Contract 2022-146A2022-146A
AGREEMENT No. 2022-146
JANITORIAL SERVICES FOR THE CLERMONT ARTS AND RECREATION
CENTER
THIS AGREEMENT, is made and entered into this Thursday, December 1, 2022, by and between
the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of
Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as
"CITY"), and AMERICAN JANITORIAL, INC., whose address is: 87 North Central Ave.,
Umatilla, FL 32784, (hereinafter referred to as "CONTRACTOR").
WHEREAS, the City of Clermont issued RFP 22-034 titled Janitorial Services for the Clermont
Arts and Recreation Center;
WHEREAS, CONTRACTOR submitted its response dated August 11, 2022, to RFP 22-034;
WHEREAS, CITY desired to award a contract to CONTRACTOR in accordance with the terms
and conditions of RFP 22-034 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
1. SCOPE OF WORK
The CONTRACTOR shall furnish janitorial services as described in CITY's RFP 22-034 and
CONTRACTOR's August 11, 2022 response thereto, which are expressly incorporated herein and
made a part of the Agreement Documents hereto and shall do everything required by this
Agreement and the Agreement Documents. Provided, however, that nothing herein shall require
CITY to purchase or acquire any items or services from CONTRACTOR.
2. THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth in the
Agreement Documents and the Unit Price Schedule an amount in accordance with the
compensation schedule set forth in Exhibit "A", attached hereto and incorporated herein.
3. PROVISION OF SERVICES AND COMPLETION OF WORK
A. The CONTRACTOR shall provide to CITY with janitorial services at the Arts and
Recreation Center upon receipt of an authorized order from CITY and shall provide the
requested services in the timeframe and as set forth in RFP 22-034 or in the specific
purchase order submitted by CITY. Nothing herein shall obligate CITY to purchase any
specific amount of product from CONTRACTOR or create an exclusive purchase
agreement between CITY and CONTRACTOR. CITY shall not be obligated or required
to pay for any items received until such time as CITY has accepted the items in
accordance with the order provided to CONTRACTOR.
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Term Agreement
RFP 22-034 Janitorial Services for the Clermont Arts and Rccreation Center
B. CONTRACTOR, upon receipt of a purchase order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether there
will be any delay in providing the items requested. Failure of CONTRACTOR to so
notify CITY will preclude CONTRACTOR from seeking payment of any kind for any
items that were delayed in delivery. Upon receipt of notification of the delay, CITY may
at its sole option cancel the order and seek the items from any available source.
C. It is expressly understood and agreed that the passing, approval, and/or acceptance of any
services herein by CITY or by any agent or representative as in compliance with the
terms of this Contract shall not operate as a waiver by the CITY of strict compliance with
the terms of this Contract and the CITY may require the CONTRACTOR replace the
accepted services so as to comply with the warranties and specifications hereof.
D. COMPANY specifically acknowledges that this Contract does not bind or obligate CITY
to purchase any minimum quantity of product during the term hereof.
4. TERM AND TERMINATION
A. This Agreement is to become effective upon execution by both parties and shall remain in
effect for a period of three (3) years thereafter, unless terminated or renewed as provided
for herein.
B. Notwithstanding any other provision of this Agreement, CITY may, upon written notice
to CONTRACTOR, terminate this Agreement: a) without cause and for CITY's
convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with any of
the conditions of provisions of this Agreement; or e) CONTRACTOR is experiencing a
labor dispute, which threatens to have a substantial, adverse impact upon the performance
of this Agreement, without prejudice to any other right or remedy CITY may have under
this Agreement. In the event of such termination, CITY shall be liable only for the
payment of all unpaid charges, determined in accordance with the provisions of this
Agreement, for work, properly performed and accepted prior to the effective date of
termination.
C. Upon mutual Agreement of the parties, this Agreement may be renewed for three (3)
additional one-year terms. Sixty (60) days prior to completion of each extended term of
this Agreement, CONTRACTOR may request and the City may consider an adjustment
to price based on changes in the Producer Price Index (PPI).
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RFP 22-034 Janitorial Services for the Clermont Arts and Recreation Center
5. PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall
submit an invoice to CITY upon completion of the services and delivery of products to CITY as
set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for
all accepted deliveries and undisputed products delivered and services provided, within thirty (30)
calendar days of receipt of the invoice.
6. DISPUTE RESOLUTION - MEDIATION
A. Any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to mediation as a condition precedent to voluntary arbitration or the
institution of legal or equitable proceedings by either party.
B. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and other
matters in question between them by mediation.
C. The parties shall share the mediator's fee and any filing fees equally. The mediation shall
be held in Clermont, Lake County, Florida, unless another location is mutually agreed
upon. Agreements reached in mediation shall be enforceable as settlement Agreements in
any court having jurisdiction thereof.
7. INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's
Compensation Insurance for all its employees connected with the work of this Project and, in case
any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide
Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such
employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall
comply with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the
CITY, for the protection of employees not otherwise protected.
72. CONTRACTOR's Commercial General Liability Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from claims for
damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows:
A. CONTRACTOR's Commercial General Liability, $500,000 OR $1,000,000 Each,
($1,000,000 OR $2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence,
& Property Damage Combined Single Limit
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B. Automobile Liability Coverages, $500,000 OR $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to
provide coverage on an occurrence basis.
7.3. CITY's and CONTRACTOR's Protective Liability Insurance
The CITY shall procure and furnish a CITY's and CONTRACTOR's Protective Liability
Insurance Policy with the following minimum limits:
A. Bodily Injury Liability & $1,000,000 Each ($2,000,000 aggregate) Property Damage
Liability Occurrence Combined Single Limit.
7.4. Indemnification Rider
A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the CITY and its employees from and against all claims, damages, losses and
expenses, including but not limited to reasonable attorney's fees, arising out of or
resulting from its performance of the Work, provided that any such claim, damage, loss
or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the Work itself) , and (2) is caused in whole
or in part by any negligent act or omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, regardless of whether or not such acts are caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right to obligation of indemnity which would otherwise exist
as to any party or person described in this Article; however, this indemnification does not
include the sole acts of negligence, damage or losses caused by the CITY and its other
contractors.
B. In any and all claims against the CITY or any of its agents or employees by any
employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts.
C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
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RFP 22-034 Janitorial Services for the Clermont Arts and Recreation Center
8. NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to the
address of the party set forth below. Any such notice shall be deemed given when received by the
party to whom it is intended.
