Contract 2021-093ADocuSign Envelope ID: 9FF97CFC-FA7A4418-8197-97D6572A20FD #2021-093-A
AGREEMENT NO. 2021-093 FOR
GASOLINE, DIESEL, KEROSENE, LP GAS, AND BIO-DIESEL
THIS AGREEMENT, is made and entered into this 14 day of December
2021, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and Port Consolidated, Inc., whose address is:
3141 SE 14 Avenue Fort Lauderdale, Florida, (hereinafter referred to as
"CONTRACTOR").
WHEREAS, Lake County through the public procurement process awarded an Agreement
for Gasoline, Diesel, Kerosene, LP Gas, and Bio-Diesel. Lake County Contract Number
20-0701;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the Lake County Contract Number 20-0701;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE 1— SCOPE OF WORK
The CONTRACTOR shall furnish Gasoline, Diesel, Kerosene, LP Gas, and Bio-Diesel as
described in the Lake County Contract Number 20-0701, which is attached hereto and
incorporated herein as Exhibit "A" and shall perform everything required by this
Agreement and the other exhibits attached hereto. Provided, however, that nothing herein
shall require CITY to purchase or acquire any items or services from CONTRACTOR that
is not specified in the CITY's purchase order. To the extent of a conflict between this
Agreement and Exhibit "A", the terms and conditions of this Agreement shall prevail and
govern. In all instances the CITY purchasing policy, resolutions and ordinances shall apply.
ARTICLE 2 — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit "B",
attached hereto and incorporated herein.
ARTICLE 3 — TERM AND TERMINATION
3.1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect until April 21, 2022 unless terminated or renewed by Lake County.
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
3.2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
3.3. Upon mutual Agreement of the parties, this Agreement may be renewed for three.
(3) additional one (1) year term.
ARTICLE 4 — PROVISION OF SERVICES AND COMPLETION OF WORK
4.1. The CONTRACTOR shall only provide to CITY Gasoline, Diesel, Kerosene, LP
Gas, and Bio-Diesel upon receipt of an authorized order from CITY and shall
provide the requested items in the timeframe and as set forth in Lake County
Contract Number 20-0701 or in the specific purchase order or authorized order
submitted by CITY. Nothing herein shall obligate CITY to purchase any specific
amount of product from CONTRACTOR or create an exclusive purchase
agreement between CITY and CONTRACTOR. CITY shall not be obligated or
required to pay for any items received until such time as CITY has accepted the
items in accordance with the order provided to CONTRACTOR.
4.2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of
CONTRACTOR to so notify CITY will preclude CONTRACTOR from seeking
payment of any kind for any items that were delayed in delivery. Upon receipt of
notification of the delay, CITY may at its sole option cancel the order and seek the
items from any available source.
4.3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any gasoline, diesel, kerosene, LP gas and bio-diesel herein by CITY or by any
agent or representative as in compliance with the terms of this Contract shall not
operate as a waiver by the CITY of strict compliance with the terms of this Contract
and the CITY may require the CONTRACTOR replace the accepted gasoline,
diesel, kerosene, LP gas and bio-diesel so as to comply with the warranties and
specifications hereof.
4.4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
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ARTICLE 5 — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall make
payment to the CONTRACTOR for all accepted deliveries and undisputed product
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE 6 — DISPUTE RESOLUTION - MEDIATION
6.1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
6.2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
6.3 The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE 7 — INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
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indirectly employed by it, and the amount of such insurance shall be as follows:
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000 Each Occurrence, Combined
Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
7.3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorneys fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article; however, this indemnification does
not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
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ARTICLE 8 — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Port Consolidated, Inc.
3141 SE 14 Avenue
Fort Lauderdale, Florida 33316
Attn: Daniel Simmons, Vice -President
OWNER. City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE 9 — MISCELLANEOUS
9.1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
9.2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
9.3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
9.4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
9.5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
9.6. Assignment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
9.7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
9.8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9.9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
P
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
ARTICLE 10 — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
10.1. This Agreement
10.2. Purchase Order / Notice To Proceed
10.3. An applicable Contractor Quote or Statement of Work
10.4. All documents contained in the Lake County Contract Number 20-0701.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 14 day of December . 2021.
CITY OF CLERMONT
by:
DS
Tim Murry, Mayor
ATTEST:
—Docuftned by:
T" AA"j,4
Tracy Ackroyd Howe,
7
DocuSign Envelope ID: 9FF97CFC-FA7A- 4418-8197-97D6572A20FD
Port Consolidated, Inc.
CDocuSigned by:
Abut l slwUMMs
y.
B020CCDOBFE36438...
(Signature)
Daniel Simmons
Print Name:
vice President
Title:
Date: 12/8/2021
DocuSign Envelope ID: 9FF97CFC-FA7A4418-8197-97D6572A20FD. �.ublt A
COUNTY, FL
REAL FLORIDA - REAI CLOSE
MODIFICATION OF CONTRACT
Modification Number:Oiie (1)
Contract Number: 20-0701
Effective Date: 4/22/2021
Title: Gasoline, Diesel, Fuel, Kerosene, LP Gas, and
Bio-Diesel
Effective Date: 4/22/2020
Contracting Officer: Amy Munday
Contractor Name and Address:
E-mail: AMunday@lakecountyfl.gov lakecountyfl.gov
Telephone Number: (352) 343-9765
Name: Port Consolidated, Inc.
Address: P. O Box 350430
Issued By:
Procurement Services
City: Fort Lauderdale. FL 34736
Lake County Administration Building
315 W. Main St.. Suite 441
ATTENTION: Danny Simmons. Vice -President
Tavares, Florida 32778-7800
INSTRUCTIONS: Contractor shall sign Signature Block showing acceptance of the below written modification and return
this form to Procurement Services -within ten (10) days after receipt. Once fully executed, a copy of this modification will be
returned to the Contractor to attach to the original Contract.
DESCRIPTION OF MODIFICATION: Contract Modification to extend for one (1) year expiring April 21, 2022.
CONT TOR S NATURE BLOCK
LAKE COUNTY G ATUR BLOCK
Signature:
Signature:
Print Name: S'I ran M-4s _
Print Name: AMAP unday
Title: l/" « �er:dQen�-
Title: Contracting Officer
Date: January 21, 2021
_
Date: I / Z 1�1 21
E-mail:
Secondary E-mail:
Distribution:
Original - Bid File
Copy - Contractor
Contracting Officer
PROCUREMENT SERVICES -DIVISION OF OFFICE- OF MANAGEMENT AND BUDGET SERVICES
P.O. BOX 7800.315 W MAIN ST„ TAVARES, FI.32778 - P 352.343.9839 - F 352 343 9473
Board of fbFmnv Commissioners - wnrmJekecowurA.gor
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
LAi(t
COUNTY, FL
_`.At [loll
CONTRACT NO.20-0701 for Gasoline, Diesel, Kerosene, LP Gas, and Bio-Diesel
LAKE COUNTY, FLORIDA, a political subdivision of the State of Florida, through its Board of County
Commissioners (hereinafter "County") does hereby accept, with noted modifications, if any, the bid of
Port Consolidated (hereinafter "Contractor") to supply Gasoline, Diesel, Kerosene, LP Gas, and Bio-
Diesel to the County pursuant to County Bid number 20-0701 with any included addenda (hereinafter
"Bid"), with an opening date of 12/18/2019, and Contractor's Bid response dated 11/27/2019, thereto with
all County Bid provisions governing.
A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of
this Contract except that any items not awarded have been struck through. The attachments noted below
(if any) are attached hereto and are also made a part of this Contract.
Attachments: None
No financial obligation under this Contract shall accrue against the County until a specific purchase
transaction is completed pursuant to the terms and conditions of this Contract.
Contractor shall submit the documents hereinafter listed prior to commencement of this Contract:
Certificate of Insurance.
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his option, declare this Contract terminated, and for any
loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor and
their surety for any required bond shall be liable.
This Contract is effective from 4/22/2020 through 4/20/2021., except the County reserves the right to
terminate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice
for the convenience of the County. This Contract provides for four (4) one (1) year renewals at Lake
County's sole option at the terms noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
LAKE COUNTY, FLORIDA
By: 4"?Xmm ay
Date: 4/22/2020
Distribution: Original -Bid File
Copy -Contractor
Copy -Department
PROCUREMENT SERVICES / A DIVISION OF THE OFFICE OF MANAGEMENT AND BUDGET
P.O. BOX 7800.315 W. MAIN ST., RM 441, TAVARES, FL 32778 • P 352.343.9839 • F 352.343.9473
Board of County Commissioners • www.lakeeg"fl.gov
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL
INVITATION TO BID (ITS)
Procurement Services website
352-343-9839
315 West Main Street, Suite 441
Tavares, Florida 32778
Post Office Box 7800
ITB Number:
Bid Title:
Contracting Officer:
CLOSING DATE:
CLOSING TIME:
LAKE
COUNTY, FL
20-0701
REAL FLORIDA • REAL CLOSE
20-0701
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS AND BIO DIESEL
Amy Munday
11/27/2019
3:00 P.M. Eastern
Vendors shall complete and return all information requested in Section 9.0. Failure to submit the bid
response by the specified time and date will result in rejection of bid. Failure to sign the bid response
may be cause for rejection of the bid.
1.0
1.1
1.2
1.3
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
TABLE OF CONTENTS
PURPOSEOF BID..........................................................................
TECHNICAL SPECIFICATIONS or SCOPE OF WORK ....
EXHIBITS....................................................................................
ATTACHMENTS.........................................................................
POINTOF CONTACT....................................................................
PROPOSED SCHEDULE...............................................................
QUESTIONS, EXCEPTIONS, AND ADDENDA .........................
TERM OF CONTRACT..................................................................
METHOD OF PAYMENT .................................. -
METHODOF AWARD.............................................................
DELIVERY OF BID................................................................
SUBMITTAL REQUIREMENTS
......................................... 2
......................................... 2
......................................... 2
......................................... 2
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........................................ 3
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........................................ 4
5
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DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
1.0 PURPOSE OF BID
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids to furnish
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS AND BIO DIESEL for and on behalf
of the following entities, all of which are members of the Purchasing Officials of Lake
Cooperative Purchasing Program ("hereafter "POOL"):
Awarding Entity: Lake County, Florida Board of County Commissioners (hereafter
"COUNTY"),
Participating Entities: the Lake County School Board, the Lake County Sheriff's Office,
the Town of Astatula, the Town of Lady Lake, the City of Clermont, the City of Eustis,
the City of Leesburg, and the City of Mount Dora, Florida (hereafter "Entities").
1.1 TECHNICAL SPECIFICATIONS or SCOPE OF WORK
Refer to Exhibit A — Scope of Work for full details.
1.2 EXHIBITS
Exhibit A — Scope of Work
Exhibit B — Insurance Requirements
Exhibit C — Review the Lake County General Terms and Conditions nag e dated 2/26/2019.
Exhibit D — Delivery Site Locations
1.3 ATTACHMENTS
Attachment 1 — Bid Submittal Form
Attachment 2 — References Form
Attachment 3 — Pricing Sheet
Attachment 4 — Pricing Continued
2.0 POINT OF CONTACT
Inquiries concerning any portion of this solicitation should be directed to the Contracting
Officer below who will be the official point of contact for this solicitation.
Amy Munday, Contracting Officer II
Telephone: 3 52-343-9839
Fax : 352.343.9473
E-mail: amunday(a,lakecomrtyfl. ov
3.0 PROPOSED SCHEDULE
10/30/2019....................... Invitation to Bid Available
11/20/2019....................... Last Day to Receive Written Questions
11/27/2019....................... Bid Closing Date
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors should carefully examine this solicitation package including the Lake County General
Tenns and Conditions nave. All communication, inquiries, or requests for exceptions are to be
directed to the Contracting Officer listed in Section 2.0. The last day for questions or requests
for exceptions is 11/20/2019. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
given in response to questions submitted will be binding upon this solicitation unless released
Page 2 of 6
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
in writing as an addendum to the solicitation and posted on the Lake County Formal Bid site
for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
It is the Vendor's responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the proposal from being
considered for award.
Clarification of process or procedure questions may be asked at any time to the Contracting
Officer.
5.0 TERM OF CONTRACT
The Contract will be awarded for an initial one (1) year term with the option for four (4)
subsequent one (1) year renewals. Renewals are contingent upon mutual written agreement.
Contract prices resultant from this solicitation will prevail for the full duration of the Contract
unless otherwise indicated elsewhere. Prior to completion of each exercised term, the County
may consider an adjustment to price based on changes as published by the U.S. Department of
Labor, Bureau of Labor Statistics. Refer to Exhibit A — Scope of Services. It is the Contractor's
responsibility to request in writing any pricing adjustment under this provision.
6.0 METHOD OF PAYMENT
The Contractor must submit an accurate invoice to the County's using department. The date of
the invoice must be after delivery but no more than thirty (30) calendar days after delivery.
