Contract 2022-105ADocuSign Envelope ID: E35A3ED4-6B43-4CF0-B4CF-1 B847A2B2E1 1
2022-105
AGREEMENT NO.2022-105 FOR
FIRE SPRINKLER AND STANDPIPE INSPECTION SERVICES
THIS AGREEMENT, is made and entered into this 12th day of September 2022, by and
between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws
of the State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida,
(hereinafter referred to as "CITY"), and WAYNE AUTOMATIC FIRE SPRINKLERS,
INC., whose address is: 222 Capitol Court, Ocoee, FL 34761, (hereinafter referred to as
"CONTRACTOR").
WHEREAS, the City of Clermont issued RFB 22-035 titled Fire Sprinkler/Standpipe
Inspection;
WHEREAS, CONTRACTOR submitted its response dated August 11, 2022, to RFB 22-
035;
WHEREAS, CITY desires to award a contract to CONTRACTOR in accordance with the
terms and conditions of RFB 22-035 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE 1— SCOPE OF WORK
The CONTRACTOR shall fire sprinkler and standpipe inspection services as described in
CITY's RFB 22-035 and CONTRACTOR's August 11, 2022 response thereto, which are
expressly incorporated herein and made a part of the Agreement Documents hereto and
shall do everything required by this Agreement and the Agreement Documents. Provided,
however, that nothing herein shall require CITY to purchase or acquire any items or
services from CONTRACTOR.
ARTICLE 2 — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement Documents and the Unit Price Schedule an amount in accordance with
the compensation schedule set forth in Exhibit "A", attached hereto and incorporated
herein.
ARTICLE 3 — PROVISION OF SERVICES AND COMPLETION OF WORK
3.1. The CONTRACTOR shall only provide to CITY with fire sprinkler and standpipe
inspection services upon receipt of an authorized order from CITY and shall
provide the requested items in the timeframe and as set forth in RFB No.: 22-035
or in the specific purchase order or authorized order submitted by CITY. Nothing
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herein shall obligate CITY to purchase any specific amount of product from
CONTRACTOR or create an exclusive purchase agreement between CITY and
CONTRACTOR. CITY shall not be obligated or required to pay for any items
received until such time as CITY has accepted the items in accordance with the
order provided to CONTRACTOR.
3.2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of CONTRACTOR
to so notify CITY will preclude CONTRACTOR from seeking payment of any kind
for any items that were delayed in delivery. Upon receipt of notification of the
delay, CITY may at its sole option cancel the order and seek the items from any
available source.
3.3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any fire sprinkler/standpipe inspection services herein by CITY or by any agent
or representative as in compliance with the terms of this Contract shall not operate
as a waiver by the CITY of strict compliance with the terms of this Contract and
the CITY may require the CONTRACTOR replace the accepted services so as to
comply with the warranties and specifications hereof.
3.4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
ARTICLE 4 — TERM AND TERMINATION
4.1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect for a period of three (3) years thereafter, unless terminated or
renewed as provided for herein.
4.2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
4.3. Upon mutual Agreement of the parties, this Agreement may be renewed for three
(3) additional one (1) year terms. Sixty (60) days prior to completion of each
extended term of this Agreement, CONTRACTOR may request and the City may
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consider an adjustment to price based on changes in the Producer Price Index (PPI).
ARTICLE 5 — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall make
payment to the CONTRACTOR for all accepted deliveries and undisputed products
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE 6 — DISPUTE RESOLUTION - MEDIATION
6.1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
6.2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes, and
other matters in question between them by mediation.
6.3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE 7 — INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liabilitv Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
DocuSign Envelope ID: E35A3ED4-6B43-4CF0-B4CF-113847A262E11
indirectly employed by it, and the amount of such insurance shall be as follows:
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $500,000 Each, Bodily Injury & Property
Damage Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
7.3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
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ARTICLE 8 — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Wayne Automatic Fire Sprinklers, Inc.
222 Capitol Court
Ocoee, FL 34761
Attn: Clayton Durden, Inspections Manager
OWNER: City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE 9 — MISCELLANEOUS
9.1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
9.2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
9.3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
9.4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
9.5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
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prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
9.6. Assi ng ment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
9.7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
9.8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9.9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically must be provided to the CITY in a format that
is compatible with the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
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ARTICLE 10 — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
10.1. This Agreement
10.2. Purchase Order / Notice To Proceed
10.3. An applicable Contractor Quote or Statement of Work
10.4. All documents contained in City of Clermont RFB 22-035 and any amendments
thereto.
