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Contract 2018-52 AGREEMENT BETWEEN THE SCHOOL BOARD OF LAKE COUNTY, FLORIDA. AND THE CITY OF CLERMONT. FLORIDA. FOR SCHOOL RESOURCE OFFICER PROGRAM This AGREEMENT is entered into by and between the City of Clermont, Florida, a Florida municipal corpc ation, hereinaftcr referred to as "LAW ENFORCEMENT AGENCY" and the School Board of Lake County, Florida, a political subdivision of the State of Florida, hereinafter referred to as "SCHOOL BOARD". WITNESSETH: WHEREAS, the SCHOOL BOARD is seeking School Resource Officers (SROs) for three designated elementary schools to interact with students during the regular class schedule and at extra-curricular school activities so as to provide additional security to students, school personnel,the school community and school property; and WHEREAS, the LAW ENFORCEMENT AGENCY is willing to place a Clermont Police Officer at three designated elementary schools (Lost Lake Elementary, Clermont Elementary, Cypress Ridge Elementary) for the purpose of carrying out this school program. NOW, THEREFORE, in and for consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree that the LAW ENFORCEMENT AGENCY will provide three(3)sworn Clermont Police Officers who are certified pursuant to Section 943.10(1) Florida Statutes to the SCHOOL BOARD to act as SROs at the three designated elementary schools under the terms and conditions ofthis Agreement. 1 . Term of Agreement. The term of this Agreement shall be for the next school year, beginning the 13h day of August, 2018 through the last school diof May 2019. 00223639-I 2 2. Scope. The LAW ENFORCEMENT AGENCY shall assign an SRO for three designated elementary schools. The SROs shall interact with students and provide security at the three designated elementary schools. In addition, the SROs shall have the duties and responsibilities listed in Exhibit "A" attached hereto. 3. Background Investigations. The LAW ENFORCEMENT AGENCY represents and warrants to the SCHOOL BOARD that the LAW ENFORCEMENT AGENCY has read and is familiar with Sections 1012.32, 1012.465, 1012.467 and 1012.468,Florida Statutes regarding background investigations. The LAW ENFORCEMENT AGENCY covenants to comply with all requirements of the above-cited statutes and shall provide SCHOOL BOARD with proof of compliance upon request. The LAW ENFORCEMENT AGENCY agrees, to the extent permitted by law and only to the extent permitted by 768.28, Florida Statutes, to indemnify and hold harmless the SCHOOL BOARD, its officers, agents and employees from any liability in the form of physical injury, death, or property damage resulting from the LAW ENFORCEMENT AGENCY's failure to comply with the requirements of this paragraph or Florida Statute Sections, 1012.32, 1012.465, 1012.467 and 1012.468, Florida Statutes.The LAW ENFORCEMENT AGENCY's liability, if any,to the SCHOOL BOARD under the preceding sentence shall not include punitive damages or any interest for the period before judgment. Additionally, nothing herein shall be construed or act as a waiver of any sovereign immunity that LAW ENFORCEMENT AGENCY may enjoy as a matter of law and under no circumstances, shall the LAW ENFORCEMENT AGENCY be liable pursuant to this indemnity to pay a claim or judgment by any one person which exceeds the sum of $200,000 or any claim or judgment,or portions thereof,which, when totaled with all other claims or judgments paid by the LAW ENFORCEMENT AGENCY arising out of the incident or occurrence, exceeds the sum of$300,000. Further, nothing in this paragraph shall be construed as an admission of liability on behalf of the LAW ENFORCEMENT AGENCY. 4. Assignment of Officers. The LAW ENFORCEMENT AGENCY shall determine 00223639-1 3 which SROs will be assigned under this Agreement and will also determine the particular school to which the SRO will be assigned to. The LAW ENFORCEMENT AGENCY shall provide a notice of the assigned SROs to the school principal of the three designated elementary schools. 5. Dismissal and Replacement of the SRO. A. By the LAW ENFORCEMENT AGENCY: The LAW ENFORCEMENT AGENCY may dismiss or reassign SROs with or without cause. In the event of the resignation, dismissal, or reassignment of an SRO, or in the case of long-term absences by an SRO,the LAW ENFORCEMENT AGENCY shall provide a temporary replacement for the SRO. Such replacement shall be assigned within thirty (30)days of receiving notice of such absence. dismissal, resignation or reassignment of the current SRO. The LAW ENFORCEMENT AGENCY agrees to assign a permanent replacement as soon as practical. B. By Superintendent: In the event that the principal of the school where the SRO is assigned believes that the particular SRO is not effectively performing his/her duties and responsibilities,the principal shall immediately notify the SRO and THE LAW ENFORCEMENT AGENCY in writing. If the situation is not corrected within three (3) working days, the principal shall contact the SRO's immediate supervisor and the Superintendent's designee in writing and provide a copy of said notice to each of them. If the situation is not resolved to the mutual satisfaction of both the SRO's immediate supervisor and the Superintendent's designee within ten (10) days, or if, during the same contract period, the principal determines for a second time that the SRO is not effectively performing his/her duties and responsibilities, then the Principal shall recommend to the Superintendent that the SRO be removed from the program at his/her school,and shall state the reasons as well as the efforts to resolve the problems in writing.The Superintendent,or his/her designee, shall 00223639 1 4 review the request and, if approved, shall provide written notification to the LAW ENFORCEMENT AGENCY who shall transfer the SRO or take other appropriate action within ten (10) business days. In the event the principal considers the SRO's conduct to present a threat to the safety or well-being of the students or staff, the principal will immediately notify the Superintendent and the LAW ENFORCEMENT AGENCY. Upon receipt of such notification, the LAW ENFORCEMENT AGENCY shall take appropriate action. 