Contract 2022-063ADocuSign Envelope ID: OA8118ED-D755-4E1E-131A9-F4F4328F408B
CONTRACT APPROVAL FORM
TO: BRIAN BULTHUIS, CITY MANAGER [IDSFROM: FREDDY SUAREZ, PROCUREMENT SERVICES DIRECTOR
SUBJECT: RFB 22-024, SWIMMING POOL MAINTENANCE AND REPAIR SERVICES
DATE: JULY 25, 2022
THE PROCUREMENT SERVICES DIRECTOR RECOMMENDS THE
FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Florida Aqua Group LLC, to
provide swimming pool maintenance and repair services for the Parks and Recreation
Department. The agreement shall take effect on the date of execution by both parties and
shall remain in effect for two (2) years, unless renewed or terminated as provided in the
agreement. Upon mutual agreement, the agreement may be renewed for four (4)
additional twelve (12) month period.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: The Procurement Services Department issued a Request
for Bid (RFB) number 22-024 to acquire a qualified respondent to provide swimming pool
maintenance and repair services. The RFB was fully competed, advertised, and complies
with the City of Clermont Purchasing Policy. Award is being recommended to the low
responsive and responsible bidder, Florida Aqua Group LLC, in the annual amount of
$49,760.00.
4. FISCAL IMPACT: The fiscal impact of $49,760.00 is included in the current year
approved budget.
5. EXHIBITS: RFB 22-024 Tabulation
Agreement
APPROVAL AUTHORITY
Approved ® Disapproved ❑
Reason/Suggestion (If disapproved)
�D1ocuSignedbI/y- �,1,i
� A� ba """"S City Manager 7/25/2022
534781168A394C8...
Signature Title Date
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
AGREEMENT NO. 2022-063 FOR
SWIMMING POOL MAINTENANCE AND REPAIR SERVICES
THIS AGREEMENT, is made and entered into this 1st day of August 2022, by and
between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the
laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and Florida Aqua Group LLC, whose address
is: 15323 Royal Tern Blvd Mascotte, FL 34753 (hereinafter referred to as
"CONTRACTOR").
WHEREAS, the City of Clermont issue RFB 22-024 titled Swimming Pool Maintenance
and Repair Services;
WHEREAS, CONTRACTOR submitted its response dated June 30, 2022 to RFB 22-024;
WHEREAS, CITY desires to award a contract to CONTRACTOR in accordance with the
terms and conditions of RFB 22-024 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set
forth, mutually agree as follows:
ARTICLE 1— SCOPE OF WORK
The CONTRACTOR shall furnish swimming pool maintenance and repair services as
described in CITY's RFB 22-024 and CONTRACTOR's June 30, 2022 response thereto,
which are expressly incorporated herein and made a part of the Agreement Documents
hereto and shall do everything required by this Agreement and the Agreement Documents.
Provided, however, that nothing herein shall require CITY to purchase or acquire any
items or services from CONTRACTOR.
ARTICLE 2 — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set
forth in the Agreement Documents and the Unit Price Schedule an amount in accordance
with the compensation schedule set forth in Exhibit "A", attached hereto and
incorporated herein.
ARTICLE 3 — PROVISION OF SERVICES AND COMPLETION OF WORK
3.1. The CONTRACTOR shall only provide to CITY swimming pool maintenance and
repair services upon receipt of an authorized order from CITY and shall provide the
requested items in the timeframe and as set forth in RFB No. 22-024 or in the
specific purchase order or authorized order submitted by CITY. Nothing herein shall
obligate CITY to purchase any specific amount of product from
CONTRACTOR or create an exclusive purchase agreement between CITY and
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DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
CONTRACTOR. CITY shall not be obligated or required to pay for any items
received until such time as CITY has accepted the items in accordance with the
order provided to CONTRACTOR.
3.2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of CONTRACTOR
to so notify CITY will preclude CONTRACTOR from seeking payment of any kind
for any items that were delayed in delivery. Upon receipt of notification of the
delay, CITY may at its sole option cancel the order and seek the items from any
available source.
