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2017-121 . 1 . AGREEMENT FOR GRUNDFOS PUMPS, PARTS AND REPAIR SERVICES THIS AGREEMENT, is made and entered into this (O day of (U Doemb e-r 2017, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida whose address is: 685 W. Montrose Street,Clermont, Florida, (hereinafter referred to as "CITY"), and TOM EVANS ENVIRONMENTAL, INC., whose address is: 3200 Flightline Drive, Ste. 302, Lakeland, FL 33811, (hereinafter referred to as "CONTRACTOR"). WHEREAS, CITY is in need of Grundfos wastewater pumps, equipment parts and repair services for pumps currently used by City; and WHEREAS, CONTRACTOR is the only authorized representative/distributor for all Grundfos products in the municipal market; and WHEREAS, CONTRACTOR is a sole source provider as set forth in CITY's purchasing policy. NOW THEREFORE,in consideration of the mutual covenants contained herein,the parties hereto, agree as follows: ARTICLE I—SCOPE OF WORK The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools, apparatus, and perform all of the work, on an as needed and as requested basis and as described in Exhibit "A" attached hereto and incorporated herein and shall do everything required by this Contract. ARTICLE II—TERM AND TERMINATION 1. This Agreement is to become effective upon execution by both parties,and shall remain in effect for a period of five (5) years thereafter, unless terminated or renewed as provided for herein. 2. CITY shall have the right upon fifteen (15) days written notice to CONTRACTOR to terminate this Agreement with or without cause. In the event of termination without cause hereunder, CITY shall pay CONTRACTOR for services provided up to the date of termination. 3. Prior to, or upon completion, of the initial term of this Agreement, CITY shall have the option to renew this Agreement for three (3) additional twelve (12) month period(s). Prior to completion of each exercised Agreement term, the City may consider an adjustment to price based on changes on the U.S. Bureau of Statistics, Employment Cost Index (ECI) for the most recent twelve (12) month period (see www.bls.gov/eci/ Current Edition). It is the CONTRACTOR's responsibility to request in writing any price adjustment 1 under this provision. The CONTRACTOR's written request for adjustment should be submitted sixty (60) days prior to the anniversary date of the Agreement. The CONTRACTOR adjustment request must clearly substantiate the requested increase. The written request for adjustment should not be in excess of the relevant price index change. If no adjustment request is received from the CONTRACTOR,the CITY will assume that the contractor has agreed that the optional term may be exercised without price adjustment. Any adjustment request received after the commencement of a new option period shall not be applicable. The CITY reserves the right to reject any written price adjustments submitted by the contractor and/or to not exercise any otherwise available option period based on such price adjustments. Continuation of the Agreement beyond the initial period,and any option subsequently exercised, is a CITY exclusive right, and not a right of the CONTRACTOR. This option right will be exercised only when such continuation is clearly in the best interest of the CITY. ARTICLE III—THE CONTRACT SUM The CITY shall pay to the CONTRACTOR, for the faithful performance of the Contract as set forth in the contract documents and the Unit Price Schedule, attached hereto and incorporated herein as Exhibit"A". ARTICLE IV—COMMENCEMENT AND COMPLETION OF WORK 1. The CONTRACTOR shall only be authorized to, and shall,commence work within ten (10) calendar days after receipt of a Purchase Order, and shall provide the services within ten (10) days of repair approval from CITY. 2. The CONTRACTOR shall perform all services in a diligent and professional manner an in accordance with all applicable laws. CONTRACTOR further agrees to provide a five (5) year complete warranty on all new pumps supplied, a one (1) year complete warranty on all parts installed and a one (1) year warranty on all labor/material. 3. Any ambiguity or uncertainty in the Specifications contained in "Exhibit"A" shall be interpreted and construed by the CITY's representative and his decision shall be final and binding upon all parties. 4. It is distinctly understood and agreed that the passing, approval and/or acceptance of any part of the work or material by the CITY or by any agent or representative as in compliance with the terms of this Contract and/or the Specifications covering said work shall not operate as a waiver by the CITY of strict compliance with the terms of this Contract and/or the Specifications covering said work; and the CITY may require the CONTRACTOR and/or his Surety to redo any service provided to comply strictly and in all things with this Contract and the Specifications. 2 ARTICLE V—PAYMENTS In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall submit an invoice to CITY upon completion of the services and delivery to CITY as set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for all accepted and undisputed services provided, within thirty (30)calendar days of receipt of the invoice. CONTRACTOR shall not bill CITY until the work authorized in the Purchase Order has been completed. ARTICLE VI—DISPUTE RESOLUTION - MEDIATION 1. Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to voluntary arbitration or the institution of legal or equitable proceedings by either party. 2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and other matters in question between them by mediation. 3. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in Clermont,Lake County,Florida,unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement Agreements in any court having jurisdiction thereof. ARTICLE VII— INSURANCE AND INDEMNIFICATION RIDER 1. Worker's Compensation Insurance - The CONTRACTOR shall take out and maintain during the life of this Agreement Worker's Compensation Insurance for all his employees connected with the work of this Project and, in case any work is sublet, the CONTRACTOR shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall comply with the Florida Worker's Compensation Law. In case any class of employees engaged in hazardous work under this Agreement at the site of the Project is not protected under the Worker's Compensation statute,the CONTRACTOR shall provide adequate insurance, satisfactory to the CITY, for the protection of employees not otherwise protected. 2. CONTRACTOR's Public Liability and Property Damage Insurance - The Contactor shall take out and maintain during the life of this Agreement Comprehensive General Liability and Comprehensive Automobile Liability Insurance as shall protect it from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this Agreement whether such operations are by itself or by anyone directly or indirectly employed by it, and the amount of such insurance shall be minimum limits as follows: (a) CONTRACTOR's Comprehensive General, $1,000,000 Each ($2,000,000 aggregate) 3 r Liability Coverages, Bodily Injury Occurrence, & Property Damage Combined Single Limit (b) Automobile Liability Coverages, $1,000,000 Each Bodily Injury& Property Damage Occurrence, Combined Single Limit Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to provide coverage on an occurrence basis. 3. Indemnification Rider (a) To cover to the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold harmless the CITY and its agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorney's fees, arising out of or resulting from the performance of the Work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death,or to injury to or destruction of tangible property(other than the Work itself) , and (2) is caused in whole or in part by any negligent act or omission of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right to obligation of indemnity which would otherwise exist as to any party or person described in this Article. (b) In any and all claims against the CITY or any of its agents or employees by any employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligations under this Paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CONTRACTOR or any subcontractor under workers'or workmen's compensation acts,disability benefit acts or other employee benefit acts. (c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and valuable consideration from the CITY for the indemnification provided herein. (d) Contractor's indemnification shall apply to the proportionate extent that such actions, claims, demands, proceedings, losses and expenses were caused by the Contractor. It is the expressed intention of the parties, that each of them shall be liable for the consequences of their own negligent acts or omissions whether those acts or omission are the sole, joint,on concurring causes of any claims,demands,proceedings, losses or other liabilities. 4 City and Contractor waive against each other, and against the other's officers,directors,members,partners,and employees any and all claims for or entitlement to special, incidental, indirect, punitive, or consequential damages arising out of, resulting from, or related to the Contract. The parties further agree that the total liability of each party to the other for claims, costs, losses, and damages arising from this Contract shall be limited to the amount established in the Agreement as the Contract Price. The terms of this overall Limitation of Liability do not apply to or limit any claim by either party against the other based on the following: (a) costs, losses, or damages asserted by third parties for bodily injury, sickness, disease, or death, or to injury to or destruction of the tangible property; or(b) gross negligence or willful misconduct Provided, however, that nothing contained in this agreement and specifically in this section 3(d) shall act as or be construed as a waiver of any sovereign immunity that the City may enjoy as a matter of law. ARTICLE VIII—NOTICES All notices shall be in writing and sent by United States mail, certified or registered, with return receipt requested and postage prepaid,or by nationally recognized overnight courier service to the address of the party set forth below. Any such notice shall be deemed given when received by the party to whom it is intended. CONTRACTOR: Tom Evans Environmental, Inc. 3200 Flightline Drive, Ste. 302 Lakeland, FL 33811 Attn: Dale M. Jahn, V.P. / Sales CITY: City of Clermont Attn: Darren Gray, City Manager 685 W. Montrose Street Clermont, FL 34711 ARTICLE IX—MISCELLANEOUS 1. Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret any provision of this Agreement, the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any appeal, in addition to all other sums provided by law. 2. Waiver. The waiver by city of breach of any provision of this Agreement shall not be construed or operate as a waiver of any subsequent breach of such provision or of such provision itself and shall in no way affect the enforcement of any other provisions of this Agreement. 5 3. Severability. If any provision of this Agreement or the application thereof to any person or circumstance is to any extent invalid or unenforceable, such provision,or part thereof, shall be deleted or modified in such a manner as to make the Agreement valid and enforceable under applicable law, the remainder of this Agreement and the application of such a provision to other persons or circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest extent permitted by applicable law. 4. Amendment. Except for as otherwise provided herein, this Agreement may not be modified or amended except by an Agreement in writing signed by both parties. 5. Entire Agreement. This Agreement including the documents incorporated by reference contains the entire understanding of the parties hereto and supersedes all prior and contemporaneous Agreements between the parties with respect to the performance of services by CONTRACTOR. 6. Assignment. Except in the event of merger, consolidation, or other change of control pursuant to the sale of all or substantially all of either party's assets, this Agreement is personal to the parties hereto and may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of city. 7. Venue. The parties agree that the sole and exclusive venue for any cause of action arising out of this Agreement shall be Lake County, Florida. 8. Applicable Law. This Agreement and any amendments hereto are executed and delivered in the State of Florida and shall be governed, interpreted, construed and enforced in accordance with the laws of the State of Florida. 9. Public Records. Contractor expressly understands records associated with this project are public records and agrees to comply with Florida's Public Records law, to include, to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the CITY in order to perform the services contemplated herein. (b) Provide the public with access to public records on the same terms and conditions that the CITY would provide the records and at a cost that does not exceed the cost provided in this Florida's Public Records law or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. 6 (d) Meet all requirements for retaining public records and transfer, at no cost, to the CITY all public records in possession of CONTRACTOR upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. CONTRACTOR shall use reasonable efforts to provide all records stored electronically must be provided to the CITY in a format that is compatible with the information technology systems of the CITY. (e) IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTRACTOR SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT CITY CLERK'S OFFICE, (352) 241-7331. ARTICLE X—AGREEMENT DOCUMENTS The Agreement Documents, as listed below are herein made fully a part of this Agreement as if herein repeated. Document Precedence: 1. This Agreement 2. Purchase Order IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 2g day of Iv ZN-'-m1x . 2017. City of lermont &W-- Gail L. Ash, Mayo Attest: I % `1 Tracy Ackroyd Howe, City Clerk 6 1 • :fI fit 7 TOM EV .ENVIRONMENTAL, INC. By: 101011M-1. �i�, M- (S j�'''ture) x.. . 14 • .. , Buy to I . (Name &Title Printed or Typed) Attest:CorpH1(\steGaVILLY-3 Secretary tlarlene _ Selmic rz) (Name Printed or Typed) 8 TOM EVANS ENVIRONMENTAL, INC. EXHIBIT A GRUNDFOS PUMPS, PARTS, & REPAIRS Pricing discount from list: Pumps: -5% per published price list. Parts: -5% per published price list. Location of Parts and Repair Facility: 3609 Ventura Drive West Lakeland, FL 33811 Parts will be delivered/shipped within 30 days ARO. Contact person for new pump sales: Dale Jahn—(407)-864-5400 Contact person for new pump delivery: John Ruddell—(904)-504-1237 Contact person for parts delivery/inquiry: John Ruddell—(904)-504-1237 Contact person for pump repairs: John Ruddell—(904)-504-1237 After hours Emergency: John Ruddell—(904)-504-1237 Warranty: New Pump: 5 Year pro-rated warranty Parts we install: 1 Year Repair labor/material: 1 Year EXHIBIT A - HOURLY PRICING SCHEDULE TASK TOM EVANS ENVIRONMENTAL Field Service M-F 8-5 $85.00 Field Service Overtime $127.50 Field Service Weekends& Holidays $170.00 Shop Rate M-F 8-5 $75.00 Shop Rate Overtime $112.50 Shop Rate Sundays & Holidays $150.00 3200 Fligtline Drive, Ste. 302 • Lakeland, FL 33811 • 863-619-3789 (Voice) • 863-619-8098 (Fax) WWW.TOMEVANS.COM Tom Evans Environmental,Inc.is Equal Employment Opportunity/Affirmative Action compliant through good faith efforts in employment and business practices. 2II' .1 r TOM EVANS ENVIRONMENTAL EXHIBIT A - MISCELLANEOUS / ENVIRONMENTAL FEES PUMP MODEL MATERIAL & LUBE ENVIRONMENTAL SEG (All) $15.00 $25.00 SL (1.5HP-4.0HP) $25.00 $31.00 SL (4.0HP-10.0HP) $25.00 $31.00 SL (10.0HP-42.0HP) $38.00 $49.00 SE (10.0HP-42.0HP) $84.00 $66.00 S (13HP-42HP) $38.00 $49.00 S (43HP-188HP) $84.00 $66.00 3200 Fligtline Drive, Ste. 302 • Lakeland, FL 33811 • 863-619-3789 (Voice) • 863-619-8098 (Fax) WWW.TOMEVANS.COM Tom Evans Environmental,Inc.is Equal Employment Opportunity/Affirmotive Action compliant through good faith efforts in employment and business practices.