6. Hours of Assignment. The SROs will be stationed at three designated elementary schools during such periods as the school is open and students are on campus for eighty (80) hours per two-week period, Monday through Friday, as assigned and scheduled by the respective school principal and as approved by the LAW ENFORCEMENT AGENCY. 7. Additional Hours of Assignment. Additional hours of assignment during a two- week pay period may be made with prior approval of the LAW ENFORCEMENT AGENCY,if requested by the respective school principal. If the additional hours worked require that overtime be paid to the SROs, the SCHOOL BOARD will reimburse the LAW ENFORCEMENT AGENCY for overtime paid at the SRO's existing pay rate. 8. Off Campus Assignments. Upon the request of the respective school principal and with the prior approval of the LAW ENFORCEMENT AGENCY, an SRO's duties may occasionally include his/her assignment at school functions and activities that are held off campus. 9. Reassignment in Emergency Situations. Nothing in this Agreement shall prevent or interfere with the ability of the LAW ENFORCEMENT AGENCY to temporarily withdraw an assigned SRO from his/her post at the three designated elementary schools to respond to emergency situations as determined in the sole judgement and 00223639.1 5 discretion of the LAW ENFORCEMENT AGENCY. 10. Supervising Authority. During the term of this Agreement. the SROs assigned shall remain City employees under the authority of the chain of command of the LAW ENFORCEMENT AGENCY and subject to all other rules and regulations of the LAW ENFORCEMENT AGENCY and the City. The SROs will report to their respective school principal for assignment of duties and work schedules, including the extracurricular activities during the regular school day for up to eighty(80) hours for each officer per two-week period. Each SRO shall remain, at all times, an employee of the LAW ENFORCEMENT AGENCY. Workers Compensation coverage, as required by law, will be provided for the officer by the LAW ENFORCEMENT AGENCY. ll. Salary and Benefits. The LAW ENFORCEMENT AGENCY will provide the salary and benefits to each SRO assigned, including uniforms and equipment and any applicable overtime pay as agreed to above. 12. Vehicle. The LAW ENFORCEMENT AGENCY will provide vehicles for SROs iforwhen determined necessary, in its sole discretion, by the LAW ENFORCEMENT AGENCY. 13. Compensation. The SCHOOL BOARD will pay the CITY OF CLERMONT the total sum of Forty Thousand and No Cents($40,000)per year for services of each ofthe three(3)SROs for a total of One Hundred Twenty Thousand Dollars and No Cents ($120,000.00) for the one-year term provided pursuant to this Agreement. Such compensation shall be invoiced to the SCHOOL BOARD by the CITY OF CLERMONT in equal quarterly installments (September, November, February, and May of each year) commencing on the 1st day of September,2018. Invoices shall be paid by the SCHOOL BOARD 00223639-1 6 within fifteen (15) days of receipt. In the event that The Board of County Commissioners of Lake County, Florida, agrees to pay for any or all of the police officers assigned to the schools pursuant to this Agreement, then the CITY OF CLERMONT agrees that the SCHOOL BOARD may assign its obligation to pay under this section to The Board of County Commissioners of Lake County,Florida. 14. Termination of Agreement. This Agreement may be terminated by either party upon thirty(30)days written notice. Notice shall be deemed given as of the date ofdeposit of such written NOTICE in the course of transmission in the United States Postal Service and addressed as follows: SCHOOL BOARD: Superintendent of Schools School Board of Lake County 201 West Burleigh Boulevard Tavares, FL 32778 LAW City Manager ENFORCEMENT City of Clermont 685 W.Mortoze AGENCY: Sued Clermont, FL 34711 Upon termination pursuant to this subsection, payment will be made by the SCHOOL BOARD or reimbursement made by the LAW ENFORCEMENT AGENCY based on a pro rata charge for services for that portion of the school year covered by this Agreement prior to termination. 00223639-1 7 IN WITNESS WHEREOF,this Agreement has been executed by and on behalf of the School Board of Lake County, Florida and the City of Clermont on this day a 3 of 2018. THE SCHOOL BOARD OF LAKE COUNTY,FLO',IDA Attest: ii,,i6__ By: giro lirAimiL,- , By: IT 1 eA,Chairperson Date: ?.73/0 I Al mss. Approved: AA!� School Bo. orney / / - CITY OF ERMONT, FLORIDA /� /1Attest: �� .�_...rf_ Tracy Ackroyd Howe ityelerk By: Gail Ash,Mayor Approved Daniel Mantzans, i orney 00223639-1 EXHIBIT "A" In addition to the routine duties and responsibilities of the SROs, the SROs shall have the following specific duties and responsibilities: 1. Each SRO shall at all times perform his/her duties in accordance with Clermont Police Department's standard operating procedures. 2. The SROs shall serve as resource instructors providing programs in crime prevention that encourage students to become responsible citizens. 3. The SROs shall also assist in the orderly flow of traffic on school grounds. 4. Each SRO shall maintain all law enforcement powers,duties,and responsibilities inclusive of his/her position as Clermont Police Officers while assigned to the SRO program. 