requested and has been
granted in writing by the sponsoring Agency Regional OCDETF Coordinator.
If additional funding or Agreement modifications are necessary, a written request must be submitted by
the sponsoring Agency Regional OCDETF Coordinator to the Assistant U.S. Attorney (AUSA)
Regional OCDETF Coordinator prior to incurring any overtime and/or expenses. The sponsoring
Federal agency and State or Local agency will be notified in writing on the status of the request. Any
supplemental funding will be contingent upon availability of funds.
I
Law Enforcement Sensitive
OCDETF Agreement for Fiscal Year 2013
1
A reimbursement request will not be deemed "su muted" unless it is completely and accurately
prepared. Reimbursement requests must be submi ted within 30 days of overtime worked. The
requests must be approved and signed by the sponsors g Federal Agency prior to being forwarded to the
U.S Attorney's office All requests without proper 'gnatures will be returned Approved funds that
do not have properly submitted reimbursement reques s submitted on a timely basis will be de-obligated
by the committee to meet other financial responsibilit es.
The State or Local agency is responsible for ensuring and monitoring overtime payments These
payments may not, on an annual per person basis, exceed$17,202.25 (increased to 25%of a GS-12 Step
1 Federal salary rate in effect for fiscal year beginning October 2012). The field office of the
sponsoring Federal Agency and the sponsoring Agency Regional OCDETF Coordinator will also
monitor these payments, as stated in section 14 of the agreement. Without approval from the Regional
Coordination Group and the grant of a waiver from the OCDETF Executive Office in Washington D.C.
an agency may not be reimbursed in excess of$25,000 00 on any OCDETF investigation in a given
year.
Reimbursement requests which are not submitted for payment in a timely manner are subject to
availability of funds.
If you have any questions, please do not hesitate to contact your sponsoring Agency Regional OCDETF
Coordinator Jiries J. Salameh at 954-660-4514.
Very truly yours,
WIFREDO A. FERRER
UNITE P , ►ATES ATT RNEY
Y 4,,
/0
Mary V "Je " King
OCDETF Coordinator
Florida Caribbean Regi n
U.S. Department of Justice
tr( \
■ United States Attorney
Organized Crime Drug Enforcement Task Force
Flotllda/Caribbean Region
99 Al E 4 Street 7th Floor
Mic pn',Florida 33/32-2111
Clermont Police Department, FC/FLM/0880
The DOJ Financial Committee of the Florida/Caribbean Organized Crime Drug Enforcement Task
Force Program (FC-OCDETF) has received and approved your agreement for funding of reimbursable
expenses.
Specific program requirements for Fiscal Year 2013 are:
1. Monthly Estimate Amount Worksheet must be completed for the current month
and submitted by the 5th of that month. Fax or e-mail worksheet to the
Sponsoring Federal Agency OCDETF Coordinator even if your estimate is "0"
(ex: due November 5, 2012 figure covers November 1-30, 2012). If you fail to
submit a timely estimated amount, reimbursement for that month may not be paid.
2. Reimbursement for state or local task force salary expenses with Asset Forfeiture Fund
(AFF) monies is available for state or local officer overtime salary expenses and shall not
include any costs for benefits, such as retirement, FICA, or other benefit expenses
3. All Columns(A-H)on the Authorized Officers Overtime Log must be completed for each
officer submitting for overtime. If columns A - H are not completed, the reimbursement
will be returned All columns but "C" must be totaled. Column H for each law
enforcement officer cannot be reimbursement more than the OCDETF State and Local
overtime yearly rate of$17,202.50 for FY'13 If the claimed amount exceeds the rate,the
S/L department must make the adjustment accordingly as the full amount cannot be
reimbursed.
4 Please route the enclosed reimbursement package to the individual responsible for
processing and submitting the reimbursement requests for this agreement.
5. The FC-OCDETF has implemented monthly fiscal reviews. If no spending has occurred
within 90 days, the obligated amount will be de-obligated by the Sponsoring Agency by
providing the USAO with a completed tracking report.