10.5. CONTRACTOR'S August 11, 2022 response to RFB 22-035.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 12th day of September , 2022.
CITY OF CLERMONT
Docu Signed by:
2 S
431F57D413554D6... DS
Freddy Suarez, Procurement Services I
ATTEST:
DocuSigned by:
T A flows
3AD7F34905B344A...
Tracy Ackroyd Howe, City Clerk
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DocuSign Envelope ID: E35A3ED4-6B43-4CF0-B4CF-1 B847A2B2E11
WAYNE AUTOMATIC FIRE SPRINKLERS, INC.
DocuSigned by:
I bW V l�t.V'd Un,
By: E8221CD1904F8455...
(Signature)
Print Name: Clayton Du rden
Title: Inspections Manager
Date: 9/12/2022
DocuSign Envelope ID: E35A3ED4-6B43-4CF0-B4CF-1 B847A2B2E1 1
EXHIBIT A
Bid 22-035
SECTION - C
PRICE SCHEDULE _
NOTE: The quantities shown in the Price Schedule are estimates only. They may vary significantly from
the actual quantities ordered by the City. Payment shall be for the units ordered, placed, and accepted by
the City. By signing this form, the respondent fully acknowledges that there will be no additional
compensation (no overhead, no anticipated profits, etc.) other than the unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City
