Contract 2021-070A#2021-070-A
PSTrax.eom 5837 S, Gallup St., Suite 10
Littleton, CO 80120
Powered by Sbtbn Automation 888-330-6006
info@pstrax.com
Pricing Proposal for Clermont Fire Department
12/10/2019
Clermont Fire Department
David Ezell, Fire Chief
439 W. Highway 50, Clermont, FL 34711
PSTrax is a cloud -based platform for operational management and inspections custom built for Clermont Fire Department.
The platform has six modules — Vehicle, PPE, SCBA, Station, Narcotics, Assets — that may be purchased independently
or bundled together. The software license fee is based on a pre-set term from one to five years. The setup fee can be
split up over the term of the Agreement and includes PSTrax custom building the system to the all-inclusive specs of
Clermont Fire Department.
VEHICLE MODULE
Manage vehicle msoections (incluaing
equipment & inventories) on apparatus medics
su000rt unds vehicle assigned SCBA ladder;
hose / pump testing and more
SCBA MODULE
1 ._ccK the fut! history ana movement of SCBA
rom manufacture to retirement Log inspections.
eyo-at ons. repairs hydro testing, and more
PPE MODULE
Track the full history of ail PPE gear from
manufacture to retirement. Log inspections.
expirations, cleaning, repairs, and more
Includes all multiple and unassigned gear
SCOPE OF WORK
10 Apparatus
hnLiu0a8 5 eng nes f2 be ng vese•ver 3 aer,als
I be ng resaneei 1 lwavy rescue 4 mertre 10 •
($165 per / $136 per setup)
S Support Apparatus
.,rc:.,des' =12: +.2. � &use truck 1 UTV
comrnarxirra'e• ' prorelron'radr•
($55 per / $45 per setup)
SCOPE OF WORK
48 Packs & 90 Bottles
($5 per bottWipack / $5 per setup)
72 Crew
($12 per crew 1$12 per crew setup)
SCOPE OF WORK
STATION MODULE
[Document station chores. supplies. specratty
4 Stations
aqutpenertt. EMS inventories hui}ding
�,^e aes 14 s1IN :n ,. It- v1%tr,,, •n
maintenance, and more
items o+ crieckQf'V
(S135perslatiion1$115Setup)
ii NARCOTICS MODULE
TracK hand cffs. usace, exolration electronic
signature. and inventory levels for all manageo
narcotics locations
CCAL ASSETS MODULE
Track he full history and movement of assets
from manufacture to retirement Log inspections,
exc:irations repairs grant eauoTnent, and more
TOTAL (ALL MODULES PRICED)
SCOPE OF WORK
8 Locations
($100 per location / $50 setup)
SCOPE OF WORK
4 Stations
($235 per station / $200 Setup)
SOFTWARE LICENSE FEE
$ 1925 ANNUAL
SOFTWARE LICENSE rEE
$ 690 ANNUAL
SOFTWARE LICENSE FEE
$ 864 ANNUAL
SOFTWARE LICENSE FEE
$ 540 ANNUAL
SOFTWARE LICENSE FEE
$ 800 ANNUAL
SOFTWARE LICENSE FEE
$ 940 ANNUAL
SOFTWARE LICENSE FEE
$ 5759 ANNUAL
(U.S. Currency)
SETUP FEE
$ 1575
One -Time
SETUP FEE
$ 690
One -Time
SITUP FEE
$ 864
OrwTime
SETUP FEE
$ 460
One -Tine
SETUP FEE
$ 400
One -Time
5E-LJP FI_
$ 800
One -Time
SETUP FEE
$ 4789
one -rime
(U.S Curryty)
Station Automation Pricing Proposal & Agreement I Clermont Fire Department
G)PSTraxcom
Powered by Station AutorneVw
Agreement Terms
5837 S. Gallup St., Sufte 140
Uttleton, CO 80120
888-330-6006
fnfo@pstrax.com
This Is a legal contract. Please carefully read all terms and conditions before signing. Any changes to this Agreement
must be mutually agreed to by both parties prior to signing. Upon both parties mutually executing this Agreement, Station
Automation, Inc. and Clermont Fire Department hereby agree as follows:
1. Initial Tenn: The initial term of this agreement shall be a based on a year term (choose 1 to
years). The agreement starts on the scheduled build meeting date.
2. Setup Fees: Each module of the PSTrax system has a setup fee. The setup fee in this agreement (select one).
[ j'WII be collected in the first year.
[ ] will be split-up into equal annual parts over the entire term of the agreement.
[ ] Other Special Instructions
3. 90-Day Refund Policy: If Clermont Fire Department is not satisfied with the PSTrax system for any reason within
the initial 90-days from the date this Agreement is mutually executed by both parties, all monies, minus setup fees,
shall be refunded within 10 business days.
4. Cancellation: After the initial 90-day period, Clermont Fire Department shall be committed to the entirety of the
term of the agreement, based on the terms of this agreement. However, Clermont Fire Department may cancel this
Agreement by notifying Station Automation, Inc. in writing, at least 30 days prior to the end of the initial term.
5. Auto Renewal: At the end of the initial term, if Clermont Fire Department has not cancelled, the Agreement shall
automatically renew at the same term as this Agreement.
6. Scope of Work: Station Automation, Inc. is responsible for the initial setup and ongoing maintenance of all
purchased modules as indicated on the Pricing Proposal (page 1) of this Agreement. This Includes the import of all
vehicle, equipment, and inventory inspections provided by Clermont Fire Department into PSTrax, as well as any
ongoing adjustments to these inspections upon request.
