1993-25
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FORESTRY and ENVIRONMENTAL CONSULTANTS
July 30, 1993
Mr. Wayne Saunders
City of Clermont
1 Westgate Plaza
P.O. Box 120219
Clermont, FL 34712-0219
Re:
City Street Tree Inventory For Clermont, Florida.
Dear Wayne:
Pursuant to our meeting, we are pleased to submit this Letter of
Proposal to carry out the services for the above referenced
project. The scope of services and fees are outlined within.
I .
PROJECT DESCRIPTION - Urban Forestry Consulting Services To
Develop A Street Tree Inventory and Urban Forest Management
Plan For The City Of Clermont, Florida.
II.
PROJECT SCOPE
A. Conduct a Street Tree Inventory for the City of
Clermont, including all street Right of Way trees within the
corporate limits to include:
l.
2.
3.
4 .
5.
6.
7.
Species names (common and scientific)
Serial numbers
Location of trees
Condition rating of trees
Age estimation of trees
Tree size (Dbh, canopy width, and height)
Recommendations
4340 LAKE STREET
.
LEESBURG. FLORIDA 34748
.
(904) 365.6005
URBAN FORESTRY
. Tree Appraisals
. Insect and Disease Diagnoses
. Tree Canopy Analyses
. SlIeot Tree SuNeys
. Hazardous Tree Assessments
. Urban Troe Managemenl Plans
. Troo In~bnlolles
DEVELOPMENT
. De~elopm8nt Suitability Studies
. Environmental Assessments
. Wetland Delineation
. Tree Protection During ConstructIon
. Protected Species Assessmenls
. MItigation Design & Planting
. Habltdt Management
FOREST MANAGEMENT
. Management Plans
. Tree Planting
. Timber Appraisals
. TImber Sales
. Timber CrUISing
. Prescribed Burnlnç
. E.otoc Vegelatlon Control
?/ID/93
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Urban Forestry Services Proposal
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July 30, 1993
B. Provide a paper copy of all inventory information on
tally sheets.
C. Prepare a maps identifying the location of each of these
trees. Utilizing enlarged maps of the city (provided by
Clermont), we will plot the location of each tree and
digitize each tree location in AutoCAD with it's serial
number. The AutoCAD layer with all city streets digitized,
will be provided by the city of Clermont. Final maps will
be included in the Urban Forest Management Plan.
D. Inventory up to 1,500 planting spaces with information
on location, tree lawn width, and overhead wires, and
include in computer database. The location of the planting
space inventory will be determined by the city manager,
beautification committee chair, and the urban forestry
consultant.
E. All inventory data will be included in an Urban Tree
Management System called SilviBASE. FRM will deliver
SilviBASE for installation on your computer. We will
install all inventory data on SilviBASE, and our company
will train you to update and manage your database,
however, you will be responsible for general software
(dBASE) training.
F.
Prepare Urban Forest Management Plan to include:
1. Interpretation of condition, size, age, species,
and recommendation graphs, to describe the existing
needs in your urban forest.
2. Recommendations for correcting problems found in
the street tree inventory, with a suggested schedule
for implementation.
3. Ideas on how to improve your urban forestry
program.
4. A list of proper sized trees for small, medium, and
large sized spaces, to correspond with planting space
inventory.
Page 2
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Urban Forestry Services Proposal
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July 3D, 1993
Two copies of the Urban Forest Management Plan and inventory
report including methods and materials will be delivered to
the client at the time of installation of SilviBASE.
The report will be 8~" x 11" spiral-bound with appropriate
black and white text, tables, graphs, and inventory area
map. As much of the report as possible will be printed on a
laser printer so that good quality reproductions may be
made.
It is specifically understood by all parties that the services to
be furnished under this proposal do not include any outside or
additional services. Proposals for any additional services will
be prepared and provided to you, the client, for approval.
III. METHOD OF COMPENSATION
A.
Fees - The Fee for the services described herein will
not exceed $12,200.00.
The following table outlines costs needed to complete
the job.
Table
1. Summary of Costs by Task
1.0 Initial Meeting and Project Set-up
2.0 Data Collection (Tree and Planting Space)
3.0 Data Checking
4.0 Mapping
5.0 Urban Forest Management Plan
$ 234.00
$7,628.00
$ 715.00
$1,008.00
$2,615.00
TOTAL:
$12,200.00
Page 3
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Urban Forestry services Proposal
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B.
C.
July 3D, 1993
Billinq - You will not be billed until each milestone task is
completed (s~e below). All fees will be invoiced monthly and are
payable on receipt. Accounts delinquent for 30 days or more shall
be charged a 1.5\ per month service charge.
Milestone Tasks
.
Folloving Completion of data collection
. $8,577.00
. $3,623.00
.
Final Payment folloving Installation.
Escalation - The fees listed in this document shall be
binding for a period of six months from the date of
this proposal.
A.
SUPPLEMENTAL CONDITIONS
IV.
Time Frame - Forest Resources viII complete the above
tasks within 45 days of Notice of Avard.
B.
Access - Provide FRM lavful right of entry to City
property for a mutually agreeable time period. Also,
notification of concerned City employees, such as park
employees and public safety officials, viII reduce
misunderstandings and vork delays.
C.
Maps - Provide city maps to FRM for identification of
rights-of-vay and undeveloped parcel addresses. Maps
&hould be enlarged to a scale of 1" = 100' so that
address and serial numbers can be vritten on map.
B.
Fee for Termination or Suspension of Services - Forest
Resources Management, Inc. viII rely upon this
agreement to obtain services of others and to make
commitments in this office to accomplish the tasks set
out in Section II. Should our services be terminated
or suspended for any reason prior to completion, we
shall be compensated for all work completed at the date
of termination or suspension at our normal hourly
rates.
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Urban Forestry Services Proposal
July 3D, 1993
V.
INSURANCE
Forest Resources Management, Inc. carries a liability
insurance policy, workman's compensation, and automobile
insurance certificates. Proof of insurance is available for
any of these policies upon request.
VI. ACCEPTANCE
Fee and scope of work are subject to change if this
proposal is not accepted within sixty days.
We trust this proposal meets with your approval. If so,
please sign this agreement while keeping a copy for your
files. Acceptance of this proposal constitutes a contract
and authorization to proceed. To initiate our work, please
return a signed copy of this proposal for our files.
I do thank you for the opportunity of providing this Proposal.
We are looking forward to working with you.
Accepted by:
Title:
M""yn,.. Rob~rt A
Pool
Date:
Auqust 10. 1993
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CITY OF CLERMONT
Office of the City Manager
August 11, 1993
Mr. Brett States
Forest Resources Management
4340 Lake Street
Leesburg, FL 34748
Dear Brett:
At the August 10, 1993 City Council meeeting, the enclosed agreement regarding
Clermont's Street Tree Inventory project was unanimously approved.
As previously discussed, please start work on this project as soon as possible. If you
have any questions, please feel free to call.
I look forward to working with you on this project.
'-,
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, ", ',r.
. ;'.;,'::-';
Sincerely,
;. -. '-.':-
CITY OF CLERMONT
/ ~
~UNDERS
City Manager
WS:aw
Enclosure
P.O BOX 120219 . CLERMONT. FLORIDA 34712-0219 . PHONE: 904;394-4081