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Contract 2018-85 MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the Okeechobee County Sheriffs Office ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies, formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida.and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS,CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA. in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows. 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section I,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDPandCA P, 1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name.date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD.the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP).the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA ot; Z 17. In compliance with the FDLE UA.the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE VA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI. including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement.or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA " ' 29. This Agreement supersedes all prior or contemporaneous negotiations, commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCOP and CA pr;. 4 4 4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agenc a(C'9) orized Signatory( D) r Charles Broadway #101 Chief of Police Printed Name / ID# Title C(QL/ 6i---- Witness Signature(CPD) -D i ane CC'r/>7 ilniPtifi. s4 Printed Name / ID# Title Okeechobee County Sheriffs Office Agency Name(CA) ` / I c f Authorized Signatory(CA) Noel E.Stephen/ID#1 Sheriff Printed Name /ID# Title -- 't -tin C NII- OPS Witness Signature(CA) j Gary Bell/ID#2 Chief Deputy Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. 1111 Memorandum-of Understanding(TraCS) rev:June 27,2018 PCDP and CA J(',. `% MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereatter reterred to as CPU,and the Groveland Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA)with FDLE and are required to abide by the current FBI Criminal Justice information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS.the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS,CPD is willing to share individual background screening information obtained from state 1 and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, I. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP Memorandum of Understanding(TraCS) rev:lune 27,2018 CPD and CA pg.2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA,including user accounts,account access and audit logs,user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI,including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg. 3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. rev:June 27,2018 Memorandum of Understanding(TraCS) pg. CPD and CA IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Na I e( '% / '! 'orized Signatory(CPD) Chief of Police Charles Broadway#10l Title Printed Name /ID# mita _ Witness Signature(CPD) tone Cfirl-e, Printed Name /ID# Title Groveland Police Department Agency Name(CA) Auth. ized Signatory (CA) l Shawn Ramsey Chief of Police Printed Name /ID# Title L Witness Signature(CA) Armando Loney Deputy Chief Printed Name / ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental therSecuril and �eprivate ndumvwhich can found in Appendix Hendors is addressed in Sections .!.S(I) of the CJIS Security Policy, and4' rev:June 27,2018 Memorandum of Understanding(TraCS) pg.8 CPD and CA MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS. The Clermont Police Department.hereafter referred to as CPD.and the AS,c4i i4) P.I4.CA:: e..fgtrAnict- .hereafter referred to as Contract Agency(CA).are both criminal justice agencies.formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE).and: WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida.and: WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJ IS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and: WHEREAS.the FDLE CJ1S Director functions as the CJIS Systems Officer(CSO) for the State of Florida.required by the CSP and UA to grant and authorize access to CJI within the State of Florida.and: WHEREAS. CPD presently has the benefit of contracting with TraCS Florida.a private vendor. operated and maintained by FSU. which provides access to TraCS.and: WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes.and: WHEREAS, CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA. in a manner consistent with the requirements of the CSP: NOW WHEREFORE,the parties agree as follows. I. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. �. CPD will ensure all personnel provided in Section 1.above.are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check.the signed security addendums.and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2038 PCOP and CA pig I 4. CPD will maintain a current and complete list of all personnel who have been authorized to access('JI. Individual information shall include name.date of birth.and if previously provided. Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions. or modifications to the list. 8. CPO will notify the CA in the event that an individual. whether seeking or already authorized access to CJI. is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year. CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to. hot files.and state/national criminal history record information searches.on all personnel authorized access to CJI in TraCS. I U. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. I I. CI'D shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use.through agents and employees of the CPD.the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations. with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent LA executed into between IDLE and the CA. 15. The CA agrees that it shall make use of the"fraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP).the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understandhng(TraCS) rev:June 27,2018 PCDP and CA PK 17. In compliance with the FULL; LA.the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. I8. The CA grants CPD permission to retain and host all records created inside I raCS by the CA in accordance with the CSP and FDLE LA. 19. The CA grants CPD and aforementioned personnel provided in section I permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 arc responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs,user activity. query history.and query responses.and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI.including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30.2020. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement.or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCSt rev:lune 27,2018 PCDP and CA • pg 3 29. This Agreement supersedes all prior or contemporaneous negotiations. commitments.agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations.commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation: commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA Pg IN WITNESS HEREOF.the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Name(CPD 7 ed Signato .'(CPDM Charles Broadway 4101 Chief of Police Printed Name / iD# Title Witness Signature(CPD) Printed Name ' ID# Title M0►1}icc-11v P6tic C I .lceCt�fMcn'4- Agency Name(CA) I C`\i',e ' Authorized Signator. (( Sc t kvlas1ts c m t. i 0-ite E c G P4- lier LC Printed Name / ID# J Title Witness Signature(�? • ia.c_it P: ltd, e•,„ir,tc,.,,L- Printed Name / ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set.forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement. deploy. and%or maintain the computers and/or networks of.the criminal justice agency which are used to access FBI CJIS systems. Mese individuals include city✓county IT personnel, and private vendors. The subject of-non-criminal 1 justice governmental personnel and private vendors is addressed in Sections 5.1.1.511)of-the CJIS .Security Policy, and the Security Addendum. which can be found in Appendix H. Memorandum of Understanding lTraCS) rrv:kine 27.2018 PCOP and(A dg 5 MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the Casselberry Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies. formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE).and; WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and: WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor. operated and maintained by FSU.which provides access to TraCS.and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS. CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP: NOW WHEREFORE,the parties agree as follows. I. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section I,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA l7d. 1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions. or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI. is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year. CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to.hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 1 I. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations.with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev June 27.2018 PCDP and CA g 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs,user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI,including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg.3 29. This Agreement supersedes all prior or contemporaneous negotiations, commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg.4 IN WITNESS HEREOF.the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Name(C Aut orized Signatory(CPD) G� Charles Broadway #101 Chief of Police (Printed Name /ID# Title \_f11C" Witness Sit nature(CPD) 0 ,i i.C>.(7t0e—CY-72%. C_ 1 _>>Li ,....AA,,,,..-„,„ A, A._Sc.id Printed Name /ID# Title Casselberry Police Department Agency Name(CA) 16/i//c/ef` At� ized :igt atom CA) Chief Larry D. Krantz. Cl Chief of Police Printed ID Title �1 Ai _ Wi ness i_ ature(CA) A/Capt Michael Schaefer, C4 Acting Captain Printed Name / ID# l itle The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement.deploy, and/or maintain the computers and ur networks glaze criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum. which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA as MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department, hereafter referred to as CPD.and the Okeechobee County Sheriff's Office , hereafter referred to as Contract Agency(CA),are both criminal justice agencies, formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU, which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS,CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP; NOW WHEREFORE, the parties agree as follows. 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section I,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA PE 1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name.date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions. or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 1 I. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD.the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. It'the CA intends to use mobile devices(as defined in the CSP).the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA 'Jr; 17. In compliance with the FDLE VA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section I permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJ1, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(7raCS) rev:June 27,2018 PCDP and CA pa,. 4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agenc a(C' fi) • • orized Signatory( D) Charles Broadway#10I Chief of Police Printed Name / ID# Title LPCOLI 2 1 Witness Signature(CPD) r Gfie Ca rieK 400X117. If5S7/. Printed Name /ID# Title Okeechobee County Sheriffs Office i Agency Name(CA) fl- r// Authorized Signatory(CA) Noel E.Stephen/ID#1 Sheriff Printed Name / ID# Title y --)C4-vrt 0-6121 Witness Signature(CA) Gary Bell/ID#2 Chief Deputy Printed Name / ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal,justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. Memorandum-of Understanding(TraCS) rev:June 27,2018 PCDP and CA MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereatter reterred to as CPU,and the Groveland Police Department , hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO) for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS, CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA,in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TreCS) rev:June 27,2018 CPO and CA pg. 