Contract 2019-50A AGREEMENT BETWEEN
CITY OF CLERMONT
AND
LAKE COUNTY,FLORIDA
FOR CAPITAL PROJECTS FUNDING PROGRAM
THIS AGREEMENT is entered into by and between Lake County, Florida, a political
subdivision of the State of Florida, hereinafter the "COUNTY," and the City of Clermont, a
municipal corporation organized under the laws of the State of Florida, hereinafter referred to as
"AGENCY."
WHEREAS, the Lake County Tourist Development Tax was created to fund the
advancement of tourism and attract tourists to visit Lake County;and
WHEREAS,the Board of County Commissioners established a Capital Projects Funding
Program from the Tourist Development Tax to assist agencies in establishing new or refurbishing
existing facilities or infrastructures that are for recreational activities, cultural events and
performances that host events in Lake County whose primary goal and purpose is to bring
substantial numbers of tourists. Such facilities and infrastructures must be either (1) publicly
owned and operated by not-for-profit organizations and open to the public or(2) publicly owned
and operated by a public entity;and
WHEREAS,the AGENCY is desirous of establishing and maintaining such facilities.
NOW, THEREFORE, IN CONSIDERATION of the mutual terms, understandings,
conditions,promises and covenants set forth herein,the parties agree as follows:
1. Recitals. The foregoing recitals are true and correct and incorporated herein by
reference.
2. Capital Projects. In order to be eligible for funding under this Agreement, the
project must consist of one of the following:
A. New construction, expansion,remodeling, or a replacement project for an existing
facility or facilities. The project must have a total cost of at least $25,000 over the life of
the project and a useful life of at least ten(10)years.
B. A purchase of major equipment(assets)costing$25,000 or more with a useful life
of at least ten(10)years.
C. A major maintenance or rehabilitation project for existing facilities with a cost of
$25,000 or more and a useful life of at least ten (10)years.
The capital project shall be for the purpose of establishing new or refurbishing existing facilities
or infrastructures that are for recreational activities, cultural events and performances that host
events in Lake County whose primary goal and purpose is to bring substantial numbers of tourists.
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Such facilities and infrastructures must be either(1)publicly owned and operated by not-for-profit
organizations and open to the public or(2)publicly owned and operated by a public entity.
The capital project approved for funding pursuant to this agreement is identified as follows:
Project Name: Clermont Waterfront Park Amenities
Project Location: Clermont Waterfront Park,Clermont,FL
Project Description: The AGENCY desires to complete an expansion project that will
expand the Clermont Waterfront Park amenities further east along the shoreline while
relocating the Lake Minneola boat ramp, currently located near the Clermont Boat House
and Victory Pointe Park. The new boat ramp is projected to include 4-lanes, parking,
restrooms and event support features. As the boat ramp is removed from its current
location,this will increase the amount of event space available to organizers that utilize the
Victory Pointe Park and Clermont Boat House locations for host venues, thus providing
the opportunity to increase their event potential
A full description of the capital project is included in Exhibit A,attached hereto and incorporated
herein by reference. The AGENCY certifies by execution hereof that the capital project, upon
completion, is estimated to create the following room nights:
Aggregate Projected Room Nights: 27,000(at the end of 5-year Reporting Period)
3. Project Commencement. The AGENCY shall commence the capital project
within one hundred eighty (180) days of the full execution of this Agreement. If the AGENCY
does not commence the capital project within this time frame,the COUNTY shall have the option
of terminating this Agreement and reallocating the funding to another agency or project. The
COUNTY shall provide the AGENCY written notice of its intent to terminate hereunder and the
AGENCY shall have five(5)business days in which to provide response and to request additional
time in which to commence the capital project. Granting a request for an extension of time is
solely within the discretion of the COUNTY.
4. Funding. The funding provided under this Agreement from the Tourist
Development Tax, hereinafter the "TDC Funds," shall be supplemental in nature and the
AGENCY hereby agrees that in no event shall the funding provided hereunder be the sole source
of funding for the capital project. The AGENCY shall provide a fifty percent(50%)match of the
budget for the total cost of the capital project. In-kind matches shall be permitted so long as value
estimates are verifiable. In-kind matches may include but are not limited to donated goods and
services, land, and facilities. The AGENCY shall provide evidence, to the satisfaction of the
COUNTY,of other sources,which,when combined,provide for the total funding for the complete
capital project.
The capital project is approved for TDC Funds as follows:
Total Project Budget: $ 1,900,000
TDC Funds Approved: $ 750,000
R Economic Des elopmeni Tounsm\Capital Projects`.Agrcenents'Capital Project Funding:1grernent Template 2
5. Pa N.ment. Payments shall be made to the AGENCY at the following milestone:(1)
twenty-five percent (25%) completion; (2) fifty percent (50%) completion; (3) seventy-five
percent(75%)completion and(4)one hundred percent (100%)completion. The AGENCY shall
submit an invoice at each milestone and include documentation sufficient to support the request
for payment. The COUNTY has the option to request additional documentation if the COUNTY
deems it necessary in order to support the payment. In the event the AGENCY cannot commence
the capital project without receiving TDC Funds in advance,the AGENCY may request the initial
twenty-five percent (25%) payment at the start of the project; provided, however, that all other
milestone payments shall be invoiced at the completion of the milestone. Payments shall only be
made to the AGENCY as approved hereunder. In no event shall payments be made directly to any
of AGENCY'S vendors or subcontractors. Payments shall be made in accordance with Chapter
218,Part VII, Florida Statutes.
6. Eligible and Ineligible Uses. The TDC Funds provided hereunder shall only be
used for eligible items as defined under Section 125.104, Florida Statutes,and under the County's
Tourist Development Plan, Section 13-47, Lake County Code. Eligible uses include but are not
limited to the following: construction, extensions, expansion, remodeling, repair and/or
improvements, and major equipment (assets) for convention centers, sports stadiums, coliseums,
auditoriums or museums. The following uses are ineligible for funding:
A. Annual operating expenditures
B. Legal, medical, engineering, accounting, auditing, planning feasibility studies or
other consulting services.