I
Clermont City Hall
1 Annual Inspection / Backflow Inspection
685 W. Montrose St.
Clermont City Hall
2 Quarterly Inspection
685 W. Montrose St.
Clermont Police Department
3 Annual Inspection / Backflow Inspection
3600 S. Hwy. 27
Clermont Police Department
4 Quarterly Inspection
3600 S. Hwy. 27
Clermont Fire Department Administration
5 Annual Inspection / Backflow Inspection
439 E. Hwy. 50
Clermont Fire Department Administration
6 Quarterly Inspection
439 E. Hwy. 50
Fire Station 1
7 Annual Inspection / Backflow Inspection
439 E. Hwy. 50
Fire Station 1
8 Quarterly Inspection
439 E. Hwy. 50
Fire Station 2
9 Annual Inspection / Backflow Inspection
2200 Hartwood Marsh Rd.
Fire Station 2
10 Quarterly Inspection
2200 Hartwood Marsh Rd.
Fire Station 3
11 Annual Inspection / Backflow Inspection
2155 Legends Way
RFB No: 22-035
Page 15 of 33
1 1 $ 500.00
3 1 $ 200.00
1 I. $ 300.00
3 1 $ 125.00
1 1 $ 200.00
3 $ 100.00
1 $ 200.00
I
3 $ 100.00
1 $ 200.00
3 $ 100.00
$ 500.00
$ 600.00
$ 300.00
$ 375.00
$ 200.00
$ 300.00
$ 200.00
$ 300.00
$ 200.00
$ 300.00
1 $ 200.00 1 $ 200.00
8/1/2022 6:37 AM p. 24
DocuSign Envelope ID: E35A3ED4-6B43-4CF0-B4CF-1 B847A2B2E11
City of Clermont Bid 22-035
SECTION — C
PRICE SCHEDULE
-,&
Extended Price
Fire Station 3
$ 100.00
$ 300.00
12
Quarterly Inspection
3
2155 Legends Way
Fire Station 4
$ 300.00
$ 300.00
13
Annual Inspection / Backflow Inspection
1
13341 Hartle Road
Fire Station 4
$ 150.00
$ 450.00
14
Quarterly Inspection
3
13341 Hartle Road
$ 100.00
Historic Village Library
$ 100.00
15
Annual Inspection / Backflow Inspection
1
490 West Ave.
Historic Village Library
$ 100.00 $ 300.00
16
Quarterly Inspection
3
490 West Ave.
Highlander /Waterfront Pavilion
$ 225.00 $ 225.00
17
Annual Inspection / Backflow Inspection
1
330 Third Street
Highlander (Waterfront Pavilion
$ 100.00
$ 300.00
18
Quarterly Inspection
3
330 Third Street
Lake Hiawatha 1A
$ 225.00
$ 225.00
19
Annual Inspection / Backflow Inspection
1
450 Lake Minneola Shores Dr.
$ 300.00
Lake Hiawatha 1A
$ 100.00
20
Quarterly Inspection
3
450 Lake Minneola Shores Dr.
$ 225.00
$ 225.00
Lake Hiawatha 1 B
21
Annual Inspection / Backflow Inspection
1
451 Lake Minneola Shores Dr.
Lake Hiawatha 1 B
$ 100.00
$ 300.00
22
Quarterly Inspection
3
451 Lake Minneola Shores Dr.
Environmental Services Administration
$ 200.00
$ 200.00
23
Annual Inspection / Backflow Inspection
1
3335 Hancock Rd.
Environmental Services Administration
$ 100.00
$ 300.00
24
Quarterly Inspection
3
i�3335
Hancock Rd.
RFB No: 22-035
Page 16 of 33
8/1/2022 6:37 AM p. 25
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City of Clermont
SECTION — C
PRICE SCHEDULE
Clermont City Center
25 Annual Inspection / Backflow Inspection
1 $ 200.00
$ 200.00
620 W. Montrose Street
3 $ 100.00
Clermont City Center
26 Quarterly Inspection
$ 300.00
620 W. Montrose Street
Arts & Recreation Center
27 Annual Inspection / Backflow Inspection
1
$ 300.00
$ 300.00 1
3700 S. Hwy. 50
Arts & Recreation Center
28 . Quarterly Inspection
3
$ 150.00
$ 450.00
` 3700 S. Hwy. 50
$ 8,250.00
Total
Annual Price
HOURLY LABOR RATES
During Work Hours After Work Hours Weekends / Holidays
8:00 am to 5:00 pm 1 5:01 pm to 7:59 am 12:00 am to 11:59
Mon. — Fri. Mon. — Fri. pm
I
Service Rate Per Hour $ 115.00 $ 172.50 $ 172.50
Emergency Service $ 172.50 $ 172.50
Call
Additional Fee (if any) $ 39.00 $ 39.00 $ 39.00
* Service Trip Charge
Price for replacement parts:
Contractor's cost plus percentage amount: 25.00%
Price for 5-year valve inspection as per NFPA-25: $ $ 800.00
Warranty of service: One year
RFB No: 22-035
Page 17 of 33
Bid 22-035
8/1/2022 6:37 AM p. 26
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City of Clermont
Bid 22-035
SECTION — C
PRICF i4CHFrN 11 F
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this
solicitation, and is acting in an authorized capacity to execute this response. The respondent also certifies
that it can and will provide and make available, at a minimum, the items set forth in this solicitation.
Company Name (print): Wayne Automatic Fire Sprinklers, Inc
Street Address: 222 Capitol Court, Ocoee, FL 34761
Mailing Address (if different):
Telephone: 407-656-3030
Email: cdurden@waynefire.com
Fax:407-656-8026
Payment Terms: 30 % days, net 30
FEIN: 59 _ 1824363 Professional. License No.: FPC14-000057
Signature: c� - Date:
Print Name: Clay on Durden Title: Inspections Manager
Does the respondent accept payment using the City's MASTERCARD? W Yes [:]No see note
Note: 3% Surcharge applied to all credit card payments
END OF SECTION — C
RFB No: 22-035
Page 18 of 33
8/1/2022 6:37 AM p• 27
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SECTION — B
STATEMENT OF WORK
The successful Contractor shall inspect and perform required service, including
maintenance and repair and testing when appropriate, on all fire systems noted in this
solicitation. Contractor shall be appropriately licensed for the work described in this RFB.
1 — SCOPE OF SERVICES
The Contractor shall inspect all fire sprinkler/standpipe systems required in accordance
with National Fire Protection Association (NFPA) most current edition adopted by the
State of Florida. All services performed shall comply with the regulations of the State Fire
Marshal, as they pertain to fire sprinkler/standpipes guidelines established by the
manufacturer and the NFPA, shall be followed during inspection. Automatic sprinkler
systems shall be inspected and/or serviced on a quarterly schedule. The Contractor shall
notify Joe McMahon of the Public Services Department at (352) 267-2398 at least
seventy-two (72) hours in advance of the date systems are to be serviced. All inspection
reports must be signed by and a copy left with a Public Services employee.
