Contract 2022-139A2022-139
AGREEMENT No. 2022-139
POLICE DEPARTMENT UNIFORMS
THIS AGREEMENT, is made and entered into this 9 h day of November 2022, by and
between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws
of the State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida,
(hereinafter referred to as "CITY"), and READ'S UNIFORMS, LLC., whose address is: 4
Sweeten Creek Crossing, Asheville, NC 28803, (hereinafter referred to as
"CONTRACTOR").
WHEREAS, the City of Clermont issue RFP 22-036 titled Police Uniforms;
WHEREAS, CONTRACTOR submitted its response dated September 1, 2022 to RFP 22-
036;
WHEREAS, CITY desires to award a contract to CONTRACTOR in accordance with the
terms and conditions of RFP 22-036 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE 1— SCOPE OF WORK
The CONTRACTOR shall furnish uniform services as described in CITY's RFP 22-036
and CONTRACTOR's September 1, 2022 response thereto, which are expressly
incorporated herein and made a part of the Agreement Documents hereto and shall do
everything required by this Agreement and the Agreement Documents. Provided, however,
that nothing herein shall require CITY to purchase or acquire any items or services from
CONTRACTOR.
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CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement Documents and the Unit Price Schedule an amount in accordance with
the compensation schedule set forth in Exhibit "A", attached hereto and incorporated
herein.
ARTICLE 3 — PROVISION OF SERVICES AND COMPLETION OF WORK
3.1. The CONTRACTOR shall only provide the CITY with uniform services upon
receipt of an authorized purchase order from the CITY and shall provide the
requested items in the timeframe and as set forth in RFP No.: 22-036 or in the
specific purchase order or authorized order submitted by CITY. Nothing herein
shall obligate CITY to purchase any specific amount of product from
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CONTRACTOR or create an exclusive purchase agreement between CITY and
CONTRACTOR. CITY shall not be obligated or required to pay for any items
received until such time as CITY has accepted the items in accordance with the
order provided to CONTRACTOR.
3.2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of CONTRACTOR
to so notify CITY will preclude CONTRACTOR from seeking payment of any kind
for any items that were delayed in delivery. Upon receipt of notification of the
delay, CITY may at its sole option cancel the order and seek the items from any
available source.
3.3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any uniform services herein by CITY or by any agent or representative as in
compliance with the terms of this Contract shall not operate as a waiver by the
CITY of strict compliance with the terms of this Contract and the CITY may require
the CONTRACTOR replace the accepted uniform so as to comply with the
warranties and specifications hereof.
3.4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
ARTICLE 4 — TERM AND TERMINATION
4.1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect for a period of three (3) years thereafter, unless terminated or
renewed as provided for herein.
4.2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
4.3. Upon mutual Agreement of the parties, this Agreement may be renewed for three
(3) additional one (1) year terms. Sixty (60) days prior to completion of each
extended term of this Agreement, CONTRACTOR may request and the City may
consider an adjustment to price based on changes in the Producer Price Index (PP I).
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ARTICLE 5 — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall make
payment to the CONTRACTOR for all accepted deliveries and undisputed products
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE 6 — DISPUTE RESOLUTION - MEDIATION
6.1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either parry.
6.2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
6.3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE 7 — INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
indirectly employed by it, and the amount of such insurance shall be as follows:
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(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,040 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000 Each Occurrence, Combined
Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
7.3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorneys fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
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ARTICLE S — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the parry set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Read's Uniforms, LLC.
4 Sweeten Creek Crossing
Asheville, NC 28843
Attn: David George, VP of Sales
OWNER: City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE 9 — MISCELLANEOUS
9.1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
9.2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
9.3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
9.4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
9.5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
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prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
9.6. Assignment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
9.7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
9.8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9.9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically must be provided to the CITY in a format that
is compatible with the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
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ARTICLE 10 —AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
10.1. This Agreement
10.2. Purchase Order
10.3. All documents contained in City of Clermont RFP 22-036 and any amendments
thereto.
10.4. CONTRACTOR's September 1, 2022 response to RFP 22-036.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 8
day of November, 2022.
CITY OF CLERMONT
Tim Murry, Mayor
ATTEST:
Tracy Ackroyd Howe, City Clerk
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READ'S LiNIFORMS, LLC.