6 In order to accurately track reimbursable expenses and evaluate agency spending, it is
imperative that one Reimbursement Request be submitted on a monthly basis. The
Reimbursement Request should be submitted promptly after the last working day of the
month If the FC-OCDETF has not received the reimbursement within thirty(30)days of
the last day of the month in which the overtime was worked, it will not be honored and
paid.
7. Reimbursement requests must include, with supporting documentation such as the type of
overtime investigative activity that occurred and all time worked on OCDETF
investigations Reimbursement requests must be submitted to the sponsoring federal field
supervisor.
Page 1
'r
i
8. The State & Local Agency is responsible or retaining and having available for a review,
audit, inspection, etc sufficient suppo 'ng documentation for all regular hours and
overtime hours worked on a specific CDETF case. The reimbursement must be
submitted with the Officers'timesheets th reflect work on the specific OCDETF case and
must be reviewed and signed by an author zed State & Local official.
9. Officers assigned to the OCDETF case ar required to work full-time on OCDETF cases
Departments are not eligible for overtime imbursement unless the officer works full time
on OCDETF cases/Strategic Initiatives.
10. The Executive Office for OCDETF hays Implemented specific funding caps. The
maximum funding per OCDETF operati n is $50,000 per year with a per department
funding cap of$25,000 per year and a c mutative cap of$100,000 over the life of the
operation (which may encompass multipl years) Please be aware that more than one
department may be working on this OCDETF operation As spending on this operation
approaches these caps, contact your Sporsoring Federal Agency OCDETF Coordinator
should there be a justified need to exceed the established cap(s).
11. The maximum number of officers assigned to an agreement cannot exceed fifteen (15)
without written justification
12. Monthly Estimate Amount Worksheet and Reimbursement Requests must be timely
submitted or reimbursement for overtime hours performed in support of the case will be
denied
13. Periodically, modification of obligated funds may be necessary and your agency will
receive a screen printout of the Agreement funding change reflecting such modification
within ten (10) business days.
Attached is a Reimbursement Request for your agency to reproduce for future submissions (any
submissions not on these forms will be returned).
If you have any questions, please feel free to contact the Sponsoring Federal Agency as follows:
Agency Phone Fax E-mail
ATF
Troy Stratton 561-623-4184 561-623-4201 Troy.D Stratton @usdoj gov
DEA
Robin Withrow 954-660-4514 954-660-4307 Robin.L.Withrow @usdoj.gov
Jiries J. "Jerry" Salameh 954-660-4513 Jiries.J Salameh@usdoj gov
FBI
Jessie Greene 954-888-1586 954-577-5747 IJGreene @sflhidta.org
Paul J Sciolino 954-888-1534 PJSciolino @sflhidta.org
Enclosures: FY'2013 Agreement with Addendums
Reimbursement Request, Authorized Officers Overtime Log, Authorized Officer Hour Log
and Monthly Estimate Amount Worksheet
Instructions for filing out financial forms
Internet Payment Platform (IPP)
Page 2
FY'2013 Bar Code r
ORGANIZED CRIME DRUG ENFOR EMENT TASK FORCES
REIMBURSEMENT REQUEST FOR VERTIME COSTS AND
AUTHORIZED EXPENSE/STRATEGI INITIATIVE PROGRAMS
FOR STATE AND LOCAL LAW ENE', RCEMENT PERSONNEL
DATE OF REQUEST.
STATE OR LOCAL FEDERAL DC#(EXO M _ 32 _
TAX IDENTIFICATION # 59-6000290 use only)
SEND PAYMENT TO Clermont Police Department
865 W Montrose Street,Clermont, FL 34711
(State or Local Agency,Address,Zip Code)
ADMINISTRATIVE OR FINANCIAL STAFF CONTACT. Laura Turk
TELEPHONE/E-mail. 352-394-5.588 x129, Iturk( iclermontfl.org
OCDETF INVESTIGATION/STRATEGIC INITIATIVE NUMBER: FC/FLM/0880
SPONSORING FEDERAL AGENCY INVESTIGATION NUMBER. ?B-10-0067,Oper No Fly Zone
BILLING PERIOD FOR WHICH AMOUNT REQUESTED. OVERTIME $
REIMBURSEMENT IS REQUESTED
AUTHORIZED EXPENSES $
FROM TO
TOTAL $
Total Number of Officers Claiming Overtime.