C. Salaries or supplements to salaries for existing or future staff, or employment of
personnel not directly related to the project or event.
D. Purchasing tangible personal property including but not limited to office
furnishings or equipment valued less than $25,000, permanent collections, or
individual pieces of art.
E. Interest reduction of deficient or loans.
F. Expenses incurred or obligated prior to or after the funding project period. (Even
if related to the capital project, TDC Funds shall not be used to reimburse any
expense incurred prior to the full execution of this Agreement.)
G. Prize money, scholarships,awards,plaques, T-shirts, uniforms or certificates.
H. Travel.
I. Projects which are restricted to private or exclusive participation.
J. Private entertainment, food or beverages.
K. Expenses to fund other events not recommended or approved by Lake County.
In the event the AGENCY is found to have used the TDC Funds for an ineligible use, the
AGENCY must repay the funds to the COUNTY,plus five percent(5%)interest,or the maximum
interest permitted by law if lesser.
7. Reporting Requirements. The AGENCY shall provide the following reports to
the COUNTY:
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A. Project Status Reports. Quarterly reports shall be submitted to provide information
on the capital project. Quarterly reports are due on the first (1st) day of the third
(31d) month of each calendar quarter. The report should contain a brief narrative
summary providing updated information on the capital project, including financial
status report for the project, planning and construction related activities.
B. Construction Completion Report. Within forty-five(45)days of the completion of
the capital project, the AGENCY shall summarize its efforts by providing the following
information:
1. A brief narrative summary of the successful completion of the capital project.
2. An evaluation of the economic impact the capital project has initially had on the
County.
3. A financial statement listing all of the revenues received and expenses paid in the
course of the development and completion of the capital project that clearly defines
how and where the funds were used.
4. Photographs or video of the capital project and any related events, including time
lapses of the construction.
C. Project Impact Report. No later than January 30`h and July 15th of each calendar
year after completion of the capital project for a term of five(5)years,the AGENCY shall provide
the COUNTY with a detailed report of all events that have taken place as a result of the completion
of the capital project funded hereunder. These Project Impact Reports shall include survey results
from the registered participants and/or attendees of the events. These surveys shall provide
information pertaining to the number of registered participants and/or persons attending the event,
the number of nights stayed, food and entertainment budget while visiting, and ways to improve
their visit to Lake County. The AGENCY shall also provide survey results from the registered
participants or Room Night Certification forms for each event held at the facility funded hereunder
for the same five (5) year term. Visit Lake may provide post-event data when available, if event
has been approved/awarded TDC Event Sponsorship funding. Project Impact Reports shall also
include the following information:
1. Business development and marketing activities for the respective reporting period.
2. Summary including:
a. All new events,visitation and room nights generated during the respective reporting
period
b. Total new events, visitation and room nights generated since project completion.
c. Projected event calendar of new tourism related events for upcoming 5-year period.
3. Flyers,newspaper ads,brochures or marketing efforts utilized to attract tourists. This may
include a list of radio stations,magazines,etc.
4. If events have been held since completion of the capital project, include local attractions
that were visited as part of the events,and local restaurants or businesses utilized as part of
the event.
5. Final documented, or if unable to provide actual numbers, estimated number of event
participants.
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6. Room Night Certification Form — the organization must make every effort to obtain the
number of overnight stays from local hotels within the county that housed those attending
the event. This means that for events requiring registration, the recipient should make
available a list of County hotels and encourage overnight stays. For those events that do
not require registration, information should be provided during the event to encourage an
overnight stay. After the event, the AGENCY shall provide the survey results from the
registered attendees at the event or be required to request that the hotels provide
information regarding the number of individuals residing at the hotel as a result of the
event.
The final report of the 5 year reporting term shall include all required items under Section 7(C),
Project Impact Report (1-6). Additionally, the final report shall include the following additional
information:
1. The final aggregate number of room nights created by the project in the project reporting
period (5 years).
2. Actual number of room nights created in project reporting period compared to the projected
number of room nights in the project reporting period, as set forth in Section 2 of this
document.The following thresholds shall be used for comparison purposes:
a. 00%-20% Project generated 80%or more of the actual room nights compared
to projected room nights
b. 21%-40% Project generated 60-79% of the actual room nights compared to
projected room nights
c. 41%-60% Project generated 40-59% of the actual room nights compared to
projected room nights
d. 61%- 80% Project generated 20-39% of the actual room nights compared to
projected room nights
e. 81%- 100% Project generated 00-19% of the actual room nights compared to
projected room nights
If any of the subsequent events resulted in no overnight hotel stays, or few overnight hotel stays,
the AGENCY shall document its efforts to promote overnight hotel stays and other opportunities
within Lake County.
8. Sienate. AGENCY shall recognize the COUNTY as a project sponsor by
incorporating the COUNTY's logo on all signage AGENCY places on the Project property as
identified in Section 2 above, along with the wording "in partnership with Lake County."
AGENCY shall submit a proof of the proposed signage to the COUNTY for review and approval
prior to installation. AGENCY shall also include the COUNTY'S logo with the phrase "in
partnership with Lake County" on all promotional materials, programming, registrations, and
media associated with the Project.
9. Term. The term of this Agreement shall be for a period of five(5) years from the
date of this Agreement. Any deliverables required hereunder shall be delivered to the County
within this post-event time frame.
