1999-25
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C.T. HSU + ASSOCIATES, P.A.
ARCHITECTURE. PLANNING. LANDSCAPE. INTERIOR DESIGN
ORLANDO/LOS ANGELES
February 18, 1999
Mr. Wayne Saunders
City Manager
One Westgate Plaza
P.O. Box 120219
Clermont, Florida 34712
RE: SOUfH LAKE MEMORIAL HOSPITAL STUDY
Dear Mr. Saunders:
C.T. Hsu + Associates, P.A. (CTH+A) is most pleased to submit this fee proposal for' our
professional services for the study of the South Lake Memorial Hospital facility.
I. PROJECT DESCRIPTION
We will review drawings provided by representatives of the South Lake Hospital in order to
ascertain the feasibility of the facility for reuse as an alternative city hall facility. We will visit and
review existing conditions to determine the assets and liabilities of the existing facilities and
proposed site. We will provide a summary report thàt will address the various disciplines and
building components as well as address deficiencies with ¡regard to the Model Building Codes.
II. SCOPE OF SERVICES
CTH + A proposes to provide the following professional design services for the Project:
1. Existing Facility Survey
1.1
Site visit to document existing conditions.
1.2
Review existing facility drawings.
1.3
Review any existing asbestos reports.
820 IRMA AVENUE ORLANDO, FL 32803 USA. 407423.0098 FAX# 407 423.4793
UCENSE 'AA.c 001322
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Clermont City Hall
South Lake Memorial Hospital Study
Proposal Letter
February 18, 1999
2. Model Code Review
2.1
2.2
2.3
Florida Accessibility Code summary review
Review for compliance with Standard Building Code
Review for compliance with Life Safety Code
3. Mechanical, Electrical, Fire Protection
3.1
3.2
Review for compliance with NPC, NEC , Mechanical, and Fire Protection Codes
Document existing systems
4. Site Analysis
1.1
1.2
1.3
Review Planning Ordinances
Evaluate existing parking counts
Access/Circulation
5. Conceptual Probable Cost
1.1
Conceptual budget for selective demolition and remodeling.
III. TIME SCHEDULE
We will incorporate this report into the time schedule developed for the space needs assessment
proposal previously submitted. We would suggest an additional week to generate a draft report
for your review and comment.
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Clermont City Hall
South Lake Memorial Hospital Study
Proposal Letter
February 18, 1999
IV FEE SCHEDULE
CTH + A proposes to provide professional design services as described in our Scope of Services for
a lump sum fee of Nine Thousand Eight Hundred Fifty Dollars ($9,850.00)
V
REIMBURSABLE EXPENSES
Reimbursable Expenses: The costs of items such as long distance telephone, fax, Xerox copies,
presentation materials, blueprinting, postage and other project related costs are separate from this
Contract. These costs shall be accumulated and billed to the Client at cost plus 10%. These costs
will be billed at the first of each month and are due upon receipt of invoice.
VI TERMS AND CONDITIONS
Terms and conditions for our services including additional services will be per the
AlA Document B 141 Standard Form of Agreement Between Owner and Architect.
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Clermont City Hall
South Lake Memorial Hospital Study
Proposal Letter
February 18, 1999
Wayne, thanks for your help in arranging the facility tour, it was very helpful for our team in putting
together this proposal. If there is any additional information that you need or if you have any
questions regarding our proposal please do not hesitate to call so that we can meet to discuss it .
Sincerely,
C.T. HSU + ASSOCIATES, P.A.
TMN/cv
cc: Edwin Elias Narvaez
Project Manager
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Category 1
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Category 6
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C.T. HSU + ASSOCIATES, P.A.
ARCHITECTURE - PLANNING - LANDSCAPE -INTERIOR DESIGN
ORLANDO/LOS ANGELES
Exhibit B
C.T. Hsu + Associates
Hourly Rate Schedule
Principal
$120.00
Senior Planner I Designer
$90.00
Project Manager
$75.00
Project Architect
$60.00
Arch. Intern
$45.00
Clerical
$30.00
820 IRMA AVENUE ORLANDO, FL 32803 USA. 407423-0098 FAX' 407 423.4793
lICENSE'M<. 001322
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"EXHmIT C"
ADDENDUM TO
STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND ARCHITECT
Notwithstanding the provisions contained in Standard Form of Agreement Between
Owner and Architect ("AGREEMENT") between CITY OF CLERMONT ("OWNER")
and C.T. HSU + ASSOCIATES ("ARCHITECT"), the following provisions shall be in
effect as modifying the terms of said "AGREEMENT":
1.
Paragraph 2.4.2 is amended to read:
2.4.2 The "ARCHITECT" shall prepare the necessary bidding information,
bidding forms, the Conditions of the Contract, and assist in the preparation of the
form ofthe "AGREEMENT" between the "OWNER" and Contractor.