Total Number of Overtime Hours Claimed for All Officers
Total Number of Regular Hours Worked for All Officers
In accordance with the executed State and Local Agreement,reimbursement is hereby requested for overtime and for authorized expense/Strategic
Initiative programs of Law Enforcement officers from the above-named Agency I hereby certify that cumulative overtime from all Federal sources,
inclusive of this request,for each officer covered by this request does not exceed 25%of the current approved Federal salary rate in effect at the time the
overtime was performed I further certify that the funds requested are for overtime, travel, Strategic Initiative operation expenses, and per diem
expenses incurred by the officer(s) identified in the Agreement for work on the cited OCDETF investigation or Strategic Initiative,and that the State
and Local officer(s)have been paid NOTE. DIRECT PAYMENTS TO OFFICERS ARE NOT ALLOWED
Certified
Authorized State or Local Official Title Date
Certified.
DEA Sponsoring Federal Agency Group/Squad Supervisor Date
Approved
Jiries J Salameh, DEA Sponsoring Federal Agency Regional OCDETF Coordinator Date
Approved
Mary V "Jena" King, AUSA Regional OCDETF Coordinator Date
Approved for
Payment OCDETF Executive Office Date
SUBMIT ATF--Troy Stratton,OCDETF Coordinator DEA—Sponsoring DEA FBI--OCDETF Coordinator
TO: 505 South Flagler Drive,Suite 402 Group Supervisor or RAC 16320 N.W.2 Avenue
West Palm Beach,FL 33401 North Miami Beach, FL 33169
Reimbursement Request(FY 13)
1
ORGANIZED CRIME DRUG ENF RCEMENT TASK FORCES
AUTHORIZED OFFICER OVERTIME LOG
OCDETF Investigation/ Strategic Initiative Number: ! FC/FLM/0880
State or Local Agency: Clermont Police Department
1
Current Billing Period for Fiscal Year 2013:
4
Do not leave any columns blank, enter 'V"for any colu s with a non-applicable amount. The Totals'row
of Columns A, B, D, and E must match the amounts list on the Reimbursement Request
Column Label A B C D E F G H
Number of Number of OCDETF Cumulative Cumulative
State or Local Regular Overtime Officer's Autl}onzed Overtime Other Federal OCDETF Overtime
Employee Name Hours Hours Overtime Expenses Amount Overtime Overtime Charged from
Worked on Worked on Rate Clamed for Claimed for Earned*to Charged all Federal
case/ case/ this billing this billing date this fiscal including this Sources this
Strategic Strategic period period year" billing period fiscal year"
Initiative Initiative this fiscal
BxC=E year" F+G=H***
Totals:
I i
*Other Federal Overtime Earned is overtime earned from ALL non-OCDETF Federal Sources(such as Safe Streets, HIDTA, IRS,
ICE, FEMA,etc)
**Fiscal Year is from October 151 —September 30t
***This amount cannot exceed 25%of the current Federal salary rate in effect at the time the overtime was performed
Attach all documentation.
