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2006-49 Mutual/Automatic Aid Agreement Between City of Clermont And City of Minneola This Agreement, made and entered into this 19 day of /aAuiJ 1��� 200$ by and between the City of Clermont, a Florida Municipal Corporation, here rafter referred to as "Clermont", And The City of Minneola, A Florida Municipal Corporation, hereinafter referred to as "Minneola" Wl TNESSETH WHEREAS, the parties have established and maintain Fire Departments with firefighting equipment and full time or volunteer personnel as firefighters; and WHEREAS, the boundaries of Clermont and of Minneola are nearby; and WHEREAS, it is desirable that an agreement be entered into between the parties for their mutual benefit in times of an emergency; ' NOW, THEREFORE, it is agreed by and between the parties hereto, that each of the parties agrees to assist the other under the following stipulations, provisions, and conditions: 1. That assistance shall be rendered by either party upon request of the Fire Chief of the party requesting assistance, or his/her duly authorized representative; such request to be initiated through the Fire Department dispatch office and to be for any emergency for which mutual/automatic aid is necessary, to include, but not limited to, structural fire, stand-by's, and natural disasters. Automatic aid shall include first due response for medical emergencies. 2. Only the equipment and/or manpower that is requested by the calling party shall be sent, and the number of such pieces and the amount of personnel dispatched shall be at the discretion of the responding agencies Fire Chief or his/her duly authorized representative. a Each department shall provide to the other a copy of their current effective departmental procedure regarding mutual aid. This procedure shall include the standard response apparatus, number of personnel normally responding, any known factors affecting the time from dispatch until response. Policy shall be provided within thirty(30) days of the effective date of this agreement, and any revision shall be provided at the time of their effective date. b The Responding party shall immediately inform the requesting party of their response, which shall include apparatus, equipment, and personnel. If for any reason their response is to be delayed, this shall be communicated to the requested department immediately c The Fire Chiefs shall establish a standard response for assistance requests, which shall be dispatched if no special requests for other apparatus, equipment, or personnel are made. This shall include the guidelines for personal vehicle response. 3. Except as provided in paragraph 9 (a) of this agreement, the Fire Department of either party may decline to provide assistance, if by doing so their own jurisdiction would not be afforded adequate coverage. Each department shall advise the other immediately if such condition exists. 4. Clermont and Minneola do not assume any liability for the acts, omissions, or negligence of the other. To the extent permitted by law and without waving either parties sovereign immunity, each party indemnify, hold harmless and defend the other from all claims, damages, losses, and expenses, including attorney's fees, arising out of, or resulting from, the performance of their respective operations under this agreement. 5. Neither Clermont nor Minneola shall receive payment or be reimbursed for any expenses or the like incurred in connection with the services provided in performance of this agreement from the other. a. Exception: Those expendable supplies and items, which are used dunng a mutual aid response, shall be either replaced with the exact item or payment based on the replacement cost to the supplying agency, for the agency to replenish the supply. Replacement or payment shall be made within forty- five (45) days of use. These items shall include, but not be limited to. foam, haz-mat protective clothing, and/or absorbent materials. b. It shall be the responsibility of the providing Chief or his/her designee to notify the requesting agency that an item be chargeable. c. It shall be the responsibility of the requesting agency to secure payment for those items from the owner, occupant, or the responsible party of the incident. 6. Neither Clermont nor Minneola shall be responsible for salaries, overtime, benefits, insurance and other such effects for personnel employed by the other. 1 7. The party responding to a call from the other party, while within the area of the other party, shall be subject to the orders and direction of the Officer in Charge of Operations in the area where the emergency exists. a The Chief or Officer in Charge of the requesting department shall communicate orders and directions to the responding mutual aid Department's Chief or Officer in Charge b. The firefighters from the department giving mutual aid shall remain under the command of their own department officers 8. This agreement shall apply to emergencies existing within the areas of fire protection of Clermont and Minneola, to which fire protection is provided by the respective fire departments, and to no other areas This does not restrict the rights of either fire department to enter into a mutual aid agreement with other fire departments. 