2001-14
BOYLE ENGINEERING 8RPORA rlON
320 East South Street
. Orlando, FL 32801
.
TEL (407) 425-1100
FAX (407) 422-3866
LETTER OF TRANSMITTAL
July 24, 2001
To:
Mrs. Tamara Richardson, PE
City Engþ1eer
CITY OF CLERMONT
1 Westgate Plaza
Clennont, FL 34711
From:
Victor J. Godlewski, Jr. PE
Senior Engineer
Subject:
Amendment No. ~ to Agreement Dated April 14,
2000
Professional Engineering Services
East Side Wastewater Treatment Facility
Expansion
We are sending you:
0 Shop Drawings
0 Specifications
Other:
Copies Date
2 7/24/01
0 Prints
0 Copy of Letter
0 Plans
0 Copy of Rep.ort
0 Tracings
0 Change Order
No.
Description
Signed Originals of Amendment No.1
These are transmitted as checked below:
IZI For Your Approval 0 Review Completed
IZI For Your Use 0 Resubmittal not Required
0 As Requested 0 Returned for Corrections
0 For Review and Comment
Other:
Comments:
0 Resubmit
0 Submit
0 Return
Copies To
Copies for Distribution
Corrected Prints
.
OR-C98-200-10/AB IDOCUMENTl
ElClVLE
.
.
.
AMENDMENT NO.1
TO AGREEMENT DATED APRIL 14,2000
PROFESSIONAL ENGINEERING SERVICES
EAST SIDE W ASTEW A TER TREATMENT FACILITY EXPANSION
General
The City of Clermont (Client) and Boyle Engineering Corp. (Boyle) executed an Agreement dated April
14,2000. Under the Agreement, Boyle provided certain professional engineering services related to the
expansion of the East Side Wastewater Treatment Facility. The Scope of Services (Exhibit "A")
included the Preliminary Design; Final Design and Permitting; Bidding; Construction and Operational
phases of the project. Boyle was only authorized by the City to provide services related to Preliminary
Design, Final Design and Permitting and Bidding. The purpose of this Amendment No.1 is to authorize
Boyle to provide professional engineering services related to the Construction and Operational phases of
the project.
. Construction Phase
Boyle will provide services during construction in accordance with Exhibit "A" of the Agreement and
the following:
The Duties, Responsibilities and Limitations of Authority of Resident Project Representative have been
included in the contract documents for the project as Section 00801 in the specifications.
Operational Phase
Boyle will provide services during the operational phase in accordance with Exhibit "A" of the
Agreement with the exception of the following:
One Year Warranty Work as described in Exhibit "A" will not be provided.
Additional Design Phase Services
Boyle's services during the design phase were based on certain assumptions. Some ofthese assumptions
were modified during the design process resulting in increased effort on the part of Boyle. These
additional design services are discussed in more detail below:
Roads and Drainage: Boyle's scope of services for roadway design was based on reusing drawings that
had been produced for the City by another engineering firm. Due to site master planning constraints, the
. access road had to be moved rendering the previous plans unusable. Upon reviewing the previous
stormwater management design, it was determined that the system would need to be redesigned for
compliance with current regulations. The previous stormwater management system design was not
reusable.
Amendment No.1
East Side WWTF Expansion
Page 1 on
May 9, 2001
.
.
.
Environmental Resource Permit: Boyle's scope of services assumed the preparation of a letter
modification to the City's existing Environmental Resource Permit (ERP). Due to the changes required
for the stormwater management system and the eventual expiration of the City's ERP, an application for
a new ERP was prepared by Boyle.
OperationslParks Storage Buildings: Boyle's scope of services assumed that these two buildings would
have a total floor area of 3,000 square feet (sf). The two structures have a total area of 9,360 sf as
designed. The building became larger and more complex resulting in increased effort related to
architectural services and structural, electrical and mechanical engineering services.