Overtime Log(FY 13),Page 2
ORGANIZED CRIME DRUG ENFOCEMENT TASK FORCES
AUTHORIZED OFFICER HOUR LOG
STATE OR LOCAL AGENCY: Clermont Police Department
OCDETF INVESTIGATION / STRATEGIC INITIATIVE NUMBER: FC/FLM/08.80
For the Month of , 201
OFFICER:
OFFICER'S OVERTIME HOURLY RATE: $
Number of Regular Hours Number of Overtime Hours
Date worked on OCDETF case/ worked on OCDETF case/ —otal Overtime Type of Overtime Investigative Activity
Strategic Initiative Strategic Initiative Dollar Amount (ex Title III,surveillance,etc)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Totals:
Initials of Federal Agent/Supervisor:
Hour Log(FY 13),Page 3
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
AUTHORIZED OFFICER HOUR LOG
STATE OR LOCAL AGENCY: Anytown Police Department
OCDETF INVESTIGATION / STRATEGIC INITIATIVE NUMBER: FC/FLS/0001
For the Month of October , 201 2
OFFICER: John Doe
OFFICER'S OVERTIME HOURLY RATE: $ 49 53 & $57.33
Number of Regular Hours Number of Overtime Hours
Date worked on OCDETF case/ worked on OCDETF case/ T tal Overtime Type of Overtime Investigative Activity
Strategic Initiative Strategic Initiative D liar Amount (ex Title Ill,surveillance,etc)
1 8
2 8 2 x 49.53 3 x 57.33 ; 271.05 Surveillance
3 8
4 8 2 x 49 53 99.06 Executing arrest warrants
5
6
7 8
8 8
9 8 4 x 49.53 2 x 57.33 312.78 Surveillance
10 8
11 8
12
13
14
15
16 8
17
18
19
20 4 x 57.33 229.32 Title III
21 8
22 8
23 8
24
25
26
27
28
29 8
30 8 2 x 57.33 114.66 Title III
31 8 4 x 57.33 229.32 Title III
Totals 16 23 $1,256 1 9
Initials of Federal Agent/Supervisor:
Hour Log(FY 13),Page 3
FY'2013 MONTHLY ESTIMATE k MOUNT WORKSHEET
(Chronological istory)
OCDETF/ Strategic Initiative Number: FC/FLM/0880 Agency: DEA
Operation Name: No Fly Zone
State/Local Department Name: Clermont Police Department
Administrative or Financial Staff Person: Laura Turk
Phone/E-Mail: 352-394-5588 x129, lturk(a,clermontfl.org
State/Local Facsimile No. 352-394-1644
October 2012 November 2012 December 2012 January 2013
$ $ $ $
February 2013 March 2013 April 2013 May 2013
$ $ $ $
June 2013 July 2013 August 2013 September 2013
$ $ $ $
By the 5th of each month, please fax or e-mail your estimated overtime and authorized expenses for the
current month to the sponsoring Federal Agency Regional Coordinator(ex. due November 5,2012 figure
covers November 1-30, 2012 ) You must provide an estimated amount, in order for your department to
obtain reimbursement for that month This estimate worksheet must be submitted every month including
a zero(0)amount if no reimbursement is being filed.
This form does not replace the obligation to submit the monthly Reimbursement Request which must be
submitted within 30 days of the end of the month you are claiming
Facsimile Numbers: E-Mail.
ATF 561-623-4201 Troy.D Stratton @usdoj.gov
DEA 954-660-4307 Robin.L.Withrow @usdoj gov
FBI 954-577-5747 IJGreene @sflhidta org
Monthly Estimate Amount Worksheet(FY 13)
NOV 092012
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FY'2013 AG EMENT
FOR THE USE OF THE TATE AND LOCAL
OVERTIME AND AUTHORIZED EXPENSE/ STRATEGIC INITIATIVE PROGRAM
Federal Tax Identification #: 59-6000290 DC #:
Amount Requested- J OCDETF Investigation/Strategic Initiative
*--9 Number FC/ FLM-0880
$ , 0 00 • 1Csj,�
Number of Officers Listed. 1 Federal Agency Investigation
Number GB-10-0067
From. 10-01-2012 State or Local Agency Name and Address
Beginning Date of Agreement
Clermont Police Department
To 09/30/2013
Ending Date of Agreement 865 W Montrose St
State or Local Agency
Narcotics Supervisor Sgt John Graczyk Clermont,FL 347111
Telephone Number 352-394-5588 ext 134
E-mail Address. jgraczyk @clermontfl org
Fax#(if applicable). 352-394-1644
Sponsoring Federal Agency. Sponsoring Federal Agency Group/Squad
Drug Enforcement Administration Supervisor GS Willie Hawkins ok.
