2016-89 AGREEMENT FOR
JANITORIAL SERVICES FOR THE CLERMONT ARTS AND RECREATION
CENTER
THIS AGREEMENT, made and entered into this 2S-day of .bc 2016,
A.D., by and between the City of Clermont 685 West Montrose Street, Clermont, Florida
(hereinafter referred to as "CITY"), and American Janitorial, Inc., 87 North Central Ave.,
P.O. Box 2534,Umatilla, FL 32784, (hereinafter referred to as "CONTRACTOR").
WHEREAS, the City of Clermont issue RFP 16-052 titled Janitorial Services for the
Clermont Arts and Recreation Center;
WHEREAS, CONTRACTOR submitted its response dated August 11, 2016 to RFP 16-
052;
WHEREAS, CITY desires to award a contract to CONTRACTOR in accordance with the
terms and conditions of RFP 16-052 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I-SCOPE OF WORK
The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools and
transportation to perform janitorial services as described in CITY's RFP 16-052, revised
Scope of Work set forth in Exhibit B, and CONTRACTOR's August 11, 2016 response
thereto, which are expressly incorporated herein and made a part of the Agreement
Documents hereto and shall do everything required by this Agreement and the Agreement
Documents. Provided, however, that nothing herein shall require CITY to purchase or
acquire any items or services from CONTRACTOR.
ARTICLE II-THE CONTRACT SUM
CITY shall pay CONTRACTOR,for the faithful performance of the Agreement as set forth
in the Agreement Documents and the Unit Price Schedule an amount in accordance with
the compensation schedule set forth in Exhibit A "Janitorial Services Excluding Office
Areas", attached hereto and incorporated herein.
ARTICLE III-TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties,and shall
remain in effect for a period of three (3) years thereafter, unless terminated or
renewed as provided for herein.
2. Notwithstanding any other provision of this Agreement, CITY may, upon
written notice to CONTRACTOR, terminate this Agreement if: a) without
cause and for convenience upon thirty (30) days written notice to
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CONTRACTOR b) CONTRACTOR is adjudged to be bankrupt; c)
CONTRACTOR makes a general assignment for the benefit of its creditors; d)
CONTRACTOR fails to comply with any of the conditions of provisions of this
Agreement; or e) CONTRACTOR is experiencing a labor dispute, which
threatens to have a substantial, adverse impact upon performance of this
Agreement, without prejudice to any other right or remedy CITY may have
under this Agreement. In the event of such termination, CITY shall be liable
only for the payment of all unpaid charges, determined in accordance with the
provisions of this Agreement, for work, properly performed and accepted prior
to the effective date of termination.
3. Upon mutual agreement of the parties,this Agreement may be renewed for three
(3) additional one (1) year terms. Sixty (60) days prior to completion of each
extended term of this Agreement, CONTRACTOR may request and the City
may consider an adjustment to price based on changes in the Consumer Price
Index (CPI).
ARTICLE IV—COMMENCEMENT AND COMPLETION OF WORK
CITY shall authorize services to be provided hereunder by issuing a purchase order to
CONTRACTOR. Prior to the issuance of a purchase order, CITY shall notify
CONTRACTOR and CONTRACTOR shall, at its expense,within twenty-four 24 business
hours of such notification pick-up the subject tires.
ARTICLE V—PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of the vehicle to CITY as set forth in the applicable purchase order. CITY shall
make payment to the CONTRACTOR for all accepted and undisputed services provided,
within thirty(30) calendar days of receipt of the invoice.
ARTICLE VI—DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont,Lake County,Florida,unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
agreements in any court having jurisdiction thereof.
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ARTICLE VII—INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance-The CONTRACTOR shall take out and
maintain during the life of this Agreement Worker's Compensation Insurance for all his
employees connected with the work of this Project and, in case any work is sublet, the
CONTRACTOR shall require the subcontractor similarly to provide Worker's
Compensation Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the CONTRACTOR. Such insurance shall comply
with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the
Worker's Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Public Liability and Property Damage Insurance - The
Contactor shall take out and maintain during the life of this Agreement Comprehensive
General Liability and Comprehensive Automobile Liability Insurance as shall protect it
from claims for damage for personal injury, including accidental death, as well as claims
for property damages which may arise from operating under this Agreement whether such
operations are by itself or by anyone directly or indirectly employed by it, and the amount
of such insurance shall be minimum limits as follows:
(a) CONTRACTOR's Comprehensive General, $500,000 Each
($1,000,000 aggregate)
Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
(b) Automobile Liability Coverages, $300,000 Each
Bodily Injury& Property Damage Occurrence,
Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE
shall be amended to provide coverage on an occurrence basis.
3. Indemnification Rider
(a) To cover to the fullest extent permitted by law, the CONTRACTOR
shall indemnify and hold harmless the CITY and its agents and
employees from and against all claims, damages, losses and expenses,
including but not limited to attorney's fees, arising out of or resulting
from the performance of the Work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness,
disease or death,or to injury to or destruction of tangible property(other
than the Work itself) , and (2) is caused in whole or in part by any
negligent act or omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder. Such obligation shall
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not be construed to negate, abridge, or otherwise reduce any other right
to obligation of indemnity which would otherwise exist as to any party
or person described in this Article.
(b) In any and all claims against the CITY or any of its agents or employees
by any employee of the CONTRACTOR, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, the indemnification obligations under this
Paragraph shall not be limited in any way by any limitation on the
amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers'or workmen's
compensation acts,disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and
other good and valuable consideration from the CITY for the
indemnification provided herein.
ARTICLE VIII—NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid,or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: American Janitorial, Inc.
87 North Central Avenue
P.O. Box 2534
Umatilla, FL 32784
Attn: Jeff Simmons, Vice President
CITY: City of Clermont
Attn: Darren Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX—MISCELLANEOUS
1. Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret any
provision of this agreement, the prevailing party shall be entitled to recover such
sum as the Court may adjudge reasonable as attorneys' fees at trial or on any appeal,
in addition to all other sums provided by law.
2. Waiver. The waiver by city of breach of any provision of this agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this agreement.
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3. Severability. If any provision of this agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision,or
part thereof,shall be deleted or modified in such a manner as to make the agreement
valid and enforceable under applicable law, the remainder of this agreement and
the application of such a provision to other persons or circumstances shall be
unaffected, and this agreement shall be valid and enforceable to the fullest extent
permitted by applicable law.