A.CONTRACTOR:
• American Janitorial, Inc.
• Attn: Jeff Simmons, Vice President
• 87 North Central Ave., Umatilla, FL 32784
A. OWNER:
• City of Clermont
Attn: Brian Bulthuis, City Manager
• 685 W. Montrose Street, Clermont, FL 34711
9. MISCELLANEOUS
9.1. Attorneys' Fees
In the event a suit or action is instituted to enforce or interpret any provision of this Agreement,
the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as
attorneys' fees at trial or on any appeal, in addition to all other sums provided by law.
9.2. Waiver
The waiver by city of breach of any provision of this Agreement shall not be construed or operate
as a waiver of any subsequent breach of such provision or of such provision itself and shall in no
way affect the enforcement of any other provisions of this Agreement.
9.3. Severability
If any provision of this Agreement or the application thereof to any person or circumstance is to
any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified
in such a manner as to make the Agreement valid and enforceable under applicable law, the
remainder of this Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest
extent permitted by applicable law.
9.4. Amendment
Except for as otherwise provided herein, this Agreement may not be modified or amended except
by an Agreement in writing signed by both parties.
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RFP 22-034 Janitorial Services for the Clermont Arts and Recreation Center
9.5. Entire Agreement
This Agreement including the documents incorporated by reference contains the entire
understanding of the parties hereto and supersedes all prior and contemporaneous Agreements
between the parties with respect to the performance of services by CONTRACTOR.
9.6. Assignment
Except in the event of a merger, consolidation, or other change of control pursuant to the sale of
all or substantially all of either party's assets, this Agreement is personal to the parties hereto and
may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of
city.
9.7. Venue
The parties agree that the sole and exclusive venue for any cause of action arising out of this
Agreement shall be Lake County, Florida.
9.8. Applicable Law
This Agreement and any amendments hereto are executed and delivered in the State of Florida and
shall be governed, interpreted, construed and enforced in accordance with the laws of the State of
Florida.
9.9. Public Records
The CONTRACTOR expressly understands records associated with this project are public records
and agrees to comply with Florida's Public Records law, to include; to:
A. Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
13. Provide the public with access to public records on the same terms and conditions that the
CITY would provide the records and at a cost that does not exceed the cost provided in
this Florida's Public Records law or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all
public records in possession of CONTRACTOR upon the termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. CONTRACTOR shall use reasonable efforts to
provide all records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE
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RFP 22-034 Janitorial Services for the Clermont Arts and Recreation Center
CONTRACTOR SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS AT THE CITY CLERK'S OFFICE, (352) 241-7331.
10. CONTRACT DOCUMENTS
The Contract Documents, as listed below are herein made fully a part of this Contract as if herein
repeated.
Document Precedence:
A. This Agreement
B. Purchase Order / Notice To Proceed
C. An applicable Contractor Quote or Statement of Work
D. All documents contained in RFP 22-034 titled Janitorial Services for the Clermont Arts
and Recreation Center and CONTRACTOR's response thereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 8 day of
November, 2022.
City of Clermont
Tim Murry, Mayor
Attest:
Tracy Ackroyd Howe, City Clerk
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AMERICAN JANITORIAL, INC.
G
(Signature)
Print Name: Jordan Daily
Title: President
Date: 11 /13/22 12:07 EST
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EXHIBIT "A"
SECTION — K
COST OF SERVICES
1 Clermont Arts & Recreation Center, 3700 S. Hwy.
27, Clermont, Ft_ 34711 $ 10,000.00 $ 120,000.00
$ 120,000.00
The price block above includes cleaning services as provided in Section B with the
exception of office areas. An office area is defined as any office space to include cubicles,
private work station, and file room.
ADDITIONAL PRICING FOR NON -ROUTINE JANITORIAL SERVICES
L. N.
Description / Location
Unit
Unit Cost
1
Special Event Cleaning
Per Person — Per Hour
$ 25.00
2
Carpet Cleaning
Per Square Feet
$ 0.20
3
Floor Stripping/Sealing/Waxing
Per Square Feet
$ 0.35
4
Tile and Grout Cleaning
Per Square Feet
$ 0.25
RFP No: 22-034
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City of Clermont
Bid 22-034
SECTION — K
COST OF SERVICES
Identify below the management facility/office from which services under this project will
be supported.
Facility Type: HQ
Primary Point of Contact: Thomas Donehoo
Name
Chief Operations Officer
Title
Provide facility address, primary contact phone number, fax number and email address.
Address: 87 North Central Ave, Umatilla, FL 32784
Primary Contact: Thomas Donehoo
Phone Number: 352-409-0754
Fax Number: 352-669-1408
Email Address: thomas.donehoo@ajiclean.com
END OF SECTION K
RFP No: 22-034
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City of Clermont
Bid 22-034
SECTION — J
SIGNATURE PAGE
By signing this section the respondent certifies that:
1. It satisfies all legal requirements (as an entity) to do business with the City.
2. The undersigned respondent acknowledges that award of a contract may be
contingent upon a determination by the City and that the respondent has the
capacity and capability to successfully perform the contract.
3. The proposer hereby certifies that it understands all requirements of this
solicitation, and that the undersigned individual is duly authorized to execute this
proposal document and any contract(s) and/or other transactions required by
award of this solicitation.
Agreements with Other Government Agencies
This section is optional and will not affect contract award. If the City of Clermont awarded
your company, would your company sell under the same terms and conditions, for the
same price, to other governmental agencies in the State of Florida? Each governmental
agency desiring to accept to utilize this contract shall be responsible for its own purchases
and shall be liable only for materials or services ordered and received by it. aYes
No (Check one)
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this solicitation, and is
acting in an authorized capacity to execute this response. The respondent also certifies that it can and will provide and
make available, at a minimum, the items set forth in this solicitation.
Company Name (print): American Janitorial, Inc. (AJI)
Street Address: 87 North Central Ave, Umatilla, FL 32784
Mailing Address (if different): PO Box 2534, Umatilla, FL 32784
Telephone: 352-551-7941 Fax: 352-669-1407
Email: jeff.simmons@ajiclean.com Payment Terms: 100 %30 days, net 30
FEIN: 46 _ 0557106 Professional. License No.: P12000061074
Signature: Date: 8/10/2022
Print Name: Jeff Simmons Title: Vice President
Does the respondent accept payment using the City's MASTERCARD? ❑Yes WINO
END OF SECTION J
RFP No: 22-034
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SECTION — B
STATEMENT OF WORK
The detailed description of work to be performed is contained in this section. Unless
expressly stated otherwise, the description of work shall apply to all general building
areas. Floor stripping shall be done with at a low speed buffer (for stripping) and a
stripping pad. Buffing shall be done with a high-speed buffer. Spot cleaning shall be
done with a clean white cloth. Floor finish shall be applied with a looped nylon mop.