OCDETF Operation Name. Telephone Number 407-333-7000
No Fly Zone / P
E-mail Address.Willa.L.HatACI nsnvlscio:)-gav'
Please provide the name, telephone number, e-mail address, and fax number for the administrative or
financial staff person at the State or Local Agency, who is directly responsible for the billings under
this Reimbursement Agreement:
Name: Laura Turk
Telephone Number (with area code) 352-394-5588 ext. 129
E-mail Address: lturk(a,,clermontfl.org
Fax # (if applicable) 352-394-1644
Agreement(FY 13),Page 1 OCT 3 0 2012
24 E(WY FAT s5-
1
This Agreement is between the above named Stat or Local Law Enforcement Agency and the
Organized Crime Drug Enforcement Task Forces OCDETF) Program. This Agreement shall be
effective when signed by an authorized State or ocal Agency official, the sponsoring Federal
Agency Special Agent-In-Charge, the sponsoring !Agency Regional OCDETF Coordinator, the
Assistant United States Attorney Regional OCDETF Coordinator, and the OCDETF Executive
Office.
1. It is agreed that the State or Local Law nforcement officers named on this Agreement
will assist in OCDETF Investigations, St tegic Initiatives and prosecutions as set forth in
the Organized Crime Drug Enforceme t Task Forces State and Local Overtime and
Authorized Expense/Strategic Initiative Programs, Policies and Procedures Manual, Fiscal
Year 2013.
2. No individual Agreement with a State or Local department may exceed $25,000, and the
cumulative amount of OCDETF State an Local overtime monies that may be expended
on a single OCDETF Investigation or St ategic Initiative in a single fiscal year may not
exceed $50,000 without express prior apjroval from the OCDETF Executive Office The
OCDETF Executive Office will entertain requests to exceed these funding levels in
particular cases. Please submit a written request including justification approved by the
AUSA Regional Coordinator to the OCDETF Budget Officer/Deputy Budget Officer
when seeking to exceed the above stated funding levels.
3. Each Reimbursable Agreement will be allowed no more than six (6) modifications per
year. In addition, if the funds for a particular Agreement are completely deobligated with
the intention of closing that Agreement, it will not count as a modification for purposes of
this policy. These amendments must be transmitted by a memorandum approved and
signed by the AUSA Regional OCDETF Coordinator or designee for the region and sent
to the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds shall
automatically be deobligated. The OCDETF Executive Office will assist with the
monitoring of the aging Agreements. Further, if a State or Local Agency indicates that it is
no longer performing work under a particular Agreement, the State and Local Overtime
and Authorized Expense/Strategic Initiative Programs, Policies and Procedures Manual
requires that a modification memorandum identifying the amount to be deobligated be
submitted to the OCDETF Executive Office as soon as possible after determining that no
work is being performed.
5. The State and Local Law Enforcement Agency must provide billing estimates or activity
on a monthly basis.
6 The State or Local Law Enforcement Agency agrees to provide experienced drug Law
Enforcement officers who are identified in this Agreement to work on the specified
OCDETF Investigation or Strategic Initiative. Any change in Law Enforcement officers
assigned must be agreed to by all approving officials.
7. Officers who are not deputized shall possess no Law Enforcement authority other than that
conferred by virtue of their position as a commissioned officer of their parent Agency.
Agreement(FY 13),Page 2
8. Officers who are deputized may possess Federal Law Enforcement authority as specified
by the Agency affording the deputation.
9. Any State or Local officers assigned to an OCDETF Investigation or Strategic Initiative in
accordance with this Agreement are not considered Federal employees and do not take on
the benefits of Federal employment by virtue of their participation in the Investigation or
Strategic Initiative.
10. OCDETF and the sponsoring Federal L w Enforcement Agency(ies) for the approved
OCDETF Investigation or Strategic Initiative will provide to the assigned State/Local
officers the clerical, operational and administrative support that is mutually agreed to by
the parties in this Agreement.