3.3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any swimming pool maintenance and repair services herein by CITY or by any
agent or representative as in compliance with the terms of this Contract shall not
operate as a waiver by the CITY of strict compliance with the terms of this Contract
and the CITY may require the CONTRACTOR replace the accepted swimming
pool maintenance and repair services so as to comply with the warranties and
specifications hereof
3.4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
ARTICLE 4 — TERM AND TERMINATION
4.1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect for a period of two (2) years thereafter, unless terminated or
renewed as provided for herein.
4.2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
4.3. Upon mutual Agreement of the parties, this Agreement may be renewed for four
(4) additional twelve (12) month terms. Sixty (60) days prior to completion of each
extended term of this Agreement, CONTRACTOR may request and the City may
consider an adjustment to price based on changes in the Producer Price Index (PPI).
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DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
ARTICLE 5 — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall make
payment to the CONTRACTOR for all accepted deliveries and undisputed products
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE 6 — DISPUTE RESOLUTION - MEDIATION
6.1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
6.2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
6.3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE 7 — INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liabilitv Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
indirectly employed by it, and the amount of such insurance shall be as follows:
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
7.3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
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DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
ARTICLE 8 — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Florida Aqua Group LLC
15323 Royal Tern Blvd
Mascotte, FL 34753
Attn: Nicholas Massa
OWNER: City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE 9 — MISCELLANEOUS
9.1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
9.2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
9.3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
9.4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
9.5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
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DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
9.6. Assigningnt — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
9.7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
9.8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9.9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically must be provided to the CITY in a format that
is compatible with the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
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DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
ARTICLE 10 — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
10.1. This Agreement
10.2. Purchase Order / Notice To Proceed
10.3. An applicable Contractor Quote or Statement of Work
10.4. All documents contained in City of Clermont RFB 22-024 and any amendments
thereto.
10.5. CONTRACTOR'S June 30, 2022 response to RFB 22-024.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 1 st day of August 2022
CITY OF CLERMONT
DocuSigned by, 1'II � -
,�VIA�t �jU�u,uiS
534781168A394C8... D.S
Brian Bulthuis, Ci(y Manager
ATTEST:
—DocuSigned by:
T p44,-.y-�
Tracy Ackroyd
7
DocuSign Envelope ID: OA8118ED-D755-4E1E-131A9-F4F4328F408B
FLORIDA AQUA GROUP LLC
DocuSigned by:
M&A S Aso,
BY F861 GaF-=94 vAaF=8.
(Signature)
Print Name: Nicholas Massa
Title: Account Man
Date: 712 512022
DocuSign Envelope ID: OA8118ED-D755-4E1E-131A9-F4F4328F408B
SECTION — C
PRICE SCHEDULE
NOTE: The quantities shown in the Price Schedule are estimates only. They may vary significantly from
the actual quantities ordered by the City. Payment shall be for the units ordered, placed, and accepted by
the City. By signing this form, the respondent fully acknowledges that there will be no additional
compensation (no overhead, no anticipated profits, etc.) other than the unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
L.N.
Description
Qty. / Unit
Unit Price
Extended Price
Clermont Arts & Recreation Center
1
Main Pool, Wader Pool, and Spa Maintenance
52 /
550.00
$ 0.00
(Includes 3-full service visits per week, May to
Weeks
$28,600
October)
2
Splash Park Maintenance (Includes 3-full
521
400.00
$$940
service visits per week, November to April)
Weeks
3
As Needed Maintenance for Main Pool, Wader
1 1 Day
120.00
$ 0.00
Pool and Spa (Cost per day maintenance)
$120.00
4
As Needed Maintenance for Splash Park
1 1 Day
120.00
${� 4
(Including emergencies)
$ 0
A%
5
Storm Preparation and Post Maintenance
1 1 Hour
120.00
$$0 00 00
Total(items
RFB No: 22-024
Page 16 of 32
/6C
$49,760.00
DocuSign Envelope ID: OA8118ED-D755-4E1E-131A9-F4F4328F408B
SECTION — C
PRICE SCHEDULE
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this
solicitation, and is acting in an authorized capacity to execute this response. The respondent also certifies
that it can and will provide and make available, at a minimum, the items set forth in this solicitation.