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10. Default. If AGENCY fails to complete any of the AGENCY'S Obligations
identified herein, including but not limited to fails to construct the capital project, fails to
appropriately market the capital project,or fails to appropriately manage the operations associated
with the capital project, the County shall have the right to hold the AGENCY in default of the
Agreement. Upon a finding of default,the COUNTY shall have the right to refuse payment or to
reduce the payment as determined appropriate by the COUNTY. The COUNTY shall notify the
AGENCY in writing of the default and of any reduction in the contract amount. The AGENCY
shall have ten (10)days in which to respond to the demand and to provide justification as to why
such funding should not be reduced. Failure to respond within this time frame shall be considered
a waiver of any claims. The COUNTY shall have the right to institute proceedings within the Fifth
Judicial Circuit of Florida to enforce the terms of this Agreement.
11. Right to Audit. The COUNTY reserves the right to require AGENCY to submit
to an audit by any auditor of the COUNTY'S choosing. AGENCY shall provide access to all of
its records, which relate directly or indirectly to this Agreement at its place of business during
regular business hours. AGENCY shall retain all records pertaining to this Agreement and upon
request make them available to the COUNTY for five (5) years following expiration of the
Agreement. AGENCY agrees to provide such assistance as may be necessary to facilitate the
review or audit by the COUNTY to ensure compliance with applicable accounting and financial
standards. This provision is hereby considered to be included within, and applicable to, any
subcontractor agreement entered into by the AGENCY in performance of any work hereunder.
If an audit inspection or examination pursuant to this section discloses a misuse of the funds
or a use of the funds for any ineligible items, or inappropriate use of the funds of any nature
whatsoever by the AGENCY to the COUNTY in excess of one percent(1%) of the total contract
amount, in addition to making adjustments for the disallowed items or charges, the reasonable
actual cost of the COUNTY'S audit shall be reimbursed to the COUNTY by the AGENCY. Any
adjustments and/or payments which must be made as a result of any such audit or inspection of
the AGENCY'S records shall be made within a reasonable amount of time, but in no event shall
the time exceed ninety (90) days, from presentation of the COUNTY'S audit findings to the
AGENCY.
12. General Provisions.
A. Notice. Wherever provision is made in this Agreement for the giving, service or
delivery of any notice, statement or other instrument, such notice shall be in writing and shall be
deemed to have been duly given, served and delivered, if delivered by hand or mailed by United
States registered or certified mail, and addressed as follows:
COUNTY AGENCY
County Manager City Manager
315 West Main Street, Ste. 308 685 W. Montrose St.
P.O. Box 7800 Clermont, Florida 34711
Tavares,Florida 32778-7800
R Jiconomic Decelopment,Tourism\Capital Projects,Agreements'Calma!Project Funding Agreement Template 6
cc: County Attorney
315 West Main Street, Ste. 335
P.O. Box 7800
Tavares, Florida 32778
Each party may change its mailing address by giving to the other party, by hand delivery,
United States registered or certified mail, notice of election to change such address.
B. Modification. No modification,amendment,or alteration of the terms or conditions
contained herein shall be effective unless contained in a written document executed by the parties
hereto, with the same formality,and of equal dignity herewith.
C. Severance. The invalidity or unenforceability of any particular provision of this
Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in
all respects as if such invalid or unenforceable provisions were omitted.
D. Scope of Agreement. This Agreement is intended by the parties to be the final
expression of their Agreement, and it constitutes the full and entire understanding between the
parties with respect to the subject hereof, notwithstanding any representations, statements or
agreements to the contrary. This Agreement supersedes and replaces the Previous Agreements
between the parties.
E. Entire Agreement. This Agreement, together with any exhibits or attachments
hereto constitutes the entire agreement between the parties, and incorporates all discussions
between the parties. This Agreement may not be amended or modified except by a writing signed
by the party to be charged.
[Remainder of Page Intentionally Left Blank)
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Agreement Between Lake County, Florida and City of Clermont for Capital Projects Funding
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the
respective dates under each signature: the COUNTY through its Board of County Commissioners,signing
by and through its Chairman,through its duly authorized representative.
AGENCY
CITY OFA ERMONT, FLORIDA
Gail L. Ash, Mayor
This ceday of ,2019.
•
COUNTY
LAKE COUNTY, FLORIDA,through its
BOARD OF COUNTY COMMISSIONERS
ATTES
co ST CO/I4,
GaryI I I I Wil bArr‘1114114::
. 1 Lk/4k A'(13_1;t1 -
or,Cle 2 • l,r�.'; . Leslie am ione,Chairman
Boar. ounty Commissioner`9,t,,cpv r fro.of Laf .unty, Florida �'I^
This ( � day of ,2019.
Approved as to form and legality:
'rrr t 1 ,
Melanie Marsh, ounty Attorney
R:\Economic Development\TourismlCapital Projects\Agreemenls/Capital Project Funding Agreement Template 8
EXHIBIT A
\SIT
• oLAKE COUNTY TOURIST DEVELOPMENT TAX
CAPITAL PROJECTS FUNDING APPLICATION
A. Background
1. Name of Capital Project:(,1- nn i kktcr
(� 4M-en
i 1'1 rs
2. Location: VI D L k✓�Y1�I(1 �, kilt ev'P111 " " ,0., j,,. 141 I ti-rb 1'L
3. Projected Time ' e- Start:NSAIY1 ray 2J)101 Completion: J 60-C '71)19
4. Please circle the description that best describes the nature of your Project:
New Construction Expansion ✓ Renovation Major Equipment
5. Executive Summary - Please provide an overview of the Project and its benefits to Lake County:
Ser 01. ctewit
B. Applicant Information i '
1. Name of Submitting Organization: Sec a.M ttt ha
2. Purpose and Missio of Submitting Organization:
51k Ot.— -acd,
3. How long has the organization been operating in Lake County? )9
4. Tax Status of Submitting Organization: 5a o6t.C_f
5. FEID Number: (Please submit your W-9 with� _ Application)Rout/malt y,
6. Contact Person & Title: n i Dr) Sh r LV 7)v. ( '+�
7. Address: j n S
Phone(s):% JZ 1 1'D 5 Fax: — Twitter: -
E-mail: I /„ ,d L . ebsite:
- 9 -.