By:
(Signature)
Print Name: David L. George Jr.
Title: VP of Sales
Date: 11 /11 /22 14:38 EST
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ATTACHMENT "A"
UNIFORMS
August 29, 2022
City of Clermont
PO Box 120219
Clermont, FL 34712-0219
RE: Bid #22-036—Police Department Uniforms
We appreciate the opportunityto respond to this bid.
Table of Contents: Tab A through Tab H
A. Introduction
Our goal below is to provide you some background on our company. The most important
thing you can know about us is we live by our employees live by ourfive core values —they are
not just words on a document — but believe this is the cornerstone of how we interact with
each other, our vendors, and our customers:
• Customer first
We are passionate about providing attentive customer service and a superb
shopping experience.
• Integrity
We believe that honesty, high ethical standards, and authenticity are at the core
of all of our interactions.
• High Standards
We have high standards for everything we do from products and store
appearances to customer service.
• Servant leadership
We strive to lead with a servant heart, modeling respect and leading by example.
• Strong work ethic, strong team
We value hard work, and that work is best accomplished with a strong team that
realizes the great sense of accomplishment that comes from ajob well done.
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B. License and Insurance —enclosed is our Certificate of Insurance and our Florida business
license.
C. Company Background —
Read's Uniforms has been in business for over twenty years and entered the public safety
uniform space about seven years ago.
We are based in Asheville, NC but have a local retail store near you in Leesburg, Florida with a
local dedicated public safetythat will be the primary point day — to- day person to work with
the Police Department. I will be the primary point person for contract related items for the
City of Clermont and the Police Department.
We believe in a hands-on approach with our customers so focus primarily on proving a
dedicated public safety field rep that can meet with their customers regularly and can easily
be on site for meetings, sizing and handling any issues. We also can provide a private
webstore for ordering and in your case, we have store close by that will also be a resource for
you.
D. Company Experience —
We have over Sao public safety customers across the Southeast. Our "bread & butter"
accounts are those with less than ioo employees.
We also have the capabilities to handle larger accounts and have contracts with several larger
accounts including Charleston Fire Department, Greenville County EMS, and Greenville
County Sheriff's Office and Detention Center (South Carolina); Asheville Police Department,
Buncombe County Sheriff's Office and Detention Center, Charlotte Fire Department, Wake
County EMS, and Forsyth County Sheriff's Office (North Carolina); Pigeon Forge Police
Department (Tennessee); The Villages Fire Rescue and Clay County Sheriff's Office (Florida);
and Hampton County Sheriff's Office, Virginia Marine Police, Valley Health System Public
Safety (Virginia), to name a few.
Because of the difficult supply chain issues, we are still experiencing, we will work closely with
the department to ensure that we stock sufficient levels of product to complete your orders
within the timeframes outlined by the department. We also are the only uniform company
that I am aware of that provides an automated backorder report each week to our customers.
We believe in transparency and proactive communication.
E. Personal Experience —
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Angela Fox is our dedicated public safety rep for Central Florida and lives in Eustis. She has
been with Read's for two year and has six years of experience in the public safety uniforms
business, is a Florida native and has four children.
David George is the VP of Sales (with a total of nine public safety reps like Angela) and has
thirty-five years of sales, operations, and management experience —twenty years with a
Fortune 500 company, fifteen years running a small wholesale business and five years with
Read's Uniforms.
F. Online Ordering System —
Private webstore — we have hundreds of customers that utilize their custom private
webstores. We can provide a private webstore forthe department that is only accessed by
the person responsible far placing orders or we can build a site that allows employees to
purchase using an allowance -based system.
Here are a few highlights of our system:
• Login for employees uses department issued email address and a unique password.
• We can limit item selection based on color, decoration, etc.
• If allowance based, allowance could vary based on rank or employee position.
Purchases by employee overthe allowance cap will be charged to their personal
creditor debit card. The department would only be invoiced for the allowance
amount.
• Web support is available via email or phone, Monday -Friday, g AM to 6 PM except
holidays.
• Management reports track current orders, shipments, invoices, payments and item
history.
G. Cost of Services —
s. We have enclosed the bid pricing schedule.
z. Our pricing includes shipping to your department.