Company Name (print): Florida Aqua Group, LLC
Street Address: 15323 Royal Tern Blvd
Mailing Address (if different):
Telephone: 1-888-575-7665
Email: Info@FloridaAquaGroup.com
Fax:1-866-575-1004
Payment Terms: % days, net
FEIN: 83 .4371933 Professional. License No.:
Signature: Date: 07/05/2022
Print Name: Nicholas Massa Title: Account Manager
Does the respondent accept payment using the City's MASTERCARD? Yes F]No
END OF SECTION — C
RFB No: 22-024
Page 17 of 32
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
SECTION — B
STATEMENT OF WORK
The work to be performed consists of providing maintenance, cleaning and repair services
including labor and all chemicals required to maintain two (2) swimming pools and one
(1) spa located at the Parks and Recreation Department, 3700 S. Hwy. 27, Clermont and
one (1) splash park with water features located at Waterfront Park at 100 V Street,
Clermont. All work must be coordinated with the Parks and Recreation Department
representative. The each location consists of the following:
1. Clermont Arts & Recreation Center
• Main Pool — 80,784 gallons
• Wader Pool — 2,525 gallons
• Spa — 3.950 gallons
Contact person: Suzanne O'Shea, 352-708-5998
2. Splash Park
• 1,350 gallons
Contact person: Maritza Rivera, 352-708-5989
1 — MAINTENANCE POOLS / SPA
Maintenance must consist of the following:
• Empty debris from all skimmer and pump baskets.
• Water chemistry analysis; based on the Langelier Saturation Index and NSPS
guidelines.
• Check chemical balance and add chemicals as required to meet the health
department, the National Swimming Pool Foundation (NSPS) standards.
• Provide all chemicals needed to treat the pools/spa under normal conditions and
adjust as needed at the time of service.
• Monitor chemical levels of pools/spa via the wi-fi enabled chemical automation
unit.
• If chemical levels are out of acceptable range during the open pool season, they
will be adjusted when needed to avoid pool closure.
• Check ISO acid and total alkalinity once per week during open pool season, and
once per month during off-season. Levels should be adjusted accordingly.
• Skim reservoir surface to remove floating matter;
• Brush pool/spa walls, and water line tile;
RFB No: 22-024
Page 11 of 32
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
SECTION — B
STATEMENT OF WORK
• Vacuum bottom of pools and spa;
• Backwashing/cleaning of DE filters, depending on the pools/spa;
• Inspect pool equipment areas and related equipment;
• Fill out the Department of Health log book each visit. Log book must remain
onsite.\
• Report all required repairs to the city's contact person immediately.
2 — MAINTENANCE OF SPLASH PARK
Maintenance must consist of the following:
• Maintenance service to the Splash Park must be conducted on Monday,
Wednesday, Friday, and Saturday before 9:30 A.M.
• Clean all skimmer and pump baskets daily associated with the Splash Park
system;
• Water chemistry analysis; based on the Langelier Saturation Index and NSPS
guidelines;
• Check chemical balance and add chemicals as required to meet the health
department, the National Swimming Pool Foundation (NSPS) standards;
• Provide all chemicals needed to treat the Splash Park system water under normal
conditions at the time of service. Chemicals may include liquid chlorine, acid,
stabilizer, accolade, and calcium.
• Check ISO acid and total alkalinity once per month and adjust accordingly;
• Skim reservoir surface to remove floating matter;
• Backwashing/cleaning of sand filter system (Pentair TR100C pressure vessels
complete with glass media);
• Inspect Splash Park equipment areas and related equipment;
• Fill out the Department of Health log book each visit. Log book must remain onsite.
• Check at each scheduled service the gauges, flow indicator parts, filters, and UV
system;
• Treat the Splash Park system regularly with "Natural Chemistry Pool Perfect Plus"
enzyme treatment based on bathing load;
• Maintain and adjust regularly the chemical feeder and clean all probes as needed.
RFB No: 22-024
Page 12 of 32
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1Ag-F4F4328F408B
SECTION — B
STATEMENT OF WORK
• Maintain all required repairs to the city's contact person immediately.
3 — STORM PREPARATION AND POST MAINTENANCE PROCEDURES
Prior to hurricane or large tropical storm weather preparation procedures:
• Prevent contamination from debris and excessive storm water, add a granular pool
shock and large dose of pool algaecide to quickly eliminate organic contaminants
that may have entered the water.
