2000-16
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CONSUL TING ENGINEERING CONTRACT
This contract is made and entered into this ~ day of d LJ fI¡,(J -" , 2000, by the CITY
OF CLERMONT (CITY) and SPRINGSTEAD ENGINEERING, INC. (Engineer).
WHEREAS, the City has need of Professional Engineering services, and
WHEREAS, the City has complied with Florida Statute 287.055, Consultants'
Competitive Negotiation Act and has advertised, interviewed, and selected from finns
submitting proposals, and
WHEREAS, the parties have completed many years of a satisfactory relationship and
desires a two (2) year continuing contract, and
WHEREAS, the parties desire to enter into a written agreement outlining the duties and
responsibilities of and compensation to the Engineer,
NOW, THEREFORE, the parties agree as follows:
1.
The relationship of the Engineer to the City will be that of a professional
consultant, and the Engineer will provide professional and other technical services required
under this agreement in accordance with acceptable engineering practices, ethical standards,
and will endeavor to provide to the City prompt and efficient engineering services to the best
of its ability.
2.
The Engineer is hereby employed to provide civil engmeenng, surveying,
consulting, and related services, to work with the City of Clennont, to provide services on an
"as needed" basis in accordance with the scope of engineering services as attached hereto,
marked attachment "A" and incorporated into this agreement by reference.
3.
The tenn of this agreement shall be from the date of execution extending for a
two (2) year period, and may be renewed or revised, including the renegotiating of fees at any
time, upon agreement by both parties. During the tenn of this agreement, the engineering fees
are as set forth on the attachment "B" and incorporated into this agreement by reference.
4.
With regard to the compensation paid to the Engineer,
the Engineer shall furnish to the City on a monthly basis an itemized statement of the hours
for each work discipline utilized during the preceding month broken down on a project basis
as listed in the scope of services shown on attachment "A". The fee schedule for each work
discipline shall be as shown on attachment "B", The Engineer shall compute the total amount
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due for the preceding month and said amount shall be paid to the Engineer within 10 days
from receipt of the bill. Said statement shall be subject to audit by the City's representative
prior to submission to the Clerk and Auditor to the City for final payment.
5.
General considerations (a). Ownership of Documents: It is understood and
agreed that all documents, including detailed reports, plans, original tracings, specifications, and
all other data, prepared or obtained by the consultant in connection with its services hereunder
shall be delivered to, and shall become the property of the City prior to the final payment to
the Consultant. The Consultant shall not be liable for any use by the City of said documents
or data if modified in any manner without written approval of the Consultant. The City shall
not use the Consultant's drawings on any project other than the project described in the Scope
of Work and Instructions to Respondents unless the City notifies the Consultant of its intended
use, provides insurance protection for the Consultant for all claims which might arise out of
the City's use of the documents, and obtains written consent of the use by the Consultant. (b).
The Engineer shall at all times comply with the Florida Public Records Law, the Florida Open
Meeting Law, and all other applicable laws, rules and regulations of th~ State of Florida. (c).
Engineer shall at all times carry, on all operations hereunder, worker's compensation insurance,
automobile public liability and property damage insurance, and professional liability insurance
in amounts satisfactory to the City. (d) Upon the Engineer's written request, the City will
furnish or cause to be furnished aerial photographs, reports, studies by others, instrument,
documents if available, and other information as the Engineer and City mutually deem
necessary if available, and the Engineer may rely upon same in performing the services
required under this agreement.
(e). The City and the Engineer each bind itself and its
successors, legal representatives and assigns to' the other party to this agreement and to the
successors, legal representatives, and assigns of such other party, in respect to all covenants
of this agreement; and, neither the City nor the Engineer shall assign or transfer their interest
in this agreement without the prior written consent of the other party.
6.
In addition to the hourly compensation set forth above, the Engineer shall be
compensated for travel according to the attached fee schedule.
7.
The Engineer, its agents, servants or employees shall in no manner whatsoever
be construed as the employees, agents, servants or representatives of the City, and shall have
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not expressed or implied power or authority to act in any manner whatsoever for or on behalf
of the City except as provided in the scope of services called for herein,. The Engineer is
hereby designated as an independent contractor to the City and none of the employees, agents,
or servants of the Engineer shall have any of the fringe benefits applicable to employees of the
City.
8.
The Engineer shall hold the City of Clermont, and it's employees and officers
.from and against any and all liability for any property damage or injury to person or property
that may result from the negligence or professional malpractice of Engineer in performing its
duties hereunder.
9.
In the event of default by either party hereto, each party shall be liable for all
costs and expenses, including a reasonable attorney's fee, incurred enforcing its rights
hereunder, whether litigation be instituted or not, at the trial court and appellate court level.