3. We are bidding all specified items on the bid with the following exceptions:
a. Item 14—Elbeco Bike Polo—K5a13
b. Item 17— Propper Windbreaker— F5834
c. Item 31— Propper Kinetic BDU Cargo Pant— F5294
d. Item 34—First Tactical V2 BDU Pant —114012
4. We are glad to provide a sample of the above items if/as needed.
5. Please note —Item #28 and zg —Corporal and Sergeant Chevrons —the price quoted is
per set (total of a patches).
6. ❑ecoration work —
a. Items 1, z, 3, 4,13 and 14— garment prices include the embroidered left chest
badge and right chest name.
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b. Items 1, 2, 3, 4, 1.3 and 14 - our understanding is not all polo shirts require the
silver reflective POLICE on the back. So, our price on these garments does not
include this — if this needs to be added it is $7 per shirt.
c. Items 5 and 6 - All unhemmed pants include hemming to requested inseam
length (i" increments).
d. Items 8, g, 3.0, 2.1,12, 3.5, and iL6 - All dress and undervest shirts (and jackets if
applicable) include us sewing on department shoulder patches, rank chevrons and
hash marks (when applicable).
e. Item 3.7— windbreaker - pricing includes adding applicable patches and POLICE in
silver reflective on the back of the jacket.
f. Item zg—winter coat— pricing includes adding applicable patches (if needed) and
POLICE in silver reflective on the two front and one rear ID Panels.
g. Item 20—the Class A Jacket— includes adding shoulder patches and hashmarks.
Sleeve stripping is as follows based on the number of stripes (price for both
sleeves):
i. i Stripe - $25
ii. 2 Stripes - $35
iii. 3 Stripes - $45
iv. 4 Stripes - $55
V. 5 Stripes - $65
h. Item 33 — we submitted pricing on the bid form 5.3i Taclite BDU Cargo Pant (part
number74273). i5 for the We understand the department also utilizes the 5.-I:L
Stryke Pant (part number74369). The price on this pant is $64.
i. Camera Pouches — our understanding is not all shirts /jacket require the camera
pouch. We did not include this in any of our pricing for shirts andjackets. The
cost to add thl5 is:
i. Shirts - $i5
II. Jackets - $20
7. Upsize charges —the following garments have up size charges:
a. Item i—Cornerstone CS410 Polo—
i. 2XL - $32
ii. 3XL - $35
iii. 4XL - $36
b. Item 2— Cornerstone CS411 PDIo-
i. 2XL - $32
ii. 3XL - $35
iii. 4XL - $36
c. Item 3— Port Authority K573 Polo—
i. 2XL - $25
ii. 3XL - $28
iii. 4XL - $29
d. Item 4 —Port Authority L573 Palo -
i. 2XL - $25
ii. 3XL - $28
iii. 4XL - $29
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e. Item 33-5.11-74273 Taclite BDU Cargo Pant -
i. 46-54 waist - $74
f. Item 33a-5.11-74369— Stryke Pant—
i. Longs - $74
g. Item 34—First Tactical Vz BDU pant —
i. 46-54 waist - $53.
H. Claims Disputes -we have had no claims or liquidated damages against our company.
I. Signed Addendum -we acknowledge addendums #1 and #z and signed acknowledgements
are included in our bid response.
Thank you again for the oppo rtu n ity to submit this bid. Please let me know if you have any
questions.
Regards,
/0
David George
VP of Sales
cc. Angela Fox
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City of Clermont
Bid 22-036
SECTION — J
SIGNATURE PAGE
By signing this section the respondent certifies that:
1 . It satisfies all legal requirements (as an entity) to do business with the City.
2. The undersigned respondent acknowledges that award of a contract may be
contingent upon a determination by the City and that the respondent has the
capacity and capability to successfully perform the contract.
3. The proposer hereby certifies that it understands all requirements of this
solicitation, and that the undersigned individual is duly authorized to execute this
proposal document and any contract(s) and/or other transactions required by
award of this solicitation.
Agreements with Other Government Agencies
This section is optional and will not affect contract award. If the City of Clermont awarded
your company, would your company sell under the same terms and conditions, for the
same price, to other governmental agencies in the State of Florida? Each governmental
agency desiring to accept to utilize this contract shall be responsible for its own purchases
and shall be liable only for materials or services ordered and received by it. ® Yes ❑
No (Check one)
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this solicitation, and is
acting in an authorized capacity to execute this response. The respondent also certifies that it can and will provide and
make available, at a minimum, the items set forth in this solicitation.