4. Amendment. Except for as otherwise provided herein, this agreement may not be
modified or amended except by an agreement in writing signed by both parties.
5. Entire Agreement. This agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous agreements between the parties with respect to the
performance of services by CONTRACTOR.
6. Assignment. This agreement is personal to the parties hereto and may not be
assigned by CONTRACTOR, in whole or in part, without the prior written consent
of city.
7. Venue. The parties agree that the sole and exclusive venue for any cause of action
arising out of this agreement shall be Lake County, Florida.
8. Applicable Law. This agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records. Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONSULTANT upon
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termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the
CITY in a format that is compatible with the information technology
systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352)241-7331.
ARTICLE X-AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
1. This Agreement
2. Purchase Order or Notice to Proceed
3. All documents contained in City of Clermont RFP 16-052, any amendments and
revised Scope of Work thereto.
4. CONTRACTOR's August 11, 2016 response to RFP 16-052.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 26-- day of ,2016.
City of Clermont
a /
Gail L. Ash, Mayor .-r _ "
Attest _ • _ •
�' •
e
• " , -
Tracy Ackroyd Howe, City Clerk +�
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American Janitorial, Inc.
BY OF
Je .i ons, Vice' 'resident
Attest:
Corporate ecretary
S-Ae p het, l
(Name Printed or Typed)
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EXHIBIT A
SECTION -K
COST OF SERVICES
Description 0 Location Price Pce Month Annual Price
raw pcgv an
Clermont Arts& Recreation Center, 3700 S. Hwy. $9,735.21 $116,822.52
27, Clermont, FL 34711
Vad]Annual Price $116,822.52
Janitorial @GorkEcp Excluding Office Areas 1 PrBa[ ?Month Annual pli6Qa
691113DGGeMonthg3gR
1 Clermont Arts& Recreation Center, 3700 S. Hwy. $9,521.36 $114,256.32
27, Clermont, FL 34711
4CtfAnnual Price $114.256.32
The price block above includes cleaning services as provided in Section B with the
exception of office areas. An office area is defined as any office space a to include cubicles,
private work station, and file room.
ADDITIONAL PRICING FOR NON-ROUTINE JANITORIAL SERVICES
11.11, Description 0 Location
1 Special Event Cleaning Per Person - Per
Hour $20:00
2 Carpet Cleaning Per Square Feet $0.15
3 Floor Stripping/Sealing/Waxing Per Square Feet $0.30
4 Tile and Grout Cleaning Per Square, Feet $0.25
Identify below the management facility/office from which services under this project will
be supported.
RFP No:16.052
Page 54 of 55
EXHIBIT B
SECTION— B
REVISED STATEMENT OF WORK
The detailed description of work to be performed is contained in this section. Unless
expressly stated otherwise, the description of work shall apply to all general building
areas. Floor stripping shall be done with at a low speed buffer (for stripping) and a
stripping pad. Buffing shall be done with a high-speed buffer. Spot cleaning shall be
done with a clean white cloth. Floor finish shall be applied with a looped nylon mop.
The janitorial services shall commence on/about September 2016 and shall continue for
a period of thirty-six (36) months.
1 — ROUTINE TASKS OF ALL FACILITIES
a. CLEAN AND DISINFECT DRINKING FOUNTAINS
b. CLEAN AND DISINFECT RESTROOM FIXTURES: No chemical is to be left in
toilets or urinals or on the fixture surfaces.
c. CLEAN AND REFILL FLOOR DRAINS The respondent shall clean all surfaces of
the floor drains, and pour a solution of germicidal detergent down the floor drain to
fill the drain trap each and every service cycle.
d. WET CLEAN NON-CARPETED FLOORS (VCT, Ceramic, rubber, solid vinyl, tile,
excluding any unfinished stone:example marble.aranitel: The respondent shall use
neutral detergent solution and equipment as needed to remove soil from non-
carpeted floors. After the floor has been wet cleaned it shall have a uniform
appearance free of soil,stains,streaks, wirl marks, detergent film or any observable
soil which can be removed by damp mopping. In restrooms the respondent shall
use a germicidal detergent solution instead of neutral detergent solution.
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Floor mats, trash receptacles and chairs shall be moved in order to mop the
entire floor and then shall be replaced only when the floor is dry.
e. DE-SCALE TOILETS AND URINALS The respondent shall use non-acid bowl
cleaners. Bowl cleaners used will not damage the bowls, valves or fixtures. The
Contractor will replace fixtures damaged with an identical product.
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f. DISINFECT ALL RESTROOM SURFACES: The respondent shall use an approved
germicidal detergent to damp clean molding and sills, ceramic walls, stall walls,
clean wash basins, clean baseboards, and damp mop all ceramic tile floors.
g. DUSTING FURNITURE SURFACES: The respondent shall maintain furniture
surfaces free of dust. These surfaces include but are not limited to desks, chairs,
telephones, lamps, tables, counters, cabinets, shelves, windowsills and other types
of furniture and surfaces or building fixtures. Papers, typewriters, calculators,
computers, staplers, and similar desk items are not to be moved.
RFP No: 16-052
Page 9 of 55
r
SECTION— B
REVISED STATEMENT OF WORK
h. DUSTING BUILDING SURFACES: The respondent shall use HEPA type vacuum
with dusting tools and treated dust cloth to remove all dust, spider webs, dry soil,
litter, etc., from all fixtures and surfaces from the floor up to and including the ceiling
that are visible from the floor surface below or adjacent floor levels, balconies, stairs
etc. This includes exposed surfaces of lights, ledges,walls,ceilings,ceiling mounted
fans, partitions, rails, vertical and horizontal blinds, and other types of fixtures and
surfaces which are not considered to be furniture surfaces or specialty equipment
below and including the ceiling surface..
i. EMPTY RECEPTACLES AND REPLACE LINERS: In addition to normal trash
removal, the respondent will remove all litter, cans, paper and othercontainers
marked "TRASH" regardless of their location. If not clearly marked TRASH it shall
not be removed. The respondent shall break down cardboard boxes that are left for
disposal and place them into dumpsters.