10.
This agreement may be terminated by either party upon 30 days prior written
notice. If this agreement is terrriinated, Engineer shall be paid for all work performed up to
the date of termination.
IN WITNESS WHEREOF, the parties have signed this agreement the day and year first
above written at Clermont, Lake County, Florida
ATTEST: CITY OF CLERMONT
By:
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David W. Springstead, Vice-President
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EXHIBIT "A"
TASK AUTHORIZATION FORM
In accordance with the Continuing Services Agreement between the City of Clermont, Florida,
hereinafter referred to as "City", located at 1 Westgate Plaza, Clermont, Florida 34712-0219, and
Springstead Engineering, Inc., hereinafter referred to as "Consultant", located at 727 South 14th Street,
Leesburg, Florida 34748, the City hereby authorizes Consultant to proceed with the services as set forth
in the attached proposal, and the following:
Project Number:
Engineering Firm:
Sprine;stead Rne;ineerine;, Tnc
Scope of Work:
(reference separate document)
Rneineerine Services to modify
T .ift Station #9
Not to Exceed Cost:
$1 R,990 00
Probable Opinion of Construction Cost:
Consultant's Project Manager:
N/A
Michael W Sprinestead, P R
City's Designated Project Leader:
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/ Date
Accepted By:
Reviewed bY~
. Wa e Saunders
Accepted by:
CITY
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. Date
Date
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SPRINGSTEAD ENGINEERING, INC.
2000 HOURLY FEE SCHEDULE FOR PROFESSIONAL SERVICES
ADMINISTRA TION
Principal
Secretary
Clerical
ENGINEERING
Professional Engineer, P.E.
Engineer
Proj ect Engineer
Engineering Technician
Engineering Inspector
PLANNING
Planner
Assistant Planner
ENVIRONMENTAL
Environmental Specialist
Assistant Specialist
SURVEYING
Professional Surveyor, RL.S.
Surveyor Supervisor
Surveying Technician
Two-Man Survey Crew (4 Hours Minimum)
Three-Man Survey Crew (4 Hours Minimum)
Four-Man Survey Crew (4 Hours Minimum)
Total Station (2 Hours Minimum)
Concrete P .RM. in place (Each)
Iron Pins in place (Each)
TECHNICAL SUPPORT
Design Draftsman
Draftsman
CO MPUTER
Plotter (Bond)
(Vellum)
(Mylar)
MISCELLANEOUS
Mileage (per mile) FSl12
Photo Copies (Each)
Blueprints Bond (per square foot)
Sepia(per square foot)
Mylar(per square foot)
C.D. (Digital Computer Compact Disc) (Each)
Telephone (long distance)
Fax
Testing (Engineering Materials)
Testing (Water & Wastewater)
Printing (By others)
Aerial Photography
Consultant
Pennit Fees
January, 2000
FEESCHEDULE
$85.00
35.00
22.50
$80.00
75.00
70.00
60.00
52.50
$75.00
62.50
$75.00
62.50
$75.00
62.50
50.00
80.00
90.00
100.00
30.00
12.75
6.75
$60.00
55.00
$ 1. 75/sq.ft
$2.25/sq.ft
$5.00/sq.ft
$0.33
$0.20
$0.27
$0.60
$1.25
$10.00
Cost
0.25/page
Cost
Cost
Cost
Cost
Cost
Cost
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, Springsœad
Enginøring, inc.
MHMORhNllUM
DATE:
JUDe 2. 2000
TO:
Tamara Rfc:hardsoD, ',11:.. City Engineer
City of l.1ermont
It'ROM:
Michael W. Springstead. r.E.
Sprinptead Englneerlag, lac.
RE:
F.n tineering Fee Estimates for Lift Station "9 Scope or Services
lilOtcd below an: engineering and surveying I~ estim:1tes tor Lift Stnion 119 ¡¡Cope of services :is rc:q\lcsted.
Ui'ï STATION #9
En1,.rinccring Fee
Envi11JJ1J11COtal Pem1Ìtting (PDEP)
Surveying (01118 Acquisition &. Construction Stnking)
^¡;..buills & Final Ccrlific¡¡tions
$12.620.00
$ 1,280.00
S 4,590.00
$ 500.00
$]8,990.00
The above engineering fee estimate is hased un basic services through bidding and completion. Fee estimates
tur additional services (permitting. :o"Urvcying. etc.) an: lib" included. Other additional sem<.'Cs will be billed as
per the anached fee schedule.
I trost this infontUltion mee~ your needs at this time. Should you have any questions.. pl~ contact OUf office.
MWSljal