• Wrap the pool pump, time clock, light transformers and electric heaters with
waterproof plastic as applicable. Tie wrap securely in place to prevent sand and
water from entering the equipment. If flooding is expected, disconnect the
equipment's and store them in a dry place.
• Circuit breakers at the main electrical panel should be turned off. Pool equipment
such as pump motors, pool lighting, chlorinators and heaters must not operational
during the storm.
Post hurricane or large tropical storm weather preparation procedures:
• Removal of excess debris from pools and electrical equipment.
• Unwrap equipment and assess damage to pool pump, time clock, light
transformers, and electric heaters where applicable.
• If all equipment is in working condition, restore electric and pumps to working
order.
• Restore chemical balance of the pools to regular levels.
• Post hurricane cleanup within two days of storm passing.
4 — FILTER CLEANING & SAND REPLACEMENT
All sand filters related to the splash park pump system must be cleaned at each scheduled
service or as needed as. It is critical for the filter to run in order to maintain clean water,
replacement parts for the filters (elements, manifolds, and 0-rings) may be replaced
without prior approval as long as they are under $15. There may be more frequent filter
cleanings due to bather load, amount of debris, or other conditions beyond owner control.
Replace sand in Pentair TR100C pressure vessels complete with glass media based on
manufactures specifications and usage of the Splash Park system. Notification of the
sand change must be sent to City of Clermont representative or designee with a thirty
(30) day notice by email or written notice.
5 — REPAIRS / INSTALLATION
RFB No: 22-024
Page 13 of 32
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SECTION — B
STATEMENT OF WORK
Installation of items such as Life Rings or any other "Life Safety Items" should be
purchased by the city and installed by the contractor. Any and all repairs should be made
by the contractor solely. Any repairs should be agreed upon by owner prior to any work
being done by the City of Clermont.
6 — CLEANING TIMES AND REQUIREMENTS
Clermont Arts & Recreation Pool/Spa maintenance and cleaning must be performed
between the hours of 6:30 AM and 8:00 AM at a frequency of three (3) times per week.
Adjustments of schedule must be agreed upon by both parties.
Splash Park maintenance and cleaning must be performed between the hours of 9:00
AM and 10:00 AM at a frequency of three (3) times per week. Adjustments of schedule
must be agreed upon by both parties.
7 — APPURTENANCES
Successful respondent will be responsible for all adjustments, above ground leaks, piping
and equipment, repairs and/or replacements of all appurtenances to the Splash Park.
Such work may be required on either maintenance or an emergency basis according to
the needs of the City.
8 — TROUBLE SHOOTING
Successful respondent may be contacted to advise the City of Clermont representative
or designee of any problems, potential leaks, potential motor breakdown, etc. It is the
successful respondent responsibility to report any malfunction of equipment or potential
problems immediately to the City of Clermont representative or designee. All repairs must
be authorized by the City of Clermont representative or designee.
9 — MSDS
Successful respondent shall provide copies of the Material Safety Data Sheets (MSDS)
for all chemicals supplied. MSDS shall include information on all ingredients contained
in each chemical as well as all poison information including all recommended procedures
for antidote in case of accidental ingestion.
10 — RESPONSE TIME
A qualified pool technician shall respond within thirty (30) minutes by telephone to
emergency calls (seven days per week) and will be expected to be on site within two (2)
hours after initial response. If it is not possible to be on site within the time frame specified,
RFB No: 22-024
Page 14 of 32
DocuSign Envelope ID: 0A8118ED-D755-4E1E-131A9-F4F4328F408B
SECTION — B
STATEMENT OF WORK
the successful respondent will contact the City of Clermont representative or designee
within that time and a mutual agreement will be made.
11 — KEYS AND LOCKS
Successful respondent will be issued a set of pool keys during each visit. Successful
respondent shall be responsible to see that all doors, locks and accesses used to enter
the pool pump area and kept secure and locked after completing the services. A loss of
keys by the respondent must be immediately reported to the City of Clermont
representative or designee. Loss of keys may require rekeying which will be financial
responsibility of the contractor.
12 — EXPERIENCE
Successful respondent shall have no less than five (5) years of experience in working
with commercial swimming pool maintenance and repair. Respondents shall provide
evidence of experience with their response, including but not limited to, maintenance of
all records meeting DOH / NSPS requirements and standards. Failure to provide such
experience will result in respondent's bid being non -responsive.