11. Officers assigned to OCDETF Investigations or Strategic Initiatives must work full-time
on the Investigation(s) or Strategic Initiative(s) in order to be paid overtime In order to
satisfy the "full-time" requirement, a Law Enforcement officer must work forty (40) hours
per week or eight (8) hours per day on a single or multiple OCDETF Investigation(s) or
Strategic Initiative(s). Any established exceptions or waivers to this definition shall be
requested by the Regional Coordination Group and attached as Addendum A to the
Agreement. [The parent State or Local Agency must pay the base salary of its officers. In
the event officers must work overtime on an OCDETF Investigation or Strategic Initiative,
the OCDETF Program will reimburse the parent State or Local Law Enforcement Agency
for a limited amount of those overtime costs.] The Agency is responsible for paying its
Law Enforcement officer(s) for their overtime, travel and per diem expenses To ensure
proper and complete utilization of OCDETF overtime and expense allocations,
reimbursement claims must be submitted monthly on the OCDETF Reimbursement
Request Form. The OCDETF Executive Office may refuse payment on any
reimbursement request that is not submitted to the OCDETF Regional Coordination Group
within thirty (30) days of the close of the month in which the overtime was worked
12. It is the responsibility of the State & Local Agency to retain and have available for
inspection sufficient supporting documentation for all regular hours and overtime hours
worked towards a specific OCDETF case. Officers' timesheets must reflect work towards
a specific OCDETF case and must be reviewed and signed by an authorized State & Local
official.
13. Analysis of reimbursement claims by the Regional Coordination Group may result in a
modification of the obligation of funds contained within this Agreement as well as the
time period covered. The Agency affected by any such modification will receive a memo
notifying them of the changes.
14. Overtime payments, including all other non-OCDETF Federal sources (such as Safe
Streets, HIDTA, IRS, ICE, FEMA, etc.) may not, on an annual per person basis, exceed
25% of the current approved Federal salary rate in effect at the time the overtime is
performed. The State or Local Agency is responsible for ensuring that this annual
payment is not exceeded. The Executive Assistant/OCDETF Program Specialist will
monitor these payments via MIS and communicate to the Federal Agency Regional
OCDETF Coordinators who provide status updates to any officer approaching the
threshold
Agreement(FY 13),Page 3
1
15. The overtime log must be attached to tae reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and the
State or Local official authorized to approve the Reimbursement Request must certify that
only authorized expenses are claimed, tht regular hours requirement is satisfied, and that
overtime has not exceeded 25% of the current Federal salary rate in effect at the time the
overtime was worked
16. Under no circumstances will the State or Local Agency charge any indirect costs for the
administration or implementation of this Agreement.
17. The State or Local Agency shall maintai complete and accurate records and accounts of
all obligations and expenditures of fund under this Agreement for a period of six (6)
years and in accordance with generally accepted accounting principles to facilitate
inspection and auditing of such records and accounts.
18. The State or Local Agency shall permit e*amination and auditing by representatives of the
OCDETF Program, the sponsoring Fedeital Agency(ies), the U.S. Department of Justice,
the Comptroller General of the United States, and/or any of their duly-authorized agents
and representatives, of any and all records, documents, accounts, invoices, receipts, or
expenditures relating to this Agreement. Failure to provide proper documentation will
limit State or Local Law Enforcement Agencies from receiving OCDETF funding in the
future
19. The State or Local Agency will comply with Title VI of the Civil Rights Act of 1964 and
all requirements applicable to OCDETF Agreements pursuant to the regulations of the
Department of Justice (see, e g., 28 C.F.R Part 42, Subparts C and G; 28 C.F.R 50 3
(1991)) relating to discrimination on the grounds of race, color, sex, age, national origin or
handicap.
20. This Agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations shall
be received by OCDETF within thirty (30) days of the notice of termination
21. The Debt Collection Improvement Act of 1996 requires that most payments made by the
Federal government, including vendor payments, must be made by electronic funds
transfer (EFT). In accordance with the act, all OCDETF reimbursement payments will be
issued via EFT. All participating State and Local Agencies must complete and submit the
attached EFT form. The OCDETF Executive Office must receive one EFT form from
each participating Agency or police department prior to processing their reimbursement
payments. In certain circumstances the OCDETF Executive Office may make exceptions
for Agencies that are unable to accept this form of payment, however, such Agencies must
include written justification in the addendum of each new Agreement.