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions, deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA,including user accounts,account access and audit logs,user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI,including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA Pg. 3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.4 v IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Na I e( 2 . iAiller./— •/... ...01:0111". , Mirr-orind Signatory (CPD) Charles Broadway#101 Chief of Police Printed Name /ID# Title P 'a / / ' Ire i. . i. .55 4 Witness Signature(CPD) ICPn a C___ar ci ii 454 Printed Name /ID# Title Groveland Police Department Agency Name(CA) Auth ized Signatory (CA) l r Shawn Ramsey Chief of Police Printed Name /ID# Title c, - ,%.-- , - Witness Signature(CA) Armando Loney Deputy Chief Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term `personnel"are all individuals who are utilized by criminal justice agencies to implement,deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. rev:June 27,201.8 Memorandum of Understanding(TraCS) Pg.5 CPD and CA MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS. The Clermont Police Department.hereafter referred to as CPD.and the b lig tf4n,c n t— .hereafter referred to as Contract Agency(CA).are both criminal justice agencies. formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE).and: WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida.and: WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP) for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and: WHEREAS.the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida.required by the CSP and UA to grant and authorize access to CJI within the State of Florida.and: WHEREAS. CPD presently has the benefit of contracting with TraCS Florida.a private vendor. operated and maintained by FSU. which provides access to TraCS.and: WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and: WHEREAS, CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA. in a manner consistent with the requirements of the CSP: NOW WHEREFORE,the parties agree as follows. 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1.above.are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check.the signed security addendums.and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(Tra0S) rev:lune 27,2018 PCDP and CA Pg 4. CPD will maintain a current and complete list of all personnel who have been authorized to access('JI. Individual information shall include name.date of birth.and if previously provided. Social Security Number or unique identification to accurately identity the individual. �. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and VA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions. or modifications to the list. 8. CPD will notify the CA in the event that an individual. whether seeking or already authorized access to CJI. is denied such access by the FDI.E CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year. CPD shall perform a name-based check via the FCIC message switch,to include.but not limited to.hot files.and state/national criminal history record information searches.on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS. the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPI)shall immediately notify the CA upon learning of the tennination or suspension from employment ot'an individual authorized access to CJI in TraCS. 1?. The CA shall be entitled to use.through agents and employees of the CPD.the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations. with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the"fraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP).the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Un0erstanding(TraCS) rev:June 27,2018 PCDP and CA pg 17. In compliance with the FDLE VA.the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside 1 raCS by the CA in accordance with the CSP and FDLE VA. 19. The CA grants CPD and aforementioned personnel provided in section I permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs,user activity. query'history.and query responses.and agrees to fulfill any and all public records requests regarding those records. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information retarding personnel authorized to access C11.including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30.2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement.or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCsl rev:June 27,2018 PCDP and CA • ps• 29. This Agreement supersedes all prior or contemporaneous negotiations.commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations.commitments,agreements and writings will have no further force or effect,and the parties to an such other negotiation: commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27.2018 PCDP and CA pk IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Name(CPD _ .441101111.7 • zed Signato .•(CPD) Charles Broadway#101 Chief of Police Printed Name 1 ID# Title Witness Signature(CPD) Printed Name !ID# Title M0 tr1}iGc fro Pi-, (3,,(4 tMc n 1- Agency Name(CA) Authorized Signatory(Cer---- c;..4 IkAbst< -cc # tomt ckit re c F RL.