Company Name (print): Read's Uniforms
Street Address: 4 Sweeten Creek Crossing, Asheville, NC 28803
Mailing Address (if different): n/a
Telephone: 828.412.8950
Email: david.george@readsuniforms.net
Fax: n/a
Payment Terms: n/a % days, net
FEIN: 85 - 2699502 Professional. License No.: n/a
Signature:a�-�� Date: August 29, 2022
Print Name: David George Title: VP of Sales
Does the respondent accept payment using the City's MASTERCARD? ® Yes ❑ No
END OF SECTION J
RFP No: 22-036
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SECTION — B
STATEMENT OF WORK
The intent of this RFP is to establish a term contract to provide uniform services to the
Clermont Police Department.
The Department will be responsible for art changes and a one (1) time set up fee for any
new designs, emblems, and/or logos. Patches, screen printed, color printed, and/or
embroidered patches shall be attached to garment in script or block lettering in upper
and/or lower case or as determined by the Police Department.
All pricing submitted must include shipping, alterations, sewing of patches, and all
decorating (embroidery or screen printing). Price discount must remain firm for the
contract period. Labor rates must be firm for the contract period. The City may purchase
additional items and accessories offered for sale by the successful respondent through
catalog at the discounted price set forth in the agreement.
Allowances for special freight charges will be acceptable only when expedited delivery is
requested and approved by the City.
All delivery must be made within fifteen (15) calendar days from the date of order. For
"New Hire" uniforms, delivery must be made within seven (7) calendar days from date of
order. The successful respondent must notify the Clermont Police Department of any
exceptions to this delivery time, and a stated availability of the ordered items. Deliveries
made on any purchase order issued on the basis of the sample must be identical to the
sample.
Successful respondent agrees to accept for credit any merchandise returned in good
condition within thirty (30) days after receipt of goods without any handling charges;
however, no return must be made of any material which has been put into operation other
than for test. When products delivered fail to meet specifications, the cost of return freight
must be charged to the account of the successful respondent, and City may deduct such
charges from amounts otherwise owed to the successful respondent.
If a contract is awarded to a respondent as a result of this solicitation, the Clermont Police
Department may request that the successful respondent provide pricing in an electronic,
web -based format. The preferred method will be that the contract pricing will be hosted
on the respondent's website, which can be accessed via a login.
For custom-made items such as silk-screened printed T-Shirts, it will be the responsibility
of the awarded vendor to communicate with the Clermont Police Department all delivery
details. Delivery shall be made during normal working hours. All deliveries must be
labeled with the employee's name and accompanied by a copy of the actual invoice.
The City may request emergency service delivery. The successful respondent must use
their best efforts to comply with rush or emergency requests. However, if the successful
RFP No: 22-036
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SECTION — B
STATEMENT OF WORK
respondent cannot fulfill the emergency delivery requirements, the City may procure its
needs from alternate sources without penalty.
The successful respondent must provide sizing sample garments for each category and
footwear. The sample garments will be utilized for the fitting and sizing of employees. The
successful respondent is responsible for the shipment and freight for the delivery of all
sizing sample garments and footwear. Upon notification by the Department for the request
of sizing sample garments, the successful respondent will have ten (10) working days to
deliver the requested sample garments and footwear.
Each respondent may be requested to submit samples of the items before award. If a
request is made for samples, the samples must be submitted within seven (7) days of the
request. Each sample must be tagged with the item number, description, and vendor
name.
The City reserves the right to order as few as one garment per order. The successful
respondent must not impose a minimum quantity threshold. Responses submitted with
minimum quantities may be rejected.
The City requires many different types of garment customization services for the purpose
of agency identification and customizing the garments with specialty striping, features,
pocketing, zippers, etc. Having the capabilities to perform all of these services will be
critical to effectively service a uniform contract and provide satisfactory service to the City.
The successful respondent should provide a list of all garment customization services
they are capable of providing, the number of employees dedicated to garment
customization and the average number of garments customized by the bidder on a
monthly basis. Technology used to achieve fast, effective and accurate garment
customization should be provided if utilized by the vendor.
Upon request, following award, additional catalogs and price schedules must be supplied
to the City at no charge.