Invoices must reference the: purchase or task order; delivery date, delivery location, and
corresponding packing slip or delivery ticket signed by a County representative at the time of
acceptance. Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII,
Chapter 218, Florida Statutes. The County will remit full payment on all undisputed invoices
within forty-five (45) days from receipt by the appropriate County using department. The
County will pay interest not to exceed one percent (1 %) per month on all undisputed invoices
not paid within thirty (30) days after the due date.
7.0 METHOD OF AWARD
Each Bid submittal will be evaluated for conformance as responsive and responsible using the
following criteria:
A. Proper submittal of ALL documentation as required by this Bid. (Responsive)
B. The greatest benefits to Lake County as it pertains to: (Responsible)
1. Total Cost — per gallon rack/pipeline prices as of November 5, 2019* including
markups + or -;
2. Delivery;
3. Past Performance. In order to evaluate past performance, all Vendors are required to
submit a list of five (5) verifiable references / relevant projects completed within the
last three (3) years that are the same or similar in magnitude to this ITB. The County
may be listed as a reference. Use Attachment 2 — References Form;
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DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
4. All technical specifications associated with this Bid;
5. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor's financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available fiscal
year.
6. Review of Vendor's facility to detennine Vendor's capability to successfully perform
under contract and, Vendor's ability to supply fuel in emergency situations.
Awards will be made to the most responsive, responsible, Vendor whose Bid represents the best
overall value to the County when considering all evaluation factors.
The County reserves the right to make awards on a lowest price basis by individual item, group
of items, all or none, or a combination; with one or more Vendors; to reject any and all offers
or waive any minor irregularity or technicality in bids received.
Bids received before the date and time listed will be opened, recorded, and accepted for
consideration. Vendors' names will be read aloud and recorded. Bids will be available for
inspection during normal business hours in the Office of Procurement Services thirty (30)
calendar days after the bid due date or after recommendation of award, whichever occurs first.
8.0 DELIVERY OF BID
DO NOT RESPOND TO THIS SOLICITATION ON-LINE. All Bids must be sealed and
clearly marked with BID: 20-0701, GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS
AND BIO DIESEL, and firm name.
Bids must be received by the Lake County Office of Procurement Services, Room 441, Fourth
Floor, 315 W. Main Street, Tavares, FL 32778-7800, no later than 3:00 P.M., Eastern time on
11/27/2019. Bids received after this time, regardless of circumstance, will not be considered.
A response will not be accepted if received in the Office of Procurement Services after the
official due date and time regardless of when or how it was received by the Lake County Clerk
of Court Mail Receiving Center. Allow sufficient time for transportation and inspection.
All Bids must be sealed and delivered to (faxes/e-mails will not be accepted):
Hand Delivery:
LAKE COUNTY PROCUREMENT SERVICES
315 W. MAIN STREET
4TH FLOOR, ROOM 441
TAVARES, FLORIDA 32778
Sealed Bids delivered by a third -party carrier (U.S. Postal Service, FedEx, UPS, etc.) are opened
and inspected by the Lake County Clerk of the Circuit Court Mail Receiving Center in an off -
site controlled facility prior to delivery to the Office of Procurement Services.
United States Postal Service (USPS). Allow additional days for transportation and inspection:
LAKE COUNTY PROCUREMENT SERVICES
PO BOX 7800
TAVARES, FL 32778-7800
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DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
Third Party Carrier (FedEx, UPS, etc). Allow an additional day for transportation and
inspection:
LAKE COUNTY PROCUREMENT SERVICES
MAIL RECEIVING CENTER
313 SOUTH BLOXHAM AVENUE
TAVARES, FL 32778
9.0 SUBMITTAL REQUIREMENTS
Vendors must complete and return all information requested in this ITB document (See Section
9.0).
Bid submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Invitation to Bid.
Do not make any changes to the content or format of any form without County permission. All
information must be legible. The person signing the Bid must initial any corrections made. The
Bid must be signed by an official authorized to legally bind the firm to its provisions. Include
a memorandum of authority signed by an officer of the company if the signor is not listed as a
corporate officer on the firm's SunBiz registration or corporate documents.
Vendor must submit one (1) signed original and one (1) complete electronic copy (on a CD or
USB flash drive) in a sealed package marked 20-0701, GASOLINE, DIESEL, FUEL,
KEROSENE, LP GAS AND BIO DIESEL and delivered to the Office of Procurement
Services no later than the official bid due date and time. Any bid received after this time will
not be considered and will be returned unopened. The County is not liable or responsible for
any costs incurred by any Vendor in responding to this ITB including, without limitation, costs
for product or service demonstrations if requested.
Specific Completion Directions:
Prices shall be submitted on a bid sheet as follows:
Fuel Cost shall be determined by the date in which delivery of fuel is made. Fuel cost shall
include:
• Gasoline Diesel Fuels and LP Gas: Prices will be calculated using the following
information:
o Fuel cost is based on daily OPIS Contract Average (10:00 a.m. EST) / Gross /
Standard price for either gasoline or diesel fuel at the Orlando rack.
o Vendor's markup as determined by transportation/handling fee
o Vendor's markup for profit margin
o All applicable fuel taxes and/or petroleum associated fees all listed separately
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DocuSign Envelope ID: 9FF97CFC-FA7A-0418-8197-97D6572A20FD
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
Submittal must include:
\ Completed Attachment 1 — Bid Submittal Form;
`6l Include a completed W-9 form;
Completed Addenda issued subsequent to the release of this solicitation must be signed
and returned with the firm's Bid. Failure to return signed addenda may be cause for Bid
\ — to be considered non -responsive;
�kl Completed Attachment 2 — Reference Form;
Completed Attachment 3 — Pricing Sheet;
Completed Attachment 4 — Pricing Continued
Business Tax Receipt;
Proof of insurance or evidence of insurability at levels in Exhibit B — Insurance
Requirements;
0 Provide the Emergency Situation Capability Plan and Process detailed in Exhibit A
Scope of Work
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
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DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
LADE
COUNTY, FL
L 0 R • Ea CL SE
OFFICE OF PROCUREMENT SERVICES PHONE: (352) 343-9839
315 WEST MAIN STREET, SUITE 441 FAX: (352) 343-9473
PO BOX 7800
TAVARES FL 32778-7800
ADDENDUM NO. 1
Date: November 18, 2019
ITB 20-0701
ITB Title: Gasoline, Diesel, Fuel, Kerosene, LP Gas, and Bio-Diesel
Vendors are responsible to ensure receipt and acknowledgement of all addenda within Submittal.
Acknowledgement is confirmed by inclusion of an electronically completed copy of this addendum
within Submittal. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award.
This addendum does change the date for receipt of proposals. The new due date for proposals is
December 4, 2019 to answer questions and requested documents submitted. The questions and
requests submitted and requested are below however, they will be answered and furnished in
Addendum 2:
Questions:
L Please provide a current invoice.
2. Please provide bill of ladings for all fuel grades on this solicitation.
3. Please provide the tabulations for the current contract.
4. Please provide tax exemptions/certificates.
5. Who is the current vendor?
6. If shown as line items on the invoice, will payment for the applicable taxes be processed?
7. How is the basis for award calculated regarding the submitted prices?
8. Can the contract award be split between multiple vendors?
9. Is it the intent to award to a single vendor?
10. Which sites require a tank wagon delivery?
11. Please provide the number of Bio-Diesel gallons used on the current contract.
12. Please indicate whether the tank is above or below ground for each site.
13. Do any of the above ground tanks have their own pump installed for the carrier to connect
with for offloading?
14. If yes, which locations?
15. Would you be able to provide each site's individual volume?
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16. What is the average transport delivery size received by each location (or by group)?
17. What is the average tank wagon delivery size received by each location (or by group)?
18. Are gas and diesel delivered together on the same shipment?
19. If yes, which locations?
20. How frequently are deliveries split between multiple locations?
21. Which locations typically receive a split delivery?
22. Will 135 be accepted instead of B20?
23. From where is the current vendor supplying 1320?
24. Will the City allow the pricing index for deliveries to temporarily be changed to cost - plus
during sever storms (i.e. hurricanes) that disrupt regional supply?
25. Is there a local vendor preference for this bid? If yes, how is the local preference calculated
into the scoring for award?
26. Is the awarded vendor responsible for the costs of fuel testing?
27. If yes, how many times was the fuel tested under the current contract?
28. Is the regular gasoline 87 octane to contain up to 10% ethanol?
29. Is the premium gasoline 93 octane to contain up to 10% ethanol?
30. Is the mid -grade gasoline 89 octane to contain up to 10% ethanol?
31. When dyed diesel is delivered, will the vendor be permitted to bill off of the dyed diesel
index?
32. Will the awarded vendor be required to furnish performance or payment bonds?
33. If yes, what percentage of the contract are the bonds to be valued at?
34. Please provide specific OPIS city bidders are to use to base their price off of (i.e. TAFT vs
Orlando)
35. Will the bidder's answer to the VISA payment question factor into the County's basis for
award?
36. Are the County and member of the Co-op currently paying fuel invoices with VISA?
37. Is pricing based on OPIS? If so, which terminal?
38. Can a metered bill of lading from the terminal be accepted in lieu of the metered truck
requirement? If no, please provide a copy of the current vendor's metered delivery ticket.
39. What is the difference between Group 2 Item 4 and Group 4 Item 9?
40. What OPIS city would you prefer to be priced on?
41. What OPIS city are you currently being priced on?
42. What is the expected contract start date?
43. Could you please advise if ultra -low sulfur off road diesel will be acceptable in lieu of the
high sulfur diesel requirement? There is no high sulfur diesel in the Orlando/Tampa region.
44. Are you currently receiving any Bio Diesel deliveries? If so, what is the percentage of the
Bio?
45. Are any taxes or fees to be included in our margin or be billed separately on invoices?
46. Could you please send a list of bidders that received this solicitation?
Finn Name: Port Consolidated Inc
I hereby certify that my electronic signature shall have the same legal effect as if made under oath; that
I am an authorized representative of this Vendor and/or empowered to execute this submittal of behalf
of the Vendor.
Signature of Legal Representative Submitting this Bid: *ZA el cO!,�
Date: 11/20/2019
Print Name: Michael Griffith
Title: Vice President
Page 2 of 3
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
Primary E-mail Address: mgriffith@porteonsolidated.com
Secondary E-mail Address:
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DocuSign Envelope ID: 9FF97CFC-FA7A- 418-8197-97D6572A20FD
LAR
COU TY, f L
n 1 L- n ^( c . f i
OFFICE OF PROCUREMENT SERVICES
315 WEST MAIN STREET, SUITE 441
PO BOX 7800
TAVARES FL 32778-7800
PHONE: (352) 343-9839
FAX: (352) 343-9473
ADDENDUM NO.2
Date: November 26, 2019
ITB 20-0701
ITB Title: Gasoline, Diesel Fuel, Kerosene, LP Gas and Bio-Diesel
Vendors are responsible to ensure receipt and acknowledgement of all addenda within Submittal.
Acknowledgement is confirmed by inclusion of an electronically completed copy of this addendum
within Submittal. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award.
This addendum does change the date for receipt of proposals. The new date for receipt of proposals
is Wednesday, December 18, 2019 to allow sufficient time to obtain answers to questions and
provide requested documentation. This will be provided in Addendum 3.
Firm Name: Port Consolidated Inc
I hereby certify that my electronic signature shall have the same legal effect as if made under oath; that
I am an authorized representative of this Vendor and/or empowered to execute this submittal of behalf
of the Vendor.
Signature of Legal Representative Submitting this Bid: Ma6aa 6665,,'tf
Date: 12/2/2019
Print Name: Michael Griffith
Title: Vice President
Primary E-mail Address: Mgriffith@portconsolidated.com
Secondary E-mail Address:
Page 1 of 1
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
COUNTYPL
L! i . - t I tI
OFFICE OF PROCUREMENT SERVICES
315 WEST MAIN STREET, SUITE 441
PO BOX 7800
TAVARES FL 32778-7800
PHONE: (352) 343-9839
FAX: (352) 343-9473
ADDENDUM NO.3
Date: November 27, 2019
ITB 20-0701
ITS Title: Gasoline, Diesel, Fuel, Kerosene, LP Gas, and Bio-Diesel
Vendors are responsible to ensure receipt and acknowledgement of all addenda within Submittal.
Acknowledgement is confirmed by inclusion of an electronically completed copy of this addendum
within Submittal. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award.
This addendum does NOT change the date for receipt of proposals. This addendum is to answer
questions submitted before and, to advise potential bidders that a revised Attachment 3 Pricing
page has been added to the website and should be used in place of the previous version.
Questions:
1. Please provide a current invoice.
See provided copy of invoice attached.
2. Please provide bill of ladings for all fuel grades on this solicitation.
See provided copies of bills of ladings (Astatula site is tanker loads; Leesburg, Minneola
and Umatilla are all tank wagon loads)
3. Please provide the tabulations for the current contract.
Please see attached.