Laboratory: Design phase services related to a laboratory were not included in Boyle's Scope of
Services, Originally, the City was going to retain the existing operations building with its small
laboratory. The City decided to remove the existing building and incorporate a more elaborate lab into
the new Operations Building. City staff coordinated the layout and design of the lab with a laboratory
casework manufacturer. Boyle provided electrical and mechanical engineering services related to the
lab, incorporated the lab layout into the plans and specifications and worked with the City's staff with
regard to the lab requirements.
Preanoxic Process: Boyle's scope of services assumed that the Preanoxic process (for nitrogen control)
would not be included in the project. It was assumed that room on the site would be allocated for this
process for construction in the future. During preliminary design, it was decided that it would be
. beneficial to include the preanoxic process as part of the project because of the City's past problems
with nitrate concentrations in monitoring wells. The design of the preanoxic process resulted in
additional services related to civil, structural, process, and electrical engineering.
Services Not Included
In addition to the services identified in Exhibit "A'\ the following services are not included in this Scope
of Services:
1. Materials testing lab services for quality control during construction.
Client's Responsibilities
In addition to the responsibilities listed in Exhibit "A" of the Agreement, the following items are the
responsibility of the Client:
1. Provide the services of a qualified materials testing lab for quality control during construction in
accordance with the specifications for the project.
2. Attend monthly construction status meetings and other special meetings that are held during
construction.
.
Amendment No.1
East Side WWTF Expansion
Page 2 00
May 9, 2001
.
.
.
.
.
Period of Service
Construction phase services will commence with the Client's notice to proceed and will be completed
within 30 days following final completion of the construction contract. Based on the contract time,
Boyle's services during the construction phase will conclude 490 days after the start of construction.
A draft of the Operations & Maintenance Manuals will be submitted for the City's review 11 months
after the start of construction. The final Operations and Maintenance Manuals will be submitted within
30 days of receiving the City's comments on the draft.
Record drawings will submitted within 75 days of receiving the contractor's marked up drawings.
Compensation
Boyle shall be paid in accordance with Section 3 of the Agreement. A labor budget showing the
estimated number of hours and associated. fee for the tasks described within the Scope of Services is
presented in the Project Budget. An estimated budget for all other project costs, which are expected to
include subconsultants, copying costs, mileage, postage, and long-distance telephone calls is also
presented in the Project Budget. These budgeted amounts were used to determine the lump sum of
$431,171 for the Additional Design, Construction and Operations Phase Services.
IN ~OF, BoYLE and CLIENT have executed this amendment this --1 ~
day of p~2001.
--........
"BOYLE"
"CLIENT"
By:
CITY OF CLERMONT
BY:~
Harold S. Turville. Jr.
Regional Vice President
Mayor
Amendment No.1
East Side WWTF Expansion
Page 3 of3
May 9, 2001
.
East Side WRF
Construction and Operations Phase Services
Task Description
Construction Phase
1. Prepare for and attend the preconstruction meeting and 15 monthly
construction meetings.
2. Review 15 monthly pay requests -- ---
3. Respond to Contractor's requests for infonnation (asswne 75 RFIs
4. Prepare requests for proposed change (asswne 10 RPCs)
5. Review shop drawing submittals (asswne 133 submittals and resubmittals)
6. Attend meetings during construction phase (asswne 12 meetings at 4
hrsImeeting)
7. Provide Resident Project Representative (RPR) services. It win be assumed
that the RPR win work 40 hrsIweek for 66 weeks. A budget has been anocated
for a field office clerk at 20 hrsIweek for 52 weeks.
8. Forty specialty site visits by engineers. 4 civil, 12 process, 14 structural, 2
mechanical, and 8 electrical/instrumentation vists at 4 hrslvisit
9. Conduct substantial and final completion reviews.
10. Management of construction phase services.
11. Prepare confonned docwnents
Subtotal
Operations Phase
I. Prepare certification of completion of construction for submittal to FDEP.
2. Prepare record drawings.
3. Prepare Operations and Maintenance manual. It is asswned that the manual
win be a single volume consisting of no more than 150 pages of text and [uwres.
Subtotal
Additional Design Services
1. Design horizontal and vertical geometry for loop road system and update
stonnwater management system.