22. All changes made to the original Agreement must be approved by the OCDETF Executive
Office and initialed by the Executive Assistant/OCDETF Program Specialist of the
Regional Coordination Group making the revision. The AUSA Regional OCDETF
Coordinator or designee must initial all funding changes
Agreement(FY 13),Page 4
I
23. The Regional Coordination Group is responsible for identifying and implementing any
additional policy requirements, as needed, for its specific region. Those regional policies
will be documented in the Addendum B;and attached to the approved Agreement. The
Agencies are agreeing to adhere to these additional requirements and must have written
approval by the Regional Coordination Group for any exceptions to the regional policies.
This Agreement is not a contract or obligation to mmit Federal funds in the maximum amounts
projected. Funding allocations for the time period se forth and agreed to herein represent projections
only and are based upon consultation between the s onsoring Federal Agency and the State or Local
Law Enforcement Agency. They are, therefore, sub ect to modification by OCDETF based upon the
progress and needs of the OCDETF Investigation or Strategic Initiative. Additionally, resources are
contingent upon the availability of funds per the approval and signature of the OCDETF Executive
Office obligating authority. The OCDETF Execut ve Office will approve and certify that all the
terms and conditions of the Agreement have been met.
MONTHLY ESTIMATES ARE NOW REQUIRED. ESTIMATE FOR THE
CURRENT MONTH MUST BE SENT TO AGENCY COORDINATOR NO LATER
THAN FIFTH (5th) BUSINESS DAY OF THE CURRENT MONTH.
Chad-P 9Ida y
Approved By: �.� lrin C��(�' l �11f� -"o`^ a
Aut razed State or Local(Official Title kDati
Approved By: R ASA< ` \\•V
PP :Y
DE ponsorzng ederal Age Special Agent in Charge or Designee Date
A roved By: % //
PP Y: Si ��C� ��
Juries J Salameh, DE f` oring Age y egio 1 CETF Coordinator Date
Approved By: / JI l //2
Mary V (Jena)King,AU A Regio a /
l OCDETF for Date
Funds are encumbered for the State/Local Agency overtime costs and authorized expense / Strategic
Initiative Programs specified above. Subject to availability of funds.
Funds Certified:
OCDETF Executive Office Date
Approving Official:
OCDETF Executive Office Date
Agreement(FY 13),Page 5
1
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPAT IN THE STATE AND
LOCAL OVERTIME AND AUTHORIZED EXPENSE /STRATEGIC
INITIATIVE PROGRAMS
State or Local Agency: Clermont Police Department
OCDETF Investigation/ Strategic Initiative Number FC/ FLM-0880
The Law Enforcement officers listed below will assist with the above identified OCDETF
Investigation or Strategic Initiative. Any modification of the list of Law Enforcement officers
must be agreed to in writing by all of the parties to this Agreement, made a part of the
Agreement, and forwarded to the OCDETF Executive Office.
NAME TITLE/RANK DOB
1 Chadwick Edmondson Agent (Police Officer) 6/12/1980
2.
3
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Agreement(FY 13),Page 6
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FLORIDA/CARIBBEAN REGION
FY 2013 ADDENDUM A
Definition of"Full-Time Participation" - See paragraph 11.
1
Any Exceptions or Justifications - must be submitted in writing.
Agreement(FY 13),Page 7
ORGANIZED CRIME DRUG ENFOCEMENT TASK FORCES
FLORIDA/CARIBBEAN REGION
FY 2013 ADDENDUM B
In regard to the FY 2013 State and Local Agreement, the Florida/Caribbean OCDETF
Financial Committee has approved modifications to the below numbered paragraphs as follows:
6. The maximum number of officers assigned to an agreement cannot exceed fifteen (1 S)
without written justification
11. All assets seized in the investigation will Ibe processed federally by the sponsoring
OCDETF federal agency unless otherwise specified in the OCDETF Investigation
Initiation Form (IIF) or in a subsequent addendum to the IIF or other OCDETF reports.