4. Please provide tax exemptions/certificates.
See attached Tax Exemption Certificate
5. Who is the current vendor?
Port Consolidated
6. If shown as line items on the invoice, will payment for the applicable taxes be processed?
If taxes are valid for payment, they will be paid. If not, the invoice will be rejected for non-
compliance.
7. How is the basis for award calculated regarding the submitted prices?
The Current Rack/Pipeline Charge; Hand ling/Transportation Fee; and Vendor
Administrative Margin Mark Up will determine the award along with compliance.
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8. Can the contract award be split between multiple vendors?
The County reserves the right to award to either a single vendor or, award to multiple.
9. Is it the intent to award to a single vendor?
See Question 8
10. Which sites require a tank wagon delivery?
Tank wagon deliveries to Leesburg, Minneola and Umatilla
11. Please provide the number of Bio-Diesel gallons used on the current contract.
Fleet does not purchase Bio-Diesel
12. Please indicate whether the tank is above or below ground for each site.
Astatula, Leesburg, Minneola and Umatilla are all above ground tanks.
13. Do any of the above ground tanks have their own pump installed for the carrier to connect
with for offloading?
Pumps are only for dispensing fuel for County vehicles
14. If yes, which locations?
None
15. Would you be able to provide each site's individual volume?
Yes, we can provide tank's volume
16. What is the average transport delivery size received by each location (or by group)?
Transport (tanker) deliveries to Astatula: 7500 gallons for Gasohol and 7000 gallons of
Ultra Low Sulfur Diesel (per delivery)
17. What is the average tank wagon delivery size received by each location (or by group)?
Leesburg, Minneola and Umatilla are on a "keep full" basis delivery (i.e. Tuesdays and
Thursdays). Road Diesel is used more during summer (mowing season)
18. Are gas and diesel delivered together on the same shipment?
Yes, gas and diesel are delivered at the same time
19. If yes, which locations?
Leesburg, Minneola and Umatilla
20. How frequently are deliveries split between multiple locations?
Twice per 'week; Tuesdays and Thursdays
21. Which locations typically receive a split delivery?
Leesburg, Minneola and Umatilla
22. Will B5 be accepted instead of B20?
See Question 11
23. From where is the current vendor supplying B20?
See Question 11
24. Will the City allow the pricing index for deliveries to temporarily be changed to cost — plus
during sever storms (i.e. hurricanes) that disrupt regional supply?
County (not City) expects to pay contract pricing during emergencies, hurricanes, etc.
Please see Exhibit A — Scope of Work or Services, page 5, "Delivery During
Emergency/Hurricane/Disasters or Similar Events"
25. Is there a local vendor preference for this bid? If yes, how is the local preference calculated
into the scoring for award?
Please visit our website at the following link to learn more about Lake County's reciprocal
preference:
httl)s://-aii,w.lakeeounh,fl.gov/l)dfs/12rocurement/LCBCC Local Preference Policv. )df
26. Is the awarded vendor responsible for the costs of fuel testing?
No, the vendor is not responsible for testing the fuel
27. If yes, how many times was the fuel tested under the current contract?
See Question 26
28. Is the regular gasoline 87 octane to contain up to 10% ethanol?
Yes, regular 87x can contain up to 10% ethanol
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29. Is the premium gasoline 93 octane to contain up to 10% ethanol?
Fleet does not purchase premium 93* unleaded
30. Is the mid -grade gasoline 89 octane to contain up to 10% ethanol?
Fleet does not purchase mid -grade 89* unleaded
31. When dyed diesel is delivered, will the vendor be permitted to bill off of the dyed diesel
index?
No, the County is requesting pricing on OPIS rate
32. Will the awarded vendor be required to furnish performance or payment bonds?
No bonds required
33. If yes, what percentage of the contract are the bonds to be valued at?
See Question 32
34. Please provide specific OPIS city bidders are to use to base their price off of (i.e. TAFT vs
Orlando)
OPIS rack price determined by the closest appropriate terminal for fuel
35. Will the bidder's answer to the VISA payment question factor into the County's basis for
award?
No
36. Are the County and member of the Co-op currently paying fuel invoices with VISA?
The County reserves the right to retain this option for a payment vehicle
37. Is pricing based on OPIS? If so, which terminal?
Yes, see Question 34
38. Can a metered bill of lading from the terminal be accepted in lieu of the metered truck
requirement? If no, please provide a copy of the current vendor's metered delivery ticket.
Yes, if a whole truck was ordered but, if less than that, no. See Question 2 and attachment
39. What is the difference between Group 2 Item 4 and Group 4 Item 9?
Duplication error. Revised pricing page has been posted to the website
40. What OPIS city would you prefer to be priced on?
See Question 34
41. What OPIS city are you currently being priced on?
Orlando, Florida OPIS
42. What is the expected contract start date?
January 2020
43. Could you please advise if ultra -low sulfur off road diesel will be acceptable in lieu of the
high sulfur diesel requirement? There is no high sulfur diesel in the Orlando/Tampa region.
Fleet does not purchase/use High Sulfur Diesel Fuel
44. Are you currently receiving any Bio Diesel deliveries? If so, what is the percentage of the
Bio?
Fleet does not purchase Bio-Diesel
45. Are any taxes or fees to be included in our margin or be billed separately on invoices?
Taxes/Fees billed separately on invoices are:
GFE Federal Excise Tax
DFE Federal Excise Tax
GMF State Motor Fuel Gas Tax
Pollution Gas & Pollution Diesel
Local Option Gas Lake & Local Option Diesel Lake
L.U.S.T. E10 & Fed Oil Spill & L.U.S.T. Diesel & Fed Oil Spill
46. Could you please send a list of bidders that received this solicitation?
Please see attached
47. Reviewing the bid documents for ITB 20-0701 and came across something that is of
concern. In the items to be submitted that are listed on page 6 of the Invitation to Bid, one
of the items is a copy of the rack/pipeline average for November 5, 2019 to verify prices for
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DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
each type of fuel bid. Is the County aware that OPIS is a copyrighted publication and it is
a copyright violation to char this information? I realize that many bids request this
information but wanted to make sure you were aware.
The County has verified this after speaking with OPIS. Pages 5 and 6 have been changed
and the revised Invitation to Bid document is available on our website.
48. Are you using the Gross or Net Daily OPIS Rack Average?
Gross
49. Is the local office still applicable for this solicitation?
Yes (see page 6 of Exhibit A — Scope of Services or Work) however, any potential bidder
can propose an option being as detailed as possible as to their proposal on office location.
The County reserves the right to follow up in this regard.
Firm Name: Port Consolidated Inc
I hereby certify that my electronic signature shall have the same legal effect as if made under oath; that
I am an authorized representative of this Vendor and/or empowered to execute this submittal of behalf
of the Vendor.
Signature of Legal Representative Submitting this Bid: * of 66OU
Date: 12/2/2019
Print Name: Michael Griffith
Title: Vice President
Primary E-mail Address: mgriffith@portconsolidated.com
Secondary E-mail Address:
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
The purpose of this Invitation to Bid (ITB) is to establish one or more contract(s) for the
provision of fuel products for the Lake County Board of County Commissioners
("County") and other participation POOL members ("Entities") as noted in the Special
Terms and Conditions.
As the best interests of the County may require, the County reserves the right to make
award(s) on a lowest price basis by individual item, group of items, all or none, or a
combination thereof; with one or more Vendor(s); to reject any and all offers or waive
any minor irregularity or technicality in bids received.
All fuel products supplied shall meet the specifications of the State of Florida Department
of Agriculture and Consumer Services, State of Florida Department of Transportation and
all Federal specifications.
The Vendor(s) shall provide gasoline, diesel, fuel oil, kerosene, LP propane gas, DEF
(diesel exhaust fluid), and/or bio-diesel per the following specifications:
• Gasoline
Note: The denatured fuel ethanol delivered shall meet the requirements of the latest
ASTM D4806 specifications as well as any regulations by the State of Florida and the
Federal government.
• Unleaded, 87 Octane
Gasoline, unleaded, antiknock (octane) index minimum 87 (RON + MON)/2,
maximum allowable lead 0.05 gram per gallon, per A.S.T.M. specification D4814,
complying with state of Florida gasoline inspection laws. To be delivered as ordered
via tank wagon.
Gasoline, unleaded, antiknock (octane) index minimum 87 (RON + MON)/2,
maximum allowable lead 0.05 gram per gallon, per A.S.T.M. specification D4814,
complying with state of Florida gasoline inspection laws. To be delivered as ordered
via transport truck in full loads.
• Unleaded. 89 Octane
Gasoline, unleaded, antiknock (octane) index minimum 89 (RON + MON)/2,
maximum allowable lead 0.05 gram per gallon, and volatility class suitable for Florida
at time of scheduled use, per A.S.T.M. specification D4814, complying with state of
Florida gasoline inspection laws. To be delivered as ordered via tank wagon.
Gasoline, unleaded, antiknock (octane) index minimum 89 (RON + MON)/2,
maximum allowable lead 0.05 gram per gallon, and volatility class suitable for Florida
at time of scheduled use, per A.S.T.M. specification D4814, complying with state of
Florida gasoline inspection laws. To be delivered as ordered via transport truck in full
loads.
0 Unleaded, Premium, 92/93 Octane
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20-0701
EXHIBIT A — SCOPE OF WORK/SERVICES
FUEL PRODUCTS
Gasoline, unleaded, premium, antiknock (octane) index minimum 92/93 (RON +
MON)/2, maximum allowable lead 0.05 gram per gallon, per A.S.T.M. specification
D4814, complying with state of Florida gasoline inspection laws. To be delivered as
ordered via tank wagon, minimum delivery 500 gallons.
Gasoline, unleaded, premium, antiknock (octane) index minimum 92 (RON + MON)/2,
maximum allowable lead 0.05 gram per gallon, per A.S.T.M. specification D4814,
complying with state of Florida gasoline inspection laws. To be delivered as ordered
via transport truck.
Fuel Oil
• Diesel Fuel, Grade No. 2-D Ultra Low Sulfur Fuel (REV 13 OCT 06)
Oil, diesel fuel, grade no. 2-D ultra -low sulfur fuel (.0015 mass % sulfur, 40 centane
min.), for use in over the road diesel engine, per A.S.T.M. specification D975,
complying with Florida Department of Agriculture and Consumer Services standards
5F-2.001. To be delivered as ordered via tank wagon.
Oil, diesel fuel, grade no. 2-D ultra -low sulfur fuel (.0015 mass % sulfur, 40 centane
min.), for use in over the road diesel engine, per A.S.T.M. specification D975,
complying with Florida Department of Agriculture and Consumer Services standards
5F-2.001. To be delivered as ordered via transport truck.
• Diesel Fuel, Grade No. 2-D High Sulfur Fuel
Oil, diesel fuel, grade no. 2-D high sulfur fuel (.5 mass % sulfur, 40 centane min.), for
use in off the road diesel engine, per A.S.T.M. specification D975, complying with
Florida Department of Agriculture and Consumer Services standards 517-2.001. To be
delivered as ordered via tank wagon.
Oil, diesel fuel, grade no. 2-D high sulfur fuel (.5 mass % sulfur, 40 centane min.), for
use in off the road diesel engine, per A.S.T.M. specification D975, complying with
Florida Department of Agriculture and Consumer Services standards 5F-2.001. To be
delivered as ordered via transport truck in full loads.
• Diesel Fuel, Red Dye, Grade No. 2-D Low Sulfur Fuel
Oil, diesel fuel, red dye, grade no. 2-D low sulfur fuel (.05 mass % sulfur, 40 centane
min.), for use in off the road diesel engine, per A.S.T.M. specification D975, complying
with Florida Department of Agriculture and Consumer Services standards 5F-2.001.
To be delivered as ordered via tank wagon.
Oil, diesel fuel, red dye, grade no. 2-D low sulfur fuel (.05 mass % sulfur, 40 centane
min.), for use in off the road diesel engine, per A.S.T.M. specification D975, complying
with Florida Department of Agriculture and Consumer Services standards 5F-2.001.
To be delivered as ordered via transport truck.
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
Kerosene
Kerosene shall be a refined petroleum distillate consisting of a homogenous mixture of
hydrocarbons essentially free from water, inorganic, acidic, or basic compounds, and
excessive amounts of particulate contaminants. It shall meet the requirements of the
following specifications when tested in accordance with the latest version of the American
Society for Testing and Materials Methods of Tests:
A. No. 1-K Kerosene.
(1) Color (ASTM D-156).
(a) The color may not be darker than +16 Saybolt Scale.
(b) Dyeing agents may not be used to change the naturally refined color
except when required by the US EPA or IRS.
(c) When dyeing of 1-K kerosene is required, it shall be dyed with Solvent
Red 164 at the concentration spectrally equivalent to at least 3.9 pounds of
the solid dye Standard Red 26 per 1,000 barrels in accordance with federal
mandates.
(2) Flash Point (ASTM D-56)--38°C (100°F) minimum.
(3) Distillation (ASTM D-86)--End point 300°C (572°F) maximum.