The respondent shall replace all trash receptacle liners daily with a new trash
receptacle liner of the proper sizer
The respondent shall remove non-permanent stains and soil from the interior and
exterior of trash receptacles to include tops or lids.
j. `REFILL DISPENSERS: The respondent shall check and refill eachtoilet paper
dispenser, hand soap dispenser, paper towel dispenser, etc. daily, in accordance
with the directions of the suppliers and manufacturer. Replacement soap cartridges
shall be of the type designed for the dispenser. When a dispenser is broken or
missing parts the respondent must notify the City by the end of the work shift.
k. SPOT CLEAN BUILDING SURFACES: The respondent shall ensure all foreign
substances are removed from the surfaces of ledges, windows, partition glass,
window sills, blinds, fire extinguishers, walls, doors, frames and sills, pictures,
partitions, rails, stainless steel, chrome, brass, and other types of fixtures and
surfaces:
I. REMOVE CARPET STAINS: The respondent shall use carpet stain remover and
gum remover to remove carpet stains and gummy soil from floor mats and all carpet
surfaces when present. The respondent will use stain remover and equipment
approved by the City to remove stain when first discovered (within 24 hours). Stains
are considered any discoloring of the carpet that covers an area of four (4) square
feet or less.
m. SPOT CLEAN FURNITURE: The respondent shall ensure all foreign substances
are removed from the surfaces of chairs, telephones, cleared surfaces of desks,
lamps, tables, cabinets, counters, shelves and other types of furniture and surfaces
RFP No: 16-052
Page 10 of 55
SECTION - B
REVISED STATEMENT OF WORK
which are not considered to be building surfaces or building fixtures. Upholstered
furniture should be cleaned using appropriate vacuum cleaner attachments and spot
cleaned if necessary to remove stains or heavy soils.
n. SPRAY BUFF: Spray buffing shall be used to restore a uniform gloss and protective
finish to resilient tile or terrazzo floors that are finished with floor finish. All spray buff
solutions shall be removed from the baseboards, furniture, trash receptacles, etc.
High traffic areas may require more frequent services than outlined in this section:
o. MAINTAINING MARBLE, GRANITE, TRAVERTINE AND TERRAZZO. (non-
finished): Dust mop with an untreated dust mop, and spot, cleaning will be
accomplished as soon as possible after a spill occurs. Some sites require daily wet
mopping of the floor with a neutral solution. Mopped floors shall be free from
streaks, spots, stains, smears, mop strands and other unsightly appearance.
p. CARPET CARE: Only approved vacuum equipment will be used to perform all
vacuuming in City facilities. Indoor air quality standards require that only HEPA type
filter vacuums be used. Cloth and disposable/paper vacuum bags must be emptied
in accordance with the vacuum manufacturer's specifications
The respondent shall vacuum carpets and mats daily to remove visible soil and
debris from the carpet surface and from within the carpet pile. All moveable
furnishings will be moved to vacuum and replaced in their original locations. Staples
shall be removed from the carpet. Respondent shall use hose and brush or crevice
attachment to vacuum areas inaccessible to the carpet vacuum.
D All vacuums must be capable of edge cleaning with;built in hose and carry
auxiliary tools.
Must be capable of height adjustment.
Equipped with filters capable of removing 99.97% of all airborne contaminants.
q.. BI-ANNUALLY CLEAN ALL EXTERIOR GLASS: The respondent shall clean all
entrances and entryway glass. Framework shall also be cleaned. This applies to
all exterior glass. The respondent must clean exterior glass at times that do not
interfere with pedestrian traffic.
r. CLEAN PERIMETER WINDOW GLASS AND INTERIOR GLASS: The respondent
shall clean all interior sides of glass at perimeter walls and both sides of all interior
glass, i.e.,walls doors, partitions,etc. The respondent must clean the glass at times
that do not interfere with normal operations of City business.
s. CLEAN WALKWAYS: The respondent shall pick-up litter, clean and sweep all
facility entrance walkways surrounding the buildings: All trashreceptacles and
RFP No:16-052
Page 11 of 55
SECTION- B
REVISED STATEMENT OF WORK ..
cigarette urns shall be emptied; trash removed from m these areas and the receptacle
liners securely replaced.
t MACHINE SCRUB FLOORS: Respondent shall use floor machines with scrubbing
brushes with detergent or degreaser solution to remove soil and stains from floor
surfaces such as concrete, brick or pavers, grouted tile and other such uneven or
rough floors. Respondent shall remove all splash marks from baseboards, doors,
walls, furniture and other such surfaces.
u. RECONDITIONING OF NON-CARPETED FLOORS (VCT, ceramic, rubber, solid
vinyl tile, excluding any unfinished stone, marble, or granite): The respondent shall
remove soil, scratches and scuff marks and the top layer of floor finish from non-
carpeted floors. The respondent shall apply a minimum of two (2) additional coats
of non-skid floor finish with in 1 inch of baseboards and furniture sitting directly on
the floor. After the finish has dried, the reflection shall be uniform and no streaks,
swirls or scratches shall be visible. All lightweight furniture must be moved for
application of finish and then replaced after the finish has dried.
v. STRIP AND REFINISH NON CARPETED FLOORS (VCT, ceramic, rubber, solid
vinyl tiles, excluding any unfinished stone, marble, or granite): The respondent shall
completely remove all non-permanent floor finish and sealer from resilient tile and
from baseboards, furniture and partition legs and bases. After the floor finish has
been removed, the respondent shall apply at least two (2) coats of floor seal and
three (3)coats of non-skid floor finish to resilient tiles. Respondent shall remove all
floor seal, floor finish, stripper and stripping slurry from baseboards, furniture and,
other such areas. In high traffic areas or if the respondent does not wet mop, spray
buff, or recondition floors, the floors may require a more frequent schedule for
stripping. Frequency will then be determined by the City.
w. OVERHEAD CLEANING: The respondent shall perform cleaning of all fixtures and
• surfaces from the floor up to and including the ceiling around fixtures. This includes
exposed surfaces of lights, vents, HVAC diffusers, grilles, light fixtures, skylights,
ceiling fans, etc.
x. CHEMICAL BRANDS: A list of chemicals to be used for this contract will be
submitted to the City prior to commencement of the Contract. This list will remain
current at all times. No chemical will be introduced into any city building without prior
approval from the City. The respondent shall submit a list to the City defining the
product use, brand name, manufacturer's complete name, address, telephone
number and MSDS. Bleach, ammonia, and acid products shall not be used or
maintained on premises.