9. In view of the fact that confusion exists in the mind of the general public as to which fire department to call due to the close proximity of the respective coverage areas, Clermont and Minneola agree to the following: a. If a request for service for an address or location that is known to be in the other fire department's area, expeditious notification shall be made by the department receiving the call and a response into that departments area shall not be made unless there is a request for mutual aid by the fire department responsible for that area. The party requesting emergency assistance shall be advised of the proper agency to notify and the emergency telephone number to contact that agency. b If the request for service is received and after dispatch, it is learned that it is nearby, but not of the departments assigned area of coverage the alarm receiving department shall notify the appropriate department's dispatch of the alarm and their response as soon as possible, and shall commence combat operations. c. As soon as sufficient personnel and equipment from the department which has jurisdiction arrives on scene and is ready to relieve the first in company, the initial responding fire department may cease operations and return to their assigned stations if they are not still needed to remain on scene for safety reasons. 10. This agreement may be cancelled by either party after giving a minimum thirty (30) days written Notice of Intent to Cancel said agreement. This agreement shall renew automatically each year as of the effective date, unless terminated as provided herein If terminated written notice shall be provided to the Fire Chief and City Manager. 11 Both parties agree to furnish sufficient maps and information as requested by the other, to assist each other in locating the scene of the fire or other emergency 12. Whenever a fire department uses any stationary fire protection devices during an emergency, (hydrants, standpipes, etc.) belonging to a municipality or agency other than themselves, they shall so notify the municipality's fire department as soon as possible. a Requests for use shall be made in advance for any such device intended to be used for training, service calls, or other non- emergency situation. 13. Clermont and Minneola have agreed to provide automatic aid in the following areas of coverage or specialty. a. Minneola agrees to provide first response for all incidents, including medical calls within the portions of Clermont that he between the geographical area east of East Ave. south to Pitt Street/Northridge Blvd east to N. Hancock Rd. and West of N Hancock Rd. north of Pitt Street/Northridge Blvd. including the intersection of Old Hwy. 50 and N. Hancock Rd. b. Clermont agrees to provide first response with Tower-11 or another aerial device if Tower-11 is unavailable, to all commercial structure assignments within Minneola c. Clermont agrees to provide specialized services for Minneola to include but not limited to hazardous materials, confined space, trench rescue, dive team, structural collapse, vehicle and machinery rescue, and high angle rescue. d. Clermont agrees to provide first response with Heavy Rescue-1 or comparable replacement to all vehicle accidents with significant damage or requiring extrication. e Minneola agrees to provide second due response for significant incidents in the areas of Clermont outside the described area mentioned in section 13a. Each of the parties hereto do herewith agree to take such action and forebear such actions as agree necessary to carry the meaning and intent of this agreement and all its terms and Y conditions. Execution of this agreement shall supersede and render void any and all previous mutual aid agreements between said parties. IN WITNESS WHERE OF, the parties hereto have made and executed this agreement on the respective dates under each signature: Minneola through its City Council, signing by and throu h the Mayor, authorized to execute same by Council action on the WU day of , 2006 and TURVILLE, JR. duly authorized to execu he same for Clermont ATTEST: S ATTEST: ,9 CLERMONT /7 CITY OF CLERMONT AR•LD S. TURVILLE, JR , Mayor Approved as to form and This day o j`z 20O6 Legal content by C,ty„At •rney / Dom' ' ' l TZARIS, CITY ATTORNEY `a`\,%∎4 miAtip,/ ,„ '< PPORQ . •!!'; ATTEST: z0. c, TF•.`� SEAL _ MINNEOL• /� CITY OF ► 1�� E� . �/ � yy� •.R�®RID ....,:s .i., - _____ jetIbaniei, ity Clerk '///, . ...•�,��`. 1ri,iii►i� Da d j . Y=,a -r, Mayor pproved :s to onn nd This 4° day of 1 / Ai, .005 Legal co ten by Ci Attorney A SCOTT GERKEN, CITY ATTORNEY RECOGNIZED BY: MINNEOLA FIRE DEPARTMENT CLERMONT FIRE DEPARTMENT David R Dobrzyk - ski, Fire Chief Carle L Bishop, Fire Chief •