(4) Sulfur (ASTM D-4045)---0.04 percent by mass, maximum.
B. No. 2-K Kerosene.
(1) Color (ASTM D-156). The color, before dying, may not be darker than +16
Saybolt Scale. Additionally, 2-K kerosene shall be dyed with Solvent Red 164 at
the concentration spectrally equivalent to at least 3.9 pounds of the solid dye
Standard Red 26 per 1,000 barrels in accordance with federal mandate to indicate
that it is illegal for use as a propelling fuel in a vehicle designed for on -highway
use.
(2) Flash Point (ASTM D-56}-38°C (100°F) minimum.
(3) Distillation (ASTM D-86)—End point 300°C (572°F) maximum.
(4) Sulfur (ASTM D-4045)--0.30 percent by mass, maximum.
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
LP Gas
Propane Gas shall have the following properties and meet ASTM D1835-82, 86, 87, 91,
97 as well as State of Florida and Federal regulations:
Specific Gravity of Gas at 60° F 1.53
Specific Gravity of Liquid at 60' F 0.511
Boiling Point degrees F -44
BTU per Gallon- 91,500
BTU per Pound- 21,600
BTU per Cu. Ft. 2,530
Pounds per gallon 4.24
Cu. Ft. of Gas per gallon of liquid 36.2
Cu. Ft. of Gas per pound 8.5
Vapor Pressure, PSI at 70' F 122
Flammability Range in Air 2.4 to 9.5%
DEF-Diesel Exhaust Fluid
Bio-Diesel Fuel
1. This is a pre -blended fuel mixture consisting of twenty percent (20%) B 100 virgin
Soybean, Linseed, Palm Oil or other such bio component approved by vehicle
manufacturers and eighty percent (80%) Ultra -Low Sulfur Diesel (petroleum based).
2. The approved oil component is to be chemically esterified in accordance with
recommended ASTM standards so as to meet the optimum requirements of the Bio-Diesel
blend.
3. Fuels that meet or exceed ASTM D6751 may be used for blending with distillate fuel.
The finished Bio-Diesel fuel shall meet or exceed the requirements in the following table:
TABLE OF TEST RESULTS
PRODUCT PROPERTY ASTM TEST METHOD MINIMUM MAXIMUM
FLASH POINT °C
D93 130
VISCOSITY @ 40° C
D445 4.0 6.0
TOTAL SULPHUR wt. %
D2622 .0015
CETANE NUMBER
D613 45
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
WATER/SEDIMENT g/m3 D 1796 500
DELIVERY
The Vendor shall make deliveries within forty-eight (48) hours after placement of the order by the
County/POOL Entity unless noted otherwise for a particular location in Attachment 2. All
deliveries shall be made in accordance with good commercial practice and all required delivery
timeframes shall be adhered to by the Vendor(s); except in such cases where the delivery will be
delayed due to acts of God, strikes, or other causes beyond the control of the Vendor. In these
cases, the Vendor shall notify the County/POOL Entity of the delays in advance of the original
delivery date so that a revised delivery schedule can be appropriately considered by the
County/POOL Entity.
Should the Vendor(s) to whom the contract(s) is awarded fail to deliver in the number of days
stated above, the County reserves the right to cancel the contract on a default basis after any back
order period that has been specified in this contract has lapsed. If the contract is so terminated, it
is hereby understood and agreed that the County has the authority to purchase the goods elsewhere
and to charge the incumbent Vendor with any re -procurement costs. If the Vendor fails to honor
these re -procurement costs, the County may terminate the contract for default.
Certain County employees may be authorized in writing to pick-up materials under this contract.
Vendors shall require presentation of this written authorization. The Vendor shall maintain a copy
of the authorization. If the Vendor is in doubt about any aspect of material pick-up, Vendor shall
contact the appropriate user department to confirm the authorization.
The County and participating Entities reserve the right to split a transport load between no more
than two (2) locations without additional cost.
DELIVERY DURING EMERGENCY/HURRICANE/DISASTERS OR SIMILAR
EVENTS
It is hereby made part of this Invitation to Bid that before, during, and after a public emergency,
disaster or event, hurricane, flood or other acts of God, that Lake County and all other POOL
Entities covered under this contract, shall require a "first priority" basis for goods and services. It
is vital and imperative that the majority of citizens are protected from any emergency situation
which threatens public health and safety, as determined by the County/Entity. Vendor/contractor
agrees to sell all goods and services to Lake County and/or the POOL Entities, as opposed to
private citizen, on a first priority basis. The County/Entity expects to pay contractual prices for
the goods and services required during an emergency situation. The Vendor/contractor shall
furnish a twenty-four (24) hour phone number in the event of such as emergency in the pricing
section of this ITB.
NOTE 1: Bidders shall submit a clear and concise capability plan and process to provide fuel in
accordance with this contract in emergency situations. The perceived adequacy of this plan will
be considered as a matter of bidder responsibility during the award evaluation process. See Section
1.36 of this solicitation for further detail in this regard.
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DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
N U t h 2: If there are fuel restrictions, shortages and/or allocations placed on suppliers of fuel
products by either terminal, suppliers and/or the government (local and/or federal) for any reason,
then Vendors are to deliver fuel to the County and other Entities at the same percentage as
allocated.
LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR
Unless otherwise stated in this solicitation the Vendor shall furnish all labor, material and
equipment necessary for satisfactory contract performance. When not specifically identified in the
technical specifications, such materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to the inspection and approval
of the County's Project Manager.
LOCAL OFFICE SHALL BE AVAILABLE
The Vendor shall maintain an office within Central Florida, defined as within the geographic
boundaries of Lake, Osceola, Orange, Seminole, Volusia, Marion, Polk, or Sumter counties. This
office shall be staffed by a competent company representative who can be contacted during normal
working hours and who is authorized to discuss matters pertaining to the contract.
OMISSION FROM THE SPECIFICATIONS
The apparent silence of this specification and any addendum regarding any details or the omission
from the specification of a detailed description concerning any point shall be regarded as meaning
that only the best commercial practices are to prevail, and that only materials and workmanship of
first quality are to be used. All interpretations of this specification shall be made upon the basis
of this agreement.
PROTECTION OF PROPERTY
All existing structures, utilities, services, roads, trees, shrubbery, and property in which the
County/POOL Entities have an interest shall be protected against damage or interrupted services
at all times by the Vendor during the term of this contract; and the Vendor shall be held responsible
for repairing or replacing property (to the satisfaction of the County/POOL Entity) which is
damaged by reason of the Vendor's operation on the property. In the event the Vendor fails to
comply with these requirements, the County/POOL Entity reserves the right to secure the required
services and charge the costs of such services back to the Vendor.
The Vendor(s) shall be responsible for the removal of all surplus material and debris occurring
from deliveries against any resultant contract(s). The Vendor(s) shall take precautions against
damage to public and private property during the course of the contract. Should damage occur, by
omission or commission, the Vendor shall, at its own expense, restore damaged property to a
condition similar or equal to that existing before damage was done.
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
a. The Vendor shall be solely responsible for all spillage, which may occur during
transit, loading or unloading operations. This shall include any and all costs for
cleanup, investigations and/or site remediation required by environmental regulations.
b. The Vendor shall immediately report any spillage to the ordering agency/department.
C. Clean up shall be performed in accordance with the United States Environmental
Protection Agency and the State of Florida Department of Environmental Protection
guidelines and requirements. Failure to do so will initiate corrective action and charge
back to the Vendor of any costs incurred.
d. The County and participating agencies reserves the right to deny delivery vehicles
leaking fuel or other hazardous materials access to government property. The Vendor
will be notified of denied access and shall make delivery within one working day of
notification time with a Florida Department of Transportation approved vehicle.
e. The Vendor shall submit with its bid a copy of its Fuel Prevention Plan and Procedures
in the event of an accidental spill.
STOCK LEVELS SHALL BE MAINTAINED BY VENDOR
The Vendor(s) shall ensure that adequate stock levels are maintained at its place of business in
order to assure the County/POOL Entity of prompt delivery. If the delivery terms specified in the
solicitation are not fulfilled by the Vendor, the County/POOL Entity reserves the right to cancel
the order, purchase the goods elsewhere, and charge the Vendor for any re -procurement costs
incurred by the County/POOL Entity. If the Vendor fails to honor these re -procurement costs, the
County may terminate the contract for default.
SUBSTITUTION OF ITEMS DURING TERM OF CONTRACT
Substitute brands may be considered during the contract period for discontinued brands. The
Vendor shall not deliver any substitute item as a replacement to an awarded brand without express
written consent of the Lake County Office of Procurement Services prior to such delivery.
Substitute items must be of equal or better quality than the awarded item. Substitutes shall be
considered only when necessary. Excessive substitution requests may be cause to cancel the
contract.
SUPPLIERS OF MATERIALS/PRODUCTS SHALL BE IDENTIFIED
If the Vendor shall be utilizing a third party distributor or manufacturer as the source of supply for
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
obtaining and delivering products and/or materials required in conjunction with this solicitation,
the Vendor shall be required to supply a copy of its contractual agreement with the supplier in its
initial bid. The information contained in this contractual agreement shall include, but not be
limited to: shipping and delivery terms, packaging requirements, and product specification sheets
that attest to the quality of the product. If the Vendor fails to submit this information with its initial
offer, the Vendor may be allowed to submit this documentation to the County during the offer
evaluation period if such action is in the best interest of the County.
TOXIC SUBSTANCES/FEDERAL "RIGHT TO KNOW" REGULATIONS
The Federal "Right to Know" Regulation implemented by the Occupational Safety and Health
Administration (OSHA) and the Florida "Right -to -Know" Law requires employers to inform their
employees of any toxic substances to which they may be exposed in the workplace, and to provide
training in safe handling practices and emergency procedures. It also requires notification to local
fire departments of the location and characteristics of all toxic substances regularly present in the
workplace.
Accordingly, the Vendor(s) performing under this contract shall be required to provide two (2)
complete sets of Material Safety Data Sheets to each User Department utilizing the awarded
products. This information should be provided at the time when the initial delivery is made, on a
department by department basis.
Additionally, Vendor(s) may be requested to provide Material Safety Data Sheets to the County
during the evaluation period.
ADDITIONAL DEFINITIONS PERTAINING TO FUEL PURCHASES
"Rack/Pipeline Averages" shall mean the fuel pricing provided by OPIS, Oil Price Information
Service, which is the world's most widely accepted fuel price benchmark for supply contracts and
competitive positioning. This Contract shall use the daily rack/pipeline averages as established by
the OPIS.
"Fuel" shall mean any Fuel product obtained through this Contract. Fuel product shall include all
grades of unleaded gasoline, diesel fuel, kerosene, liquid propane gas and Biodiesel to be
delivered.
"Markup" shall mean the Vendor's price to cover all costs associated with providing fuel. Markup
will mean both positive and negative numbers. Markups may differ based on where the fuel is
obtained according to the fuel terminals and actual type of fuel ordered. Markup for fuel shall be
on a price per gallon basis. The Vendor shall assess no other fees associated with the delivery of
Fuel except as more particularly detailed in the pricing section.
"Tank Wagon Delivery" shall mean a delivery by a tank wagon truck with a delivery of
approximately 500 gallons or less (no minimum charges to be added if ordering less than 500
gallons) up to 4,440 gallons.
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
"Transport Delivery" shall mean a delivery by a transport truck with a minimum delivery of 4,441
gallons up to 8,000 gallons.
ADMINISTRATIVE REPORTS
Consistent with the administrative needs of the County, certain relevant data regarding purchases
of goods and/or services under County contracts is to be gathered and maintained. Accordingly,
each Vendor under this contract shall provide quarterly reports to the County as to the nature of
the goods and/or services purchased from them by the County and all Entities participating in the
contract during the preceding three months.
The report(s) shall include the quantity, description and unit price(s) of the goods and/or services.
The report(s) is to be submitted in writing to:
Lake County BCC
Fleet Management Division
Attention: Joseph Blackwell
PO Box 7800
Tavares, FL 32778-7800
The r orts shall be submitted no later than fifteen 15 calendar days after the expiration of the
third 3rd month of each contract period. Failure to submit such report(s)-in a timely manner may
be considered a breach of performance and subject to formal proceedings in that regard.
BACKGROUND SCREENING (*APPLICABLE TO SCHOOL BOARD DELIVERIES
ONLY)
The Vendor represents and warrants to the SCHOOL BOARD that the Vendor has read and is
familiar with Florida Statute Sections 1012.32, 1012.465, 1012.467, and 1012.468 regarding
background investigations. Vendor covenants to comply with all requirements of the above -cited
statutes and shall provide SCHOOL BOARD with proof of compliance upon request. Vendor
agrees to indemnify and hold harmless the SCHOOL BOARD, its officers, agents and employees
from any liability in the form of physical injury, death, or property damage resulting from the
Vendor's failure to comply with the requirements of this paragraph or Florida Statute Sections
1012.32, 1012.465, 1012.467 and 1012.468.