The janitorial services shall commence on/about October 2022 and shall continue for a
period of thirty-six (36) months.
1 — ROUTINE TASKS OF ALL FACILITIES
a. CLEAN AND DISINFECT DRINKING FOUNTAINS
b. CLEAN AND DISINFECT RESTROOM FIXTURES: No chemical is to be left in
toilets or urinals or on the fixture surfaces.
c. CLEAN AND REFILL FLOOR DRAINS: The respondent shall clean all surfaces of
the floor drains, and pour a solution of germicidal detergent down the floor drain to
fill the drain trap each and every service cycle.
d. WET CLEAN NON -CARPETED FLOORS (VCT, Ceramic, rubber, solid vinyl the
excluding any unfinished stone; example marble granite): The respondent shall use
neutral detergent solution and equipment as needed to remove soil from non -
carpeted floors. After the floor has been wet cleaned it shall have a uniform
appearance free of soil, stains, streaks, swirl marks, detergent film or any observable
soil which can be removed by damp mopping. In restrooms the respondent shall
use a germicidal detergent solution instead of neutral detergent solution.
Floor mats, trash receptacles and chairs shall be moved in order to mop the
entire floor and then shall be replaced only when the floor is dry.
e. DE -SCALE TOILETS AND URINALS: The respondent shall use non-acid bowl
cleaners. Bowl cleaners used will not damage the bowls, valves or fixtures. The
Contractor will replace fixtures damaged with an identical product.
f. DISINFECT ALL RESTROOM SURFACES: The respondent shall use an approved
germicidal detergent to damp clean molding and sills, ceramic walls, stall walls,
clean wash basins, clean baseboards, and damp mop all ceramic the floors.
g. DUSTING FURNITURE SURFACES: The respondent shall maintain furniture
surfaces free of dust. These surfaces include but are not limited to desks, chairs,
telephones, lamps, tables, counters, cabinets, shelves, windowsills and other types
of furniture and surfaces or building fixtures. Papers, typewriters, calculators,
computers, staplers, and similar desk items are not to be moved.
— — — RFP No: 22-034 - —
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SECTION — B
STATEMENT OF WORK
h. DUSTING BUILDING SURFACES: The respondent shall use HEPA type vacuum
with dusting tools and treated dust cloth to remove all dust, spider webs, dry soil,
litter, etc., from all fixtures and surfaces from the floor up to and including the ceiling
that are visible from the floor surface below or adjacent floor levels, balconies, stairs
etc. This includes exposed surfaces of lights, ledges, walls, ceilings, ceiling mounted
fans, partitions, rails, vertical and horizontal blinds, and other types of fixtures and
surfaces which are not considered to be furniture surfaces or specialty equipment
below and including the ceiling surface.
i. EMPTY RECEPTACLES AND REPLACE LINERS: In addition to normal trash
removal, the respondent will remove all litter, cans, paper and other containers
marked "TRASH" regardless of their location. If not clearly marked TRASH it shall
not be removed. The respondent shall break down cardboard boxes that are left for
disposal and place them into dumpsters.
The respondent shall replace all trash receptacle liners daily with a new trash
receptacle liner of the proper size.
The respondent shall remove non -permanent stains and soil from the interior and
exterior of trash receptacles to include tops or lids.
j. REFILL DISPENSERS: The respondent shall check and refill each toilet paper
dispenser, hand soap dispenser, paper towel dispenser, etc. daily, in accordance
with the directions of the suppliers and manufacturer. Replacement soap cartridges
shall be of the type designed for the dispenser. When a dispenser is broken or
missing parts the respondent must notify the City by the end of the work shift.
k. SPOT CLEAN BUILDING SURFACES: The respondent shall ensure all foreign
substances are removed from the surfaces of ledges, windows, partition glass,
window sills, blinds, fire extinguishers, walls, doors, frames and sills, pictures,
partitions, rails, stainless steel, chrome, brass, and other types of fixtures and
surfaces.
I. REMOVE CARPET STAINS: The respondent shall use carpet stain remover and
gum remover to remove carpet stains and gummy soil from floor mats and all carpet
surfaces when present. The respondent will use stain remover and equipment
approved by the City to remove stain when first discovered (within 24 hours). Stains
are considered any discoloring of the carpet that covers an area of four (4) square
feet or less.
m. SPOT CLEAN FURNITURE: The respondent shall ensure all foreign substances
are removed from the surfaces of chairs, telephones, cleared surfaces of desks,
lamps, tables, cabinets, counters, shelves and other types of furniture and surfaces
RFP No: 22-034
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SECTION — B
STATEMENT OF WORK
which are not considered to be building surfaces or building fixtures. Upholstered
furniture should be cleaned using appropriate vacuum cleaner attachments and spot
cleaned if necessary to remove stains or heavy soils.
n. SPRAY BUFF: Spray buffing shall be used to restore a uniform gloss and protective
finish to resilient the or terrazzo floors that are finished with floor finish. All spray buff
solutions shall be removed from the baseboards, furniture, trash receptacles, etc.
High traffic areas may require more frequent services than outlined in this section.
o. MAINTAINING MARBLE, GRANITE, TRAVERTINE AND TERRAZZO (non -
finished): Dust mop with an untreated dust mop, and spot cleaning will be
accomplished as soon as possible after a spill occurs. Some sites require daily wet
mopping of the floor with a neutral solution. Mopped floors shall be free from
streaks, spots, stains, smears, mop strands and other unsightly appearance.
p. CARPET CARE: Only approved vacuum equipment will be used to perform all
vacuuming in City facilities. Indoor air quality standards require that only HEPA type
filter vacuums be used. Cloth and disposable / paper vacuum bags must be emptied
in accordance with the vacuum manufacturer's specifications.
The respondent shall vacuum carpets and mats daily to remove visible soil and
debris from the carpet surface and from within the carpet pile. All moveable
furnishings will be moved to vacuum and replaced in their original locations. Staples
shall be removed from the carpet. Respondent shall use hose and brush or crevice
attachment to vacuum areas inaccessible to the carpet vacuum.