2.
Paragraph 2.4.4 is amended to read:
2.4.4 The "ARCHITECT" shall prepare documents for filing and file documents
required for the approval of governmental authorities having jurisdiction over the
Project.
3.
Paragraph 2.5.1 is amended to read:
2.5.1 The "ARCHITECT", following the "OWNER'S" approval of the
Construction Documents and of the latest detail estimate of Construction Costs,
shall obtain bids for the "OWNER" and assist in awarding and preparing contracts
for construction.
4,
Paragraph 2.6.1 is amended to read:
2.6.1 The "ARCHITECT'S" responsibility to provide Basic Services for the
Construction Phase under this "AGREEMENT" commences with the award of the
Contract for Construction and terminates upon final acceptance by "OWNER"
unless extended under the terms of Subparagraph 10.3.3.
5.
Paragraph 2.6.4 is amended to read:
2.6.4 The "ARCHITECT" shall advise and consult with the "OWNER" (1)
during construction until final acceptance by "OWNER", and (2) as an Additional
Service at the "OWNER'S" direction from time to time during the correction
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period described in the Contract for Construction. The" ARCHITECT" shall have
authority to act on behalf of the "OWNER" only to the extent provided in this
"AGREEMENT" unless otherwise modified by written instrument.
6.
Paragraph 2.6.10 is amended to read:
2.6.10 The "ARCHITECT'S" certification for payment shall constitute a
representation to the "OWNER", based on the "ARCHITECT'S" observations at
the site as provided in Subparagraph 2.6.5 and on the data comprising the
Contractor's Application for Payment, that the Work has progressed to the point
indicated and that, to the best of the "ARCHITECT'S" knowledge, information
and belief, quality of the Work is in accordance with the Contract Documents.
The foregoing representations are subject to an evaluation of the work for
conformance with the Contract Documents upon substantial completion, to results
of subsequent tests and inspections, to minor deviations from the Contract
Documents correctable prior to completion and to specific qualifications
expressed by the "ARCHITECT". The issuance of a Certificate for Payment shall
further constitute a representation that the Contractor is entitled to payment in the
amount certified.
Paragraph 2.6.11 is deleted in its entirety.
Paragraph 2.6.12 is amended to read:
2.6.12 The "ARCHITECT" shall review and approve or take other appropriate
action upon Contractor's submittals such as Shop Drawings, Product Data and
Samples. The "ARCHITECT'S" action shall be taken with such reasonable
promptness as to cause no delay in the Work or in the construction of the
"OWNER" or of separate contractors. When professional certification of
performance characteristics of materials, systems or equipment is required by the
Contract Documents, the "ARCHITECT" shall be entitled to rely upon such
certification to establish that the materials, systems or equipment will meet the
performance criteria required by the Contract Documents.
Paragraph 2.6.13 is amended to read:
2.6.13 The "ARCHITECT" shall prepare Change Orders and Construction
Change Directives, with supporting documentation and data if deemed necessary
by the "OWNER" or by the "ARCHITECT" as provided in Subparagraphs 3.1.1
and 3.3.3, for the "OWNER'S" approval and execution in accordance with the
Contract Documents, and may authorize minor changes in the Work not involving
an adjustment in the Contract Sum or an extension of the Contract Time which are
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not inconsistent with the intent of the Contract documents.
10.
Paragraph 2.6.17 is hereby amended to read:
The "ARCHITECT'S" decisions on matters relating to aesthetic effect shall be
final if consistent with the intent expressed in the Contract Documents upon
approval by "OWNER".
11.
Paragraph 2.6.19 is deleted in its entirety.
12.
Paragraph 3.1.1 is amended to read:
3.1.1 The services described in this Article 3 are not included in Basic Services
unless so identified in Article 12, and they shall be paid for by the "OWNER" as
provided in this "AGREEMENT", in addition to the compensation for Basic
Services. The services described under Paragraphs 3.2, 3.3 and 3.4 shall only be
provided if authorized or confirmed in writing by the "OWNER".
13.
Paragraph 3 .2.2 is amended to read:
3.2.2 Project Representatives shall be selected, employed directed by the
"ARCHITECT" and approved by the "OWNER", and the "ARCHITECT" shall be
compensated therefore as agreed by "OWNER" and "ARCHITECT".
Paragraph 3.3 is amended to read:
3.3 OPTIONAL ADDITIONAL SERVICES UPON APPROVAL BY OWNER
Paragraph 4.2 is hereby amended to read:
The "OWNER" shall establish and update an overall budget for the Project.
Paragraph 4.3 is deleted in its entirety.
Paragraph 4.5 is amended to read:
4.5 The "OWNER" shall furnish surveys describing physical characteristics, legal
limitations and utility locations for the site ofthe Project, and a written legal
description of the site.