The Contractor shall be required to re -certify code compliant (at the time of installation)
systems and shall inspect each system every three months.
a. The Contractor shall be responsible for responding to routine service calls within
seven (7) days without charge. The Contractor shall also be responsible for
responding to emergency calls within four (4) hours. An extra charge, if applicable
will be allowed for emergency calls. These charges shall be listed in Section C,
Price Schedule.
b. The Contractor shall immediately notify Joe McMahon of the Public Services
Department concerning an emergency or service problem related to fire sprinkler
systems at any City facility.
c. As all units are utilized daily, inspection time will be limited from the hours of 8:30
A.M. to 4:30 P.M. Monday through Friday. Inspections will not be permitted on
City holidays or weekends. The successful contractor must set a specific date and
time with Joe McMahon of the Public Services Department at (352) 267-2398.
Successful Contractor shall perform a complete inspection of all fire sprinkler systems
consisting of the following:
a. Inspect automatic sprinkler/standpipe systems every three months. Perform
complete inspection service, tag and seal.
s
RFB No: 22-035
Page 10 of 33
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SECTION — B
STATEMENT OF WORK
b. Prepare an itemized list of repairs, update requirements or other items necessary
to meet required code compliance. This will include the total cost of all equipment,
parts, and labor charges to bring the unit into code compliance standards.
Approval to proceed with repairs must be obtained from the Public Services
Department. This estimate must be included with the inspection report. No work
shall be performed under the contract without a properly approved purchase order
issued by the City of Clermont.
Required activities included in rate for standard inspection services:
a. Inspections
1. Visual inspection of all equipment to determine condition.
2. Visual inspections of all protected areas to determine conformity with
installation standards or generally accepted practices.
b. Testing
1. Water supply (main drain tests).
2. Water flow alarm tests.
3. Supervisory tests.
4. Trip tests of dry, pre -action and deluge systems (as required).
5. Cross -connection and pressure -loss tests of back flow prevention devices
(annually).
6. Fire pump operational and performance tests -part of pump test (as
required).
7. Low -air, priming water, detection system tests.
C. Maintenance
1. Lubricate all control valves.
2. Replace missing fire department connection caps, as needed.
3. Drain all low points of dry or pre -action systems.
4. Replace missing valves signage (excluding hydraulic data plates), as
necessary.
d. Reporting
1. Detailed inspection reports prepared for each site.
2. Site name, date inspected, inspector's name, on site representative name.
RFB No: 22-035
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SECTION — B
STATEMENT OF WORK
3. "Yes", "No" or "Not Applicable" responses to items prescribed by NFPA 25.
4. Pressure readings and test results.
5. Description of all adjustments or no -cost repairs made while on site.
6. All items requiring repair or replacement listed under "Repair Items".
7. All other issues of conformance with installation codes or generally
accepted practices listed under "Installation Code Observations".
The successful Contractor shall comply with National Fire Protection Association (NFPA)
Standards and all local building codes. This test shall include the quarterly and annual
items recommended for sprinkler system certification. The awarded contractor shall
coordinate efforts with the City's Fire Alarm System Contractor as needed.
2 — WARRANTY
The successful Contractor agrees that, unless expressly stated otherwise, the product
and/or service furnished as a result of an award from this solicitation shall be covered by
the most favorable commercial warranty the vendor gives to any customer for comparable
quantities (minimum 1-year warranty, per section 633.539 Florida Statutes). The
Contractor hereby acknowledges and agrees that all materials, except where recycled
content is specifically requested, supplied by the vendor in conjunction with this
solicitation and resultant contract shall be new, warranted for their merchantability, and fit
for a particular purpose.
3 — HOURS OF WORK AND AVAILABILITY
The successful Contractor shall be required to be available twenty-four (24) hours a day,
seven (7) days a week, and 365 days per year for emergency services. Payment for this
service shall be in accordance with prices bid. Only time on the job site shall be invoiced.
Authorized certified personnel shall respond at the site, within four (4) hours after
receiving an emergency call. Contractor's authorized personnel shall sign in and out of a
City facility with a designated person.