All vacuums must be capable of edge cleaning with built in hose and carry
auxiliary tools.
Must be capable of height adjustment.
Equipped with filters capable of removing 99.97% of all airborne contaminants.
q. BI-ANNUALLY CLEAN ALL EXTERIOR GLASS: The respondent shall clean all
entrances and entryway glass. Framework shall also be cleaned. This applies to
all exterior glass. The respondent must clean exterior glass at times that do not
interfere with pedestrian traffic.
r. CLEAN PERIMETER WINDOW GLASS AND INTERIOR GLASS: The respondent
shall clean all interior sides of glass at perimeter walls and both sides of all interior
glass, i.e., walls doors, partitions, etc. The respondent must clean the glass at times
that do not interfere with normal operations of City business.
s. CLEAN WALKWAYS: The respondent shall pick-up litter, clean and sweep all
facility entrance walkways surrounding the buildings. All trash receptacles and
RFP No: 22-034
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SECTION — B
STATEMENT OF WORK
cigarette urns shall be emptied; trash removed from these areas and the receptacle
liners securely replaced.
MACHINE SCRUB FLOORS: Respondent shall use floor machines with scrubbing
brushes with detergent or degreaser solution to remove soil and stains from floor
surfaces such as concrete, brick or pavers, grouted tile and other such uneven or
rough floors. Respondent shall remove all splash marks from baseboards, doors,
walls, furniture and other such surfaces.
u. RECONDITIONING OF NON -CARPETED FLOORS (VCT, ceramic, rubber, solid
vinyl tile, excluding any unfinished stone, marble, or granite): The respondent shall
remove soil, scratches and scuff marks and the top layer of floor finish from non -
carpeted floors. The respondent shall apply a minimum of two (2) additional coats
of non-skid floor finish with in 1 inch of baseboards and furniture sitting directly on
the floor. After the finish has dried, the reflection shall be uniform and no streaks,
swirls or scratches shall be visible. All lightweight furniture must be moved for
application of finish and then replaced after the finish has dried.
v. STRIP AND REFINISH NON CARPETED FLOORS (VCT, ceramic, rubber, solid
vinyl tiles, excluding any unfinished stone, marble, or granite): The respondent shall
completely remove all non -permanent floor finish and sealer from resilient the and
from baseboards, furniture and partition legs and bases. After the floor finish has
been removed, the respondent shall apply at least two (2) coats of floor seal and
three (3) coats of non-skid floor finish to resilient tiles. Respondent shall remove all
floor seal, floor finish, stripper and stripping slurry from baseboards, furniture and
other such areas. In high traffic areas or if the respondent does not wet mop, spray
buff, or recondition floors, the floors may require a more frequent schedule for
stripping. Frequency will then be determined by the City.
w. OVERHEAD CLEANING: The respondent shall perform cleaning of all fixtures and
surfaces from the floor up to and including the ceiling around fixtures. This includes
exposed surfaces of lights, vents, HVAC diffusers, grilles, light fixtures, skylights,
ceiling fans, etc.
x. CHEMICAL BRANDS: A list of chemicals to be used for this contract will be
submitted to the City prior to commencement of the Contract. This list will remain
current at all times. No chemical will be introduced into any city building without prior
approval from the City. The respondent shall submit a list to the City defining the
product use, brand name, manufacturer's complete name, address, telephone
number and MSDS. Bleach, ammonia, and acid products shall not be used or
maintained on premises.
RFP No: 22-034
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SECTION — B
STATEMENT OF WORK
y. LABELING: All solution containers shall be labeled with a label provided by its
manufacturer or with a photocopy of the label from the chemical container and HMIG
(Hazardous Material Identification Guide) labels.
z. SLIP RESISTANCE: The respondent shall verify that all floor finishes and sealers
meet or exceed industry standards as established by the Chemical Specialties
Manufacturer's Association. Floor finishing materials must have a static "coefficient
of friction" of at least 0.5 when tested by a slip meter. Spray buff solutions and other
such chemicals applied to non -carpeted floors shall provide adequate protection
against slippery floors.
2 — ROUTINE WORK TASKS BY FACILITY
Work Procedure Schedule
This schedule reflects only the minimum requirements. More frequent attention may be
required as determined by the City. Frequency of cleaning may be adjusted for seasonal
facilities and subsequent billings would reflect frequency change as approved by City.
(a) CLERMONT ARTS AND RECREATION CENTER — 3700 S. HWY. 27
FACILITY CLEANING DAYS/TIMES
NIGHT SHIFT: Seven times per week.
Monday to Thursday after 9:00 p.m.
➢ Friday and Saturday after 10:00 p.m.
➢ Sunday after 6.00 p.m.
• Facility cleaning schedule is as stated above, but is subject to change based
on facility use. Respondent is responsible to check the facility schedule daily
to ensure cleaning staff is arriving after all building use.
• Night cleaning staff is not permitted to be in the facility during building hours or
when the facility is in use by renters. All cleaning must be done around
scheduled uses in the building. The respondent shall be provided limited
viewing access to the facility calendar. Cleaning staff should not be scheduled
to arrive for at least 30 minutes after the last rental has left the building.
• The Facility Manager will provide all schedule changes at least 48 hours in
advance.
• Cleaning will be as follows:
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:- Daily cleaning — To be done 7 days per week
Weekly cleaning — To be done once per week, or as needed
Two days per week cleaning — To be done twice per week, or as needed
.- Monthly cleaning — To be done at least once per month, or as needed
BASIC REQUIREMENTS
• Cleaning Supervisor is required to maintain communication with Facility
Manager and Operations Chief through email and/or phone.
• Cleaning Supervisor will report minor issues to the Facility Manager and/or
Operations Chief within 24 hours via email.
• Cleaning Supervisor will report emergencies to the Facility Manager and/or
Operations Chief immediately via phone call and email.
• Emergencies include but are not limited to plumbing leaks, broken windows,
disabled exterior door locks, alarm malfunctions, fire panel activations, and/or
other matters that could potentially cause damage or safety concerns.
• Cleaning staff will have access to the daily schedule so focus can be directed
to next -day rentals/use
• Cleaning staff is required to inspect all areas/rooms of the facility on a daily
basis to ensure there are no additional deficiencies that need to be addressed.