Equitable sharing of forfeited assets remains available to all the participating federal,
state and local agencies. Equitable sharing requests will be governed by the rules and
regulations of the Department of Justice Asset Forfeiture Fund or Treasury Executive
Officer for Asset Forfeiture and Treasury Forfeiture Fund Program as applicable.
13 Analysis of reimbursement claims by the Regional Coordination Group may result in
modification of the obligation of funds contained within this agreement as well as the
time period covered. The department affected by any such modification will receive a
screen printout of the agreement funding change.
Agreement(FY 13),Page 8
ACH VENDOR/MISCELLAk4EOUS PAYMENT
ENROLLMENT FORM
PAYEE/COMPANY INFORMATION (Include State anti Local Agency name as wntten on Agreement cover sheet)
Name CITY OF CLERMONT (Gl.erw owk F•.I�J
Address: 685 W. Montrose Street
Clermont,FL 34711
Taxpayer ID Number 59-6000290
Contact Person Name Charles Broadway Interim Chief of Telephone Number 352-394-5588 Ext 186
Police
FINANCIAL INSTITUTION INFORMATION
Bank Name. FIFTH THIRD BANK
Nine-Digit ABA Routing Transit Number 063109985
Depositor Account Number 7441029308
Type of Account. (checking/savings) CHECKING
Please return with the Reimbursable Agreement
The Debt Collection Improvement Act of 1996 requires that most payments made by the Federal government,
including vendor payments, must be made by electronic funds transfer (EFT) A benefit of receiving payments by
EFT is that your funds are directly deposited to your account at a financial institution and are available to you on the
date of payment
If you have any question regarding the delivery of remittance information, please contact the financial institution
(bank)where your account is held
If you have any questions on the completion of this form, please contact the OCDETF State and Local EFT
Coordinator,202-514-1860
To inquire about a bill contact. http//www ipp gov/
Agreement(FY 13),Page 9
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FLORIDA/CARIBB AN REGION
FY=2013 AGREEMINT ESTIMATE
OCDETF/ Strategic Initiative Number: FC/ FLM/)880
State/Local Department Name: CLERMONT POLIE DEPARTMENT
Estimate the first three (3) months of overtime and authorized expenses (travel) for this
Investigation or Strategic Initiative and enter that amount on the first page of the Agreement in
the Amount Requested box. In order for the Financial Committee to review and process your
agency=s Agreement, this form must be completed and attached to the Agreement.
MONTH ESTIMATED AMOUNT
October
I $700.00
2 November $700.00
3 December $700.00
TOTAL: $2,100.00
Agreement(FY 13),Page 10
1
Internet Payment Plat orm (IPP)
i
Click on this link for details: https•//www ipp gov/
1
Agencies please refer to the IPP link for registration, an instructional video and a downloadable
brochure.
Internet Payment Platform
http•//www/ipp gov/
(617) 973-3069
The IPP provides the following Payment Notification Services to government supplier users:
• payment email notification
• online payment history
• remittance download
To register for the payment notification services, contact IPP Support at
bos.ipp helpdesk@bosfrb.org.bos.frb.org. Please use "IPP Payment Notification Services" in the email
subject line or call toll free at 1 (866) 973-3131.
Registration Requirements
The following information about your department is required to initiate IPP registration. Be sure
to indicate if your department is registered in the government Central Contractor Registry (CCR).
If you have more than one location or department name, please use your primary corporate
information and location data to register with the IPP:
• Indicate if your department is registered in the CCR
• Department name
• Primary department site address
• Primary department phone number
• Designated IPP account administrator: first name, last name,phone number,email address
• Taxpayer Identification Number(s) (TINs) used for government agency payments
The following information about a business partner government agency is required to initiate
IPP
registration:
• Name of government agency doing business with your department
• Contact information at the government agency: name, phone, email
If you have any question regarding the registration process, please call the IPP Support at 1 (866)
973-3131.
Revised (Oct 09)