BIDDING GROUPS
To be considered for an award of any individual group, the bidder must bid on all entities
locations and fuel tMes for that group.
BIDDER QUALIFICATIONS
Bidders shall, upon request, furnish satisfactory evidence of their ability to furnish products and/or
services in accordance with the terms and conditions of this specification. The County reserves
the right to make the final determination as to the bidder's ability/qualification.
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
A bid received from a company with documented unsatisfactory performance or unresolved
problems in the County may not be considered for award.
CERTIFICATES OF CALIBRATION
All Vendors' equipment is to be within the State of Florida calibration guidelines. The entities may
also require a copy of a State certificate of calibration. Each entity also reserves the right to
randomly check the Vendor's calibration during the contract period.
Please submit a copy of your State of Florida Calibration Certificate with your bid submittal.
COUNTY AND ENTITIES TANKS
All Entities' tanks shall be properly equipped to enable Vendor to safely deliver fuel. The Vendor
shall notify Entities of all situations that may be deemed unsafe before contract begins (See Section
1.4). A Vendor may refuse to deliver fuel to an unsafe fuel site if an Entity does not correct pre -
contract unsafe conditions and/or post -contract safety issues until the safety issue is resolved. A
back -haul charge may apply if a Vendor attempts to deliver fuel and the fuel site is deemed unsafe
after pre award notification. The Entities shall be responsible for having proper equipment
installed. All Entities shall work with the Vendor making a delivery to assure that the Vendor has
proper accessibility to all tanks being fueled.
If deemed necessary, the vendor may be requested to provide new tanks (maximum size would be
five hundred (500) gallon capacity) for on -site installation. The Entity requesting the new tank
would be responsible for obtaining installation services. Vendors may submit pricing for tanks in
Section 4, Pricing Section, Item 15. There is no guaranteed minimum or maximum quantity for
this item. Request for new tank(s) would be strictly on an if -needed basis.
EXCEPTIONS/ADDITIONS
It shall be unacceptable for any bidder to make the statement "see specifications" in lieu of listing
all exceptions/additions from the preceding specifications. It shall also be unacceptable for any
bidder to submit manufacturer's literature in lieu of specifically noting all exceptions/additions
from the preceding specifications. All exceptions/additions to our specifications shall be either
handwritten or typed on an attached separate sheet and submitted with the initial bid response.
FEDERAL TAXES
It is the Counties and Cities preference to purchase all fuel against any contract derived from this
bid request free of the Federal excise tax of 18.4 cents per gallon for gasoline and 24.4 cents per
gallon for diesel and any adjustments of those taxes by the federal government.
Any questions regarding applicable Fuel taxes may be directed to the Department of Revenue at
(850) 922-0712.
FUEL VAPOR CONTROL
Delivery trucks shall at all times comply with the current State of Florida and Federal regulations
pertaining to fuel vapor control.
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
KEEP FULL PROGRAMS
Agencies/departments may require a "Keep Full Program" due to locations or sensitivity.
Awarded Vendors shall work with these agencies/departments immediately after contract award
to set up working schedules for all parties.
METHOD OF MEASUREMENT
Fuel quantity shall be measured with a metered delivery truck certified/approved by the Florida
Department of Agriculture. Transport vehicles shall reset meters to "0" before pumping at any
County or P.O.O.L entity fuel site.
PRODUCT QUALITIES
Fuels supplied under this contract shall be free from contamination.
Contamination is defined as any element that enters pure refined gasoline or diesel fuel either
naturally or by purposeful action, which is not a product of refined crude oil with the exception of
ethanol, winter additives, detergents, and identifying dyes.
The County and/or participating entities reserves the right to test fuel(s) quality before, during, and
after unloading. The Vendor shall pay for all cost associated with the testing. Should test results
show the fuel(s) contains contamination; the fuel(s) will be rejected.
The Vendor shall be responsible for the removal of the fuel(s) from the property of the ordering
agency/department within twenty-four (24) hours after requested to do so should test results show
the fuel(s) contain contaminates at its own expense. The Vendor shall also be responsible with
any cleanup to properly restore property, storage facilities, and equipment as a result of
noncompliance with specifications at its own expense. Furthermore, the Vendor shall be fully
responsible for any and all costs incurred for any equipment sustaining damage, which is attributed
to a contaminated fuel(s), which the Vendor has delivered. The Vendor shall promptly pay for
any such damages.
If aftermarket additives are used in fuels supplied by the Vendor, they shall comply with the
Environmental Protection Agency's (EPA) regulations and shall be compatible with the product.
Additives which increase emissions of sulfur and other substances proven to damage the
environment which are disallowed by EPA regulations will not be accepted.
TRANSPORTATION OF FUEL
Vendors must abide by the Florida Department of Transportation rules and regulations and all
Federal regulations.
VOLUME MEASURE
For all transactions under this contract, a gallon is defined as a volume of 231 cubic inches at a
standard temperature of sixty (60) degrees Fahrenheit.
PRICE REDETERMINATIONS
The Contractor may, but is not obligated to, petition for one or more price redeterminations where
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
such price redeterminations are necessitated by documented increases in the cost of wages, fuel,
or materials. Petitions for price redeterminations shall be made within thirty (30) calendar days of
the anniversary date of the Contract and only after the Contract has been in effect for at least one
(1) year. Unless otherwise expressly set forth in the Agreement, no other price redeterminations
shall be allowed. All price redeterminations, once issued, shall be prospective from the date of
approval unless otherwise approved by a duly executed amendment to the Agreement.
A. Basis for Price Redeterminations. The Contractor may petition for price redetermination
based on the increased costs of wages, fuel, or materials. Price redeterminations will be based
solely upon changes in pricing or costs documented by either the Employment Cost Index
(ECI) or Producer Price Index (PPI), whichever is applicable, as published by the Bureau of
Labor Statistics. The base index number for the ECI will be for the quarter in which the ITB
opens. The base index number for the PPI will be for the month the ITB opens. Any
subsequent price redeterminations will use the last price redetermination approved for that
price redetermination category as the "base index number." The County shall have the right
to audit the Contractor's records, including, but not limited to, payroll, materials, and fuel cost
records, to verify or otherwise investigate the validity of any price redetermination request.
B. Wane Price Redetermination. When requesting a price redetermination based upon an increase
in wage costs, the Contractor shall refer to and utilize the Employment Cost Index, Total
Compensation, Private Industry, Index Number and Occupational Group at as prepared by the
Bureau of Labor Statistics in the U.S. Department of Labor located on the Statistics Site. The
base figure will be tied to Trade, transportation, and utilities under the heading Service
Providing Industries. Wage price redetermination increases shall be granted only by reason of
wage increases associated with the Contractor's employees or subcontractors performing work
or services pursuant to the Agreement.
C. Minimum Wage Price Redetermination. If the minimum wage increases during the term of
the Agreement, including any renewal or extension period thereunder, the Contractor may
petition for price redetermination for those job categories where the pay to the Contractor's
employees is the current minimum wage. Upon verification of the information provided, the
County will grant an increase of exactly the amount of the minimum wage increase (not the
percentage increase). The Contractor must increase the pay to the employees by the amount
the Contractor has requested, which shall not exceed the amount of the minimum wage
increase. The amount paid to the Contractor will be the increase plus any written and
documented increase in FICA, Medicare, and Workers' Compensation insurance. The
Contractor must supply written documentation of any other increase that is beyond the scope
and control of the Contractor. All written documentation must satisfy the reasonable
expectations of the Procurement Services Director and Internal Auditor.
D. Fuel Price Redetermination. If/when the price of fuel increases by a minimum of ten (10%)
percent, the Contractor may petition for a fuel price redetermination. As a condition of
petitioning for a fuel price increase, the Contractor shall be required to petition for a fuel price
redetermination decrease if/when the price of fuel decreases by a minimum of ten (10%)
percent. Failure to make such petition may be grounds for Agreement termination and shall
entitle the County to a refund of the cumulative increase in pay to the Contractor due to any
prior fuel price redetermination increases. Fuel price redetermination must be based solely
upon changes as documented by the Producer Price Index (PPI) for the commodities "Unleaded
Gasoline - WPU057104" or "#2 diesel fuel - WPU057303," as such may be applicable to the
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EXHIBIT A — SCOPE OF WORK/SERVICES
20-0701 FUEL PRODUCTS
Contractor's operations in connection with the Contractor's performance of the Agreement.
E. Materials Price Redetermination. At the anniversary date of the Agreement, the Contractor
may petition the Director of Purchasing and Contracts for a materials price redetermination.
As a condition of petitioning for a materials price increase, the Contractor shall be required to
petition for a materials price redetermination decrease if/when the price of materials used by
the Contractor in connection with the Agreement decreases. Failure to make such petition may
be grounds for Agreement termination and shall entitle the County to a refund of the
cumulative increase in pay to the Contractor due to any prior materials price redetermination
increases. Materials price redetermination must be based solely upon changes as documented
by the Producer Price Index (PPI) for the commodity "Aluminum sheet and strip —
PCU331315331315A", as published by the Bureau of Labor Statistics.
All Price Redeterminations shall be calculated as demonstrated in this example:
Contractor indicated on the Submittal Form that thirty percent (30%) of the cost to provide the
product/service is directly attributed to the redetermination category (wage, fuel, or material).
Current applicable PPI
$200.50
Base index PPI
- 179.20
PPI increase dollars
$21.30
PPI increase percentage
11.9%
($21.30 - $179.20 = .1189)
Unit cost of the service is:
$100.00
30% of $100.00 is directly
$30.00
attributed to the
redetermination category
$30.00 x 11.9% _
$3.57
New unit price is
$103.57
($100 + $3.57)
F. Expiration !!Ron Failure to Agee to Price Redetermination. If the County and the Contractor
cannot agree to a price redetermination, then the Agreement will automatically expire without
penalty or further expense to either party after a period of six (6) months following the
Contractor's initial request for such price redetermination. Requests for price redeterminations
not made in accordance with the provisions of this Section shall be deemed null and void and
shall not be a valid reason or pretext for expiration or termination of the Agreement. If the
Agreement expires pursuant to the terms and conditions of this Section, the County reserves
the right, at no expense, penalty, or consequence to the County, to award any remaining tasks
thereunder to the next available most responsive and responsible Contractor.
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EXHIBIT B — INSURANCE REQUIREMENTS 20-0701
Vendor shall provide proof of insurance capabilities, including but not limited to, the requirements
of this Solicitation. Coverage does not have to be in effect prior to a Purchase Order or Contract
being executed by the County.
Awarded Vendor (Contractor) shall provide an original certificate of insurance reflecting coverage
in accordance with the requirements of this Exhibit B within five (5) working days of such request.
It must be received and accepted by the County prior to contract execution and before any work
begins.
Contractor shall provide and maintain insurance policies with a company(ies) authorized to do
business in the State of Florida, and which are acceptable to the County, insuring the Contractor
against any and all claims, demands, or causes of action whatsoever, for injuries received or
damage to property relating to the performance of duties, services, or obligations of the Contractor
under the terms and provisions of the Contract without cost or expense to the County during the
entire term of any Contract. Contractor is responsible for timely provision of certificates of
insurance to the County at the Certificate Holder address evidencing conformance with the
Contract requirements at all times throughout the term of the Contract.
Such policies of insurance, and confirming certificates of insurance, must ensure the Contractor is
in accordance with the following minimum limits:
General Liability insurance on forms no more restrictive than the latest edition of the Occurrence
Form Commercial General Liability policy (CG 00 01) of the Insurance Services Office or
equivalent without restrictive endorsements, with the following minimum limits and coverage:
Each Occurrence/General Aggregate
$1,000,000/2,000,000
Products -Completed Operations
$2,000,000
Personal & Adv. Injury
$1,000,000
Fire Damage
$50,000
Medical Expense
$5,000
Contractual Liability
Included
Automobile liability insurance, including all owned, non -owned, scheduled, and hired autos with
the following minimum limits and coverage:
Combined Single Limit $1,000,000
Workers' compensation insurance based on proper reporting of classification codes and payroll
amounts in accordance with Chapter 440, Florida Statutes, and any other applicable law requiring
workers' compensation (Federal, maritime, etc.). If not required by law to maintain workers'
compensation insurance, the Contractor must provide a notarized statement to not hold the County
responsible for any payment or compensation.
Employers Liability insurance with the following minimum limits and coverage:
Each Accident $1,000,000
Disease -Each Employee $1,000,000
Disease -Policy Limit $1,000,000
Professional liability and specialty insurance (medical malpractice, engineers, architect,
consultant, environmental, pollution, errors and omissions, etc.) insurance as applicable, with
minimum limits of $1,000,000 and annual aggregate of $2,000,000. "For this solicitation,
Pollution Liability insurance is required with a minimum limit of $1,000,000 and annual
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EXHIBIT B — INSURANCE REQUIREMENTS 20-0701
aggregate of $2,000,000.
Lake County, a Political Subdivision of the State of Florida, and the Board of County
Commissioners, must be named as additional insured as the County's interest may appear on all
applicable liability insurance policies.