Additional deficiencies include but are not limited to vacuuming,
dirty/dusty surfaces, and trash.
CLEANING REQUIREMENTS
DAILY: Seven days a week.
HALLWAYS
• Vacuum all hallways.
• Dust/clean all flat surfaces including but not limited to tables, ledges, railings,
and decor.
• Spot clean dirt/marks on walls as needed (finger prints, smudges, etc.).
Two (2) Men's and two (2) Women's Hallway Restrooms
Two (2) Men's and two (2) Women's ADA Accessible Hallway Restrooms
One (1) Men's Restroom and Shower/Locker Room
One (1) Women's Restroom and Shower/Locker Room
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One (1) Unisex Restroom
Three (3) Staff Restrooms (including Director's restroom)
RESTROOMS
Clean all restrooms as follows:
• Commodes/Urinals are to be wiped and disinfected inside and out with all
stains removed and toilet seats left raised.
• Sweep/Mop all floors
• Remove water rings on surfaces
• Sinks are to be wiped down and disinfected
• Fixtures and decor are to be wiped, disinfected, polished dry, and left spot free
• Walls, partitions, doors, and waste receptacles shall be wiped down and spot
cleaned when needed
• Waste receptacles shall be emptied, provided with new liners and disinfected
as needed.
• The exterior of waste receptacles shall be cleaned and left spot free
• Paper towels, toilet tissue, soap, and any other dispensers shall be checked
daily and replaced to ensure there is a sufficient supply for the following day
• Feminine hygiene receptacles shall be emptied, cleaned, disinfected, dried,
and provided with new wax liners
• Changing stations shall be cleaned and disinfected both inside and out
• Clean floor mats of loose dirt, hair, or water
• Mirrors shall be cleaned and left streak free
LOCKER ROOMS
DAILY: May through September
WEEKLY: October through April
• Sweep and mop the pool/gym entrance area
• Wipe all countertop areas/tables and the pool/gym reception desk
• Empty garbage
• Clean windows/glass so they are clean and streak free
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GYM LOBBY ENTRANCE
• Sweep and mop Lobby flooring
• Clean all flat surfaces including but not limited to desk, tables, and fixtures
• Empty interior and exterior trash receptacles and provide new garbage bag.
Bags are tucked into the can so they are not visible
• Clean interior and exterior entrance glass. Wipe frames of dust/dirt
I- Glass should be free of finger prints and streaks
• Clean interior and exterior mats so they are free from any loose hair, dirt, and
water
GYMNASIUM
• Clean all flat surfaces including but not limited to tables, bleachers, and
countertops
• Sweep gym flooring
Mop as needed and at least 1 x weekly
• Vacuum carpeted areas
• Dispose of any trash that may be left
• Clean interior glass up to 8 ft. in height
• Remove gun from gym floor and/or bleachers
ADMINISTRATIVE OFFICES
Individual offices will be cleaned on an as needed basis. ARC staff will notify
cleaners by placing a sign on the door asking that their office please be cleaned.
ARC Staff will be responsible to place trash receptacles needing to be emptied in
the hallway outside of their door.
• Vacuum all carpeted areas and spot scrub as needed
• Sweep all hard surface flooring and mop as needed
• Clean all flat surfaces including by not limited to fixtures, tables, chairs, etc.
• Clean staff kitchen including but not limited to cleaning exterior of appliances,
sink, tables, chairs, and flat surfaces
• Clean copy room including but not limited to wiping down and/or dusting all flat
surfaces
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MISCELLANOUS
Drinking fountains cleaned and disinfected
Empty both interior and exterior trash receptacles and provide a new liner
Liners must be Heavy Duty and of appropriate size for each receptacle
Trash must be disposed of in an appropriate dumpster.
Solid waste dumpster in an enclosure
Recycle dumpster location is at the North parking lot
Cardboard boxes must be broken down before disposal
Clean both interior and exterior of all entryways glass at four (4) main entrances
Front Lobby
South Entrance
.- North Entrance
Gym/Pool Entrance
Wipe off visible stains or dirt on chairs and tables
:- Spot clean all carpet stains as needed
WEEKLY: To be done once per week or as needed.
RENTAL ROOMS
All rental rooms to be cleaned after every event and detailed as needed, no less
than once per week.
Ledges, baseboards, doors, walls, and light switches must be wiped to remove
dirt and marks.
Door handles and touch points must be wiped and disinfected.
Clean and dust all windows sills and blinds.
.- Dust flat surfaces up to eight (8) feet.
Dust room corners and baseboards to remove any dust and dirt that collects.
Clean all vents and light fixtures up to eight (8) feet.
Vacuum all carpeted areas.
Sweep and mop all hard surface flooring.
Wipe baseboards of dirt and dust.
Wipe tables and chairs that are set up in rooms ensuring they are properly
reset.
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LOCKER ROOMS AND SHOWER AREAS
• Men's and one (1) Women's locker room.
• Director's restroom shower.
• Unisex showers.
MAIN STAGE LOBBY
• Clean and dust flat surfaces including, but not limited to, countertops, tables,
chairs, walls, window ledges and window frames.
• Clean floor mats so they are free of dirt and debris.
• Clean tile floors so they are free from dirt and streaks.
GYMNASIUM
• Clean and disinfect wall mats so they are free of any grease, oil, and dirt.
REHEARSAL ROOM AND DRESSING ROOM
Vacuum carpeted areas and spot scrub as needed, including risers.
Dry sweep and light wet mop hard flooring.
Clean mirrors streak -free.
Clean interior glass up to eight (8) feet.
Clean flat surfaces including, but not limited to, countertops, tables, and wall
fixtures.
Clean and disinfect all touch points.
Dust and wipe tables and chairs to remove dirt and stains.
BLACK BOX THEATRE
Vacuum all carpeted areas including, but not limited to, flooring around the
state, isles, sound booth, and back stage.
Wipe and dust all flat surfaces.
Dispose of any trash left between rows and under chairs.
Dry sweep and light mop the stage
Clean and disinfect chairs including gum stuck underneath chairs.
.- Wipe/disinfect all handrails and touch points.
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MAIN STAGE THEATRE
The theater must be inspected and cleaned before and after events.
Vacuum carpeted areas including, but not limited to, between rows and
underneath tables and chairs. Reset all tables and chairs to original setup
Wipe and dust sound booth area including but not limited to ledges,
countertops, and chairs.
Vacuum inside sound booth.