C. Project Details
1. Detaion project space/construction type, clients served, and the Project itself
e
104atihe eu
2. Describe in detail the strategic rational and business justification for the Project:
3a a. ac .
3. Projected Useful Life of Project: LL_ a.Eh)kJ
4.Please attach any schematics,plans or images related to the project.
D. Financial Summary
1. Amount of TDT Funds Requested: - 4' 7Jf'LLt'�U
2. Project Costs:
Cost
Total Project Cost
Land Value
Design and Project Management Costs
Construction Costs
Infrastructure and Equipment Costs
3. What percentage of the Project costs will be spent locally? ot Y i L
iv.k.,
4. Are there any recurring costs to buy new equipment/update the facility, if yes, list and explain:
-----TFjM\--rl-a '
5. Project Local Annual Spending in Project's Operating Budget:
6. Please submit the following additional financial information for the Project (include information on
both the construction phase and on-going operations):
• A detailed Pro Forma Analysis for the Project
• A Sources and Uses Budget for the Project.
— 10 —
6. Please fill in the following Hotel Room Night Chart with estimates for the number of room nights
generated annually for the first five(5)years after the Project opens.If the Project is an expansion to
an existing facility, please only include those room nights resulting from the development of this
Project.
Year 1 Year 2 Year 3 Year 4 Year 5
Projected Room Nights
Bed Tax Exempt Room Nights(If Applicable) & ,
Average Nightly Room Rate
7. PI e submit a brief narrative of the plan for this event to generate room nights in Lake County:
i4"-DithilL
8. List additional sponsors/partners: il-kuntilu
9. List Host Hotels-Committed:
10. List Host Hotels Applied For:
11.Number of Vendors: Local: Out of County:
12. How will you evaluate and measure your programs success?
ktiLk1-6L
13. List states and countries represented by previous attendees if an existing facility has been used for
eve is 1 that the new facility will host or if it is an expansion of an existing facility:
14. Will events held through the Project charge an entry fee, admission fee,parking fee, etc.?
If yes to any of these please list them: A441,r lg iL - -
^- 12 —
E. Project Demand
1. Who is the targeted population, audience or events for the Project:
2. Please create and submit an event calendar for the previous twenty-four (24) months, if applicable,
and the next 60 months (5 years)for the Project using the format below. If the Project is an expansion
to an existing facility,please only include events unique to this Project.
ti of # of Total
,Event Name Event Dates participants Spectators Attendance Room Nights
Event#1
tl ,� U
Event#22
Event#3
3. Please fill in the following Attendance Chart estimates for the number of annual attendees in each
category for the first five(5)years after the Project opens.If the Project is an expansion to an existing
facility,please only include those attendees unique to the development of this Project.
Origin of Attendees
In-State, Average
nut-of-State Non-County Local Stay (Daus)
Year 1
Year 2 4 . a . /1
Year 3 MEE
Year 4
Year 5
4. On average, how many months per year will the Project be utilized: A---k
5. For those months, how many average days per month will the Project be utilized:
— 11 --
F. Marketing Summary
1. Outline the marketing plan for the Project and resulting events:
4 aged . .___......
2. Describe what steps have been taken or will be taken to attract new attendees, and thus increase
overnight stays. f '4'Q.VT `L iy
G. Signature
I have reviewed the LAKE COUNTY TOURIST DEVELOPMENT CAPITAL PROJECTS FUNDING
APPLICATION. I am in full agreement with the information contained in this application and its
attachments as accurate and complete. I further acknowledge my understanding that the County in
approving a funding agreement does not assume any liability or responsibility for the ultimate financial
profitability of the project for which the funds are awarded. The County, unless otherwise specifically
stated, is only a financial contributor to the project and not a promoter or co-sponsor, and will not
guarantee or be responsible or liable for any debts incurred for such event. I have put all third parties
on notice that the County will not be responsible for payment of any costs or debts for the project.
Al/
)1/4'\ a 1111 q
SY: ,j re` Date
.tarrekt 6Vtmtat
Name and Title of person thorized to gn the appli on
eid
cile,,,,,„nr
Applic is rganization
— 13 —
CAPITAL PROJECT BUDGET OUTLINE
PROJECT NAME Cf l- -C n-14ett_Ke ci (1 J-- bi LId I r
Previous Year's Current Year
Revenue& Expenses Projected Revenues& Expenses
LIST ALL REVENUE
Admissions
Concessions
Sponsorships
Booth Space
Advertising Revenue
Sale of Promotional Items
TDC Funding
Other:
Total Revenue S S
;AST ALL EXPENSES
Administrative
Advertising/Promotions
Printing
Promotional Items
Concessions
Awards
Travel
Talent
Other:
Total Expenses $ $
NET PROFIT/LOSS $ $
— 14 —
CLLR NT
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Lake County Tourist Development Tax
Capital Projects Funding Application
City of Clermont
Waterfront Park Amenities
A.1 Lake Minneola Boat Ramp
A.2 City of Clermont Waterfront Park
A.3 Project Timeline construction to commence summer 2019, with anticipated completion late
2019/early 2020
A.4 Expansion/New Construction
A.5 Executive Summary-
The City of Clermont is home to some of the region's most sought after sports and tourism
events and training both in and of out of the water at Lake Minneola. Over the past several
years the City in partnership with Lake County have made investments to expand the
opportunity to cultivate new events, along with retention of existing events. These collaborative
investments include Victory Pointe Park and the Clermont Boat House. In addition, the City
itself has invested funds to enhance visitation offerings at Waterfront Park, which include the
addition of the Champions Splash-park and general-park, and trail enhancements. Individually,
these parks and elements serve as important functions for the community, collectively they are
additional tools to ensure out-of-area visitors have access to amenities to keep them choosing
to train and participate in Clermont and Lake County events.