The certificates of insurance must provide for a minimum of thirty (30) days prior written notice
to the County of any change, cancellation, or nonrenewal of the provided insurance. It is the
vendor's specific responsibility to ensure that any such notice is provided within the stated
timeframe to the County.
Contractor must provide a copy of all policy endorsements reflecting the required coverage, with
Lake County listed as an additional insured along with all required provisions to include waiver of
subrogation. Contracts cannot be completed without this required insurance
documentation. (Note: A simple COI WILL NOT be accepted in lieu of the policy
endorsements).
Certificates of insurance must identify the applicable solicitation number in the Description of
Operations section of the Certificate. Certificate Holder must be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF
FLORIDA, AND THE BOARD OF COUNTY COMMISSIONERS.
P.O. BOX-7800
TAVARES, FL 32778-7800
Certificates of insurance must evidence a waiver of subrogation in favor of the County, that
coverage will be primary and noncontributory, and that each evidenced policy includes a Cross
Liability or Severability of Interests provision, with no requirement of premium payment by the
County.
Contractor will be responsible for subcontractors and subcontractors' insurance. Subcontractors
must provide certificates of insurance to the Contractor evidencing coverage and terms in
accordance with the Contractor's requirements.
All self -insured retentions must appear on the certificates and will be subject to approval by the
County. At the option of the County, the insurer must reduce or eliminate such self -insured
retentions, or the Contractor or subcontractor must procure a bond guaranteeing payment of losses
and related claims expenses.
The County will be exempt from, and in no way liable for, any sums of money, which may
represent a deductible or self -insured retention in any insurance policy. The payment of such
deductible or self -insured retention will be the sole responsibility of the Contractor or
subcontractor providing such insurance.
Failure to obtain and maintain such insurance as set out above will be considered a breach of
contract and may result in termination of the Contract for default.
Neither approval by the County of any insurance supplied by the Contractor or subcontractors, nor
a failure to disapprove that insurance, will relieve the Contractor or subcontractors of full
responsibility for liability, damages, and accidents as set forth in this solicitation or any contract
arising from this solicitation.
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EXHIBIT B — INSURANCE REQUIREMENTS
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20-0701
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EXHIBIT D — DELIVERY SITE LOCATIONS 20-0701
LOCATION TANK SIZE / TYPE FUEL TANK SIZE / TYPE FUEL
GASOLINE DIESEL
ASTATULA TOWN OF
Behind Community Building 500 500
25025 Kirkwood Avenue 87 Octane Ultra Low Sulfur
Contact: Kitty Cooper
Telephone: 352.742.1100
Operating Hours 7:00 am to 4:00 pm
EUSTIS CITY OF
Ardice Water Treatment Plant 2,000
400 Ardice Street Ultra Low Sulfur
Contact: Katie Wilkins
Telephone: 352.357.5618
Operating Hours 7:30 am to 4:30 pm
Wastewater 2,000 (Generator)
801 Bates Avenue Ultra Low Sulfur
Contact: Rick Houben 500 (Equipment)
Telephone: 352.357.3777 High Sulfur -Off Road
Operating Hours 7:30 am to 4:30 pm
Wastewater, Sorrento 1,000 (Generator)
33840 Cardinal Lane Ultra Low Sulfur
Contact: Rick Houben
Telephone: 352.357.3777
Operating Hours 7:30 am to 4:30 pm
CR 44 Water Treatment Plant 2,000
3351 County Road 44A Ultra Low Sulfur
Contact: Katie Wilkins
Telephone: 3 52.3 57.5618
Operating Hours 7:30 am to 4:30 pm
Haselton Water Treatment Plant 1,000
700 Haselton Street Ultra Low Sulfur
Contact: Katie Wilkins
Telephone: 352.357.5618
Operating Hours 7:30 am to 4:30 pm
Eastern Water Treatment Plant, Sorrento 1,500
33840 Cardinal Lane Ultra Low Sulfur
Page 1 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
EXHIBIT D — DELIVERY SITE LOCATIONS 20-0701
Contact: Katie Wilkins
Telephone: 352.357.5618
Operating Hours 7:30 am to 4:30 pm
Heathrow Water Treatment Plant, Sorrento 1,000
25404 Camino Court Ultra Low Sulfur
Contact: Katie Wilkins
Telephone: 3 52.3 5 7.5 618
Grand Island Water Treatment Plant, Grand Island 1,000
3525 Grand Island Shore Road Ultra Low Sulfur
Contact: Katie Wilkins
Telephone: 352.357.5618
Operating Hours 7:30 am to 4:30 pm
Bates Water Treatment Plant 500
901 Bates Avenue Ultra Low Sulfur
Contact: Katie Wilkins
Telephone: 352.357.5618
Operating Hours 7:30 am to 4:30 pm
Public Works 500
400 Morin Street Ultra Low Sulfur
Contact: Robin Ward
Telephone: 352.357.2414
Operating Hours 6:30 am to 3:30 pm
LADY LAKE, TOWN OF
Town Hall 6,000 2,200
409 Fennell 89 Octane High Sulfur -Off Road
Contact: Ted Williams "NO ETHANOL"
Telephone: 352.636.2229
Operating Hours 7:00 am to 3:00 pm
Public Works 500
Maintenance Shop High Sulfur -Off Road
136 Skyline Drive 2,000
Contact: Ted Williams Low Sulfur
Telephone: 3 52.63 6.2229
Operating Hours 7:00 am to 3:00 pm
Well # 1 500
126 Clay Avenue High Sulfur -Off Road
Page 2 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A- 418-8197-97D6572A20FD
EXHIBIT D — DELIVERY SITE LOCATIONS 20-0701
Contact: Ted Williams
Telephone: 352.636.2229
Operating Hours 7:00 am to 3:00 pm
Well # 2 250
142 Shenandoah Avenue High Sulfur -Off Road
Contact: Ted Williams
Telephone: 3 52.63 6.2229
Operating Hours 7:00 am to 3:00 pm
Well # 3 2,000
150 Skyline Drive High Sulfur -Off Road
Contact: Ted Williams
Telephone: 3 52.63 6.2229
Operating Hours 7:00 am to 3:00 pm
Lift Station # 1 1,100
327 Oak St High Sulfur -Off Road
Contact: Ted Williams
Telephone: 3 52.751.1526
Operating Hours 7:00 am to 3:00 pm
Lift Station # 4 700
704 US Hwy 441 High Sulfur -Off Road
Contact: Ted Williams
Telephone: 352.636.2229
Operating Hours 7:00 am to 3:00 pm
Waste Water Treatment Plant 900
Skyline Drive High Sulfur -Off Road
Contact: Ted Williams
Telephone: 3 52.63 6.2229
Operating Hours 7:00 am to 3:00 pm
LEESBURG, CITY OF
Police Complex 12,000 12,000
115 East Magnolia Street 87 Octane Ultra Low Sulfur
Contact: Susan Hatcher
Telephone: 352.728.9877
Hours of Operation: 7:00 am to 5:00 pm
Municipal Operations Center 5000 7,000
2010 West Griffin Road 87 Octane Ultra Low Sulfur
Contact: Susan Hatcher 10,000 10,000
Page 3 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
EXHIBIT D — DELIVERY SITE LOCATIONS
20-0701
Telephone: 352.728.9877 87 Octane Ultra Low Sulfur
Hours of Operation: 7:00 am to 5:00 pm
Fire Station #3 1,000
9400 Veterans Road Ultra Low Sulfur
Contact: Susan Hatcher
Telephone: 352.728.9877
Hours of Operation: 7:00 am to 5:00 pm
Venetian Cove Marina (Retail Sale) 4,000 400
250 Ballpark Road 89 Octane High Sulfur -Off Road
Contact: Maureen Goodman "NO ETHANOL"
Telephone: 3 52.728.0901
Hours of Operation: 8:00 am to 4:00 pm
MOUNT DORA, CITY OF
1250 North Highland Road 4,000 6,000
Contact: John Bruce 87 Octane Ultra Low Sulfur
Telephone: 352.735.7176
Operating Hours 7:30 am to 4:30 pm
LAKE COUNTY BOARD OF COUNTY COMMISIONERS
County Fuel Annex, Tavares 20,000 33,165
13130 County Landfill Road 87 Octane Ultra Low Sulfur
Contact: Teresa Harrison
Telephone: 352.742.3980
Operating Hours 7:00 am to 5:30 pm
PW Area Maintenance Area I, Leesburg 2 Tanks-500 each
2000
2310 West Griffin Road 87 Octane
Ultra Low Sulfur
Contact: Teresa Harrison
500
Telephone: 352.742.3980
High Sulfur —Off Road
Operating Hours 7:00 am to 5:30 pm
Public Safety
500
Fire Station 10, Astor
Road Approved
23023 SR 40
Diesel
Contact: Capt. Steve Race
(On site)
Telephone: 3 52.343.945 8
Public Safety
500
Fire Station 15, Eustis / Pine Lakes
Road Approved
40601 Palm Drive
Diesel
Page 4 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
EXHIBIT D — DELIVERY SITE LOCATIONS
Contact: Capt. Steve Race
Telephone: 3 52.343.945 8
Public Safety
Fire Station 39, Sorrento
31431 Walton Heath Avenue
Contact: Capt. Steve Race
Telephone: 3 52.343.945 8
20-0701
Electronic fuel system
500
Ultra Low Sulfur
Public Safety 500 500
Fire Station 71, Leesburg 87 Octane Ultra Low Sulfur
11305 Park Avenue
Contact: Capt. Steve Race
Telephone: 3 52.343.945 8
Public Safety 500 500
Fire Station 77, Astatula 87 Octane Ultra Low Sulfur
25028 Kirkwood Avenue
Contact: Capt. Steve Race
Telephone: 352.343.9458
Public Safety 500 500
Fire Station 109, Clermont 87 Octane Ultra Low Sulfur
11630 Lakeshore Drive
Contact: Capt. Steve Race
Telephone: 3 52.343.945 8
PW-Landfill, Tavares 500
13130 County Landfill Road Dyed Red Diesel*
Contact: Teresa Harrison Est. 1-2 loads/week
Telephone: 352.742.3980 Delivery next
Operating Hours 7:30 am to 5:00 pm working day from call
PW-Maintenance Area II, Minneola 5,000 2,000
609 Disston Avenue 87 Octane Ultra Low Sulfur
Contact: Teresa Harrison 500 500
Telephone: 352.742.3980 87 Octane High Sulfur -Off Road
Operating Hours 7:00 am to 5:30 pm
PW-Maintenance Area III, Umatilla 2 Tanks-500 each 2,000
19720 East 5th Street 87 Octane Ultra Low Sulfur
Contact: Teresa Harrison 500
Telephone: 352.742.3980 High Sulfur -Off Road
Operating Hours 7:00 am to 5:30 pm
Page 5 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
EXHIBIT D — DELIVERY SITE LOCATIONS 20-0701
EU-Mosquito Management, Tavares 2,000 500
401 South Bloxham Avenue 87 Octane Ultra Low Sulfur
Contact: Tony Ellis 2,000
Telephone: 352.343.9419 93 Octane
Operating Hours 8:00 am to 4:00 pm
LAKE COUNTY SCHOOL BOARD
North Lake Lot, Eustis 500 10,000
310 W Taylor Avenue 87 Octane Ultra Low Sulfur
Contact: Randy Belton
Telephone: 352.516.4745
Operating Hours 6:00 am to 4:00 pm with one -hour notification
Mount Dora Lot, Mount Dora 4,000
700 N Highland Avenue Ultra Low Sulfur
Contact: Randy Belton
Telephone: 352.516.4745
Operating Hours 6:00 am to 4:00 pm with one -hour notification
Leesburg Lot, Leesburg 3,000 10,000
400 McCormack Street 87 Octane Ultra Low Sulfur
Contact: Randy Belton
Telephone: 352.516.4745
Operating Hours 6:00 am to 4:00 pm with one -hour notification
Tavares Lot, Tavares 10,000
29529 SR 19 Ultra Low Sulfur
Contact: Randy Belton
Telephone: 3 52.516.4745
Operating Hours 6:00 am to 4:00 pm with one -hour notification
Lake Ridge Bus Lot, Clermont 4,000 10,000
20265 US Hwy 27 North, Clermont 87 Octane Ultra Low Sulfur
Contact: Randy Belton
Telephone: 3 52.516.4745
Operating Hours 6:00 am to 4:00 pm with one -hour notification
Groveland Bus Lot, Groveland 4,000 10,000
601 Gadson St., Groveland 87 Octane Ultra Low Sulfur
Contact: Randy Belton
Telephone: 3 52.516.4745
Operating Hours 6:00 am to 4:00 pm with one -hour notification
Page 6 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
EXHIBIT D — DELIVERY SITE LOCATIONS
Warehouse/Grounds, Tavares 1,000
29529 CR 561 87 Octane
Contact: Randy Belton
Telephone: 352.516.4745
Operating Hours 6:00 am to 4:00 pm with one -hour notification
EMERGENCY GENERATORS
LAKE COUNTY BOARD OF COUNTY COMMISIONERS
20-0701
Generator sites orders will be placed on an as needed basis. Lake County will do its best to group
together for delivery purposes or put on a "Keep Full Program" due to locations or sensitivity.