Paragraph 4.6 is amended to read:
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4.6 The "OWNER" shall furnish the services of geotechnical engineers when
such services are requested by the "ARCHITECT" and approved by "OWNER",
Such services may include but are not limited to test borings, test pits,
determinations of soil bearing values, percolation tests, evaluations of hazardous
materials, ground corrosion and resistivity tests, including necessary operations
for anticipating subsoil conditions, with reports and appropriate professional
recommendations.
19.
Paragraph 4,6.1 is amended to read:
4.6.1 The "OWNER" shall furnish the services of other consultants when such
services are reasonably required by the scope of the Project and are requested by
the "ARCHITECT" and approved by "OWNER".
Paragraph 4.7 is amended to read:
4.7
The "OWNER" shall furnish tests, inspections and reports required by law
or the Contract Documents.
Paragraph 4.8 is deleted in its entirety.
Paragraph 4.9 is amended to read:
4.9 The services, information, surveys and reports required by Paragraphs 4.5
through 4.8 shall be furnished at the "OWNER'S" expense, and the
"ARCHITECT" shall be entitled to rely upon the accuracy and completeness
thereof. The "ARCHITECT" shall promptly advise "OWNER" of completeness of
data and his acceptances thereof.
Paragraph 5.1.2 is deleted in its entirety,
Article 7 Arbitration, is deleted in its entirety.
Paragraph 8.5 is amended to read:
8.5 If the "OWNER" fails to make payment when due the "ARCHITECT" for
services and expenses, the "ARCHITECT" may, upon seven (7) days' written
notice to the "OWNER", suspend performance of services under this
"AGREEMENT". Unless payment in full is received by the "ARCHITECT"
within thirty (30) days of the date of the notice, the suspension shall take effect
without further notice. In the event of a suspension of services, the
"ARCHITECT" shall have no liability to the "OWNER" for delay or damage
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caused the "OWNER" because of such suspension of services.
Paragraph 9.1 is amended to read:
9.1 Unless otherwise provided, this "AGREEMENT" shall be governed by the
law of the principal place of business ofthe"OWNER".
Paragraph 9.2 is deleted in its entirety.
Paragraph 9.4 is deleted in its entirety.
Paragraph 9.9 is amended to read:
9.9 The "ARCHITECT" shall have the right to include representations of the
design of the Project, including photographs of the exterior and interior, among
the "ARCHITECT'S" promotional and professional materials, upon approval by
"OWNER", The "ARCHITECT'S" materials shall not include the "OWNER'S"
confidential or proprietary information if the "OWNER" has previously advised
the "ARCHITECT" in writing of the specific information considered by the
"OWNER" to be confidential or proprietary.
Article 10.1.1 is deleted in its entirety.
Paragraphs 10.2.1.1 through 10.2.1.6, inclusive, are deleted in their entirety.
Paragraphs 10.4 through 10.6.1 entirety.
Paragraph 11.2.1 is amended to read:
11.2.1 FOR BASIC SERVICES, as described in Article 2, and any other services
included in Article 12 as part-of Basic Services, Basic Compensation shall be
Paragraph 11.3.1 is amended to read:
11.3.1 For project services beyond basic services, compensation shall be
computed according to the attached schedule.
Paragraph 11.3.2 is deleted in its entirety.
Paragraph 11.5.1 is amended to read:
11.5.1 IF THE BASIC SERVICES covered by this "AGREEMENT" have not
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been completed by Contract Completion Date, through no fault of the
"ARCHITECT", extension of the "ARCHITECT'S" services beyond that time
shall be compensated as provided in Subparagraphs 10.3.3 and 11.3.2.
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37.
Paragraph 11.5.2 is amended to read:
11.5.2 Payments are due and payable thirty (30) days from the date of the
"ARCHITECT'S" invoice. Amounts unpaid thirty (30) days after the invoice date
shall bear interest at the rate entered below, or in the absence thereof at the legal
rate prevailing from time to time at the principal place of business of the
"ARCHITECT" .
38.
Paragraph 11.5.3 is deleted in its entirety.
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LEONARD H. BAIRn. JR.
ATTORN EY AT LAW
POST OF"F"lCE DRAWER 121066
CLERMONT. FLORIDA 347:1.2-:1.066
635 WEST HIGHWAY 50
SUITE A
TELEPHONE (352) 394-2114
TELECOPIER (352) 394-0180
CLERMONT, F"LORIDA 34711
April 1, 1999
Attention: Mr. Wayne Saunders,
City Manager
City of Clermont
P. O. Box 120219
Clermont, FL 34712-0219
RE: ARCHITECT AGREEMENT
C.T. HSU & ASSOCIATES
Dear Wayne:
Pursuant to your request I have reviewed the proposed Agreement
with C.T. HSU & Associates.
The Agreement appears to be in proper form and meets with my
approval.
Very truly yours,
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LEONARD H. BAIRD, JR.
LHB/hrr