The proposed project is a component of the overall plan to enhance and expand opportunities to
better serve the current and future events occurring throughout the Waterfront Parks on Lake
Minneola in Clermont. These waterfront parks include: Victory Pointe and Waterfront Park.
These two venues are home to scores of events throughout the year activating economic impact
through hotel overnight stays. The city has identified several key opportunities to enhance upon
the venue offerings, which will allow the city to retain existing events and recruit for additional
events.
A few key opportunities have been identified to achieve these objectives. The current boat ramp
access to Lake Minneola and the Clermont Chain of Lakes is located at Victory Pointe Park with
limited parking, driver constraints and access. During special events such as, Sommer Sports
Triathlon events, the boat ramp due to conflicts with swimmers is closed. To this end, having the
boat ramp location in proximate to swimming events such as Triathlon events has limited the
ability to host larger scale events both on the triathlon event side, in addition to the boating side.
The city envisions the opportunity to relocate the boat ramp to Waterfront Park. The new boat
ramp site will be located at Waterfront Park, with both expanded parking and double-ramp
access for boaters. The site, co-created by community stakeholders, will support the growth in
participation amongst boaters, fishing sports and paddlers. It will also allow for the boat ramp to
be open while special events are occurring at Victory Pointe with unimpeded access into the
Clermont Chain of Lakes.
At the same time, the larger and enhanced boat ramp venue at Waterfront Park will allow for
Fire Safety boats to be launched to provide for life safety response during all events which are
using the water as a component of their events. Many of the events using Lake Minneola rely
upon life safety response. This includes all of the Clermont Boat House rowing events, canoe
and kayak events, swimming events, triathlon events and sailing events.
An additional aspect of the boat launch site at Waterfront Park, would also allow for an
expanded parking area for all of the events which use the Lake Minneola waterfront. Parking is
a key element in expanding new opportunities in ensuring spectators and participants have
safe, reliable and predictable areas in which to park. The new parking site located at Waterfront
Park would double the parking inventory for all current events and allow for the growth of current
or future events.
With expanded Waterfront Parks and facilities, the City of Clermont would be able to cultivate
and expand additional water based sports. Central Florida Dreamplex has created a partnership
with Adaptive Sports USA. Clermont is the only Central Florida Chapter. Central Florida
Dreamplex in partnership with Adaptive Sports USA would like to bring adaptive watersports to
Waterfront Park, Clermont. The new venue at Waterfront Park for an expanded boat launch,
expanded parking would provide opportunity to bring adaptive water sport events and training to
Clermont.
In addition to major events, Lake Minneola Boat Ramp serves as the largest public boat ramp
facility in the south portion of Lake County. The current size of the ramp and associated parking
is insufficient to support the needs of the boating community. The Clermont chain of lakes is one
of Florida's most recreational polished lake systems in Florida.
The expanded site allows for additional enjoyment from community area residents, in addition
for the opportunity to expand upon events and tourism generating activity. Fishers find some of
the best largemouth bass fishing in the world in the Clermont Chain of Lake. For the water-
sports enthusiasts, the Clermont Chain of Lake is known as the Wakeboarding Capital of the
World. The Wakeboard Camp- a year round school devoted entirely to the instruction of
wakeboarding calls Lake Minneola home.
The citizens of Clermont have expressed interest in Clermont hosting similar events to the City
of Tavares such as BASS and Crappie Masters USA, the expanded Waterfront Park venue with
parking, ramp access and venue area could provide greater opportunity for like events in
Clermont at Lake Minneola.
Narrative Reports
The City of Clermont has previously received Capital Project Funding for the following projects
and detailed narrative.
Clermont Boat House-
Currently managed by Lake County Rowing Association. The space serves as the basis for the
ongoing year round training and major event activities associated with rowing, canoe/kayak and
sailing as managed by Lake County Rowing Association.
Most recently the Lake County Rowing Association hosted the following national and
international teams:
• Danish National Canoe and Kayak Team
• City Island Rowing
• University of Michigan
• Grand Valley University
The most recent detailed report from Lake County Rowing Association dated July 2018
highlighted their collective events, training and special instruction has generated 2,469 heads in
beds.
The City of Clermont has also received Capital Funding for Victory Pointe. Victory Pointe is a
regional storm water filter marsh protecting the Clermont Chain of Lakes from storm water run-
off. The facility duals as a public park and event space. Most recently, the City has hosted two
major sport tourism events at Victory Pointe, which were detailed to in a report provided to Lake
County.
In September, the City was selected as one of six, host sites in the United States for the FCC
Gran Fondo bicycle event. This event kick-off the opening of Victory Pointe and attracted a
1,000 athletes and visitors from across the nation.
In November, 30-year race host veteran, Fred Sommer, Sommer Sports hosted the Great
Floridian Triathlon at Victory Pointe. The event attracted athletes and visitors from 48 states and
9 countries.
This spring, Sommer Sports will once again host their annual calendar of multi-sport events at
Victory Pointe.
D There are no written media agreements regarding the project.
> There are no written hotelier agreements.
Y There are no written venue agreements.
See attached for staff requested "support" materials.
Timeline: Construction completion anticipated late 2019/early 2020.