Spot clean carpet stains.
Sweep and light wet mop stage.
o Remove dust and debris from cable trough at front of stage.
Wipe tables that are set-up in the room.
Clean interior and exterior of trash receptacles.
COMMERCIAL KITCHEN
Sweep and mop floor including but not limited to underneath tables, sinks, and
inside of walk-in cooler.
Wipe and disinfect surface areas including, but not limited to, tables and
countertops.
Wipe exterior of appliances. This may include polishing of stainless steel where
applicable.
Clean FRP vinyl wall panels behind cooking area.
Clean interior and exterior of trash receptacles as needed.
MONTHLY: Cleaning one day per month.
RESTROOMS
Machine scrub all restroom and locker room floors including, but not limited to,
corners, grout, and under fixtures and countertops.
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3 — CUSTODIAL SERVICE PERFORMANCE AND WORK HOURS
Service shall be performed as directed by the ROUTINE WORK TASKS BY FACILITY
except for City of Clermont observed holidays.
Turnoff lights.
Close and lock doors, interior and exterior.
Activate the security alarm system.
Notify the Facility Manager or Operations Chief immediately if there is any issue
with setting the alarm or if the alarm activates for any reason.
City of Clermont holidays include:
o Thanksgiving Day (Thursday and the following Friday).
o Christmas Eve and Christmas Day.
4 — INSPECTIONS
Inspections will be performed by the Facility Manager or Operations Chief.
5—PAYMENT
Submit invoices to each facility and contact person as listed below. Payment for services
will be made on a monthly basis monthly and must be approved by the Department
Director.
Location of Facilities
Contact Person
Clermont Arts & Recreation Center, 3700 S. Hwy. 27, Clermont, Brian Forman
FL 34711
6 — ADDITIONAL FACILITIE
The City reserves the sole right to add or delete locations to the resulting contract at any
time. The City will provide the respondent a written notice no less than five (5) full working
days in advance which areas are to be added to or deleted from the normal custodial
service schedule. Invoice adjustments will be negotiable based on similar space and
duties.
If space is added to the schedule, it shall be cleaned in accordance with the specifications
for similar space. The period for adding to or deducting from the payments will start on
the effective date of the notice and continue for the time period specified in the notice.
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7 — ADDITIONAL SERVICES
Services not specifically identified in any contract derived from this solicitation may be
added upon mutual consent of the contracting parties. If utilized as an option, the
respondent shall furnish the City detailed pricing for all costs associated with the services
requested.
8 — FAILURE TO SUPPLY
The respondent will make every attempt to supply the awarded services within the time
frame(s) requested on each order. Failure to supply may be cause -in -need for the City
to procure in the open market services meeting or similar to those specified in the
contract.
9 — PAYMENT DEDUCTIONS
It is the objective of the City to obtain full cleaning performance in accordance with the
terms, conditions and specifications and at the quality standards of work set forth in this
solicitation. To this end, the City shall contract for the complete performance of each
cleaning job as identified in the specifications and deductions will, therefore, be made in
accordance with the following stipulations, i.e., the City will not pay for work that is not
completed:
a. If items are not completed within five (5) hours after personnel are notified a
deduction will be made from the monthly payment due.
b. Should the respondent fail to perform the services required under this contract, the
City may, at its option, retain all or part of the monthly payment otherwise due until
any service discrepancies are corrected. Repeated service discrepancies by the
respondent shall entitle the City to terminate this contract in accordance with the
termination for cause listed herein.
This is a SERVICE CONTRACT and services not rendered on the day specified cannot
be made up, all tasks missed will result in deductions.
10 — CONFORMANCE TESTING
The City reserves the right to test all goods delivered during the life of the proposed
contract, at an independent laboratory, to be designated by the City. The laboratory tests
shall include each item of the specifications to determine whether the goods are in
conformity therewith. Tests shall be made on goods selected at random from deliveries
made under the contract. The respondent shall pay for testing where the result of such
test shows that the goods are not equal to or do not conform to the specifications. If the
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result of any additional test shall show that the goods delivered and tested conform to the
specifications, then, in such case the expense of making such test shall be paid by the
City.
11 —EMPLOYEE LIST
Respondent shall provide with their response an itemized list of the proposed number of
employees, including number of supervisory personnel, to be assigned to each building.
Respondent shall provide the City with a list of employees who will fill in for vacations,
sick leave and any time off.
12 — PERSONNEL BACKGROUND CHECK
The respondent shall provide the City with a complete list of personnel, including a full
name, address, telephone number, social security number, copy of Drivers License and
a NCIC/FCIC Criminal History Background Check for each individual employee before
date of hire and within ten (10) calendar days after City notification to enter into contract.
This information shall be kept current throughout the term of the contract including
replacement employees.
Custodians shall be employees of the respondent; day laborers are not acceptable.
A brief resume shall be submitted for the Contract Manager, and each Crew Supervisor.
(The Contract Manager and the Crew Supervisor may be the one in the same person.)
This information shall also be kept current throughout the term of the contract including
replacement employees. The City reserves the right to accept or reject any Contract
Managers or Crew Supervisors.
a. Contract Manager: The Contract Manager will be responsible for the management
and scheduling of work to be performed under this contract and shall possess at
least five (5) years of recent (within the past 10 years) experience in the
management of custodial service type operations of the approximate square
footage to be maintained under this contract.
b. Crew Supervisor: All Crew Supervisors engaged in directing the work to be
accomplished under this contract shall possess at least three (3) years of recent
(within the past five (5) years) supervisory capacity experience directing custodial
service type operations of the approximate square footage to be maintained under
this contract.
c. Employees: The respondent shall conduct no recruiting, hiring or interviewing in
any building covered by the contract at any time. All cleaning personnel will be
provided with eight hours of training before the cleaner can work alone in any city
building. This training can be in class training, on the job training or a combination.
- -- RFP No: 22-034 - --- -
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However, no cleaner will be assigned to work alone until the training hours are
completed.
13 — UNAUTHORIZED PERSONNEL
At no time shall the respondent allow any people into the building other than bona fide
employees of the respondent. At no time shall the respondent's employees allow family
members, friends, etc. to be on the grounds or parking lot of the building during working
hours, other than to pick-up or drop-off an employee.