END OF SECTION — B
RFB No: 22-024
Page 15 of 32
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RWONTCLE
Choice of Champions
RESPONSE TABULATION
RFB 22-024, SWIMMING POOL MAINTENANCE AND REPAIR SERVICES
DUE DATE/TIME: JUNE 30, 2022 AT 2:00 P.M. (EST)
..
, ..
Florida Aqua Group LLC — Mascotte, FL
$49,760.00
The Better Pool Guy — Clermont, FL
$81,396.00
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
CONTRACT APPROVAL FORM
TO: BRIAN BULTHUIS, CITY MANAGER EF;
FROM: FREDDY SUAREZ, PROCUREMENT SERVICES DIRECTOR
SUBJECT: RFB 22-024, SWIMMING POOL MAINTENANCE AND REPAIR SERVICES
DATE: JULY 25, 2022
THE PROCUREMENT SERVICES DIRECTOR RECOMMENDS THE
FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Florida Aqua Group LLC, to
provide swimming pool maintenance and repair services for the Parks and Recreation
Department. The agreement shall take effect on the date of execution by both parties and
shall remain in effect for two (2) years, unless renewed or terminated as provided in the
agreement. Upon mutual agreement, the agreement may be renewed for four (4)
additional twelve (12) month period.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: The Procurement Services Department issued a Request
for Bid (RFB) number 22-024 to acquire a qualified respondent to provide swimming pool
maintenance and repair services. The RFB was fully competed, advertised, and complies
with the City of Clermont Purchasing Policy. Award is being recommended to the low
responsive and responsible bidder, Florida Aqua Group LLC, in the annual amount of
$49, 760.00.
4. FISCAL IMPACT: The fiscal impact of $49,760.00 is included in the current year
approved budget.
5. EXHIBITS: RFB 22-024 Tabulation
Agreement
APPROVAL AUTHORITY
Approved IN Disapproved ❑
Reason/Suggestion (If disapproved)
DocuSigned by"
:'I � .
!�` N�I� s City Manager 7/25/2022
534781168A394C8...
Signature
Title Date
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
AGREEMENT NO. 2022-063 FOR
SWIMMING POOL MAINTENANCE AND REPAIR SERVICES
THIS AGREEMENT, is made and entered into this 1st day of Au ust 2022, by and
between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the
laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and Florida Aqua Group LLC, whose address
is: 15323 Royal Tern Blvd Mascotte, FL 34753 (hereinafter referred to as
"CONTRACTOR").
WHEREAS, the City of Clermont issue RFB 22-024 titled Swimming Pool Maintenance
and Repair Services;
WHEREAS, CONTRACTOR submitted its response dated June 30, 2022 to RFB 22-024;
WHEREAS, CITY desires to award a contract to CONTRACTOR in accordance with the
terms and conditions of RFB 22-024 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set
forth, mutually agree as follows:
ARTICLE 1— SCOPE OF WORK
The CONTRACTOR shall furnish swimming pool maintenance and repair services as
described in CITY's RFB 22-024 and CONTRACTOR's June 30, 2022 response thereto,
which are expressly incorporated herein and made a part of the Agreement Documents
hereto and shall do everything required by this Agreement and the Agreement Documents.
Provided, however, that nothing herein shall require CITY to purchase or acquire any
items or services from CONTRACTOR.
ARTICLE 2 — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set
forth in the Agreement Documents and the Unit Price Schedule an amount in accordance
with the compensation schedule set forth in Exhibit "A", attached hereto and
incorporated herein.
ARTICLE 3 — PROVISION OF SERVICES AND COMPLETION OF WORK
3.1. The CONTRACTOR shall only provide to CITY swimming pool maintenance and
repair services upon receipt of an authorized order from CITY and shall provide the
requested items in the timeframe and as set forth in RFB No. 22-024 or in the
specific purchase order or authorized order submitted by CITY. Nothing herein shall
obligate CITY to purchase any specific amount of product from
CONTRACTOR or create an exclusive purchase agreement between CITY and
1
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
CONTRACTOR. CITY shall not be obligated or required to pay for any items
received until such time as CITY has accepted the items in accordance with the
order provided to CONTRACTOR.