C.1 Details on project space/construction type, clients served, and the Project itself:
The Lake Minneola Waterfront Parks expansion through an expanded and relocated boat
launch with expanded parking will serve the Lake County, Clermont and surrounding municipal
jurisdictions throughout Lake County. The City will own, operate and manage the boating
facility. The project includes:
• 4 ramps
• 100 parking spaces to serve boat and trailers
• Public building with two unisex restrooms
• Fireboat Launch for emergency management and life safety response
C.2. in detail the strategic rational and business justification for the Project:
Total project cost Cost
Land Value $2 million
Design/Project Management Costs $200,000
Construction Costs $1.4 million
Infrastructure and Equipment Costs $300,000
1
Current public boat access in facilities in south Lake County are insufficient to meets the needs
of the boating community, furthermore it limits the ability to expand events using the Waterfront
Parks because of conflicts with events and the need for boat access. Current public access
includes Hull Road, which offers minimal parking. The Lake County community has vocalized
deep interest in both expanded ramp sites, in addition to expanded parking facilities to
accommodate the growth watersports and enjoyment. Because events occur on a regular basis
at Victory Pointe, there continues to be visitors would cannot obtain access to the Clermont
Chain of Lake when the boat ramp is closed. Similar, because of the location of the boat ramp, it
prevents larger triathlon events from being hosted because of the space constraints at Victory
Pointe and Waterfront Park.
Lake Minneola is one of the limited sites available in the south portion of Lake County of
Clermont Chain of Lake Access. After much research amongst the City of Clermont, Lake
County Water Authority and Lake County it was determined the best site available for an
expanded boat ramp site would be Lake Minneola in the City of Clermont at the former Bell
Ceramics site.
C.3 Useful life of the project: perpetuity with ongoing maintenance
C.4 Schematics are attached.
D. Financial Summary: See attached
D.1 Amount of TDC Funds Requested: $750,000
D.2 Projects costs/budget: See attached.
Ongoing maintenance costs are projected to be $15,000 annually and paid for by the City of
Clermont as per any public facility owned and operated by the City of Clermont.
D.3 What percent of the project costs spent locally?The city as in accordance with
purchasing policies and regulations will formally bid the procurement of contractors for
construction. A local preference is provided for in the bid scoring.
D.4 Are there any recurring costs to buy new equipment/update the facility? Potentially as
with any public facility there is the potential for damages to equipment or repairs as needed.
Ongoing and annual maintence cost associated with the project are anticipated around $15,000
at the expense of the city.
D.5 Project Local Annual Spending in the Projects Operating Budget? 100%
D.6. Sources and Uses of Funds: City of Clermont with potential for Lake County Water
Authority grant funding, which is not known at this time. The City is sole source for ongoing
maintenance of the project.
E.1. 1.Who is the targeted population,audience or events for the Project:
• The targeted population, audience or events for the project as follows:
• Lake County residents
• Residents of surrounding counties and jurisdictions
• Out-of-town visitors
• Event participants (fishing tournaments)
• Watersport athletes (wakeboarders)
• Triathlon events
• Triathlon training
• Rowing events and training
• Canoe and Kayak events and training
• Sailing events and training
• Special Olympics (paddle board)
• Central Florida Dreamplex Adaptive Sports USA(wakeboarding)
E.2. Event Calendar for the next 60-months
Event Name Dates # #Spectators Total Room
Participants Attendance Nights
Fishing TBD 100 50 150-300 20
Tournaments
Wakeboarding On-going 200 10 200-300 100
training/competition
Ski Shows TBD 150 500-1000 1000-2000 100
Total Immersion 2/24-2/26 100 25 125
Swim Camp
Tour Latino 2/11 1000 200 1200
Pig on the Pond 3/9, 3/10, 35,000 35,000 300
3/11
Great Floridian 3/17-3/20 2,000 500 2,500 800
Triathlon
Splash and Dash 3/22 60 10 70 10
Swim Training
Clermont Ride and 3/31 1000 1000 10
Seek
Splash and Dash 4/5 60 10 70 10
Earth Day 12k 4/7 2000 1000 3000 100
Lake Minneola 4/7 2000 1000 3000 100
Sunset Triathlon
5K
Lake Minneola Half 4/8 2000 1000 3000 1 100
Marathon & 5K
Movies Under the 4/13 300 0 300
Stars
Knight of 4/14 500 0 500
Columbus Picnic
Splash and Dash 4/19 60 10 70 10
Health Kids 4/22 300 0 300
Running Series
Splash and Dash 5/7 60 10 70 10
Clermont 5/5 1500 500 2000 100
Waterfront Festival
Dragon Boat 5/6 2000 500 2500 200
Festival
Health Kids 5/6 300 300
Running Series ,
Splash and Dash 5/7 60 10 70 10
Giriz on Fire 5/12 1000 200 1200 200
Triathlon and Bra
Run
Girlz on Fire Super 5/13 800 200 1000 200
Sprint and 5K
Clermont Jerk 5/19 3000 200 3200 100
Festival
Movie Under the 5/25 300 0 300
Stars
Splash and Dash 5/31 60 10 70 10
Memorial Day 5/28 300 300
Celebration