14 — SUPERVISION
a. General: The respondent shall arrange for a contract manager (who shall be an
employee of the contractor) and crew supervisors for the contract work. The
contract manager shall be available at all times when the contract work is in
progress, to receive notices, reports, or requests from the City. The City will not
be responsible for supervising the respondent's employees.
b. Definitions:
1. The term "Contract Manager" means a person, designated in writing by the
contractor, who has complete authority to act for the contractor during the term
of the contract. The contract manager shall have the authority to accept
notices, inspection reports and all other correspondence on behalf of the
contractor.
2. The term "Crew Supervisor" means those persons designated to supervise the
work of the custodial crews and must be designated in writing by the contractor
as the person who has authority to act for the contractor on a day-to-day basis
at the site. The "Crew Supervisor" will be on site at all times when routine
tasks are being performed.
c. City of Clermont Personnel - Contract Administrators
The City Public Services Director or his designee shall be responsible for the day
to day administration of this contract.
15 — STANDARDS OF CONDUCT
The respondent is responsible for ensuring that its employees do not disturb papers on
desks, open desk drawers or cabinets, use office equipment including but not limited to
copiers, fax machines and telephones. If the City brings unacceptable work and
appearance habits of the respondent's employees to the attention of the contractor's on -
site supervisor, and corrective action is not immediately taken the City may at its sole
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discretion, deem such failure a material breach and cause for immediate termination of
the contract. It will be the responsibility of the respondent to establish ample procedures
relating to its employees for theft or wrongful use of City or employee property. The City
will retain the right to remove any personnel on City property in the act of wrongful doing
as determined by the City.
16 — UNIFORMS
The respondent shall furnish appropriate and identifiable uniforms for the individual
employee and wear photo identification (frontal face). Said employees shall present a
neat, clean and well-groomed appearance when providing services at any and all City
Facilities.
17 — WORK PERFORMANCE/ACCOUNTABILITY
Respondent shall not be responsible for cleaning any electronic equipment
If the City finds that repairs or changes are required to the building, its contents, or its
accessories, etc., which in the opinion of the City are rendered necessary as the result of
the respondent's use of materials, equipment or workmanship which are inferior,
defective, or not in accordance with the terms of the contract, the contractor shall, within
24 hours of receipt of notice from the City place in satisfactory condition, in every
particular, all of such work, correct all defects, and shall make good any work or material,
or equipment and contents of said building or site disturbed in making such restoration,
at no additional cost to the City.
In any case where the fulfilling of the requirements of the contract or restoration work
embraced in or required thereby, the respondent disturbs any work being performed
under another contract, he shall restore such disturbed work to a condition satisfactory to
the City at no additional cost to the City.
18 — BUILDING SECURITY AND ACCESS CONTROL
The respondent shall be furnished means of access to all areas requiring custodial
services. Any keys issued to the respondent for such use shall not be duplicated by the
contractor or their employees. These keys are to be returned to the City at the end of the
service period.
Any area to which respondent is provided access by means of a key, shall be opened for
the purpose of custodial services only. Immediately upon completion of custodial service,
the area shall be secured. No person or persons shall be permitted access by any
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contract personnel. No exterior door or interior door will be propped open. Exterior doors
shall remain locked during cleaning if after hours.
If keys are lost, the contractor will pay for necessary lock changes and all replacement
keys.
Certain areas within the facilities contain confidential and sensitive records, these areas
may be cleaned only at times when a representative of the City is present or otherwise
specified. Keys will not be provided to the respondent.
The respondent is to provide secure storage for their employees personal possessions if
necessary. The City shall not be responsible to any of the respondent's employees for
loss of personal property.
19 — CONTRACTOR'S RESPONSIBILITY FOR LOSS OF EQUIPMENT AND
WRONGFUL USE
It will be the responsibility of the respondent to establish and inform the City of procedures
related to their employees to prevent theft of the property of the City and their employees.
It will be the responsibility of the respondent to establish adequate procedures to eliminate
wrongful use by respondent employees of the City property or of its employees. This
property includes, but is not limited to the following:
1. Telephone System Equipment
2. Computer Equipment
3. AudioNideo Equipment
4. Office Equipment (copiers, fax machines, etc.)
5. Kitchen Appliances
6. Foods, drinks, etc.
20 — WORK HOURS AND SCHEDULING
Cleaning services shall be performed at the close of each normal workday or as otherwise
specified except where special arrangements are made and properly documented. A
periodic task cleaning schedule will be maintained in the "Custodial Log" at each facility
provided by respondent. The respondent is responsible for cleaning an area later in the
work schedule if there is a City meeting or special event. The City will provide a minimum
of forty-eight (48) hours' notice of special events requiring schedule modifications.
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The successful respondent will be provided with a username and password for viewing
the Arts & Recreation Center facility software schedule. Access to the software shall be
limited to management only. The software will provide the successful respondent with up
to date information regarding room use, times, and upcoming events.
21 — NON-INTERFERENCE WITH GOVERNMENT BUSINESS
Work shall be carried on in such a manner that there will be no interruption to or
interference with the proper execution of City business. Verbal interaction between
respondent's employees and building occupants shall be kept to a minimum.
a. All persons employed while at work, and on the premises, shall comply with all
building regulations.
The respondent agrees to alter work methods, schedules and procedures if the City
determines that they are detrimental to City operations. Such alteration shall not be cause
for additional charges to the City.
22 — DUE CARE BY CLEANING PERSONNEL
The respondent will not allow smoking by their employees in City facilities. The
respondent will not allow the consumption of food or drink in areas other than those
locations assigned to the respondent; i.e., equipment storage areas or snack areas
approved by the City.
It shall be the respondent's responsibility to clean up and/or rectify any damage to City
property caused by any individual connected with the respondent, to the City's
satisfaction.
23 — RESTRICTED USE OF TELEPHONE
The respondent or the respondent's employees will not use City property in any manner
for any personal advantage, business gain, or other personal endeavor. Unauthorized
use of City telephones is not allowed.
24 — NOTIFICATION OF NEEDED REPAIRS
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The respondent shall promptly notify the City of needed repairs and/or damages to soap,
paper towel and other restroom dispensers, as well as other damaged or malfunctioning
fixtures and building accessories which are observed during the performance of services.
This notice must be received within a reasonable time as determined by the City.
25 — EMERGENCY SERVICES
If an emergency arises (such as flooding of a particular section of a building) the
respondent shall divert his/her forces, or such part thereof as deemed necessary by the
City, from their normal assigned duties to meet the conditions. When these employees
are no longer needed for response to the emergency, they shall be directed by the
respondent to return to their normal duties. The respondent shall not be penalized
because the normal daily work which otherwise would have been performed had to be
neglected, but every effort must be made to complete contract requirements.
