Contract 2023-022ADocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
2023-022
TASK AUTHORIZATION FOR
ON -CALL PROFESSIONAL ENGINEERING SERVICES
BETWEEN THE CITY OF CLERMONT FLORIDA AND
HALFF ASSOCIATES INC.
This Task Authorization is by and between HALFF ASSOCIATES, INC., hereinafter
referred to as 'ENGINEER" and the CITY OF CLERMONT, hereinafter referred to as
"CITY" and is to that certain agreement between the parties dated December 8, 2020,
Agreement No. 2020-92, and any amendments thereto, hereinafter collectively referred to
as "the Agreement". The Parties, in exchange for the mutual covenants contained herein
and in the Agreement, agree as follows:
1. This agreement expressly modifies the Agreement and in the event of a
conflict, the terms and conditions of this Task Authorization shall
prevail.
2. In addition to all other terms and conditions contained in the Agreement,
ENGINEER shall provide services as more particularly described in the
Scope of Services attached hereto and incorporated herein as Task
Authorization Attachment "A". In consideration for, and upon, the
satisfactory completion of said services, the CITY shall pay to
ENGINEER the amount set forth in Task Authorization Attachment "A"
attached hereto and incorporated herein.
3. ENGINEER shall complete the services to be provided herein as set
forth in Attachment "A" hereto.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement for
the purposes herein expressed on the dates set forth below.
CITY OF CLERMONT
DocuSigned by:
DS
2BA7692F758C492... � J
Tim Murry, Mayor
ATTEST:
DocuSigned by:
T�� ��tiQ�� Haws
3AD7F34905B344A...
Tracy Ackroyd Howe, City Clerk
1
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
HALFF ASSOCIATES, INC.
DocuSigned by:
B`7 :
97CC96F6EBA64F2_.
(Signature)
Print Name: Duane K. Booth
Title: vice President
Date:
2/15/2023
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
ATTACHMENT "A"
,;; HALFF
VIA EMAIL sdavidoff(a)clermontfl.org
January 17, 2023
Scott Davidoff, CPRP
Deputy City Manager
City of Clermont
685 W. Montrose Street
Clermont, FL 34711
RE: AGREEMENT/PROPOSAL FOR +/- 45.1 ACRE UNDEVELOPED PROPERTY, CLERMONT,
FLORIDA, LAKE COUNTY, ALTERNATE KEY #1438373
(HALFF AVO 043826.294)
Dear Mr. Davidoff:
Please find enclosed our proposal for services necessary to complete the above referenced project as
requested. Please be sure to sign, date, and complete the Client Information Form for billing purposes and
return to our office.
We look forward to working with you on this project. Should you have any questions with regards to this
matter, please feel free to contact our office at 352-343-8481.
Sincerely,
HALFF
Duane K. Booth, P.E.
Operations Manager, VP
dbooth(@halff.com
DKB:am
Enclosures
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
;;j HALFF
VIA EMAIL sdavidoff(a)-clermontfl.org
January 17, 2023
Scott Davidoff, CPRP
Deputy City Manager
City of Clermont
685 W. Montrose Street
Clermont, FL 34711
RE: AGREEMENT/PROPOSAL FOR +/- 45.1 ACRE UNDEVELOPED PROPERTY,
CLERMONT, FLORIDA, LAKE COUNTY, ALTERNATE KEY #1438373
(HALFF AVO 043826.294)
Dear Mr. Davidoff:
Scope of Services — Halff Associates, Inc.
Introduction
Halff Associates, Inc. is pleased to present this Scope of Services to the City of Clermont for
services related to the above project. Services will include the following Phases.
PHASE 100 CONDUCT SOIL AND GROUNDWATER SAMPLING ACTIVITIES
See attached proposal prepared by Andreyev Engineering, Inc., dated January 13, 2023, for full
scope of services.
FEE: $60,601.00
PHASE 200 CONTRACT MANAGEMENT (HALFF)
Halff is contracting with Andreyev Engineering, Inc., for the requested services to assist the City
of Clermont with soil and groundwater sampling activities and will be performing contract
management services.
