2015-23 P
MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN '
IMMIGRATION AND CUSTOMS ENFORCEMENT AND LOCAL, t
COUNTY,`OR STATE LAW ENFORCEMENT AGENCY FOR THE
REIMBURSEVIENT'OF JOINT OPERATIONS EXPENSES FROM
THE TREASURY FORFEITURE FUN 1
This Agreement is entered into by the Clermont Police Department NCIC CODE
FL0350300 and Immigration and Customs Enforcement (ICE), SAC Tampa for the
purpose of the reimbursement of costs incurred by the Clermont Police Department in '
providing resources to joint operations/s. Payments may be made to the extent they are
included in the ICE Fiscal Year Plan, and the money is available within the Treasury
Forfeiture Fund to satisfy the request(s) for the reimbursement of overtime expenses and
other law enforcement expenses related to joint operations.
I. LIFE OF THIS AGREEMENT
This Agreement becomes effective on the date it is signed by both parties. It remains `
in force unless explicitly terminated, in writing,by either party.
II. AUTHORITY
This Agreement is established pursuant to the provisions of 31 USC 9703, the
Treasury Forfeiture Fund Act of 1992, which provides for the reimbursement of
certain expenses incurred by local, county, and state law enforcement agencies as
participants of joint operations/s with a federal agency participating in the Treasury
Forfeiture Fund.
III. PURPOSE OF THIS AGREEMENT
This Agreement establishes the responsibilities of both parties and the procedures for
the reimbursement of certain overtime expenses and other law enforcement expenses
pursuant to 31 USC 9703.
IV. APPLICABILITY OF THIS AGREEMENT
This agreement is valid for all joint investigations led by ICE SAC Tampa, with the
participation of the Clermont Police Department, and until terminated in wasting, by
either party.
V. TERMS, CONDITIONS,AND PROCEDURES
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A. Assignment of Officer(s)
To the maximum extent possible, the Clermont Police Department shall
assign dedicated officers to any investigation or joint operation. Included
as part of this Agreement, the Clermont Police Department shall provide ,
the ICE'SAC Tampa with the names, titles, four last digits of SSNs,badge
or ID numbers, and hourly overtime wages of the officer(s) assigned to the
joint operation. This information must be updated as necessary.
B Submission of Requests for Reimbursement(Invoices) and
Supporting Documentation
. 1. The Clermont Police Department may request the reimbursement of ,
overtime salary expenses directly related to work on a joint operation
with ICE,SAC Tampa, performed by its officer(s) assigned to this joint
operationAn addition, the Clermont Police Department may request
reimbursement of other investigative expenses, such as travel, fuel,
training, equipment and other similar costs, incurred by officer(s)
assigned as members of the designated joint operations with the ICE
SAC Tampa.
The Clermont Police Department may not request the reimbursement
of the same expenses from any other Federal law enforcement
agencies that may also be participating in the investigation.
2. Reimbursement payments will not be made by check. To receive
reimbursement payments, the Clermont Police Department must
ensure,that Customs and Border Protection, National Finance Center
(CBP/NFC) has a current ACH Form on file with the agency's bank
account information, for the purposes of Electronic Funds Transfer.
The ACH Form must be sent to the following address:
CBP National Finance Center
Attn: Forfeiture Fund
6026 LAKESIDE BLVD.
INDIANAPOLIS, IN 46278
If any changes occur in the law enforcement agency's bank account
. information, a new ACH Form must be filled out and sent to the
CBP/NFC as soon as possible.
3. In order to receive the reimbursement of officers' overtime and other
expenses related to joint operations, the Clermont Police Department
must submit to ICE SAC Tampa the TEOAF Form "Local, County,
and State Law Enforcement Agency Request for Reimbursement of
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Joint Operations Expenses (Invoice)", signed by an authorized
representative of that agency and accompanied by supporting
documents such as copies of time sheets and receipts
4. The Clermont Police Department remains fully responsible, as the
employer of the officer(s) assigned to the investigation, for the
payment of overtime salanes and related benefits such as tax
withholdings, insurance coverage, and all other requirements under the
law, regulation, ordinance, or contract, regardless of the reimbursable
overtime charges incurred. Treasury Forfeiture Fund reimburses
overtime salaries. Benefits are not reimbursable.
5. The maximum reimbursement entitlement for overtime worked on
behalf of the joint investigation is set at $15,000 per officer per year.
6. The Clermont Police Department will submit all requests for the
reimbursement of joint operations' expenses to ICE SAC Tampa, at
the following address:
ICE
2203 N. Lois Avenue, Suite 600
Attn: Asset Sharing Coordinator
Tampa, FL 33607
Ph. (813) 357-7000
VI. PROGRAM AUDIT
This Agreement and its provisions are subject to audit by ICE, the Department
of the Treasury Office of Inspector General, the General Accounting Office,
and other government designated auditors. The Clermont Police Department
agrees to permit such audits and agrees to maintain all records relating to
these transactions for a penod not less than three years; and in the event of an
on-going audit, until the audit is completed.
These audits may include reviews of any and all records, documents, reports,
accounts, invoices, receipts of expenditures related to this agreement, as well
as interviews of any and all personnel involved in these transactions.
VII. REVISIONS
The terms of this Agreement may be amended upon the written approval by
both parties. The revision becomes effective on the date of approval.
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VIII. NO PRIVATE RIGHT CREATED
This is an internal government agreement between the ICE SAC Tampa and
the Clermont Police Department, and is not intended to confer any right or
benefit to any pnvate person or party.
Signatures:
FEDERAL AGENCY STATE/LOCAL AGENCY
FIELD OFFICE
Cjolifc 2
Susan L. McCormick Charles Broadway
Special Agent in Charge Chief of Police
Homeland Security Investigations Clermont Police Department
SAC/Tampa Clermont, Flonda�j
Date: Date: 3 — 1 f J 5
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