(e • Printed Name / ID# ` Title Eln4a i ? Witness Signature at A L-C a l r„„,„,i- Printed rGrr3i-Printed Name ' ID# Title The current FBI CJIS C'SP mandates all agencies connected to the FBI CJLS systems adhere to regulation set forth within the Security Policy.Included within the term -personnel-are all individuals who are utilized by criminal justice agencies to implement.deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJLS Security Policy, and the Security Addendum. which can he found in Appendix H. Memorandum of Understanding(Trac$) rev:lune 27,2018 CDP and CA pg.5 MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department.hereafter referred to as CPD,and the Casselberry Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE).and: WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida,and: WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE g and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and: WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida. required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and: WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU.which provides access to TraCS.and: WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and: WHEREAS. CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP: NOW WHEREFORE,the parties agree as follows, I. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA Dg 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth.and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel.the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions. or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI. is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year. CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to. hot files.and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJ1 in TraCS.the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 1 I. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD.the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations.with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27.2018 PCDP and CA ag 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI,including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg.3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg.4 IN WITNESS HEREOF.the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Name(C i Aut onzed Signatory(CPD) --•'/7.e."'" Charles Broadway #101 Chief of Police Printed Name /ID# Title Witness Si azure(CPD) 0 , { & rte -(Y)\ C I ')L4 A�A,.s i A - C. 1 SC.A.ij Printed Name /ID# Title Casselberry Police Department Agency Name(CA) 4iCI: A ized ato �A) Chief Larry D. Krantz, Cl Chief of Police Printed ‘ • ID Title :f ;; Wi ness tgnature(CA) A/Capt Michael Schaefer, C4 Acting Captain Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel-are all individuals who are utilized by criminal justice agencies to implement,deploy, andior maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel. and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy. and the Security Addendum. which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA J MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the City of Miami Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS,CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA,in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg. 1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel, and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notifythe CA in the event that an individual,whether seeking g or already authorized access to CJI,is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches, on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg.2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA,including user accounts,account access and audit logs,user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI,including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation; commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCWP and CA pg.4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agenc Nap - •.•) „ f• uthorized Signatory( ”0) Charles Broadway#101 Chief of Police Printed Na e /ID# Title lao &,1&,,,, C-/LK . 4d/VEZ:St/ /‘ 4Z4/1/ Witness Signature(CPD) Jorge R. Colina Chief of Police Printed Name / ID# Title City of Miami Police Dept. Agency Name(CA) ,,(_ d2________________ Authorize i atory(CA) l faint6 bet/i rt- eAb Rdi,„,,, i-t-,' GI,' / Printed Name /ID# Title (0 Witness Signature(CA) Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg. 5 • Clermont Police Department Memorandum of Understanding Traffic and Criminal Software (TraCS) CITY OF MIAMI, a Florida Municipal Corporation By: 'áÄAY Date: JJ /.� / e •milio /Gonzalez, City Manager Attest: • 10101111411 Date: II I( / 1 6 Todd B. Hann' y Clerk Approved as to Form and Correctness: II. By: I�I C Lr = Date: 11 S 1% V'Soria Me dez, City Attorney Approved as to Insurance Requirements: JAL!'By: A A Date: Ann-Marie Sharpe, D' to of Risk Management MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the Ormond Beach Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS, CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums, and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg. 2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg.3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police D me t Agency Name( ) „/ / -----7 Auted Signatory(C D) Charles Broadway#101 Chief of Police Printed Name /ID# ` Title Witness Signature(CPD) �_� A , _ t r, ',\) e r-0— C;\L--) Yom„A- c �"-}Gk N-*--- Printed Name /ID# Title Ormond Beach Police Department Agency Ny ) 1 it,/eory(CAj ..A c SSC Gt, Fk c r' CAI/e7C Printed Name / s : Title ip Witness Signature(CA) emt.STd/wJQ ,eed_r d4isi�.,0✓ Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg. 5 MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS. I lie Clermont Police Department. hereafter referred to as CPD,and the W/iYTag/L Pfii2'C Poe/4E DGp%'• . hereafter referred to as Contract Agency(CA),are both criminal justice agencies, formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE).and; WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP.and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO) for the State of Florida.required by the CSP and UA to grant and authorize access to Cil within the State of Florida,and; WHEREAS. CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WIIEREAS, CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the(SI': NOW WHEREFORE,the parties agree as follows, I. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section I,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:lune 27,2018 PCDP and CA PE 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions. or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI,is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to, hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. I 1. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state, and federal laws,rules and regulations, with regards to the use of any device accessing CJI and/or Tra('ti under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:lune 27,2018 PCDP and CA (J 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs,user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJ1, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30.2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement. or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CMS Security Policy. Memorandum of Understanding(TraCS) rev:lune 27,2018 PCDP and CA t;t 1 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and ritings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDPandCA nr <. IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Nam", ) i AuthorikdSignatory(CPD) Charles Broadway#101 Chief of Police Printed Name /ID# Title Witness Signature(CPD) Printed Name /ID# Title w/NTE/1 P>f/Z,�rc71,L/eZ- 7 Agency Name(CA) Authorized Signatory (CA) CH/gEL D��t_ ID #622 Che/ePF POL'cc Printed Name /ID# I itle 7& . , Witness Signature(CA) Kevin Roesner, ID #122 Lieutenant Printed Name / Il) : title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. Memorandum of Understanding(TraCS) Review G neral CSUfl rev:June 27,2018 PCDP and CA pg F nin.L sang MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the Daytona Beach Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS,both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI) as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS,CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS,the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS,CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA,in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums, and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.1 A 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI.Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI,is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CM in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA,including user accounts,account access and audit logs,user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI,including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon fmding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Name( D) 7 orized Signatory(C1SD) Charles Broadway#101 Chief of Police Printed Name /ID# Title L(;LJ 5-14- --"' Witness Signature(CPD) e 0061er l�ldinEssj, Dtn Printed Name /ID# Title Daytona Beach Police Department Agency Name(CA a ✓ C.A. Capri Authorized ialry(CA) Craig A. Capri C.A. Capri Chief of Police Printed Name /ID# Title J.Young W ess Signa (CA) Jakari E. ung Deputy Chief Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy.Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement,deploy,and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county 17'personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum,which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.5 MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS. The Clermont Police Department,hereafter referred to as CPD,and the Umatilla Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies, formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJ1S)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS. CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS,CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA,in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice OR1 for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:lune 27,2018 PCDP and CA pg. .1 . 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the IDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot tiles,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. t. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the'I'raCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA PE 2 a 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and'or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPI)will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 3 • 1 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:lune 27,2018 PCDP and CA Pg 1 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency .me, PD 411°. u orized Signa ry ' ' P) Charles Broadway#101 Chief of Police Printed Name /ID# Title ficiou'n. sAril Witness Signature(CPD) I a ne r4e Y 115Si n i" Printed Name ' ID# Title Umatilla Police Department Agency Name(CA) ///z i leo Authorized Signatory(CA) Adam Bolton 501c A- el PG tr Printed Name / ID I! Title Witness Signature(CA) Jill B Cook Office Manager Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI C.IIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the C.IIS Security Policy, and the Security Addendum, which can be found in Appendix H. rev:June 27,2018 Memorandum of Understanding(TraCS) pg.5 PCDP and CA MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the Indian Harbour Beach Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS,CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA,in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI,is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA,including user accounts,account access and audit logs,user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI,including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA Pg.3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pB.4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Name( ,••D i - 2. 