FEE: $1,500.00
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
Standard Hourly Rate Schedule
Engineers
Principal/Officer - Professional Engineer $250.00
Senior Professional Engineer $220.00
Professional Engineer $175.00
Project Manager $130.00
Engineer Intern $100.00
Technicians
Senior Technician $125.00
Design Technician $85.00
GIS
Principal Officer - Senior Spatial Analyst $165.00
Senior Spatial Analyst $135.00
Spatial Analyst $100.00
GIS Specialist $60.00
Landscape Architects
Principal/Officer - Professional Landscape Architect $200.00
Senior Professional Landscape Architect $150.00
Project Manager Landscape Architect $130.00
Professional Landscape Architect $110.00
Senior Landscape Designer $110.00
Landscape Designer $80.00
Planners
Principal/Officer - Land Planner $225.00
Senior Planner $150.00
Professional Planner $110.00
Project Planner $85.00
Environmental Scientists
Senior Environmental Scientist $200.00
Inspection and Plans Review
Licensed Plans Examiner, Residential and/or $85.00
Commercial
Inspection Services Residential and/or Commercial $85.00
Survey
Survey Department Manager - P.S.M.
$175.00
Professional Surveyor- P.S.M.
$150.00
2 Man Field Crew
$135.00
3 Man Field Crew
$160.00
4 Man Field Crew
$190.00
Senior Survey Technician
$105.00
Survey Technician
$85.00
Administration
Administrative Assistant $75.00
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
Reimbursable Expenses
Reimbursable expenses include, but are not limited to:
Courier Service Government Permitting Fees
Maps/GIS Data Prints, Copies, Plots, Plans
Mileage, Parking, Tolls Subconsultant Fees
Postage and Overnight Mail Travel (lodging, rental car, per diem)
Miscellaneous Services
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
CLIENT INFORMATION FORM
To assist Halff Associates, Inc., to prepare the requested proposal, please complete the information
below:
PRINT NAME & TITLE
COMPANY NAME:
BILLING ADDRESS:
PHONE:
FAX:
E-MAIL:
BILLING CONTACT NAME & TITLE:
BILLING CONTACT EMAIL:
BILLING CONTACT PHONE:
CLIENT REPRESENTATIVE:
IS CLIENT THE OWNER OF THE SUBJECT
PROPERTY? YES: NO:
(If no, Halff Associates, Inc., reserves the right to require a retainer prior to commencing services.)
Is the property accessible?
If gated/locked, who shall Halff Associates, Inc. contact to gain access to the property?
NAME AND PHONE NUMBER:
I HEREBY CERTIFY THAT THE ABOVE INFORMATION IS TRUE TO THE BEST OF MY KNOWLEDGE.
SIGNATURE:
DATE:
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
H n a reyev
ST. PETERSBURG OFFICE
Engineering,
Avenue North
St. Pettersers burg, Florida 33714
St. P
Inc.
727-527-5735
V Groundwater V Environmental V Geotechnical W Construction Materials Testing
August 12, 2022
Revised January 13, 2023
AEI Proposal No.: P5032.Pro
TO CLIENT: Halff Associates, Inc.
902 North Sinclair Avenue
Tavares, Florida 32778
Attention: Mr. Duane Booth, P.E.
SUBJECT: Proposal to Conduct Soil and Groundwater Sampling
+45.1 Acre Vacant Undeveloped Property, Lake County Alt Key 1438373
Max Hooks Road, Clermont, Lake County, Florida
Dear Mr. Booth:
In accordance with your request, Andreyev Engineering, Inc. (AEI) is providing this letter which
outlines our scope of services and costs to conduct Soil and Groundwater Sampling activities for
the above referenced site. Based on the preliminary results of the July 15, 2022, Phase I ESA
prepared by AEI, one Recognized Environmental Condition (REC) was identified for the subject
property, as listed below:
REC #1 The subject site was historically utilized as a landfill and dumpsite for the City of
Clermont's municipality waste service for an unknown period between 1958 to
1983. Unknown types and quantities of waste have been buried at the site in pits,
many of which were reported to contain standing water. There is a potential for
contamination to the soil and groundwater at the site due to the landfilling activities.
Additionally, during the Phase 1 ESA review process soil and groundwater contamination was
previously identified and documented in a Phase II Site Inspection Report by the US
Environmental Protection Agency dated March 1993. This document was included in Appendix F
of the Phase I ESA report prepared by AEI however, it does not appear that a full site assessment
was performed at the time.