3.2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of CONTRACTOR
to so notify CITY will preclude CONTRACTOR from seeking payment of any bind
for any items that were delayed in delivery. Upon receipt of notification of the
delay, CITY may at its sole option cancel the order and seek the items from any
available source.
3.3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any swimming pool maintenance and repair services herein by CITY or by any
agent or representative as in compliance with the terms of this Contract shall not
operate as a waiver by the CITY of strict compliance with the terms of this Contract
and the CITY may require the CONTRACTOR replace the accepted swimming
pool maintenance and repair services so as to comply with the warranties and
specifications hereof.
3.4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
ARTICLE 4 — TERM AND TERMINATION
4.1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect for a period of two (2) years thereafter, unless terminated or
renewed as provided for herein.
4.2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
4.3. Upon mutual Agreement of the parties, this Agreement may be renewed for four
(4) additional twelve (12) month terms. Sixty (60) days prior to completion of each
extended term of this Agreement, CONTRACTOR may request and the City may
consider an adjustment to price based on changes in the Producer Price Index (PPI).
2
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
ARTICLE 5 — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall make
payment to the CONTRACTOR for all accepted deliveries and undisputed products
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE 6 — DISPUTE RESOLUTION - MEDIATION
6.1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
6.2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
6.3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE 7 — INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
3
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
indirectly employed by it, and the amount of such insurance shall be as follows:
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
7.3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
L
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
ARTICLE 8 — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Florida Aqua Group LLC
15323 Royal Tern Blvd
Mascotte, FL 34753
Attn: Nicholas Massa
OWNER: City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE 9 — MISCELLANEOUS
9.1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
9.2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
9.3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
9.4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
9.5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
5
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
9.6. Assignment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
9.7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
9.8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9.9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically must be provided to the CITY in a format that
is compatible with the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
G
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
ARTICLE 10 — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
10.1. This Agreement
10.2. Purchase Order / Notice To Proceed
10.3. An applicable Contractor Quote or Statement of Work
10.4. All documents contained in City of Clermont RFB 22-024 and any amendments
thereto.
10.5. CONTRACTOR'S June 30, 2022 response to RFB 22-024.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 1 st day of August 2022
CITY OF CLERMONT
DocuSigned byN"s
534781168A394C8... �'^�'• L. S
Brian Bulthuis,
ATTEST:
E
DocuSigned by:
pa4o.,oc
3AD7F34905B344A...
Tracy Ackroyd H
Manager
7
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
FLORIDA AQUA GROUP LLC
DocuSigned by:
I,IA,bI,aS Al.ia.SS&
BY EG+E ...
(Signature)
Print Name: Nicholas Massa
Title: Account Manager
Date: 7/25/2022
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
I .. to] ZM" 0 DIM
NOTE: The quantities shown in the Price Schedule are estimates only.
They may vary significantly from
the actual quantities ordered by the City. Payment shall be for the units
ordered, placed, and accepted by
the City. By signing this form, the respondent fully acknowledges
that there will be no additional
compensation (no overhead, no anticipated profits, etc.) other than the unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
Clermont Arts & Recreation Center
I
Main Pool, Wader Pool, and Spa Maintenance
52/
550.00
$0.00
(includes 3-full service visits per week, May to
Weeks
8,6
$200
October)
2
Splash Park Maintenance (Includes 3-full
52/
400.00
$$9000
service visits per week, November to April)
Weeks
3
As Needed Maintenance for Main Pool, Wader
I day
120.00
$0.00
Pool and Spa (Cost per day maintenance)
$120.00
4
As Needed Maintenance for Splash Park
1 /Day
120.00
'PAL
(Including emergencies)
5
Storm Preparation and Post Maintenance
1 / Hour
120.00
$ 0.9p
$1 0,00
EMEMMM011EEEEM----'
$0.00
RFB No: 22-024
Page 16 of 32
/Ja
$49,760.00
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
•
ANNIEUMr.1 girt] HASTA I In O]01wVAPwkr4�VV 91M
Company Name (print): Florida Aqua Group, LLC
Street Address: 15323 Royal Tern Blvd
Mailing Address (if different):
Telephone: 1-888-575-7665 Fax: 1-866-575-1004
Ernail: Info@FloridaAquaGroup.com Payment Terms: days, net
FEIN: 83 4371933 Professional. License No.: ry
Signature: Date: 07/05/2022
Print Name: Nicholas Massa Title: Account Manager
Does the respondent accept payment using the City's MASTERCARD? IVI Yes ONo
RFB No: 22-024
Page 17 of 32
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
SECTION — B
STATEMENT OF WORK
The work to be performed consists of providing maintenance, cleaning and repair services
including labor and all chemicals required to maintain two (2) swimming pools and one
(1) spa located at the Parks and Recreation Department, 3700 S. Hwy. 27, Clermont and
one (1) splash park with water features located at Waterfront Park at 100 3rd Street,
Clermont. All work must be coordinated with the Parks and Recreation Department
representative. The each location consists of the following:
1. Clermont Arts & Recreation Center
• Main Pool — 80,784 gallons
• Wader Pool — 2,525 gallons
• Spa — 3.950 gallons
Contact person: Suzanne O'Shea, 352-708-5998
2. Splash Park
• 1,350 gallons
Contact person: Maritza Rivera, 352-708-5989
1 — MAINTENANCE POOLS / SPA
Maintenance must consist of the following:
• Empty debris from all skimmer and pump baskets.