7 Setup & Build: Clermont Fire Department shall be assigned a Project Manager, whose responsibility is to gather
Clermont Fire Department's Inspections, discuss spedfics related to its checks, and set a timeframe for launch, it is
the responsibility of Clermont Fire Department to provide the Project Manager all existing documentation for each
Inspection it wishes to include. Clermont Fire Department shall have the opportunity to approve the system prior to
launch.
8. Ongoing Maintenance & Support: All training, technical support, and adjustments to the purchased modules as
indicated on the Pricing Proposal (page 1) are Included in the annual software license fee. No additional fees for
support/service shall be charged during the term of this Agreement, unless the scope of work increases.
9. Travel: All builds, trainings, and roll outs are typically done through virtual meetings. However, any travel required
are excluded in the pricing provided in the Pricing Proposal (page 1), and shall be billed separately to Clermont Fire
Department. Should travel be necessary, PSTrax shall have all travel requests approved in writing by Clermont Fire
Department.
Station AutomeUon Pricing Proposal & Agreement I Clermm Fke Doperiment
PSTrax. om
Powered try Station Automation
5837 S. Gallup St., Suite 140
Littleton, CO 80120
N8-33D-W0&
info@pshm.corn
10. Compliance: It is the responsibility of Clermont Fire Department to ensure that all checks and inspections provided
to Station Automation, Inc. comply with local and federal regulations, including but not limited to: NFPA guidelines,
Department of Transportation (DOT) guidelines, manufacturer specifications, and the standard operating
procedures (SOP) of the authority having jurisdiction (AHJ). Station Automation Inc. is not responsible for
ensuring that the Inspections Clermont Fire Darlartment Provides adhere to local or federal regulation
11. Adding additional modules through the year: Client may add modules at any time through the first year at the
same price and setup fees as the last proposal price quoted (if applicable). All modules added can be synced up
with existing modules on the anniversary renewal invoice so only one Invoice would be issued (client preference).
12. Annual Increases: Annual software license fees may be subject to annual increases. Compared to the previous
Year's rate, annual increases shall not be more than five (5) percent or the Consumer Price Index published by the
Bureau of Labor Statistics, whichever is lower. A term of three (3) years or more will lock in pricing without annual
increases.
13. Change Requests: Any additions or changes to the scope of work not included in the Pricing Proposal (page 1)
may be subject to additional charges if they are outside of the initial module(s) selected. All changes within the
modules selected are at no additional charge.
14. Billing Terms: Payment terms for all invoices from PSTrax. First year annual software license fees and one-time
setup fees shall be shall be Net-45 days, and will be invoiced at the time the Agreement is mutually executed by
both parties. On the anniversary date, the annual software license fees, and any amortized one-time setup fees,
shall be invoiced 30-60 days prior to the anniversary date.
15. User Licenses: Station Automation, Inc. does not charge a per -user license fee; Clermont Fire Department may
add as many users as necessary In the system at no additional cost. Each user in the PSTrax system shall have a
unique login and password and role -based security access for each Module (Administrator or User). It Is the
responsibility of Clermont Fire Department to provide this Information for each user they would like added Into the
system.
16. Data Storage & Protection: All data input Into PSTrax is owned by Clermont Fire Department under all
circumstances, even if Clermont Fire Department were to cancel this Agreement. Clermont Fire Department may
retrieve a copy of its logs in digital format at any time during the term of this Agreement for no fee, by contacting
Station Automation, Inc. Clermont Fire Department may also retrieve a copy of its logs for up to 24 months after
cancellation of this Agreement, by contacting Station Automation, Inc.
17. Security & Service Interruption: The PSTrax system is hosted in Rackspace.com's Cloud Environment — or a
comparable top -tier cloud provider — and uses commercially reasonable measures to maintain the security and
stability of the service. Station Automation, Inc. assumes no responsibility for the effectiveness of these
measures. Interruption of service is possible in any network. Clermont Fire Department hereby acknowledges and
agrees that Station Automation, Inc, and its service providers are NOT liable for any delays, outages, or
interruptions of the service. Further, Station Automation, Inc. shall not be liable for any delay or failure to perform its
obligations under this Agreement, resulting from any occurrence beyond its reasonable control (including, but not
limited to, fire, flood, power outage, Internet outage, acts of God, mechanical, electrical, communications, or third -
party supplier failure).
18. Limitation of Liability: Circumstances may arise in which Clermont Fire Department is entitled to recover
damages from Station Automation, Inc. In such instance, the aggregate liability of Station Automation, Inc. for
damages shall be limited to the prorated portion of the annual software license fees paid to Station Automation, Inc.
by Clermont Fire Department for the three-month period immediately preceding the date on which such claim
occurred.
stadon Automation Prickv Proposal & Agreement I Clemront Fire Department
PSirax.COM
5837 S. Gallup St., Sulte 140
Littleton, CO 80120
888-330-6006
info@pstm.corn
By signing below, Clermont Fire Department agrees to the terms and conditions of this Agreement and the Pricing
Proposal (page 1), and certify that the signer is an authorized purchaser for Clermont Fire Department.
When complete, please send all pages of this contract to Station Automation, either by scanning/emailing to
info@pstrax.com or faxing to 303-972-3494.
Clermont Firepepartment
Print Name:'t
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Signature:
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Position:/t.
Date:
Invoice Contact: ar-4 4► r- /
Invoice Contact Email: 8 c:cl -4 er Cq) G j { r � N r O r5
Invoice Contact Phone: I V
Invoice Address:
Station Automation, Inc.
Print Name: -'COIA Bar eran
Signature: _
Position: President Statlon Automation Inc
Date: _ 12/1 c +� 015
Station Automation Pridng Proposal & Agreement I Clermont Fire Department