26 — SAFETY
It is the responsibility of the respondent to provide all materials and training to insure a
safe working environment for their employees, City employees as well as the public. The
respondent will meet all federal, state and local requirements. The respondent, if
requested by City, shall provide material safety data sheets (MSDS) on all chemicals
utilized. Examples of safety procedures are:
a. Signs placed on elevator doors while hauling trash.
b. Barricades and/or signs warning of wet floors.
c. Barricades and/or signs warning of overhead work in progress.
d. Signs indicating restroom cleaning operations in progress.
e. Only professionally made signs, approved by the City will be used.
27 — EQUIPMENT & SUPPLIES
It is the responsibility of the respondent to furnish the City with names and chemical
formulas of all waxes and cleaning materials being used (MSDS). All chemicals and
supplies must meet State, Federal and local guidelines for the work proposed.
The respondent shall provide and maintain all cleaning equipment and materials to
complete the cleaning as specified herein; including but not limited to cleaners,
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disinfectants, bleach, floor care cleaners and protective coatings, etc. It shall also include
brooms, mops (wet and dry/dry dust mops), mop handles, dust pans, bowl mops, bowl
brushes, putty knifes, dusters, sponges, rags, window squeegees, floor pads, rubber
gloves, spray bottles, floor machines, vacuum cleaners, etc. The respondent shall
provide all supplies (including trash liners) with the exception of toilet paper, paper towels
and hand soap which shall be supplied by City. Installation of said supplies shall be the
respondent's responsibility, except where special arrangements are made and approved
by the City.
The City shall provide, if applicable, storage space for equipment (brooms, mops,
vacuums, etc.). All equipment shall be available for use by the successful respondent
staff. Storage rooms must be kept neat and orderly. Garbage shall not be left in the
storage rooms at any time. All dirt, grease, etc. left on mops and brooms shall be
thoroughly washed off. Mops and brooms shall be replaced when worn.
NOTE: All supplies must be used in accordance with the manufacturer's recommendations
and instructions. All containers must be labeled with the manufacturer's brand name,
name of product, and its recommended use.
NOTE: All equipment used in the cleaning operation of any City facility must be in good
safe operating condition as required by OSHA. Equipment with broken or exposed electric
wires will not be used. Upon completion of the workday, all equipment will be properly
stored or removed from the facility. Nothing will be left out in the open.
Paper products will picked up at Public Services, 400 121h Street, Clermont, FL 34711
Monday through Friday from 8:00 a.m. to 4:00 p.m. Paper products will be inventoried at
the front desk.
The City shall have the final authority regarding the products that are installed in City
facilities and may require discontinuation of a product that is found to be unacceptable for
any reason.
28 — GREEN PRODUCTS
All products and chemical solutions provided and used shall be certified under Green
Seal Standard GS-37 or GS-40, or Environmental Choice Standard ECP-57. These
standards require that:
The product must be a concentrate.
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The undiluted product shall not contain any ingredients that are carcinogens or a
known to cause reproductive toxicity.
Undiluted product hall not be toxic to humans, not be corrosive to the skin or eyes,
not be a skin sensitizer, not be combustible, not be toxic to aquatic life.
Product shall not contain substances that contribute significantly to the production
of photochemical smog, tropospheric ozone, or poor indoor air quality.
Product used shall not contain more than 0.5% by weight or total phosphorus.
The primary package shall be recyclable or the manufacturer shall provide for
returning and refilling of their packages.
Product manufacturer shall identify any fragrances on their MSDS. Any ingredient
added to the product as a fragrance must follow guidelines as interpreted by the
international fragrance association.
The products shall not contain alkyl phenol ethoxylates, dibutyl phthalate heavy
metals, ozone -depleting compounds or optical brighteners.
Product shall not be tested on animals.
All custodial staff shall be instructed in the proper use of all products to conform to the
manufacturer's instructions, insuring maximized health and economic benefits of the
program. All custodial staff will be made aware of restricted non-compliance chemical
use.
29 — TRASH AND WASTE REMOVAL PROCEDURES
All waste going into dumpsters shall be bagged or placed in closed containers before
disposal. It shall be the respondent's responsibility to provide said containers/bags. All
cardboard containers must be broken down before disposal or recycled.
The respondent shall provide appropriate equipment for trash removal. Trash shall not
be dragged on the floor at any time, at any location.
30 — AREAS REQUIRING STRICT SANITIZING
Sanitary disposal containers shall be emptied, cleaned, sanitized, and properly dried and
provided with a new liner daily. Waxed paper liners are to be used in all sanitary napkin
disposal receptacles.
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31 — SENSITIVE EQUIPMENT AREAS
The respondent will ensure that special care is taken to maintain areas containing
computer equipment as dust free as possible. This should entail vacuuming and/or dry
mopping and wet mopping.
The respondent will instruct their cleaning personnel on the proper manner in which to
perform their duties around sensitive equipment. This shall include the identification and
usage of the proper electrical circuits to use with their equipment.
Extreme caution while cleaning will also be given to:
a. Avoidance of power interruption to devices.
b. The use of the same circuit by cleaning equipment and sensitive devices at any
one given time. The respondent shall contact the City for identification of these
areas.
c. The use of cleaning equipment near sensitive equipment.
d. The use of only those cleaning products guaranteed not to damage sensitive
electronic equipment.
e. The use of cleaning products on or around sensitive devices.
f. The appropriate method of cleaning equipment and its surrounding areas.
g. Dry dust computer drafting plotters only.
h. Do not use power strips as a source of electrical power for any cleaning equipment.
32 — SAFETY
It shall be the responsibility of the respondent to insure work safety, provide sufficient,
required insurance, complies with all safety codes, laws and requirements and to include
any cost of such safety requirements in the project bid. No additional compensation shall
be allowed for the cost of such compliance.
33 — FAIR LABOR STANDARDS ACT
No respondent or subcontractor holding a service contract with the City for any dollar
amount shall pay any of its employees working on the contract less than the minimum
wage specified in section 6(a)(1) of the Fair Labor Standards Act 29 U.S.C. 206. Failure
to meet this requirement may result in contract termination by the City.
END OF SECTION — B
RFP No: 22-034
Page 31 of 56
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