• Water chemistry analysis; based on the Langelier Saturation Index and NSPS
guidelines.
• Check chemical balance and add chemicals as required to meet the health
department, the National Swimming Pool Foundation (NSPS) standards.
• Provide all chemicals needed to treat the pools/spa under normal conditions and
adjust as needed at the time of service.
• Monitor chemical levels of pools/spa via the wi-fi enabled chemical automation
unit.
• If chemical levels are out of acceptable range during the open pool season, they
will be adjusted when needed to avoid pool closure.
• Check ISO acid and total alkalinity once per week during open pool season, and
once per month during off-season. Levels should be adjusted accordingly.
• Skim reservoir surface to remove floating matter;
• Brush pool/spa walls, and water line tile;
RFB No: 22-024
Page 11 of 32
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
SECTION — B
STATEMENT OF WORK
• Vacuum bottom of pools and spa;
• Backwashing/cleaning of DE filters, depending on the pools/spa;
• Inspect pool equipment areas and related equipment;
• Fill out the Department of Health log book each visit. Log book must remain
onsite.\
• Report all required repairs to the city's contact person immediately.
2 — MAINTENANCE OF SPLASH PARK
Maintenance must consist of the following:
• Maintenance service to the Splash Park must be conducted on Monday,
Wednesday, Friday, and Saturday before 9:30 A.M.
• Clean all skimmer and pump baskets daily associated with the Splash Park
system;
• Water chemistry analysis; based on the Langelier Saturation Index and NSPS
guidelines;
• Check chemical balance and add chemicals as required to meet the health
department, the National Swimming Pool Foundation (NSPS) standards;
• Provide all chemicals needed to treat the Splash Park system water under normal
conditions at the time of service. Chemicals may include liquid chlorine, acid,
stabilizer, accolade, and calcium.
• Check ISO acid and total alkalinity once per month and adjust accordingly;
• Skim reservoir surface to remove floating matter;
• Backwashing/cleaning of sand filter system (Pentair TR100C pressure vessels
complete with glass media);
• Inspect Splash Park equipment areas and related equipment;
• Fill out the Department of Health log book each visit. Log book must remain onsite.
• Check at each scheduled service the gauges, flow indicator parts, filters, and UV
system;
• Treat the Splash Park system regularly with "Natural Chemistry Pool Perfect Plus"
enzyme treatment based on bathing load;
• Maintain and adjust regularly the chemical feeder and clean all probes as needed.
RFB No: 22-024
Page 12 of 32
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
SECTION — B
STATEMENT OF WORK
• Maintain all required repairs to the city's contact person immediately.
3 — STORM PREPARATION AND POST MAINTENANCE PROCEDURES
Prior to hurricane or large tropical storm weather preparation procedures:
• Prevent contamination from debris and excessive storm water, add a granular pool
shock and large dose of pool algaecide to quickly eliminate organic contaminants
that may have entered the water.
• Wrap the pool pump, time clock, light transformers and electric heaters with
waterproof plastic as applicable. Tie wrap securely in place to prevent sand and
water from entering the equipment. If flooding is expected, disconnect the
equipment's and store them in a dry place.