EMERGENCY GENERATORS, DIESEL FUELED
Government Buildings_
Contact: Tom Elmore
Telephone: 352-343.9760 or 352.267.4196
Operating Hours 8:00 am to 5:00 pm
Main Jail, 551 W Main St, Tavares
2,000
Prelude, 551 W Main St, Tavares
500
Sheriff's Adm. Bldg., 360 Ruby St, Tavares
1,000
BCC Adm. Bldg. and Historical CH, 315 W Main St, Tavares
1,000
Facilities, 34200 County Road 473, Leesburg
300
Justice Center, 550 W Main St, Tavares
200
Public Defender, 123 N Sinclair, Tavares
120
Public Works, 437 Ardice Avenue, Eustis
300
Environmental Services, Landfill Road, Tavares
50
Tax Collector, 320 W Main St, Tavares
200
Central Energy Plant, 435 W Alfred St, Tavares
8000
Fire Stations
Contact: Capt. Steve Race
Telephone: 3 52.343.945 8
Operating Hours 8:00 am to 5:00 pm
Station-10
23023 SR40, Astor
390
Station-15
40601 Palm Drive, Eustis
300
Station-21
25100 CR44A, Eustis
300
Station-27
19212 SR44, Eustis
20
Station-39
31431 Walton Heath Ave, Sorrento
300
Station-52
306 W. Hermosa St, Lady Lake
359
Station-54
6200 Lake Griffin Rd, Lady Lake
300
Station-71
11305 Park Ave, Leesburg
50
Page 7 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
EXHIBIT D — DELIVERY SITE LOCATIONS 20-0701
Station-72
12340 CR44, Leesburg
300
Station-76
8819 CR 48, Yalaha
300
Station-77
25028 Kirkwood Ave, Astatula
25
Station-78
16345 CR 448, Mount Dora
300
Station-109
11630 Lakeshore Dr, Clermont
300
Station- 110
6234 CR 561, Clermont
300
Station- 111
8805 Bay Lake Rd, Groveland
260
Station-112
16240 CR 474, Clermont
390
OFFICE OF PUBLIC SAFETY SUPPORT
EMERGENCY GENERATORS, DIESM FUELED
"Orders will be placed on an as needed basis."
Contact: Pat Stephens
Telephone: 3 52.3 26.053 5
Email: pstephensAlakecountyfl. ov
Operating Hours 8:00 am to 5:00 pm
Support Services, 2345 S 14'h St, Leesburg 1000
LAKE COUNTY BOARD OF COUNTY COMMISIONERS
EMERGENCY GENERATORS, LP GAS FUELED
LP Tank Size
Radio Tower Sites
Contact: Rob Richardson
Telephone: 3 52.25 3.1818
Astatula Tower: 26312 CR 561, Astatula
500
Astor Tower: 23025 SR 40, Astor
500
Buckhill Tower: 21923 South Buckhill Rd, Clermont
500
Groveland Tower: 12331 Dry Fork Rd, Groveland
500
Lady Lake Tower: 1113 Teal Lane, Lady Lake
500
Minneola Tower: 18250 Scrub Jay Lane, Minneola
500
Orange Mtn Tower: 8325 North Bradshaw Rd, Clermont
500
Progress Energy Tower: 14237 SR 50, Clermont
500
Royal Trails Tower: 43320 Redlands Rd, Eustis
500
Sorrento Tower: 27020 CR 46A, Sorrento
500
Station 112 Tower: 16300 CR 474, Clermont
500
Station 13 Tower: 25316 CR 42, Paisley
500
Mt Dora WWTP Tower: 1870 SR 46, Mt Dora
500
Tavares Water Tower: 316 N. Ingraham Ave, Tavares
500
Umatilla SBA Tower: 19430 East Third St, Umatilla
500
Countywide Radio Shop: 15839 Old US Hwy 441, Tavares
500
Page 8 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
EXHIBIT D — DELIVERY SITE LOCATIONS
LAKE COUNTY SCHOOL BOARD
EMERGENCY GENERATORSS D F.cFI FUELED
Generator site orders will be placed on an as needed basis.
Contact: Randy Belton
Telephone: 352.516.4745
Operating Hours 6:00 am to 4:00 pm with one -hour notification
Low Sulfur
Astatula Elementary, 13925 Florida Ave
300
Astatula Sewage Treatment Plant, 13925 Florida Ave
200
Leesburg Elementary, 2229 South Street
300
Lost Lake Elementary, 1901 Johns Lake Rd, Clermont
300
Pine Ridge Elementary, 10245 CR 561, Clermont
300
Round Lake Elementary, 31333 Round Lake Rd, Mt Dora
300
Umatilla Elementary, 401 Lake St
300
Villages Elementary, 695 Rolling Acres Rd, Lady Lake
300
Windy Hills Middle, 3575 Hancock Rd, Clermont
300
[THE REMAINDER OF THE PAGE INTENTIONALLY LEFT BLANK]
20-0701
Page 9 of 9
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
ATTACHMENT 1 — BID SUBMITTAL FORM 20-0701
The undersigned hereby declares that: Port Consolidated Inc has examined and accepts the
specifications, terms, and conditions presented in this solicitation. satisfies all legal requirements
to do business with the County, and to furnish FUEL PPRODUCTS for which Bid Submittals
were advertised to be received no later than 3:00 P.M. Eastern time on Error! Reference source
not found. and further declares the firm will furnish FUEL PRODUCTS according to
specifications, terms, and conditions. Furthermore, the undersigned is duly authorized to execute
this Bid document and any contracts or other transactions required by award of this solicitation.
The County reserves the right to negotiate with the awarded Vendors for additional services similar
in nature not known at time of Bid closing.
All pricing will be FOB Destination unless otherwise specified in this solicitation document.
Pricing submitted will remain valid for a ninety (90) day period.
Vendor will accept payment through the County VISA- based payment system: NO
PROMPT PAYMENT DISCOUNT: 0. if paid within: 0from invoicing. Note payment is Net 45
days otherwise.
CERTIFICATION REGARDING LAKE COUNTY TERMS AND CONDITIONS:
I certify that I have reviewed the Lake County General Terms and Conditions paec and accept the
Lake County General Terms and Conditions dated 2/26/2019 as written. YES Failure to
acknowledge may result in Proposal being deemed non -responsive.
CERTIFICATION REGARDING FELONY CONVICTION:
Has any officer, director, or an executive performing equivalent duties, of the bidding entity been
convicted of a felony during the past ten (10) years? NO
CONFLICT OF INTEREST DISCLOSURE CERTIFICATION:
Except as listed below, no employee, officer, or agent of the firm has any conflicts of interest, real
or apparent, due to ownership, other clients, contracts, or interests associated with this project;
and, this bid is made without prior understanding, agreement, or connection with any corporation,
firm, or person submitting a proposal for the same services, and is in all respects fair and without
collusion or fraud. None
CERTIFICATION REGARDING BACKGROUND CHECKS:
Under any County Contract that involves Contractor or subcontractor personnel working in
proximity to minors, the Vendor hereby confirms that any personnel so employed will have
successfully completed an initial, and subsequent annual, Certified Background Check, completed
by the Contractor at no additional cost to the County. The County retains the right to request and
review any associated records with or without cause, and to require replacement of any Contractor
employee found in violation of this requirement. Contractor shall indemnify the County in full for
any adverse act of any such personnel in this regard. Additional requirements may apply in this
regard as included within any specific contract award. YES
RECIPROCAL VENDOR PREFERENCE:
Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII,
Sections 2-221 and 2-222; a process under which a local vendor preference program applied by
DocuSign Envelope ID: 9FF97CFC-FA7A- 418-8197-97D6572A20FD
ATTACHMENT 1 — BID SUBMITTAL FORM 20-0701
another county may be applied in a reciprocal manner within Lake County. The following
information is needed to support application of the Code:
1. Primary business location of the responding Vendor: Fort Lauderdale FL
2. Does the responding vendor maintain a significant physical location in Lake County at which
employees are located and business is regularly transacted: YES If "yes" is checked, provide
supporting detail: Location in Groveland, FL
GENERAL VENDOR INFORMATION:
Finn Name: Port Consolidated Inc
Street Address: 1150 W Broad Street, FL 34736
City: Groveland State and ZIP Code: FL 34736
Mailing Address (if different): PO Box 350430, Fort Lauderdale FL 33335
Telephone: 407-412-7253 Fax: 407-412-7255
Federal Identification Number / TIN: 59-1173292
DUNS Number: 04-677-7751
BID SIGNATURE:
I hereby_,certify.._the information indicated for this bid is true and accurate and that my electronic
signature shall have the same legal effect as if made under oath; that I am an authorized
representative of this Vendor and/or empowered to execute this submittal of behalf of the Vendor.
I, individually and on behalf of the Vendor, acknowledge and agree to abide by all terms and
conditions contained in this solicitation as well as any attachments, exhibits, or addendums.
Name of Legal Representative Submitting this Bid: *zUol 6;y s'a
Date: 11/27/2019
Print Name: Michael Griffith
Title: Vice President
Primary E-mail Address: mgriffith@porteonsolidated.com
Secondary E-mail Address:
The individual "signing" this quote affirms that the facts stated herein are true and that the response
to this solicitation has been submitted on behalf of the aforementioned Vendor.
(County Use Only) AWARD OF CONTRACT BY THE COUNTY (County U.ve Only):
When counter -signed by an authorized County representative, this document and any specifically
identified attachments may form the contract document binding the parties to all performance
specified in this solicitation. A Contract may be contingent upon a determination by the County
that the firm has the capacity and capability to successfully perform the Contract. By signature
below, the County confirms award to the above Vendor under solicitation, 20-0701, FUEL
PRODUCTS. A separate purchase order may be generated by the County to support the Contract.
Vendor awarded as: Sole Source
Signature of Authorized County Official:
DocuSign Envelope ID: 9FF97CFC-FA7A- 418-8197-97D6572A20FD
COMPANY INFORMATION
COMPANY NAME: Port Consolidated, Inc. (A Florida Corporation)
BILLING ADDRESS:
P.O. Box 350430
Fort Lauderdale, FL 33335-0430
STREET ADDRESS:
3141 SE 14 Avenue
Fort Lauderdale, FL 33316
TELEPHONE:
(954) 522-1182
FAX:
(954) 527-1191
ESTABLISHED:
September 28, 1967
FEDERAL ID#
59-1173292
FLORIDA RESALE#
80-8015844164-7
D & B#
04-677-7751
PRESIDENT:
Donald Carlton, Jr.
TYPE OF BUSINESS: Distributor of Fuel and Lubricants
BANK REFERENCE
Wells Fargo Bank, N.A.
Capital Finance Group
1100 Abernathy Road, NE, Suite 1600
Atlanta, GA 30328
Tel: (770) 508-1330
Fax: (866) 935-8838
Account # 4128725769
TRADE REFERENCES
Edna James Transport, Inc
P.O. Box 1293
Ft. Lauderdale, FL 33302
Tel: (954) 791.5496
Fax: (954) 792.2965
Bacon Environmental Services
P.O. Box 3236
Tequesta, FL 33316
Tel: (561) 644-3326
Broward Gear & Drive, Inc.
211 S.W. 29t" Street
Fort Lauderdale, FL 33315
Tel: (954) 524-0311
Fax: (954) 763-1208
Pro Industries
2605 State Road 60 West
Mulberry, FL 33860
Tel: (863) 425-4991
Fax: (863) 425-1074
is authorized to make inquiries to the above references for the
purpose of granting credit privileges to Port Consolidated, Inc.
By: _ Date:
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
Lake County FL
Bid: 20-0701
Gasoline, Diesel, Fuel, Kerosene, LP Gas and Bio Diesel
DELIVERY DURING EMERGENCY/HURRICANE/DISASTERS OR SIMILAR
EVENTS
NOTE 1: Bidders shall submit a clear and concise capability plan and process to provide fuel in
accordance with this contract in emergency situations. The perceived adequacy of this plan will
be considered as a matter of bidder responsibility during the award evaluation process. See Section
136 of this solicitation for further detail in this regard.
NOTE 2: If there are fuel restrictions. shortages and/or allocations placed on suppliers of fuel
products by either terminal, suppliers and/or the government (local and/or federal) for any reason.
then Vendors are to deliver fuel to the County and other Entities at the same percentage as
allocated. _
Port Consolidated Inc
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-9706572A20FD
Port Consolidated Inc
Emergency Conditions Policy
Port Consolidated is very well prepared to service our customers in the event of any emergency
condition. We currently are the emergency supplier for HCA Hospital Group, Florida Power and Light,
Pasco County, Lake County, Lee County, TECO, and Publix just to name a few. Below are some of our
capabilities:
- We have 11 offices throughout the state of Florida where we store and delivery bulk fuels
- We have secure supply contracts with the major fuel suppliers in the Port of Tampa, Port
Everglades, and Jacksonville.