The Contractor shall furnish all labor, equipment, transportation and materials when
requested to provide inspection, repair and maintenance of fire sprinkler/standpipe
systems. Any system modifications must be approved by the Planning and Zoning
Department and the City's Fire Marshal prior to and upon completion for Code
Compliance.
RFB No: 22-035
Page 12 of 33
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SECTION — B
STATEMENT OF WORK
Hourly labor rates shall include full compensation for labor of work performed for the
required installation of repair parts. Hourly labor rates shall apply only to the installation
of repair parts as itemized during the Contractor's inspection.
The Contractor, as requested by the City, shall furnish materials. The City reserves the
right to furnish materials to the contractor.
All sprinkler/standpipe system parts replaced (therefore deemed un-repairable) shall be
returned for inspection to the Public Services Department. The City reserves the right to
not pay for parts not requiring replacing. All damaged parts returned shall be grouped
and noted by site location to aid in service tracking.
Material quality is expected to be commercial grade to meet respective codes and of such
to accomplish the service work satisfactorily, as specified in the given scope of work for
each job. The City reserves the right to set the standard of quality for materials for a given
job. All materials used shall be billed at the Contractor's actual net cost plus the
percentage amount.
The Contractor shall be responsible for notifying the City's representative in writing of any
conditions detrimental to proper and timely completion of work. Do not proceed with work
until unsatisfactory conditions have been corrected.
4 — LICENSE AND SECURITY
The Contractor performing service for the City shall have all applicable licenses and
certifications required by the State of Florida Fire Marshall's Office. The contractor shall
submit a copy of each license with their bid response. The contractor shall furnish
proof that permits from the State Fire Marshall have been issued to each of their
employees, who shall perform services for the City, with all federal, state and local
codes.
The Contractor shall provide and supervise qualified, productive and properly trained
personnel. The Contractor shall be responsible for the proper appearance and conduct
of its employees while on City premises. The Contractor agrees that any employee who
violates this consideration shall immediately be dismissed from the job site. Staff found
in areas (s) away from the designated work area (s) shall be escorted from the job site,
and may not be allowed to return on this contracted project. The Contractor staff may be
required to pass a criminal background check.
It is the contractor's responsibility to ensure all employees are legally allowed to work in
the United Sates in accordance with Immigration Policies. All City buildings are smoke
free. Smoking is prohibited.
RFB No: 22-035
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DocuSign Envelope ID: E35A3ED4-6B43-4CF0-B4CF-1 B847A2B2E11
SECTION — B
STATEMENT OF WORK
The Contractor shall ensure every employee on the Contractor's work force is provided a
photo identification badge. This badge must be worn at all times outside of their uniform
when on City property. All employees shall adhere to City's security standards.
The successful Contractor is hereby notified that the unlawful manufacture, distribution,
dispensation, possession or use of a controlled substance or alcohol is prohibited on any
City property. Violations may subject the Contractor and/or the Contractor's employees
to prosecution, fines, imprisonment and/or termination of this or any other contract the
contractor presently holds with the City.
5 — SERVICE LOCATIONS
Locations to be serviced are stated below. Although this solicitation and resultant contract
identifies specific facilities to be serviced, it is hereby agreed and understood that any
City building facility may be added at the option of the City. When required, the Contractor
shall be invited to submit a price quote for additional locations. If these quotes are
determined to be fair and reasonable, then the additional work will be added to the
contract.
Clermont City Hall
Clermont Police Dept.
Clermont Fire Dept. Admin.
685 W. Montrose Street
3600 S. Hwy. 27
439 E. Hwy. 50
Fire Station 1
Fire Station 2
Fire Station 3
439 E. Hwy. 50
2200 Hartwood Marsh Rd.
2155 Legends Way
Fire Station 4
Historic Village Library
Highlander Pavilion
13341 Hartle Rd.
490 West Ave.
330 Third Street
Lake Hiawatha 1A
Lake Hiawatha 1 B
Environmental Services Dept.
450 Lake Minneola
451 Lake Minneola
3335 Hancock Rd.
Shores Dr.
Shores Dr.
Clermont City Center
Arts & Recreation Center
620 W. Montrose St.
3700 S. Hwy. 27
END OF SECTION — B
RFB No: 22-035
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