2Gri - • tth. zed gnatory(C' i i Charles Broadway#101 Chief of Police Printed Name /ID# Title laer Le 614_ 4-- Witness Signature(CPD) ---D (Q Cay -erCi5 � aohlci n. Assisi-64 Printed Name /ID# Title Indian Harbpur Beach Police Department Agen�cXName(CA) ', Authorized Signatory(CA) David Butler Chief of Police Pr'nted Name / IL) r Title 2 1 it / I . ,i itness Signature(CA) DE ki`i �(� �� In yco 1/1 r flh ! rg I Ave- Ass t -ta1- '- 1, � . rinted Name / ID# / Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement,deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 CPO and CA MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The e m�ont oli a Department, hereafter referred to as CPD,and the J` 1) . hereafter referred to as Contract Agency(CA),are both crimina ustice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA arc headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information'(CJI)as defined by the CSP,and; WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS. CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above, are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 CPO and CA Pg. 1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI,is denied such access by the FDLF,CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FLOC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding area) rev:June 27,2018 CPD and CA Pg.2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA,including user accounts,account access and audit logs,user activity, query history, and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg. 3 1 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Name(C'D) • • orized Signa • • •PD) Charles Broadway#101 Chief of Police Printed Name /ID# Title LO aa-e. Witness Signature(CPD) -Done Cov/ r C1 5 gthn. /95S4'S' Printed Name /ID# Title Zephyrhills Police Department Agency Name(CA) • uthorized Signatory(CA) Derek Brewer Police Chief Prints, Nam /ID# 1111r Title 40 ness Si nature( A) Reginald Roberts Police Captain Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(l)of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg.5 1.' MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the Edgewood Police Department , hereafter referred to as Contract Agency(CA),are both criminal justice agencies, formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS) Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO) for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS, CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP; NOW WHEREFORE, the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the fingerprint-based records check, the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg. 1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include, but not limited to, hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state, and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM) solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg. 2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history,and query responses, and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30. 2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency Name," Auth weed Signatory CPD) Charles Broadway#10I Chief of Police Printed Name /ID# Title «M Witness Signature(CPD) eN5 di n, ) tin/— Printed Name /ID# Title Edgewood Police Department Agency Name(CA) thorized ignatory TA) John T. Freeburg / ED1 Chief of Police Printed Name /ID# Title WitnesCA nature g (CA) Scott D. Zane / ED22 IT Manager/Police Officer Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 5 /8-100 MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department, hereafter referred to as CPD,and the Sanibel Police Department _, hereafter referred to as Contract Agency(CA), are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS) Security Policy (CSP) for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS, CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:lune 27,2018 POOP and CA pg. 1 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files, and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJl in TraCS,the CPD shall immediately notify the CA via fonnal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws, rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history, and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg 3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation; commitment,agreement or writing will have no further rights or obligations there under. • • Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pg.4 ) I IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department i Agency/ e PD/1 / fi/ A ho: ed 'Wu ato • (C'.:- Chief of Police Charles Broadway#101 Title Printed A. e /ID# )( OL-é Witness Signature(CPD) 1 Diane~ Q✓ier 0 l 5 I YOU n• An Printed Name /ID# Title Sanibel Police Department .. Agency Name(CA) N Authorized Signatory(CA) 2 �v. William Dalton #1137 Chief of Police Title Printed Name /ID# :. C.) Witness gnature(CA) �}, ,r-: ) 1 /5 Title Printed' •ame / ID# The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to within the Security Policy. Included within the term "personnel"are all setforth maintain the regulation d/or deploy, an individuals who are utilized by criminal justice agencies to implement, computers and/or networks of the criminal justiceagency yrivawhich te vendorse�The subject of nonto access FBI CJIS criminal These individuals include city/county IT perso P the imin CJIS justice governmental personnel and private Seeur'ty Addendum, rs is addressed in Sections whichcan be found in Appendix H. I S(1) of Security Policy, and the CY APPROVED F • IAI.Sir ICIEN rev:June 27,2018 Memorandum of Understanding(TraCS) / pg.5 PCOP and CA �+Q`J F ;nce Director keV:. .Chaipel, MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the Lady Lake Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS)Security Policy (CSP)for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida,required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS, CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA,in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above, are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev.June 