The primary purpose of this assessment will be to determine if the contamination previously
documented at the subject site is still present and in what state contaminates of concern are
present at and by extension of the sampling activities estimate the existing debris field.
The Villages Clermont Sanford
352-751-2478 352-241-0508 407-330-7763
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
Proposal, Conduct Soil and Groundwater Sampling
+45.1 Acre Vacant Undeveloped Property, Lake County Alt Key 1438373
Max Hooks Road, Clermont, Lake County, Florida
Page 2
The scope of services that we will provide for this assessment will include the following activities:
Conduct ten (10) auger borings across the subject site. During the advancement of the
soil borings, soil samples will be collected for field screenings on 1-foot intervals using a
calibrated organic vapor analyzer (OVA). Collected soil samples will also be visually
inspected for chemical/petroleum staining. Ten (10) soil samples will be collected from the
subject site for laboratory analysis of petroleum products using EPA Methods 8260 (Full
List), 8270 (PAHs), Total Petroleum Hydrocarbons (TPH) using the FL -Pro method,
Metals; RCRA 8 and Aluminum, Cadmium, Copper, Iron, Manganese, Nickel, Potassium,
Sodium, and Zinc, Cyanide, PCBs, Nitrates and Nitrites, Chlorophenoxy Acid Herbicides,
and Organochlorine and Organophosphorus Pesticides.
2. Install ten (10) temporary groundwater monitoring wells to estimated depths of 20 feet.
The reported depth to groundwater at the subject site is estimated to be 3 to 8 feet however
based on the site topography could vary significantly. The wells will be installed at the
locations of the soil borings described above. Collect groundwater samples from each of
the temporary monitoring wells for laboratory analysis of petroleum products using EPA
Methods 8260 (Full), 8270 (PAHs), TPHs using the FL -Pro method, Metals; RCRA 8 and
Aluminum, Cadmium, Copper, Iron, Manganese, Nickel, Potassium, Sodium, and Zinc,
Cyanide, PCBs, Ethylene Dibromide (EDB) and Dibromo Chloropropane (DBCP) Nitrates
and Nitrites, Chlorophenoxy Acid Herbicides, and Organochlorine and Organophosphorus
Pesticides.
3. Abandonment of the temporary monitoring wells may be completed after groundwater
sampling results are obtained. Abandonment will involve removal of PVC monitoring well
material and plugging the boreholes with bentonite and drill cuttings.
4. Prepare a report summarizing our assessment work and the analytical results. Included in
our report will be evaluations and conclusions regarding the environmental condition of
the subject site.
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
Proposal, Conduct Soil and Groundwater Sampling
+45.1 Acre Vacant Undeveloped Property, Lake County Alt Key 1438373
Max Hooks Road, Clermont, Lake County, Florida
Page 3
Cost and Authorization
The cost to perform the above services for this Phase II ESA and provide a formal report to you
is $60,601.00. An itemized breakdown of the scope and cost is included on Attachment A. This
is a not -to -exceed cost. Should extensive unforeseen conditions be encountered which would
require additional evaluation, you will be contacted for authorization prior to proceeding.
Time wise, it appears that drilling can commence in mid to late October 2022. We will complete
the field work and provide you with a final report within 4 to 6 weeks of your authorization and
start of drilling. To authorize AEI to proceed with this project, please execute and return to us a
signed copy of this proposal. Please note that the Conditions of Acceptance above the signature
block are part of this contract and are controlling unless expressly waived prior to commencement
of work.
Sincerely,
ANDREYEV ENGINEERING, INC.
Shawn E. Carswell, P.G.
Senior Project Geologist
Attachments: Attachment A - Estimated Scope of Work and Cost
Conditions of Acceptance: The above proposal is acceptable. The proposal constitutes a binding contract between
AEI and the Client. It is agreed by the Client and AEI that there are no additional terms, conditions, or agreements with
respect to the project, other than the items referenced in this proposal and identified here in these Conditions of
Acceptance. Payment shall be due within 30 days after the date of each invoice. For past due invoices, interest shall
accrue at 18% per annum (or the highest rate allowable by law). All attorneys' fees and expenses associated with AEI's
collection of past due invoices shall be paid by Client. The parties agree that any actions brought to enforce any
provision of this Agreement shall only be brought in a court of competent jurisdiction located in Orlando, Orange County,
Florida. Whether this proposal is executed or not, the ordering of, acceptance of, or reliance on services performed by
AEI constitutes acceptance of these Conditions of Acceptance.