RFP No: 16-052
Page 12 of 55
SECTION— B
REVISED STATEMENT OF WORK
y. LABELING: All solution containers shall be labeled with a label provided by its
manufacturer or with a photocopy of the label from the chemical container and HMIG
(Hazardous Material Identification Guide) labels.
z. SLIP RESISTANCE: The respondent shall verify that all floor finishes and sealers
meet or exceed industry standards as established by the Chemical Specialties
Manufacturer's Association. Floor finishing materials must have a static"coefficient
of friction"of at least 0.5 when tested by a slip meter. Spray buff solutions and other
such chemicals applied to non-carpeted floors shall provide adequate protection
against slippery floors.
2 ROUTINE WORK TASKS BY FACILITY
Work Procedure Schedule
This schedule reflects only the minimum requirements. More frequent attention may be
- required as determined by the City. Frequency of cleaning may be adjusted for seasonal
facilities and subsequent billings would reflect frequency change as approved by City.
(a) CLERMONT ARTS AND RECREATION CENTER-3700 S. HWY. 27
FACILITY CLEANING DAYS/TIMES
NIGHT SHIFT: Six Seven times per week.
• Monday to Thursday after 9:00 p.m.
• Friday and Saturday after 10:00 p.m.
• Sunday after 6:00 p.m.
Facility cleaning schedule is as stated above, but is subject to change based
on facility use. Successful respondent its responsible for checking the facility
software schedule on a daily basis to ensure cleaning staff is arriving at the
correct time.
RFP No: 16-052
Page 13 of 55
SECTION — B
REVISED STATEMENT OF WORK
, - - - - - - - • - - -, - - -• - - - -- . • • - • - • - - -,
hailwaysr
.
D Night cleaning staff is not permitted to be in the facility during building hours or
when the facility is in use by renters. All cleaning must be done around
scheduled uses in the building. The respondent shall be.provided limited
viewing access to the facility calendar. Cleaning staff should not be scheduled
to arrive for at least 30 minutes after the last rental has left the building.
.• The Facility Manager will provide all schedule changes at least 48 hours in
advance.
• _ Cleaning will be as follows:
• Daily cleaning —To be done 7 days per week
• Weekly cleaning—To be done once per week, or as needed
• Two days per week cleaning-To be done twice per week, or as needed
• Monthly cleaning—To be done at least once per month, or as needed
•
BASIC REQUIREMENTS
> Cleaning staff is required to maintain communication with the Facility Manager
or the Operations Chief on a daily basis. This will be done through the 'ARC
Cleaning Book'that is kept in the staff file room. Staff will be required to check
the book upon arriving for the required cleaning to be completed, as well as
signing out at the end of their shift. This book_ will also have relevant
facility/ARC/CPAC information and/or updates listed.
D Cleaning staff is to walk through all areas/rooms of the facility every day, even ,
if the area/room is not scheduled to be cleaned on that day,checking for missed
cleaning or needed cleaning. This includes but is not limited to vacuuming,
clean visible stains, wiping dirty surfaces, and emptying garbage.
Report issues to the Facility Manager or Operations Chief. For emergencies
such as plumbing leaks, broken windows, alarm malfunctions, or similar_type
issues, staff is to call and report the issue immediately: For less urgent issues,
staff is requested to document it in the cleaning book.
CLEANING REQUIREMENTS
DAILY: Seven days a week.
MAIN HALLWAYS
RFP No: 16-052
Page 14 of 55
SECTION — B
REVISED STATEMENT OF WORK
• Vacuum all hallway carpets, including in the corners and along the baseboards.
D Dust/clean all tables, ledges, and flat surfaces.
Two (2) Men's and two (2)Women's Hallway Restrooms
Two (2) Men's and two (2)Women's Handicapped Hallway Restroom
One (1) Men's Restroom and Shower/Locker Room
One (1) Women's Restroom and Shower/Locker Room
One (1) Unisex Restroom located by kitchen
Three(3)Staff Restrooms located in administrative office areasr '
Office
One (1) Restroom/Shower adjoining Director's Office and Conference Room
RESTROOMS
Clean all restrooms as follows:
• Commodes and urinals are to be washed inside and outside, disinfected inside
and outside, all stains removed, and seats left raised.
D Mop bathroom floors
• No water rings shall remain on any surface.
• Sinks are to be washed and disinfected.
D Mirrors, shelves, countertops, dispensers, chrome fixtures, and piping shall be
disinfected wiped, polished dry, and left free of spots.
• Walls, partitions, doors, and waste receptacles shall be spot cleaned.
• Waste receptacles shall be emptied, provided with new liners when dirty or
contaminated with anything other than paper products and disinfected when
needed.
• Paper towels, toilet tissue, and soap containers shall be filled daily.
• Feminine hygiene receptacles shall be emptied, cleaned, disinfected, dried,
and provided new liners
• Wipe down baby changing stations
D Clean floor mats so they are free from any loose dirt, hair, or water
• Clean and disinfect Locker room showers (this will be daily from May through
September), at all other times it will be done weekly.
RFP No: 16-052
Page 15 of 55
SECTION — B
REVISED STATEMENT OF WORK
GYM LOBBY ENTRANCE AREA
• Sweep and mop the pool/gym entrance area
• Wipe all countertop areas/tables and the pool/gym reception desk
• Empty garbage
• Clean windows/glass so they are clean and streak free
GYMNASIUM
• Wipe all countertop areas, tables and benches. Clean plastic chairs, as
needed.
> Thoroughly sweep, and mop the gym floor as needed, including along the wall
and corners.
• Vacuum the carpet in the gym.
➢ Dispose of all papers, bottles, miscellaneous garbage on the floor.
• Clean interior glass at gym entrance up to 7 feet in height
• Clean windows facing pool deck, interior and exterior, up to 7 feet in height
• Scrape gum off of the gym floor
ADMINISTRATIVE OFFICES
• Vacuum office hallway carpet, file room, front reception area and behind the
desk
➢ Clean staff office kitchen. Wipe down all appliances, sink, table, chairs, and
countertop.
• Sweep/vacuum and mop the vinyl floor, and vacuum the kitchen carpet area
including under table and chairs
MISCELLANOUS
• Drinking fountains cleaned with antibacterial disinfectant.
> Empty interior and exterior garbage cans and replace with new garbage bags.
Contractor grade, heavy duty garbage bags must be provided and used for all
cans 30 gallons or more. Facility owned garbage bags are not to be used by
the cleaning staff.