2. Prepare Environmental Resource Pemùt for stonnwater management system.
3. Design larger operations building and parks storage building.
4. Design electrical and mechanical systems for laboratory. Cooridinate with the
City on lab requirements.
5. Design Preanoxic process for biological treabnent of nitrogen.
Subtotal
7(1912001
¡;
Q,
'ü
1:1
'C
ø..
10
5
15
48
I
79
3
3
6
4
2
1
4
11
prOject.get
....
....
...
0
1:
..
fl
..
1;
'ü
0
'"
'"
-<
60
30
25
10
114
48
80
32
260
3
662
1
12
12
25
8
4
3
16
31
Personnel Hours
75
20
152
48
80
32
4
=
411
24
40
64
24
12
7
32
75
Page 1 012
....
....
...
I:
III
...
'"
";¡
'"
-<
75
20
323
2,640
3,058
3
40
300
343
32
8
28
68
....
...
I:
III
...
'"
";¡
~
-
-
-
~
~
40
114
2
156
160
80
240
8
7
28
43
¡;
...
"C
..
Q
25
..!
20
152
12
12
40
2
271
2
8
40
50
6
4
10
...
0
to
>
..
=
rn
"1:1
1:1
III
~
.:
Jll
-
-
-
~
..
...
to)
1:1
0
'"
...
..
Q,
I
0
~
'"
..
=
0
==
;;¡
...
0
¡..
85 $
38 $
205 $
95 $
870 $
108 I $
2,640 1 $
-
160 $
76 $
348 $
12 $
4,637 1 $
~$
6 $
247 $
-
ill..U
.:......l!
7281$
-
~8 $
40 $
- $
-
~8 $
112 $
- $
2381 $
...
0
,.Q
III
~
7,030 $
3,308 $
14,995 $
6,360 $
57,223 $
9,000
161,040 I $
14,080 $
6,184 $
33,080 $
918 $
313,218 I $
-
~
14,2i6T$
28,796 I $
-
43,385 I $
$
-
5,088 $
2,732 $
- $
1,310 $
7,836 $
- $
16,966 I S
.
City of Clermont
...
0
,.Q
III
~
I
1:1
0
Z
350 ~
125 S
1,500 $
600 $
6,077 $
29,240 II $
1,400 ~
500 $
3,300 $
2,000 $
45,092 lis
!
.?QJL!
2,000]1$
3,000 IL!
$
5,050 lis
530 ~
340 $
5,400 $
~50~
840 $
- $
7,46Ol1s
¡;
...
0
.h
7,380
3,433
16,495
6,960
63,300
.
$
9,000
190.280
15,480
6,684
36,380
- 2,918
358,310
-
423
16,216
.
31,796
-
48,435
$
-
5,618
3,072
5,400
1,660
8,676
-
Boyle Engineenng CoIpOlaUon
24,426
.
East Side WRF
.Construction and Operations Phase Services
Total
7/1912001
Task Description
;¡
=-
'¡:¡
=
'c
.,
96
Project .get
:::
..
CI
ï:
..
CI)
718
Personnel Hours
~
ow
.¡:¡
CI
II)
II)
<
550
Page 2 012
....
....
oW
=
ow
oW
'"
';;
.:i.
3,469
....
oW
=
01
...
II)
';;
II)
~
-
=
~
U
439
;¡
..
'C
..
~
331
..
CI
>.
..
:-
..
=
CI)
"CI
=
01
..;¡
..:
CI)
-
~
..
..
U
=
CI
II)
..
..
=-
I
CI
~
-
II)
..
=
CI
==
;¡
...
CI
¡...
..
CI
,.Q
01
..;¡
373,569 I S
5,603 I S
Personnel Catel!Orv
Principal
Senior II
Associate
Assistant II
Assistant I
CADD
Clerical
Sr. Land Surveyor
Two-person Crew
.
City of Clermont
..
CI
,.Q
01
..;¡
I
=
CI
Z
57,602 Irs
Amounts shown are fee.
$/HR
$120.00
$98.00
$78.00
$61.00
$55.00
$50.00
$46.00
$96.00
$90.00
;¡
Q
..t=....-
431,171
Boyle Engineering Corporation
.
.