2003-34
.
TASK ORDER NO, 5
TO PROFESSIONAL ENGINEERING SERVICES AGREEMENT DATED AUGUST 12,2003
SPORTSLIGHTING UPGRADES AT HANCOCK AND PALATLAKAHA PARKS
Prepared for:
City of Clermont (City)
Prepared by:
Boyle Engineering Corporation (Boyle)
General
The softball and baseball fields at Hancock Park and at Palatlakaha Park currently have illumination
levels of 30/20 (infield/outfield) footcandles. The City of Clermont (City) desires to upgrade the
illumination levels to 50/30 footcandles to accommodate tournament play.
The following presents the specific tasks, which will be performed as part of this Task Order. Because of
. the nature of this work, certain assumptions have been made in preparing this Task Order. To the extent
possible, these assumptions are stated herein and are reflected in the budget for services. If the work
tasks required are different from the assumptions presented herein or if the City desires additional
services, the resultant changes in scope and budget will serve as a basis for modifying this Task Order as
agreed to by both the City and Boyle.
Boyle's Scope of Services
Boyle's scope of services for design of the project includes the following:
Electrical Design Services
Boyle will prepare two (2) electrical drawings for each park to depict the upgrades to their electrical
distribution systems. Boyle will also prepare technical specifications and an opinion of probable
construction cost for the electrical system modifications. Boyle's work under'this Task Group assumes
the following:
. Lighting calculations and the determination of additional fixture quantities and layouts are being
performed by a lighting system manufacturer (Musco Lighting) representative, so Boyle's design
only addresses power consumption issues and not illumination level adequacy.
.
. At Hancock Park, Boyle's design will include increasing the sizes of the electrical feeder circuits,
lighting panels and circuit breakers, lighting contactors, and branch circuits to individual poles
for all five ball fields.
Sportslighting Upgrades at
Hancock and Palatlakaha Parks
Page 1 of 4
October 23, 2003
Clermont Sportslighting TO.doc
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. At Palatlakaha Park, Boyle's design will include increasing the sizes of the electrical feeder
circuit, lighting panel branch circuit breakers, lighting contactors, and branch circuits to
individual poles for all four ball fields.
Boyle will make one (1) site visit to verify the existing condition of the baseball and softball field
lighting and electrical distribution systems at both parks. Boyle will coordinate the additional power
requirements with the appropriate power company for each site. Boyle will submit 90% design contract
documents to the City for review, and will incorporate the City's appropriate comments into the final
contract documents.
Bidding Phase Services
Bidding phase services are not included in this task order. Ifrequested by the City, Boyle will provide
bidding phase services on a time and material basis in accordance with the Agreement.
Construction Phase Services
Construction phase services are not included in this task order. Ifrequested by the City, Boyle will
provide construction phase services on a time and material basis in accordance with the Agreement.
Services Not Included
The following services are not included in this Task Order:
.
1. Illumination level calculations.
2. Survey work.
3. Structural evaluation of lighting supports.
4. Bidding phase services.
5. Construction phase services.
City's Responsibilities
The City shall be responsible for providing the following in a timely manner so Boyle can complete its
work and not delay the performance of services.
1. Designate the City Engineer, or their designated agent, to act as City's representative with respect
to the services to be rendered under this Agreement. The City Engineer or their agent shall have
complete authority to transmit instruction, receive information, and interpret and define City's
policies and decisions with respect to Boyle's services for this Project.
2. Provide record drawings and specifications for the existing electrical distribution systems at both
Hancock and Palatlakaha Parks.
.
3. Provide existing site plans for both parks in electronic (Auto CAD) format.
Sportslighting Upgrades at
Hancock and Palatlakaha Parks
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October 23, 2003
Clermont Sportslighting TO.doc
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4. Promptly review, comment on, and return Boyle's submittals. Ten (10) days have been allocated
in the schedule for each City review.
5. All information provided to Boyle by the City, and others retained by the City, shall be used
without verification.
6. Copy and distribute bidding documents including addendums to the potential bidders.
7. Promptly advise Boyle when the City becomes aware of any defect, deficiency or changed
condition.
8. Administer construction contract including review of pay requests,
9. Provide daily inspection services during construction.
10. Provide other such services and assistance as needed to expedite and complete this Project.
Deliverables (BOYLE)
Boyle will provide the City the following deliverables:
1. Three (3) copies of the 90% construction documents.
.
2. Three (3) copies of the final construction documents. One reproducible set of the construction
documents will be provided to the City for use in the bidding phase services.
Period Of Service
It has been assumed that the City will furnish the record drawings, specifications, and electronic files for
the Hancock and Palatlakaha Park sites at the time of the notice-to-proceed. Otherwise, the schedule will
commence when all the requested data have been received by Boyle. The 90% review submittal will be
provided within 30 days of a notice-to-proceed. The final submittal will be submitted within 10 days of
receiving the City's written comments on the 90% submittal. It is expected that all services under this
Task Order will be complete within 60 days of Boyle's notice-to-proceed.
Compensation
Boyle shall be paid in accordance with Section 3 of the Agreement. A budget showing the estimated
number of hours and other project fees for the tasks described within the Task Order is presented in the
Project Budget. These budgeted amounts were used to determine the lump sum of $11,895 for the
project. Monthly progress payments are allowed, based on Boyle's estimate of percent complete for
each Task Group.
Authorization
This Task Order serves as an Exhibit to the Consultant Agreement dated August 12,2003, between the
. City of Clermont and Boyle Engineering Corporation, and is hereby incorporated into this Task Order by
reference.
Sportslighting Upgrades at
Hancock and Palatlakaha Parks
Page 3 of 4
October 23, 2003
Clermont Sportslighting TO,doc
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IN WITNESS WHEREOF, BOYLE and CITY have executed this Task Order this
of -0 Cïb ß~ ,2003.
;Ltt:¡tM
day
"BOYLE"
"CITY"
BO~~~~OMTI~
BY:,Â. .~
A. Thomas Brown, PE
Vice President
CITY OF CLERMONT
BY:~~
Harold S. Turville, Jr.
Mayor
.
.
Sportslighting Upgrades at
Hancock and Palatlakaha Parks
Page 4 of 4
October 23, 2003
Clermont Sportslighting TO.doc
.
.
Project Budget
Sportslighting Upgrades
Hancock and Palatlakaha Parks
Task Description
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Final Design
Site Visit to parks
Coordinate with power companies
Load Calculations
Hancock Park Electrical Plans (2)
Palatlakaha Park Electrical Plans (2)
Specifications
Opinion of Probable Cost
Prepare 90% submittal
Electrical QC
Incorporate QC Comments
Prepare 100% submittal
Subtotal
4
4
Total
4
Notes and Assumptions:
1. Used Boyle Standard Hourly rates as of 9-1-03.
2. No bidding or construction phase included.
3. AutoCAD files for existing site layouts will be provided by the City.
10/23/03
Page1of1
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45 $
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168 $
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63 $
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783l1s
Amounts shown are fee.
783 lIS
Personnel Category
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Senior I
Sr. Designer
Drafter
Clerical
$/HR.
$135.00
$110.00
$90.00
$57.00
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11,895
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Boyle Engineering Corporation