• Trash shall be taken to dumpster immediately. Carts to transport garbage are
not available.
• Garbage cans should be wiped out, if dirty. The exterior of all garbage cans
must be wiped clean if dirt or streaks are present.
RFP No: 16-052
Page 16 of 55
SECTION— B
REVISED STATEMENT OF WORK
• Clean the interior and exterior of the glass doors at the 4 main entrances (front
Lobby, south and north side entrances, and gym/pool lobby doors).
• Wipe off any visible stains or dirt on chairs and tables, and spot clean all carpet
stains, as needed
WEEKLY: To be done once per week or as needed.
ROOMS
All rooms/areas to be detailed at least once per week, or more often as needed:
• Ledges, baseboards, doors, walls, light switches are to be thoroughly wiped to
remove dirt and marks.
• Door handles and knobs disinfected.
➢ Clean and dust all windows and window blinds.
• Dust all horizontal surfaces that are cleaned, up to a height of seven (7) feet
making surface free of dirt streaks, lint and cobwebs. Dust all room corners at
ceiling.
• Clean all ceiling vents and grates under 10ft in height with extension duster or
handheld vacuum
• Restroom stall partitions, tile walls, doors, shall be cleaned and disinfected.
LOCKER ROOMS AND DIRECTOR BATHROOM SHOWER
• Shower stalls/door shall be wiped down and disinfected.
> Locker room mats shall be cleaned and vacuumed so that all dirt trapped on
the mats are removed.
LOBBY
➢ Dust/clean countertop areas, tables and chairs, wall and window ledges
• Vacuum floor mats by Lobby doors
• Dry sweep floor
GYMNASIUM
• Wipe down wall mats to remove any grease/oil and dirt.
RFP No: 16-052
Page 17 of 55
SECTION— B
REVISED STATEMENT OF WORK
REHEARSAL ROOM AND DRESSING ROOM
• Vacuum all carpeted areas.
• Dry sweep the floor. Light wet mop, only if needed.
➢ Clean mirrors streak-free.
• Clean interior glass up to 7ft in height.
• Clean and sanitize the sink (Rehearsal Room only), and countertops
• Dust/wipe tables and chairs of all stains and dirt
RECREATION WING
Senior-Reams,Clermont Room,Cites-Ream;Classrooms 1 to 7, Conference Room
➢ Vacuum all carpeted areas and rooms
• Dry sweep and light wet mop all non-carpeted rooms/areas.
• Wipe all baseboards and corners
➢ Clean all tables and chairs that are setup
• Clean the surface of all tables and chairs, as well as underneath. Reset tables
and chairs to original setup.
BLACK BOX THEATRE
• Vacuum all carpeted areas inside the theatre. This includes the sound booth,
main floor around the stage, seating areas steps and rows, and the entrance
areas near all doors
• Clean the backstage room (electrical room) off the side of the stage. Wipe
ledges, vacuum floor, clean up any garbage, papers, cans, etc
• Dispose of any garbage, cups, papers left in the rows between the seats
➢ Dry sweep and light mop the wood stage
• Wipe all marks/stains on red chairs
• Wipe/disinfect all handrails and ledges
MAIN STAGE THEATRE
• Vacuum carpeted areas, as needed, including between rows of chairs and/or
underneath tables and chairs. Reset all chairs and tables to original setup.
• Wipe down sound booth area, including ledges and countertop.
RFP No: 16-052
Page 18 of 55
SECTION— B
REVISED STATEMENT OF WORK
• Check carpet and cloth chairs for stains to spot clean
• Dry sweep and light mop the wood stage.
COMMERCIAL KITCHEN
• Sweep/mop floor, including underneath sinks, tables, along corners and walls
> Wipe surfaces free of dust
TWO TIMES PER WEEK:
litter,
*- - - - - - • -- - - - - - - - - • - - - - - - - = -
MONTHLY: Cleaning one day per month.
RESTROOMS
➢ Machine scrub all restroom floors including corners, grout, and under fixtures
and countertops. This includes locker rooms.
COMMERCIAL KITCHEN
• Deep clean all kitchen appliances as needed.
RFP No:16-052
Page 19 of 55
SECTION— B
REVISED STATEMENT OF WORK
Room-Rentals;
For Example:
Theater
Gymnasium Gigs-Room
Senior
Clermont-Room Rehearsal-Room
Gymnasium
Senior-rooms-(3)
Classroom-4-
EVENTS/
lassroomEVENTS/ CPAC PERFORMANCES:
Pre cleaning is required before large events/shows, as well as post cleaning
afterwards.
Fn' ^ple:
Main Stage Lobby
Bressing-Room
Pre-cleaning would entail the following:
MAIN STAGE CLEANING
> Main floor. Vacuum and remove all spots/stains from the carpet.
• Sound Booth. Wipe down ledges, counters, remove garbage, etc.
• Stage. Dry sweep the stage to remove all dirt. Light mop, if necessary.
> Stairs. Vacuum two sets of stairs leading to the stage from the main floor.
> Backstage. Vacuum backstage hallway and stairs.
• Miscellaneous. Clean/wipe doors, door handles, walls, etc., as needed
LOBBY
• Countertops, wall and window ledges, tables, chairs. Clean and free from
dirt/dust.
• Tile floor. Dry sweep, if necessary.
RFP No: 16-052
Page 20 of 55
SECTION — B
REVISED STATEMENT OF WORK
• Windows. Clean and streak free, interior and exterior, up to a height of 7 feet.
• Miscellaneous. Wipe down and spots/dirt from doors, door handles, walls, etc.
• Vacuum rugs.
REHERSAL ROOM AND DRESSING ROOM
• Vacuum all carpeted areas.
• Dry sweep the floor. Light wet mop, only if needed.
• Clean mirrors streak-free.
• Clean interior glass up to 7ft in height.
• Clean and sanitize the sink (Rehearsal Room only), and countertops.
• Dust/wipe tables and chairs of all stains and dirt.
3—CUSTODIAL SERVICE PERFORMANCE AND WORK HOURS
Service shall be performed as directed by the ROUTINE WORK TASKS BY FACILITY
except for City of Clermont observed holidays.
> Turn off lights.
• Close and lock doors, interior and exterior.
• Activate the security alarm system.
• Notify the Facility Manager or Operations Chief immediately if there is any issue
with setting the alarm or if the alarm activates for any reason.