ACCEPTED BY: Name: Signature:
TITLE: DATE:
BILLING ADDRESS:
PHONE: CELL: FAX:
EMAIL ADDRESS:
DocuSign Envelope ID: 83907BFA-5BC6-44D0-B273-E8481D4B4C36
ATTACHMENT A
ESTIMATED SCOPE OF WORK AND COST
CONDUCT SOIL AND GROUNDWATER SAMPLING
+45.1 Acre Vacant Undeveloped Property,
Lake County Alt Key 143837, Max Hooks Road,
Clermont, Lake County, Florida
FIELD INVESTIGATION
1. Mobilization of Drilling Equipment (DPT Rig Daily Rate)*
5 Days @ $2,567.50/Day..................................................................................................
$12,837.50
2.
Mobilization of Equipment and Crew.................................................................................................$1,235.00
3.
Per Diem for Drilling Crew*
5 Days @ $585.00/Day.......................................................................................................
$2,925.00
4.
Decontamination of Drilling Equipment
NA Hours @ $200.00/Hour....................................................................................................
Included
5.
Installation of Temporary Groundwater Monitoring Wells to 20 feet**
200 Lineal Feet @$26.00/LF..............................................................................................$5,200.00
6.
Environmental Technician (Oversee Well Installation, Well Development,
Groundwater Sampling, Lab
Delivery)*. OSHA HAZWOPER Certified
5 Days @ $750.00/Day.......................................................................................................
$3,060.00
7.
Sampling Supplies (Lump Sum)........................................................................................................$1,000.00
8.
Land Clearing, 2 Man Crew
2 Days @ $1,430.00/Hour...................................................................................................$2,860.00
9.
Heavy Duty Land Clearing, Equipment
1 @ $3,217.50 (Lump Sum)................................................................................................$3,217.50
10.
Landfill Gas Monitoring Equipment*
5 Days @ $300.00/Day.......................................................................................................
$1,500.00
LABORATORY TESTING AND ANALYSES
1. Analytical Soil Samples for EPA Method 8260 (Full), 8270 (PAHs), FL -Pro, Metals, Cyanide, PCBs,
Nitrates/Nitrites, Chlorophenoxy Acid Herbicides, and Organochlorine and Organophosphorus pesticides.
10 Samples @$1,033.50/Ea.............................................................................................$10,335.00
2. Analytical Groundwater Samples for EPA Method 8260 (Full), 8270 (PAHs), FL -Pro, Metals, Cyanide, PCBs,
EDB, DBCP, Nitrates/Nitrites, Chlorophenoxy Acid Herbicides, and Organochlorine and Organophosphorus
pesticides.
10 Samples @$1,020.50/Ea.............................................................................................$10,205.00
3. Environmental Impact Fee (Lump Sum).................................................................................................$16.00
4. Miscellaneous/Other Lab Fees (Not to exceed Lump Sum).................................................................. $500.00
ENGINEERING AND TECHNICAL SERVICES
1. Principal Engineer (Project Oversight)
6 Hours @$220.00/Hr.........................................................................................................$1,320.00
2. Senior Project Engineer/Geologist (Project Coordination, Report Preparation)
21 Hours @$180.00/Hr.......................................................................................................$3,780.00
3. Drafting Services
6 Hour @$80.00/Hr............................................................................................................... $480.00
4. Secretarial Services
2 Hour @$65.00/Hr............................................................................................................... $130.00
TOTAL ESTIMATED COST: ......................................................................................................................... $60,601.00
*Note: Days to perform work has been estimated. Additional days will be charged at the listed unit rates.
**Note: Depth to groundwater has been estimated. Additional well depths will be installed at the listed unit
rates.
Please Note!!! Should conditions be encountered which require Level C (encountering of hazardous materials)
or greater Personal Protective Equipment (PPE) Preferred Drilling Solutions, Inc. (PDS) will demob and a re-
evaluation of project scope will be required.