• Circuit breakers at the main electrical panel should be turned off. Pool equipment
such as pump motors, pool lighting, chlorinators and heaters must not operational
during the storm.
Post hurricane or large tropical storm weather preparation procedures:
• Removal of excess debris from pools and electrical equipment.
• Unwrap equipment and assess damage to pool pump, time clock, light
transformers, and electric heaters where applicable.
• If all equipment is in working condition, restore electric and pumps to working
order.
• Restore chemical balance of the pools to regular levels.
• Post hurricane cleanup within two days of storm passing.
4 — FILTER CLEANING & SAND REPLACEMENT
All sand filters related to the splash park pump system must be cleaned at each scheduled
service or as needed as. It is critical for the filter to run in order to maintain clean water,
replacement parts for the filters (elements, manifolds, and 0-rings) may be replaced
without prior approval as long as they are under $15. There may be more frequent filter
cleanings due to bather load, amount of debris, or other conditions beyond owner control.
Replace sand in Pentair TR100C pressure vessels complete with glass media based on
manufactures specifications and usage of the Splash Park system. Notification of the
sand change must be sent to City of Clermont representative or designee with a thirty
(30) day notice by email or written notice.
5 — REPAIRS / INSTALLATION
RFB No: 22-024
Page 13 of 32
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
SECTION — B
STATEMENT OF WORK
Installation of items such as Life Rings or any other "Life Safety Items" should be
purchased by the city and installed by the contractor. Any and all repairs should be made
by the contractor solely. Any repairs should be agreed upon by owner prior to any work
being done by the City of Clermont.
6 — CLEANING TIMES AND REQUIREMENTS
Clermont Arts & Recreation Pool/Spa maintenance and cleaning must be performed
between the hours of 6:30 AM and 8:00 AM at a frequency of three (3) times per week.
Adjustments of schedule must be agreed upon by both parties.
Splash Park maintenance and cleaning must be performed between the hours of 9:00
AM and 10:00 AM at a frequency of three (3) times per week. Adjustments of schedule
must be agreed upon by both parties.
7 — APPURTENANCES
Successful respondent will be responsible for all adjustments, above ground leaks, piping
and equipment, repairs and/or replacements of all appurtenances to the Splash Park.
Such work may be required on either maintenance or an emergency basis according to
the needs of the City.
8 — TROUBLE SHOOTING
Successful respondent may be contacted to advise the City of Clermont representative
or designee of any problems, potential leaks, potential motor breakdown, etc. It is the
successful respondent responsibility to report any malfunction of equipment or potential
problems immediately to the City of Clermont representative or designee. All repairs must
be authorized by the City of Clermont representative or designee.
9 — MSDS
Successful respondent shall provide copies of the Material Safety Data Sheets (MSDS)
for all chemicals supplied. MSDS shall include information on all ingredients contained
in each chemical as well as all poison information including all recommended procedures
for antidote in case of accidental ingestion.
10 — RESPONSE TIME
A qualified pool technician shall respond within thirty (30) minutes by telephone to
emergency calls (seven days per week) and will be expected to be on site within two (2)
hours after initial response. If it is not possible to be on site within the time frame specified,
RFB No: 22-024
Page 14 of 32
DocuSign Envelope ID: OA8118ED-D755-4E1E-B1A9-F4F4328F408B
SECTION — B
STATEMENT OF WORK
the successful respondent will contact the City of Clermont representative or designee
within that time and a mutual agreement will be made.
11 — KEYS AND LOCKS
Successful respondent will be issued a set of pool keys during each visit. Successful
respondent shall be responsible to see that all doors, locks and accesses used to enter
the pool pump area and kept secure and locked after completing the services. A loss of
keys by the respondent must be immediately reported to the City of Clermont
representative or designee. Loss of keys may require rekeying which will be financial
responsibility of the contractor.
12 — EXPERIENCE
Successful respondent shall have no less than five (5) years of experience in working
with commercial swimming pool maintenance and repair. Respondents shall provide
evidence of experience with their response, including but not limited to, maintenance of
all records meeting DOH / NSPS requirements and standards. Failure to provide such
experience will result in respondent's bid being non -responsive.
END OF SECTION — B
RFB No: 22-024
Page 15 of 32
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