5. Each SRO shall be responsible to his/her agency in all matters relating to employment, however activities conducted by the SROs which are part of the regular school instruction program shall be under the direction of the principal or his/her designee. 6. Each SRO shall be at his/her school during normal school hours of operation. During times that the SROs are unable to be on campus or need to leave campus, those times will be coordinated with the principal or his/her designee and each SRO's supervisor. 7. The SROs shall perform such duties as directed by his/her agency when school is not in session. The principal or his designee shall advise the Officers' supervisor of the school's calendar. 8. The SROs may contact students during school hours in conjunction with a criminal investigation so long as such contact does not interfere with or impede the orderly operation of the school or the rights of the individual students. 00223639-I 9. All student record information will be maintained in accordance with the provisions of Florida Statutes. 10. The SROs shall interface with students between class breaks, during lunch periods, before and after school and at school activities at which the SROs are in attendance.The SROs will not be assigned to a permanent school related duty post so as not to establish predictable patterns. 11. In the interest of maintaining a safe and orderly school environment, student and campus supervision is of critical importance. The SROs shall take a prominent role in supervision responsibilities, which shall be coordinated with and agreed to by the SROs and the designed school principal. While school is in session,the SROs shall be present on and around the school campus except as permitted in paragraph 5 of this Exhibit A. 12. The SROs will serve as a referral resource for students, faculty and parents to community agencies. 13. The SROs will serve as a Law Enforcement resource to school administration and the district manager of security services. 14. The SROs shall be familiar and offer support with the plans and strategies for the prevention and control of dangerous situations at the school. 15. The SROs will coordinate activities with the school administration and the school guidance department in an effort to identify those students who exhibit indications of early delinquent behavior. 16. The SROs shall attend meetings of school faculty and requested administrative meetings during school hours on a regular basis. 00223639-1 17. The SROs shall not act as a school disciplinarian, as disciplining students is a school responsibility. However,the principal shall contact the SROs for any violations of the law,and the SROs shall determine whether law enforcement action isappropriate. 18. The SROs shall take law enforcement action as necessary and as permitted under Florida law and shall inform the school principal of such action unless it would impede a criminal investigation, under such circumstances as practical. The SROs shall take appropriate Law Enforcement action against intruders and unwanted guests who may appear at the school and related school functions, to the extent that the SROs may do so under the authority of law. Whenever practical, the SROs shall advise the principal before requesting additional law enforcement assistance on campus. 19. The SROs shall be informed by school personnel of any situation occurring on school grounds that would appear to beaviolation of the law of criminal nature. 20. The SROs shall maintain detailed accurate records of his/her activities, and provide a written monthly report to the LAW ENFORCEMENT AGENCY who shall provide such information to the Safe Schools Department of the SCHOOL BOARD. 21. The SROs and school administration shall work together to keep each other informed during the course of all criminal investigations as permitted by law and as practical. This provision shall not be interpreted so as to interfere with or impede the SROs' law enforcement duties, obligations and/or powers. 22. The SROs shall work with the school administration when determining whether an arrest should be made, or if there is an alternative solution to the incident which would still be in compliance with Florida law. The final decision on whether arrest is appropriate will lie with 00223639-1 the attending SRO or other law enforcement officer on scene at the incident. This provision shall not be interpreted so as to interfere with or impede the SROs' law enforcement duties, obligations or powers. 23. The SROs shall affect a physical arrest for felonies committed on school grounds, particularly those that are "Zero Tolerance", as permitted by law. 24. The SROs shall give assistance to other law enforcement officers and government agencies in matters regarding his/her school assignment, whenever necessary. 00223639-I • Superintendent: School Board Members: Diane S. Kornegay, M.Ed. District 1 Bill Mathias ''n l! District 2 Kristi Burns,Ph.D. District 3 —� -- Marc Dodd District 4 201 West Burleigh Boulevard•Tavares•FL 32778-2496 Sandy Gamble (352)253-6500•Fax:(352)253-6503 www.lake.k12.fl.us District 5 Stephanie Luke July 26, 2018 Ms. Tracy Ackroyd Howe City Clerk 685 W. Montrose St. 2nd Floor Clermont, Florida 34711 Dear Mr. Ackroyd Howe: Please find enclosed the fully executed Agreement between The School Board of Lake County, Florida and the City of Clermont, Florida, for the School Resource Officer Program. The School Board approved this agreement at the Regular School Board meeting, July 23, 2018. Thank you. Sincerely, 0 Natalie Challenger Clerk to the Board Lake County Schools Enclosures "Equal Opportunity in Education and Employment"