City of Clermont holidays include:
• Thanksgiving Day (Thursday and the following Friday).
• Christmas Eve and Christmas Day.
• New Years Day
➢ Martin Luther King Day
➢ Memorial Day
➢ Independence Day (July 4)
> Labor Day
Veterans Day
RFP No: 16-052
Page 21 of 55
SECTION—B
REVISED STATEMENT OF WORK
4—INSPECTIONS
Inspections will be performed by the Facility Manager or
Operations Chief.
5—PAYMENT
Submit invoices to each facility and contact person as listed below. Payment for services
will be made on a monthly basis monthly and must be approved by the Department
Director.
Location of Facilities Contact Person
Clermont Arts & Recreation Center, 3700 S. Hwy. 27, Clermont, Scott Davidoff
FL 34711
6—ADDITIONAL FACILITIES
The City reserves the sole right to add or delete locations to the resulting contract at any
time. The City will provide the respondent a written notice no less than five(5)full working
days in advance which areas are to be added to or deleted from the normal custodial
service schedule. Invoice adjustments will be negotiable based on similar space and
duties.
If space is added to the schedule, it shall be cleaned in accordance with the specifications
for similar space. The period for adding to or deducting from the payments will start on
the effective date of the notice and continue for the time period specified in the notice.
7—ADDITIONAL SERVICES
Services not specifically identified in any contract derived from this solicitation may be
added upon mutual consent of the contracting parties. If utilized as an option, the
respondent shall furnish the City detailed pricing for all costs associated with the services
requested.
8—FAILURE TO SUPPLY
The respondent will make every attempt to supply the awarded services within the time
frame(s) requested on each order. Failure to supply may be cause-in-need for the City
to procure in the open market services meeting or similar to those specified in the
contract.
RFP No:16-052
Page 22 of 55
SECTION— B
REVISED STATEMENT OF WORK
9—PAYMENT DEDUCTIONS
It is the objective of the City to obtain full cleaning performance in accordance with the
terms, conditions and specifications and at the quality standards of work set forth in this
solicitation. To this end, the City shall contract for the complete performance of each
cleaning job as identified in the specifications and deductions will, therefore, be made in
accordance with the following stipulations, i.e., the City will not pay for work that is not
completed:
a. If items are not completed within five (5) hours after
personnel are notified a deduction will be made from the monthly payment due. A
b. Should the respondent fail to perform the services required under this contract, the
City may, at its option, retain all or part of the monthly payment otherwise due until
any service discrepancies are corrected. Repeated service discrepancies by the
respondent shall entitle the City to terminate this contract in accordance with the
termination for cause listed herein.
This is a SERVICE CONTRACT and services not rendered on the day specified cannot
be made up, all tasks missed will result in deductions.
10—CONFORMANCE TESTING
The City reserves the right to test all goods delivered during the life of the proposed
contract, at an independent laboratory, to be designated by the City. The laboratory tests
shall include each item of the specifications to determine whether the goods are in
conformity therewith. Tests shall be made on goods selected at random from deliveries
made under the contract. The respondent shall pay for testing where the result of such
test shows that the goods are not equal to or do not conform to the specifications. If the
result of any additional test shall show that the goods delivered and tested conform to the
specifications, then, in such case the expense of making such test shall be paid by the
City.
11 —EMPLOYEE LIST
Respondent shall provide with their response an itemized list of the proposed number of
employees, including number of supervisory personnel, to be assigned to each building.
Respondent shall provide the City with a list of employees who will fill in for vacations,
sick leave and any time off.
RFP No: 16-052
Page 23 of 55
SECTION— B
REVISED STATEMENT OF WORK
12—PERSONNEL BACKGROUND CHECK
The respondent shall provide the City with a complete list of personnel, including a full
name, address, telephone number, social security number, copy of Drivers License and
a NCIC/FCIC Criminal History Background Check for each individual employee before
date of hire and within ten (10) calendar days after City notification to enter into contract.
This information shall be kept current throughout the term of the contract including
replacement employees.
Custodians shall be employees of the respondent; day laborers are not acceptable.
A brief resume shall be submitted for the Contract Manager, and each Crew Supervisor.
(The Contract Manager and the Crew Supervisor may be the one in the same person.)
This information shall also be kept current throughout the term of the contract including
replacement employees. The City reserves the right to accept or reject any Contract
Managers or Crew Supervisors.
a. Contract Manager: The Contract Manager will be responsible for the management
and scheduling of work to be performed under this contract and shall possess at
least five (5) years of recent (within the past 10 years) experience in the
management of custodial service type operations of the approximate square
footage to be maintained under this contract.
b.. Crew Supervisor: All Crew Supervisors engaged in directing the work to be
accomplished under this contract shall possess at least three (3) years of recent
(within the past five (5)years) supervisory capacity experience directing custodial
service type operations of the approximate square footage to be maintained under
this contract.
c. Employees: The respondent shall conduct no recruiting, hiring or interviewing in
any building covered by the contract at any time. All cleaning personnel will be
provided with eight hours of training before the cleaner can work alone in any city
building. This training can be in class training, on the job training or a combination.
However, no cleaner will be assigned to work alone until the training hours are
completed.
13— UNAUTHORIZED PERSONNEL
At no time shall the respondent allow any people into the building other than bona fide
employees of the respondent. At no time shall the respondent's employees allow family
members, friends, etc. to be on the grounds or parking lot of the building during working
hours, other than to pick-up or drop-off an employee.
RFP No:16-052
Page 24 of 55
SECTION- B
REVISED STATEMENT OF WORK
14 SUPERVISION
a. General: The respondent shall arrange for a contract manager (who shall be an
employee of the contractor) and crew supervisors for the contract work. The
contract manager shall be available at all times when the contract work is in
progress, to receive notices, reports, or requests from the City. The City will not
be responsible for supervising the respondent's employees.
b. Definitions:
1. The term "Contract Manager" means a person, designated in writing by the
contractor, who has complete authority to act for the contractor during the term
of the contract., The contract manager shall have the authority to accept
notices, inspection reports and all other correspondence on behalf of the
contractor.
2. The term "Crew Supervisor" means those persons designated to supervise the
work of the custodial crews and must be designated in writing by the contractor
as the person who has authority to act for the contractor on a day-to-day basis
at the site. The "Crew Supervisor"will be on site at all times when routine
tasks are being performed.
c. City of Clermont Personnel - Contract Administrators
The City J +s-Services Parks and Recreation Director or his designee shall be
responsible for the day to day administration of this contract.