Sommer Sports 6/2 1200 200 1400 60
Summer Triathlon
Series
Special Olympics 6/9 10 50 60 4
Paddle Board
Thrive Summer 6/26 200 30 230
Pop Ups
Sommer Sports 7/14 1200 200 1400 60
Summer Series
S4 Group Triathlon 7/22 60 20 80 4
Training
Classic Cardboard 8/4 1200 300 1500 400
Regatta
Leader of the Lake 8/4 1200 300 1500 400
Leader of the Lake 8/5 1200 300 1500 400
Thrive Summer 8/7 200 30 230
Pop Ups
Sommer Sports 8/11 1200 200 1400 60
Summer Series
Caribbean 9/3 250 250
Association
Customer
Appreciation
Sommer Sports 9/8 1200 200 1400 60
Summer Series
Walk Like Madd 5k 9/15 500 100 600 10
Going Gold Fest 9/22 2000 150 2150 20
for Cancer
Healthy Kids 10/1 300 300
Running Series
National Night Out 10/3 7000 7000
Clermont Music 10/14 5000 5000 200
Festival
Great Floridian 10/16- 1500 1000 2500 600
Triathon 10/18
Antique Outboard 10/21 35 35 10
Motor Meet
Nightmare on the 10/28 800 200 1000 60
Trail 5K Sommer
Sports '
Healthy Kids 10/29 300 300
Running Series
Taste of South 11/2 20002000 10
Lake
Healthy Kids 11/5 300 300
Running Series
Veterans Day 11/11 350 350
Event
Leader of the Lake 11/11 1500 500 2000 400
Regatta
Ride Ataxia 11/12 400 100 500 45
America's Mighty 11/12 400 100 500 45
Warrior Challenge
Horrible 100 Expo 11/18 2500 1000 3500 600
Horrible 100 Bike 11/19 2500 1000 3500 600
Event
New Event Opportunities
Nautique Boat Spring/Fall 15,000 1,000 16,000 10,000
FishTournament
Adaptive Sports Spring/Fall 5,000 2,000 7,000 5,000
USA
Wakeboard
Fishing Spring Fall 30,000 30,000 15,000
Tournaments
E.3 Origin of Attendees
Out of state On state Local Ave fage Stay
Days
Year 1 25,000 125,000 5000 3
Year 2 30,000 130,000 5,250 3
Year 3 35,000 135,000 5,500 3
Year 4 40,000 140,000 6,000 3
Year 5 50,000 155,000 6,800 3
http:l/www.uscgboatinq.orq/assets/1/Page/1520b USCG RBS NationalSurvev Online Si
nglePages.pdf
https://outdoorindustry.orglwp-contentluploads/2017/05/2017-Outdoor-Recreation-
Participation-Report FINAL.pdf
E.4. The project will be utilized 12-months per year
E.5 The project will be utilized 365-days most years and may be closed secondary to large
events in the area from time-to-time such as Pig on the Pond. The site will be open during multi-
sport and other events happening at Victory Pointe.
E.6
Year 1 '.ear 2 YeE• 3 I Year 4 I Year 5
Projected 20,000 25,000 30,000 35,000 40,000
Room
Nights
Bed Tax 0 0 0 0 0
Exempt
Average $175.00 $175.00 $175.00 $175.00 $175.00
Room Rate
E.7 Please submit a brief narrative of the plan for this event to generate room nights in
Lake County:
The City envisions working closely with Lake County Tourism and the Agency for Economic
Prosperity in cultivating room night generating events with expanded Waterfront Park, Victory
Pointe and boat ramp amenities. The expanded parks and boat ramp would be an ideal location
for fishing tournaments currently happening in Lake County seeking expansion opportunity, in
addition to recruiting new events. Lake Minneola is home to bass species and could become
another site for the Bass Masters Series and other types of tournaments.
The City of Clermont is also home to wakeboarding sports. The City seeks to expand the
opportunity to host wakeboarding events, training and competitions. Currently, hundreds of
athletes visit Clermont from across the globe to train at The Wakeboard Camp in Clermont.
From professionals to amateurs the Wakeboard Camp in Clermont draws from an international
and national athlete base.
E.8 List additional sponsors/partners: Lake County Water Authority has expressed interest in
supporting the funding of the project, though a specific financial commitment has not been
actualized to date.
E.9 List Hotels-Committed: See El0
E.10 List Hotels Applied For: The City of Clermont area hotels include the following, which
can serve as hotel sites for event attendees and vendors.
342 rooms within the City of Clermont at present, 3 pending hotels with over 1,200 rooms
pending entitlements.
> Home2 Suites
A Fairfield Inn
> Hampton Inn
A Holiday Inn
All of these hotels work well with event hosts and the City of Clermont. No hotel agreements are
in place.
E.12 How will you evaluate and measure your programs success:
A Hotel room nights
A Usage amongst residents
A Usage amongst surrounding community
A New events
A Retained events
A Community enjoyment
E.13 Non applicable. The City is not able to determine the countries of origin for persons
accessing the boat ramp which is currently in service at Lake Minneola.
E.14 The city council has not yet determined whether a park fee will be required for boat ramp
use.
FA Outline of the marketing plan for the project and resulting events:
The city envisions working closely with FWC, Lake County Water Authority, Lake County, Visit
Florida and other tourism bureaus, event governing bodies and water enthusiasts to enhance
awareness to the venue, its offerings, training and event opportunities.
F.2 Describe what steps have been taken or will be taken to attract new attendees and
thus increase overnight stays:
As stated above and in concert with working with Lake County Tourism to recruit additional
event and training opportunities in fishing and water sports.