27,2018 CPD and CA l 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. • 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel, and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to, hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA og 2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs,user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI,including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA g 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA o 4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department Agency, e( 'D) 00/9. • t.: tzed Signatory ( '0) ----7- Charles Broadway#101 Chief of Police Printed Name /ID# Title IPia'a eee Witness Signature(CPD) `I —D AS-11974 n/ Printed Name /ID# Title Lady Lake Police Department 111 Agency Name(CA) ge)e---- OL-- Authorized Signatory g Y Robert Tempesta/LL1 Police Chief Printed Name /ID# Title Witness Si a(CA) Andrew Crogan/LL199 Sergeant Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA Dg 5 MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS. The Clermont Police Department, hereafter referred to as CPD.and the USF St.Petersburg Police Department ,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida,and: WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System (CJIS)Security Policy (CSP) for access to state and national Criminal Justice Information(CJI)as defined by the CSP.and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida.required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS. CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU,which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS. CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check, the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 PCOP and CA u ; 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth.and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJ1 inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJl access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel.and specifically identify any additions.deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include,but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS.the CPD shall immediately notify the CA via formal correspondence of the individual's activity. 11. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws.rules and regulations,with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCs) rev:June 27,2018 3 PCDP and CA pr 2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally oA%ned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement.or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA pt'.. ''. 29. This Agreement supersedes all prior or contemporaneous negotiations.commitments,agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation: commitment.agreement or writing will have no further rights or obligations there under. Memorandum of Understanding(TraCS) rev:June 27,2018 PCDP and CA of 4 1 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Depart ; Agency Name(CP i .....0' f_ 8--- - ! Aut.t zed Si_natory PD) / Charles Broadway#101 Chief of Police Printed e /ID# Title l Qa 6.(:- w Witness Signature(CPD) /ane aai7krc11./.5- ikincly-). 45.5isbn.i Printed Name /ID# Title USS -tersburg Police Department Age y . ,. , \ 4/6/gOM is- Authorized Signatory (. A) David Hend #200 Chief of Police Prin Name /ID# Title � GSA 0/9 Witness Signature(CA) Paul Andrews Lieutenant Printed Name ! ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement,deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel. and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy,and the Security Addendum, which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27.2018 PCDP and CA MEMORANDUM OF UNDERSTANDING Traffic and Criminal Software (TraCS) WITNESSETH WHEREAS, The Clermont Police Department,hereafter referred to as CPD,and the City of Lakeland.Florida,on behalf of its municipal police department,hereafter referred to as Contract Agency(CA),are both criminal justice agencies,formally recognized by the Federal Bureau of Investigation(FBI)and the Florida Department of Law Enforcement(FDLE),and; WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida,and; WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements(UA)with FDLE and are required to abide by the current FBI Criminal Justice Information System(CJIS) Security Policy (CSP) for access to state and national Criminal Justice Information(CJI)as defined by the CSP,and; WHEREAS,the FDLE CJIS Director functions as the CJIS Systems Officer(CSO)for the State of Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida,and; WHEREAS, CPD presently has the benefit of contracting with TraCS Florida,a private vendor, operated and maintained by FSU, which provides access to TraCS,and; WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes,and; WHEREAS,CPD is willing to share individual background screening information obtained from state and national fingerprint-based records checks with the CA, in a manner consistent with the requirements of the CSP; NOW WHEREFORE,the parties agree as follows, 1. FSU will provide the CPD with a current and complete list of all personnel who require unescorted physical or local access to CJI. 2. CPD will ensure all personnel provided in Section 1,above,are appropriately screened and trained. 3. CPD will fingerprint and submit the requisite identification information on personnel who require unescorted physical or local access to CJI prior to being granted access.CPD will use its criminal justice ORI for submitting fingerprints required by the CSP and UA.CPD will retain the fingerprint-based records check,the signed security addendums,and the completed Security Awareness Level 4 certificates for said personnel. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA 4. CPD will maintain a current and complete list of all personnel who have been authorized to access CJI. Individual information shall include name,date of birth,and if previously provided, Social Security Number or unique identification to accurately identify the individual. 