- We have fuel agreements with almost every supplier in Florida in every terminal in Florida
We have our own storage of over 3,000,000 gallons which we keep everything full during
hurricane season.
- All of our trucks and drivers a company employees so we never have to depend on common
carriers.
All of our facilities have generators on site and each manager has access to satellite phones
during and emergency.
In general no other wholesale fuel supplier in Florida matches up with our storage and delivery
capabilities.
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DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
uttLHNLV, V L
**OPIS
CONTRACT BENCHMARK FILE**
**OPIS
GROSS CLEAR
PRICES**
Terms Unl
Move
Mid
Move
Pre
76-Mot b 125-3
-- --
-- --
-- --
-- --
206.18
F1ntHlsRs u N-10
-- --
-- --
-- --
-- --
201.40
Huguenot u N-10
-- --
-- --
-- --
-- --
201.39
Marathon b 1-10
-- --
-- --
-- --
-- --
204.75
Marathon u N-10
-- --
-- --
-- --
-- --
201.70
Motiva a N-10
-- --
-- --
-- --
-- --
206.12
Shell -Mot b 125-3
-- --
-- --
206.18
+ .81
-- --
Sunoco b 125-3
-- --
-- --
-- --
-- --
205.95
LOW RACK
-- --
206.18
201.39
HIGH RACK
-- --
206.18
206.18
RACK AVG
-- --
206.18
203.93
FOB COLONIAL
166.370
-- --
-- --
FOB ORLANDO
-- --
176.52
190.52
BRD LOW RACK
-- --
206.18
204.75
BRD HIGH RACK
-- --
206.18
206.18
BRD RACK AVG
-- --
206.18
205.63
UBD LOW RACK
-- --
-- --
201.39
UBD HIGH RACK
-- --
-- --
206.12
UBD RACK AVG
-- --
-- --
202.65
CONT AVG-11/05
-- --
206.18
203.93
CONT LOW-11/05
-- --
206.18
201.39
CONT HIGH-11/05
-- --
206.18
206.18
**OPIS
CONTRACT BENCHMARK FILE**
**OPIS GROSS
CBOB
ETHANOL(10$)
PRICES**
_ Terms
Unl
Move
Mid
Move
Pre
Vitol u N-10
170.75
+ .75
188.75
+ .75
208.75
Valero u N-10
170.90
- .15
185.90
- .15
211.90
Marathon a N-10
171.05
+ .80
185.05
+ .80
213.05
F1ntHl5Rs u N-10
171.35
+ .70
184.35
+ .70
206.35
Huguenot u N-10
172.00
+ .38
184.44
+ .44
206.44
Motiva u N-10
172.12
+ 1.10
190.12
+ 1.10
220.12
Citgo u 1-10
175.36
+ .64
193.55
+ .65
224.86
Sunoco b 125-3
176.17
+ .10
191.67
+ .10
226.41
Citgo b 1-10
176.23
+ .75
191.43
+ .74
226.43
Mystik b 1-12
176.23
+ .75
191.43
+ .74
225.73
Valero b 1-10
176.35
+ 1.00
193.45
+ 1.00
226.95
XOM b 125-3
176.42
- .17
193.12
- .16
227.10
76-Mot b 125-3
176.68
+ .66
193.89
+ .65
226.05
Marathon b 1-10
176.77
+ 1.11
193.26
+ 1.11
226.26
Shell -Mot b 125-3
176.98
+ .66
194.20
+ .66
228.63
Chevron b lt45c
177.00
+ 1.10
193.90
+ 1.10
228.50
Texaco b 1t45c
177.00
+ 1.10
193.90
+ 1.10
228.50
BP b 125-3
177.04
+ 1.00
198.34
+ 1.00
228.54
LOW RACK
170.75
184.35
206.35
HIGH RACK
177.04
198.34
228.63
RACK AVG
174.80
191.15
221.70
FOB ORLANDO
165.13
-- --
180.66
BRD LOW RACK
176.17
191.43
225.73
BRD HIGH RACK
177.04
198.34
228.63
BRD RACK AVG
176.62
193.51
227.19
UBD LOW RACK
170.75
184.35
206.35
UBD HIGH RACK
175.36
193.55
224.86
UBD RACK AVG
171.93
187.45
213.07
CONT AVG-11/05
174.80
191.15
221.70
CONT LOW-11/05
170.75
184.35
206.35
CONT HIGH-11/05
177.04
198.34
228.63
ORLANDO, FL
LOW RETAIL
223.70
AVG RETAIL
240.18
LOW RETAIL EX -TAX
170.98
AVG RETAIL EX -TAX
186.57
2019-11-05 10:00:03 EST
9.0 RVP
Move
Move
Date
Time
+ .81
11/04
18:00
+ .80
11/04
18:00
T .79
11/04
18:00
- .25
11/04
18:00
- .25
11/04
18:00
+ 1.10
11/04
18:00
-- --
11/04
18:00
+ .63
11/04
18:00
9.0 RVP
Move
Mom
Date
Time
+ .75
11/04
18:00
- .15
11/04
18:00
+ .80
11/04
18:00
+ .70
11/04
18:00
+ .44
11/04
18:00
+ 1.10
11/04
18:00
+ .65
11/04
18:00
+ .29
11/04
18:00
+ .74
11/04
18:00
+ .75
11/04
18:00
+ 1.00
11/04
18:00
- .17
11/04
19:00
+ .66
11/04
18:00
+ 1.11
11/04
18:00
+ .66
11/04
18:00
+ 1.10
11/04
18:00
+ 1.10
11/04
18:00
+ 1.00
11/04
18:00
DocuSign Envelope ID: 9FF97CFC-FA7A- 418-8197-97D6572A20FD
VISLHLVUV, ❑L 2019-11-05 10:00:03 EST
**OPIS CONTRACT BENCHMARK. FILE**
**OPIS GROSS ULTRA LOW SULFUR DISTILLATE PRICES**
Move
Terms No.2
Move No.1 Move Pre
Move Date Time
Huguenot u N-10 191.27o - 4.94 -- -- -- -- -- --
-- -- 10/30 18:00
F1ntH1sRs u N-10 196.65
+ 1.30 -- -- -- -- -- --
-- -- 11/04 18:00
Marathon u N-10 196.75
+ 1.25 -- -- -- -- -- --
-- -- 11/04 18:00
Valero u N-10 196.90
+ .95 -- -- -- -- -- --
-- -- 11/04 18:00
Motiva u N-10 197.00
+ .85 -- -- -- -- -- --
-- -- 11/04 18:00
Northvlle u N-10 197.00
+ 1.00 -- -- -- -- -- --
-- -- 11/04 18:00
Vitol u N-10 198.00
+ .75 -- -- -- -- -- --
-- -- 11/04 18:00
Marathon b 1-10 199.60
+ 1.27 -- -- -- -- -- --
-- -- 11/04 18:00
Citgo b 1-10 200.76
+ 1.05 -- -- -- -- -- --
-- -- 11/04 18:00
Citgo u 1-10 200.76
+ 1.05 -- -- -- -- -- --
-- -- 11/04 18:00
Mystik b 1-12 200.76
+ 1.05 -- -- -- -- -- --
-- -- 11/04 18:00
Motiva b 125-3 201.04
+ .61 -- -- -- -- -- --
-- -- 11/04 18:00
Valero b 1-10 201.05
+ .40 -- -- -- -- -- --
-- -- 11/04 18:00
76-Mot b 125-3 201.55
+ 1.01 -- -- -- -- -- --
-- -- 11/04 18:00
Sunoco b 125-3 201.65
+ .79 -- -- -- -- -- --
-- -- 11/04 18:00
XOM b 125-3 201.69
+ 1.10 -- -- -- -- -- --
-- -- 11/04 19:00
BP b 125-3 201.88
+ 1.60 -- -- -- -- -- --
-- -- 11/04 18:00
Shell -Mot b 125-3 201.90
+ .63 -- -- -- -- -- --
-- -- 11/04 18:00
Chevron b lt45c 203.00
+ .50 -- -- -- __ __ __
-- -- 11/04 18:00
Texaco b lt45c 203.00
+ .50 -- -- -- -- -- --
-- -- 11/04 18:00
LOW RACK 196.65
-- -- -- --
HIGH RACK 203.00
-- -- -- --
RACK AVG 200.05
-- -- -- --
FOB COLONIAL 164.900
-- -- -- --
FOB ORLANDO 188.50
-- -- -- --
BRD LOW RACK 199.60
-- -- -- --
BRD HIGH RACK 201.00
-- -- --
BRD RACK AVG 201.49
-- -- -- --
UBD LOW RACK 196.65
-- -- -- --
UBD HIGH RACK 200.76
-- -- -- --
UBD RACK AVG 197.58
-- -- -- --
CONT AVG-11/05 200.05
-- -- -- --
CONT LOW-11/05 196.65
-- -- -- --
CONT HIGH-11/05 203.00
-- -- -- --
o=cut of product
**OPIS CONTRACT BENCHMARK FILE**
**OPIS GROSS ULTRA LOW SULFUR RED DYE DISTILLATE
PRICES**
Move
Terms No.2
Move No.l Move Pre
Move Date Time
Huguenot u N-10 191.77o
- 4.94 -- -- -- -- -- --
-- -- 10/30 18:00
Marathon u N-10 197.25
+ 1.25 -- -- -- -- -- --
-- -- 11/04 18:00
F1ntHlsRs u N-10 197.40
+ 1.30 -- -- -- -- -- --
-- -- 11/04 18:00
Valero u N-10 197.40
+ .95 -- -- -- -- -- --
-- -- 11/04 18:00
Motiva u N-10 197.50
+ .85 -- -- -- -- -- --
-- -- 11/04 18:00
Northvlle u N-10 197.50
+ 1.00 -- -- -- -- -- --
-- -- 11/04 18:00
Vitol u N-10 198.35
+ .75 -- -- -- -- -- --
-- -- 11/04 18:00
Marathon b 1-10 200.10
+ 1.26 -- -- -- -- -- --
-- -- 11/04 18:00
XOM b 125-3 200.91
+ 1.05 -- -- -- -- -- --
-- -- 11/04 19:00
Citgo b 1-10 201.16
+ 1.05 -- -- -- -- -- --
-- -- 11/04 18:00
Citgo u 1-10 201.16
+ 1.05 -- -- -- -- -- --
-- -- 11/04 18:00
Mystik b 1-12 201.16
+ 1.05 -- -- -- -- -- --
-- -- 11/04 18:00
Sunoco b 125-3 202.15
+ .79 -- -- -- -- -- --
-- -- 11/04 18:00
BP b 125-3 202.38
+ 1.60 -- -- -- -- -- --
-- -- 11/04 18:00
LOW RACK 197.25
-- -- -- --
HIGH RACK 202.38
-- -- -- --
RACK AVG 199.57
-- -- -- --
FOB ORLANDO 188.85
BRD LOW RACK 200.10
-- -- -- --
BRD HIGH RACK 202.38
-- -- -- --
BRD RACK AVG 201.31
-- -- -- --
UBD LOW RACK 197.25
-- -- -- --
UBD HIGH RACK 201.16
UBD RACK AVG 198.08
CONT AVG-11/05 199.57
-- -- -- --
CONT LOW-11/05 197.25
-- -- -- --
CONT HIGH-11/05 202.38
-- -- -- --
o=out of product
Copyright, Oil Price Information Service
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
ATTACHMENT 3 - PRICING CONTINUED
20-0701
ALL PRICES ON THE BID SHEET SHALL BE FIGURED AS STATED IN THE DETAILED
SPECIFICATIONS. COMPLETE THE FOLLOWING INFORMATION AS WELL:
1. SHIP TO ADDRESS: INVOICE TO:
As required on each order by each entity As required on each order by each entity
2. Name and telephone of person to contact for emergency service:
Name: K, 0'lnae 1 ;' AIA
Telephone/Cell/Pager Numbers:
3. Disaster assistance:
Name: M �dna e I t] f 1 T T 141
Home 1 ` Telephone/Cel]/Pager
Number
4. Exceptions/Additions to specifications (If yes, provide specific detail with initial
response):
Yes
No t�
5. Will your firm accept Visa Purchasing Cards. Wire Transfers or E-Payable form of
payment?
Yes 1r No
Discount (if any) for the above payment types: _0 %
If E Payable would be acceptable please note a contact person/telephone number to set up
paymen-U�1t P4(3.n 7- U 1Q S4 (+49 - He)-7 information:
fo_
6. Calendar days required to commence contract: 40 V days
7. Back Order Haul Charge
�0
DocuSign Envelope ID: 9FF97CFC-FA7A-4418-8197-97D6572A20FD
ATTACHMENT 3 — PRICING CONTINUED
8. Minimum order (If Any)
9. Handling fee if less than minimum order i C
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
20-0701