Standard Size for Male Uniforms
MALE
Small
Medium
Large
X-Large
2-XL
3-XL
Chest
34-36
38-40
42-44
46-48
48-50
50-52
Neckband
14-14.5
15-15.5
16-16.5
17-17.5
18-18.5
19-19.5
Sleeve
32-32.5
33-33.5
34-34.5
35-35.5
36-36.5
37-37.5
Waist
30-32
32-33
33-34
36-38
40-42
44-48
Inseam
30-31
31-32
32-33
33-34
34-35
35-36
RFP No: 22-036
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SECTION - B
STATEMENT OF WORK
Standard Shoe Size for Men
Shoe Size
C (narrow)
D (medium)
E (wide)
7
3.4"
3.7"
3.8"
7.5
3.4"
3.7"
3.9"
8
3.5'
3.8"
3.9"
8.5
3.6"
3.8"
4.0"
9
3.6"
3.9"
4.1"
9.5
3.7"
3.9"
4.1"
10
3.8"
4.0"
4.2"
10.5
3.8"
4.1"
4.3"
11
3.9"
4.1 "
4.3"
11.5
3.9"
4.2"
4.4"
12"
4.0"
4.3"
4.4"
12.5
4.1"
4.3"
4.5°
13
4.1"
4.4"
4.6"
13.5
4.2" 4.4"
4.8"
Standard Size for Female Uniforms
FEMALE
4
6
8
10
12 14
16
18
20
Size
X-S
Small
Small
Medium
Medium
Large
Large
X-L
2-XL
Bust
33
34.5
35.5
36.5
38
39.5
41
42
44.5
Waist
24
25.5
26.5
27.5
29
30.5
32.5
34
36.5
Hip
35
36.5
37.5
38.5
40
41.5
43
45
47
Standard Shoe Size for Females
Shoe Size
Narrow
Average
Wide X-Wide
5
2.81 "
3.19"
3.56"
3.94"
5.5
2.88"
3.25"
3.63"
4.00"
6
2.94"
3.31 "
3.69"
4 06"
6.5
3.00"
3 38"
3 75"
4 13"
7
3.06"
3.44"
3.81 "
4.19"
7.5
3.13"
3.50"
3.88"
4.25"
8
3.19"
3.56"
3.94"
4.3111
8.5
3.25"
3.63"
4.00"
4.38"
9
3.31 "
3.69"
4.06"
4.44"
RFP No: 22-036
Page 13 of 39
BlueInk Bundle ID: K7gpngP8FK
SECTION — B
STATEMENT OF WORK
9.5
3.38"
3.75"
4.13"
4.50"
10
3.44"
3 81 "
4 19"
4.5651
10.5
3.505'
3.88"
4.25"
4.635'
11
3.565'
3.94"
4.31"
4.695'
11.5
3.63"
4.00"
4.38"
4.75"
There will be no restocking or freight charge to the City for the return or exchange of any
first-time garment or footwear purchased, for each employee under the terms of this
resulting contract. If the City wishes to return or exchange items purchased under this
contract, the successful respondent must permit the return or exchange, of a first-time
garment or footwear purchase for each employee, at no charge. If there is a difference
in the price of the items exchanged, the successful respondent must invoice the City for
the difference or provide the credit. On items returned, the successful respondent must
issue a credit to the City. This return and exchange option must extend for thirty (30) days
following the expiration date of the contract period. All items returned by the City must be
unused and in the same merchantable condition as when received. It is understood that
garments with patches and/or embroidery may be returned or exchanged if the garment
size is incorrect for a first-time purchase, or does not otherwise comply with these
specifications. The successful respondent must refund the amount of any credit within
thirty (30) days' request therefore. If the successful respondent fails to refund a credit
when requested, the Department may deduct the amount of the credit from any sums
otherwise owed.
Measurement and Fitting
Measurements of all uniformed personnel, sworn and civilian, are to be taken by a
qualified representative of the supplier. When garments are ordered for specific persons
named in the order, the supplier shall be responsible to ensure that rack size garments
provided are appropriately sized to correctly fit the individual, but must not be considered
as made to measure or custom-tailored. Required made -to -measure or custom -tailor will
be specified at the time of order and the successful respondent must state any extra
charges for this service with their bid.
END OF SECTION — B
RFP No: 22-036
Page 14 of 39
BlueInk Bundle ID: K7gpngP8FK