5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside TraCS. 6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as required by the CSP and UA. 7. When any change occurs to the list of authorized personnel,the CPD shall provide to the CA the corrected or revised list of authorized personnel,and specifically identify any additions,deletions, or modifications to the list. 8. CPD will notify the CA in the event that an individual,whether seeking or already authorized access to CJI, is denied such access by the FDLE CSO. 9. To properly assess any potentially disqualifying information as it becomes available,every year, CPD shall perform a name-based check via the FCIC message switch,to include, but not limited to,hot files,and state/national criminal history record information searches,on all personnel authorized access to CJI in TraCS. 10. Upon notification/determination of any type of reported or observed criminal or other disqualifying activity by an individual authorized access to CJI in TraCS,the CPD shall immediately notify the CA via formal correspondence of the individual's activity. I I. CPD shall immediately notify the CA upon learning of the termination or suspension from employment of an individual authorized access to CJI in TraCS. 12. The CA shall be entitled to use,through agents and employees of the CPD,the TraCS interface located at the CPD for the purpose of gaining access to information Systems for law enforcement purposes. 13. The CA agrees to abide by all applicable local,state,and federal laws,rules and regulations, with regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement. 14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between FDLE and the CA. 15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP. 16. If the CA intends to use mobile devices(as defined in the CSP),the CA agrees to have and operate a Mobile Device Management(MDM)solution as required by the CSP. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg 2 17. In compliance with the FDLE UA,the CA agrees to have a formal written policy restricting TraCS access to agency owned devices and forbidding access and use of TraCS on personally owned or public devices. 18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in accordance with the CSP and FDLE UA. 19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and create records in FSU TraCS on behalf of the CA solely for the purposes of training or troubleshooting. 20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are responsible for fulfilling public records requests on behalf of the CA.CPD agrees to forward all public records requests it receives for records created and/or owned as described in section 19 by the CA to the CA. 21. The CA retains ownership of all records created inside TraCS by the CA and responses generated as a direct result of the CA, including user accounts,account access and audit logs, user activity, query history,and query responses,and agrees to fulfill any and all public records requests regarding those records. 22. CPD agrees that the current Terminal Agency Coordinator(TAC)of the CA as recorded with FDLE and/or the current agency head within the CA shall be notified by CPD of updates and information regarding personnel authorized to access CJI, including but not limited to when an individual is added or removed from the list of authorized users or when an individual on the list is arrested. 23. CPD shall have formal written guidelines defining the processes associated with implementation of this Agreement. 24. CPD will forward a copy of this Agreement of the FDLE CSO. 25. The term of this agreement shall commence on the date the Agreement is signed by both parties. 26. The term of this agreement is valid until September 30,2020. 27. Either part may terminate this Agreement upon thirty(30)days written notice or immediately by CPD without notice upon finding that the CA has violated terms of this Agreement,or immediately by the CA without notice upon finding that CPD has violated the terms of this Agreement. 28. This agreement constitutes the entire agreement of the parties and may not be modified or amended without written agreement executed by both parties,and establishes procedures and policies that will guide all parties to comply and adhere to the CJIS Security Policy. Memorandum of Understanding(TraCS) rev.June 27,2018 CPD and CA Pg. 3 29. This Agreement supersedes all prior or contemporaneous negotiations,commitments, agreements (written or oral)and writings between CPD and the CA with respect to the subject matter hereof. All such other negotiations,commitments,agreements and writings will have no further force or effect,and the parties to any such other negotiation;commitment,agreement or writing will have no further rights or obligations there under. Memorandum of understanding(TraCS rev June 27,2018 Cat)and CA pg 4 IN WITNESS HEREOF,the parties hereto have caused this Agreement to be executed by the proper officers and officials. Clermont Police Department ' Agency Na• e(CPD A •: ized Signato (CPD) Charles Broadway#101 Chief of Police Printed Name /ID# Title dratiadk.6„. Witness Signature(CPD) 'Diane n,-ki- OP/5 ui� r771SELS74/1-k Printed Name /ID# I itle Lakeland Police Department Agency Name(CA) A ori ed Signatory(CA) Ruben Garcia, #10978 Chief of Police Printed Name /I #t Title X17'1(//k Witness Signature(CA) Carol Ratcliff /ICU 93i Admin. Assistant Printed Name /ID# Title The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the Security Policy. Included within the term "personnel"are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/county IT personnel, and private vendors. The subject of non-criminal justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1)of the CJIS Security Policy, and the Security Addendum, which can be found in Appendix H. Memorandum of Understanding(TraCS) rev:June 27,2018 CPD and CA pg. 5