15-STANDARDS OF CONDUCT
The respondent is responsible for ensuring that its employees do not disturb papers on
desks, open desk drawers or cabinets, use office equipment including but not limited to
copiers, fax machines and telephones. If the City brings unacceptable work and
appearance habits of the respondent's employees to the attention of the contractors on-
site supervisor, and corrective action is not immediately taken the City'may at its sole
discretion, deem such failure a material breach and cause for immediate termination of
the contract. It will be the responsibility of the respondent to establish ample procedures
relating to its employees for theft or wrongful use of City or employee property. The,City
will retain the right to remove any personnel on City property in the act of wrongful doing
• as determined by the City.
16— UNIFORMS
The respondent shall furnish appropriate and. identifiable uniforms for the individual
employee and wear photo identification (frontal.face). Said employees shall present a
RFP No: 16-052_
Page 25 of 55
SECTION— B
REVISED STATEMENT OF WORK
neat, clean and well-groomed appearance when providing services at any and all City
Facilities.
17—WORK PERFORMANCE/ACCOUNTABILITY
Respondent shall not be responsible for cleaning any electronic equipment.
If the City finds that repairs or changes are required to the building, its contents, or its
accessories, etc., which in the opinion of the City are rendered necessary as the result of
the respondent's use of materials, equipment or workmanship which are inferior,
defective, or not in accordance with the terms of the contract, the contractor shall, within
24 hours of receipt of notice from the City place in satisfactory condition, in every
particular, all of such work, correct all defects, and shall make good any work or material,
or equipment and contents of said building or site disturbed in making such restoration,
at noadditional cost to the City. •
In
anycase where the fulfillingof the requirements of the. contract or restoration work
embraced in or required thereby, the respondent disturbs any work being performed
under another contract, he shall restore such disturbed work to a condition satisfactory to
the City at no additional cost to the City.
18—BUILDING SECURITY AND ACCESS CONTROL
The respondent shall be furnished means of access to all areas requiring custodial
services. Any keys issued to the respondent for such use shall not be duplicated by the
contractor or their employees. These keys are to be returned to the City at the end of the
service period.
Any area to which respondent is provided access by means of a key, shall be opened for
the purpose of custodial services only. Immediately upon completion of custodial service,
the area shall be secured. No person or persons shall be permitted access by any
contract personnel. No exterior door or interior door will be propped open. Exterior doors
shall remain locked during cleaning if after hours.
If keys are lost, the contractor will pay for necessary lock changes and all replacement
keys.
Certain areas within the facilities contain confidential and sensitive records, these areas
may be cleaned only at times when a representative of the City is present or otherwise
specified. Keys will not be provided to the respondent.
RFP No: 16-052
Page 26 of 55
SECTION — B
REVISED STATEMENT OF WORK
The respondent is to provide secure storage for their employees personal possessions if
necessary. The City shall not be responsible to any of the respondent'semployees for
loss of personal property.
19—CONTRACTOR'S RESPONSIBILITY FOR LOSS OF EQUIPMENT AND
WRONGFUL USE
It will be the responsibility of the respondent to establish and inform the City of procedures
related to their employees to prevent theft of the property of the City and their employees.
It will be the responsibility of the respondent to establish adequate procedures to eliminate
wrongful use by respondent employees of the City property or of its employees. This
property includes, but is not limited to the following:
1. Telephone System Equipment
2. Computer Equipment
3. AudioNideo Equipment
4: Office Equipment (copiers, fax machines, etc.)
5. Kitchen Appliances
6. Foods, drinks, etc.
20—WORK HOURS
AND SCHEDULING
REDUCING
Cleaning services shall be performed at the close of each normal workday or as otherwise
specified except where special arrangements are made and properly documented. A
periodic task cleaning schedule will be maintained in the "Custodial Log" at each facility
provided by respondent. The respondent is responsible for cleaning an area later in the
work schedule if there is a City meeting or special event. The City will provide a minimum
of Fkelay`'c fortv-eight (48) hours' notice of special events requiring schedule
modifications.
The successful respondent will be provided with a username and password for viewing
the Arts & Recreation Center facility software schedule. Access to the software shall be
limited to management only. The software will provide the successful respondent with up
to date information regarding room use, times, and upcoming events.
21 — NON-INTERFERENCE WITH GOVERNMENT BUSINESS
Work shall be carried on in such a manner that there will be no interruption to or
interference with the proper execution of City business. Verbal interaction between
respondent's employees and building occupants shall be kept to a minimum.
RFP No: 16-052
Page 27 of 55
SECTION — B
REVISED STATEMENT OF WORK
a. :All persons employed while at work,and on the premises,shall comply with all building
regulations.
The respondent agrees to alter work methods, schedules and procedures if the City
determines that they are detrimental to City operations. Such alteration shall not be cause
for additional charges to the City.
22—DUE CARE BY CLEANING PERSONNEL
The respondent will not allow smoking by their employees in City facilities. The
respondent will not allow the consumption of food or drink in areas other than those
locations assigned to the respondent; i.e., equipment storage areas or snack areas
approved by the City.
It shall be the respondent's responsibility to clean up and/or rectify any damage to City
property caused by any individual connected with the respondent, to the City's
satisfaction.
. 23-RESTRICTED USE OF TELEPHONE
The respondent or the respondent's employees will not use City property in any manner
for any personal advantage, business gain, or other personal endeavor. .Unauthorized
use of City telephones is not allowed.
24— NOTIFICATION OF NEEDED REPAIRS
The respondent shall promptly notify the City of needed repairs and/or damages tosoap,
paper towel and other restroom dispensers, as well as other damaged or malfunctioning
fixtures and building accessories which are observed during the performance of services.
This notice must be received within a reasonable time as determined by the City.
25- EMERGENCY SERVICES
If an emergency arises (such as flooding of a particular section of a building) the
respondent shall divert his/her forces, or such part thereof as deemed necessary by the
City, from their normal assigned duties to meet the conditions. When these employees
are no longer needed for response to the emergency, they shall be directed by the
respondent to return to their normal duties. The respondent shall not be penalized
because the normal daily work which otherwise would have been performed had to be
neglected, but every effort must be made to complete contract requirements.
RFP No: 16-052
Page 28 of 55
SECTION — B
REVISED STATEMENT OF WORK.