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R\Economic Development\Tourtsm\Capital Projects\Agreements/Capital Project Funding Agreement Template 25
ENGINEER'S COST ESTIMATE FOR CLERMONT
BELL CERAMICS BOAT RAMP SITE LOCATION
No. Description Qty Unit Price Amount
Demo Trail/Restoration
1. Remove Trail Asphalt 3,531 SY $ 2.50 $ 8,827.50
2. Remove Trail Limerock 3,531 SY $ 4.50 $ 15,889.50
New Construction(Onsite)
3. Site Grading(Rough) 15,600 SY $ 3.50 $ 54,600.00
4. Stabilized Subbase 3,766 SY $ 5.50 $ 20,713.00
5. 8'Limerock Base 3,587 SY $ 11.25 $ 40,353.75
6. 1 1/2"SP-9.5 Asphalt 3,416 SY $ 10.25 $ 35,014.00_
7. 4 Lane Concrete Boat Ramp&Dredging 1 LS $ 550,000.00 $ 550,000.00
8. Fixed Dock 1,300 SF $ 20.00 $ 26,000.00
9. Pavement Markings 1 LS $ 5,000.00 $ 5,000.00
10. Signage 6 EA $ 750.00 $ 4,500.00
11. Fine Grading 15,600 SY $ 2.50 $ 39,000.00
12. Stabilized Subgrade(Trail) 1,443 SY $ 5.50 $ 7,936.50
13. 6"Llmerock(Trail) 1,375 SY $ 9.50 $ 13,062.50
14. 1"SP-9.5 Asphalt(Trail) 1,309 SY $ 9.00 $ 11,781.00
New Construction(Offslte)
15. Stabilized Subgrade(Trail) 1,550 SY $ 5.50 $ 8,525.00
16. 6"Limorock(Trail) 1,472 SY $ 9.50 $ 13,984.00
17. 1"SP-95 Asphalt(Trail) 1,402 SY $ 9.00 $ 12,618.00
18. Clearing&Grubbing(Trees) 1.5 Acre $ 5,000.00 $ 7,500.00
19. Silt Fence 1,400 LF $ 1.50 $ 2,100.00
20. Restroom/Bath House 1 LS $ 180,000.00 $ 180,000.00
21. Grinder Lift Station 1 LS $ 20,000.00 $ 20,000.00
22. 8'Water Main 300 LF $ 18.75 $ 5,625.00
23. 2"Force Main 1,000 LF $ 7.25 $ 7,250.00
24. Fire Hydrant 1 EA $ 3,950.00 $ 3,950.00
25. 8"Gate Valve 2 EA $ 1,500.00 $ 3,000.00
26. 8"Wet Tap 1 EA $ 5,000.00 $ 5,000.00
27. Temporary Jumper 1 EA $ 1,200.00 $ 1,200.00
28. 2"Core to Manhole 1 EA $ 750.00 $ 750.00
29. Crew Floating Dock System 1 LS $ 250,000.00 $ 250,000.00
Miscellaneous
30. Mobilization 1 LS $ 30,000.00 $ 30,000.00
31. Survey Layout 1 LS $ 22,200.00 $ 22,200.00
32. Performance Bond 1 LS $ 33,301.00 $ 33,301.00
33. Maintenance Bond 1 LS $ 11,100.00 $ 11,100.00
34. Testing 1 LS $ 35,000.00 $ 35,000.00 .
35. Contingencey(10%) , $ 201,827.00
36. Engineering/Archltect/Surveying/Permitting $ 232,170.00
TOTAL $ 1,919,777.75
NOTE:requires SJRW MD&Army Corp Permits
BOARD OF COUNTY COMMISSIONERS
LAKE COUNTY, FLORIDA
OFFICE OF THE COUNTY MANAGER
AGENDA ITEM COVER SHEET
DATE: 5/2/2019 MEETING DATE: 5/21/2019
TO: Jeff Cole, County Manager ITEM TYPE: Departmental Item
THRU:
ITEM ID: 8662
BY: Brenda DeMartino, Office Manager
SUBJECT: Approval of Tourist Development Council (TDC) Capital Funding Projects
for the City of Clermont and the City of Leesburg.
RECOMMENDATION/REQUIRED ACTION:
Request approval:
1. Of the Tourist Development Council (TDC) recommendation to provide $190,000.00
in funding to the City of Leesburg for the Venetian Gardens Boardwalk and Docks
Project.
2. Of the TDC recommendation to provide $248,000.00 in funding to the City of
Clermont for the Waterfront Park Amenities Project.
3. To include a performance requirements provision in the Tourism Development Tax
Capital Project Funding Agreement.
4. To authorize the Chairman to execute both agreements consistent with Board
approval.
5. To process a budget transfer moving the required funds out of the "Special Reserve -
Capital fund."
The fiscal impact is $438,000.00 (expenditure). Commission Districts 2 and 3
BACKGROUND SUMMARY: On April 8, 2019, the TDC met for the first review of
Capital Funding projects. On April 21, 2019, the TDC met for the second hearing of the
Capital Funding projects and made a recommendation to award the City of Leesburg
$190,000.00 for the Venetian Gardens Boardwalk and Docks Project and to award the
City of Clermont $248,000.00 for the Waterfront Park Amenities Project.
Fiscal Impact: Total fiscal impact is $438,000 ($190,000 for Leesburg; $248,000 for
Clermont). Expenditure.
Account No.:
Fund Name Fund Number Org Code Object Code Project Number Amount
i .
Resort Tax 1250 1260100 880810 $438,000.00
Advertised Date: Paper:
Attachments:
1. Capital Projects TDC Funding Recommendation Form - Venetian Gardens Boar...
2. Capital Projects TDC Funding Recommendation Form - Clermont Waterfront P...
3. Application_Venetian Gardens Boardwalk and Dock_2019 Spring.pdf
4. Application_Clermont Waterfront Park Amenities_2019 Spring
5. Suffiency Questions - Response_Venetian Gardens Boardwalk and Dock_2019
Spring
6. Suffiency Questions - Response_Clermont Waterfront Park Amenities_2019
Spring
7. Capital Impact Model CIM_Venetian Gardens Boardwalk and Dock_2019 Spring
8. Capital Impact Model CIM_TDC Rec_Clermont Waterfront Park Amenities_2019
Spring
9. Project Budget_Clermont Waterfront Park Amenities_2019 Spring.docx
10. Performance Measures_5-6-19 (002)
11. Capital Project Funding Agreement Template_5-8-19
STAFF APPROVALS AND DATES:
Brenda DeMartino Created/Initiated - 5/2/2019
Brenda DeMartino Approved - 5/2/2019
Brandon Matulka Approved - 5/3/2019
Jennifer Barker Approved - 5/3/2019
Todd Thornton Approved - 5/3/2019
Melanie Marsh Approved - 5/8/2019
Angela Harrold Final Approval - 5/8/2019
ACTION TAKEN BY BOARD:
Action: Approved Continued/Deferred Until:
Other:
I
a