26-SAFETY
It is the responsibility of the respondent to provide all materials and training to insure a
safe working environment for their employees, City employees"as well as the public. The
respondent will meet all federal, state and local requirements. The respondent, if
requested by City, shall provide material safety data sheets (MSDS) on all chemicals
utilized. Examples of safety procedures are:
b Barricades and/or signs warning of wet floors.
c. Barricades and/or signs warning of overhead work in progress.
d. Signs indicating restroom cleaning operations in progress.
e. Only professionally made signs, approved by the City will be used.
27—EQUIPMENT &SUPPLIES
It is the responsibility of the respondent to furnish the City with names and chemical
formulas of all waxes and cleaning materials being used (MSDS). All chemicals and
supplies must meet State, Federal and local guidelines for the work proposed.
The respondent shall provide and maintain all cleaning equipment and materials to
complete the cleaning as specified herein; including but not limited to cleaners,
disinfectants, bleach,floor care cleaners and protective coatings, etc. It shall also include
brooms, mops (wet and dry/dry dust mops), mop handles, dust pans, bowl mops, bowl
brushes, putty knifes, dusters, sponges, rags, window squeegees, floor pads, rubber
gloves, spray bottles, floor machines, vacuum cleaners, etc. The respondent shall
provide all supplies (including trash liners)with the exception of toilet paper, paper towels
and hand soap which shall be supplied by City. Installation of said supplies shall be the
respondent's responsibility, except where special arrangements are made and approved
by the City.
The City shall provide, if applicable, storage space for equipment (brooms, mops,
vacuums, etc.). All equipment shall be available for use by the successful respondent
staff. Storage rooms must be kept neat and orderly. Garbage shall not be left in the
storage rooms at any time. All dirt, grease, etc. left on mops and brooms shall be
thoroughly washed off. Mops and brooms shall be replaced when worn.
RFP No: 16-052
Page 29 of 55
SECTION — B
REVISED STATEMENT OF WORK
NOTE:All supplies must be used in accordance with the manufacturer's recommendations
and instructions. All containers must be labeled with the manufacturer's brand name,
name of product, and its recommended use.
NOTE: All equipment used in the cleaning operation of any City facility,must be in good
safe operating condition as required by OSHA. Equipment with broken or exposed electric
- wires will not be used. Upon completion of the workday, all equipment will be properly
stored or removed from the facility. Nothing will be left out in the open. .
Paper products will be purchased and stocked in the supply rooms by ARC staff. picked
The City shall have the final authority regarding the products that are installed in City
facilities and may require discontinuation of a product that is found to be unacceptable for
any reason.
28—GREEN PRODUCTS
• All products and chemical solutions provided and used shall be certified under Green
Seal Standard GS-37 or GS-40, or Environmental Choice Standard ECP-57. These
standards require that:
• The product must be a concentrate.
• The undiluted product shall not contain any ingredients that are carcinogens or a
known to cause reproductive toxicity.
• Undiluted product hall not be toxic to humans,not be corrosive to the skin or eyes,
not be a skin sensitizer, not be combustible, not be toxic to aquatic life.
• Product shall not contain substances that contribute significantly to the production
of photochemical smog, tropospheric ozone, or poor indoor air quality.
• Product used shall not contain more than 0.5% by weight or total phosphorus..
• The primary package shall be recyclable or the manufacturer shall provide for
returning and refilling of their packages.
• Product manufacturer shall identify any fragrances on their MSDS. Any ingredient
added to the product as a fragrance must follow guidelines as interpreted by the
international fragrance association.
• The products shall not contain alkyl phenol ethoxylates, dibutyl phthalate heavy
metals, ozone-depleting compounds or optical brighteners.
• Product shall not be tested on animals.
RFP No: 16-052
Page 30 of 55
SECTION — B
REVISED STATEMENT OF WORK
All custodial staff shall be instructed in the proper use of all products to conform to the
manufacturer's instructions, insuring maximized health and economic benefits of the
program. All custodial staff will be made aware of restricted non-compliance chemical
use.
29—TRASH AND WASTE REMOVAL PROCEDURES
All waste going into dumpsters shall be bagged or placed in closed containers before
disposal. It shall be the respondent's responsibility to provide said containers/bags. All
cardboard containers must be broken down before disposal or recycled:
The respondent shall provide appropriate equipment for trash removal Trash shall not
be dragged on the floor at any time, at any location.
30—AREAS REQUIRING STRICT SANITIZING
Sanitary disposal containers shall be emptied,cleaned, sanitized, and properly dried and
provided with a new liner daily. Waxed paper liners are to be used in all sanitary napkin
disposal receptacles.
31 -SENSITIVE EQUIPMENT AREAS
The respondent will ensure that special care is taken to maintain areas containing
computer equipment as dust free as possible. This should entail vacuuming and/or dry
mopping and wet mopping.
The respondent will instruct their cleaning personnel on the proper manner in which to
perform their duties around sensitive equipment. This shall include the identification and
usage of the proper electrical circuits to use with their equipment.
Extreme caution while cleaning will also be given to:
a. Avoidance of power interruption to devices:
b': The use of the same circuit by cleaning equipment and sensitive devices at any
one given time. .The respondent shall contact the City for identification of these
areas.
c: The use of cleaning equipment near sensitive equipment.
d. The use of only those cleaning products guaranteed not to damage sensitive
electronic equipment.
e. The use of cleaning products on or around sensitive devices.
f. The appropriate method of cleaning equipment and its surrounding areas.
RFP No: 16-052
Page 31 of 55
SECTION — B
REVISED STATEMENT OF WORK
g. Dry dust computer drafting plotters only.
h. Do not use power strips as a source of electrical power for any cleaning equipment.
32—SAFETY
It shall be the responsibility of the respondent to insure work safety, provide sufficient,
required insurance, complies with all safety codes, laws and requirements and to include
any cost of such safety requirements in the project bid. No additional compensation shall
be allowed for the cost of such compliance.
33—FAIR LABOR STANDARDS ACT
No respondent or subcontractor holding a service contract with the City for any dollar
amount shall pay any of its employees working on the contract less than the minimum
wage specified in section 6(a)(1) of the Fair Labor Standards Act 29 U.S.C. 206. Failure
to meet this requirement may result in contract termination by the City.
END OF SECTION —B
RFP No: 16-052
Page 32 of 55