Contract 2020-082AAGREEMENT NO. aOlt • )d\ FOR
INFORMATION TECHNOLOGY SOLUTIONS & SERVICES
THIS AGREEMENT, is made and entered into this �0 day of K)Dj fty t(
2020, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and CDW GOVERNMENT, LLC, whose
address is: 230 N. Milwaukee Ave, Vernon Hills, IL 60061-1466, (hereinafter referred to
as "CONTRACTOR").
WHEREAS, the City of Mesa through the public procurement process awarded an
Agreement for IT Solutions & Services, City of Mesa Contract Number 2018011;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the City of Mesa Contract Number 2018011;
WTTNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I — SCOPE OF WORK
The CONTRACTOR shall furnish IT solutions and services as described in the City of
Mesa Contract Number 2018011, which is attached hereto and incorporated herein as
Exhibit "A" and shall perform everything required by this Agreement and the other exhibits
attached hereto. Provided, however, that nothing herein shall require CITY to purchase or
acquire any items or services from CONTRACTOR that is not specified in the CITY's
purchase order. To the extent of a conflict between this Agreement and Exhibit "A", the
terms and conditions of this Agreement shall prevail and govern. In all instances the CITY
purchasing policy, resolutions and ordinances shall apply.
ARTICLE II — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit `B',
attached hereto and incorporated herein.
ARTICLE III — TERM AND TERMINATION
This Agreement is to become effective upon execution by both parties, and shall
remain in effect until February 28, 2023, unless terminated or renewed by the City
of Mesa.
2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
3. Upon mutual Agreement of the parties, this Agreement may be renewed for two (2)
additional 1-year terms.
ARTICLE IV — PROVISION OF SERVICES AND COMPLETION OF WORK
The CONTRACTOR shall only provide to CITY IT solutions and services upon
receipt of an authorized order from CITY and shall provide the requested items in
the timeframe and as set forth in Contract 2018011 or in the specific purchase order
or authorized order submitted by CITY. Nothing herein shall obligate CITY to
purchase any specific amount of product from CONTRACTOR or create an
exclusive purchase agreement between CITY and CONTRACTOR. CITY shall
not be obligated or required to pay for any items received until such time as CITY
has accepted the items in accordance with the order provided to CONTRACTOR.
2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of
CONTRACTOR to so notify CITY will preclude CONTRACTOR from seeking
payment of any kind for any items that were delayed in delivery. Upon receipt of
notification of the delay, CITY may at its sole option cancel the order and seek the
items from any available source.
3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any IT solutions and services herein by CITY or by any agent or representative
as in compliance with the terms of this Contract shall not operate as a waiver by the
CITY of strict compliance with the terms of this Contract and the CITY may require
the CONTRACTOR replace the accepted IT solutions and services so as to comply
with the warranties and specifications hereof.
4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
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ARTICLE V — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall
make payment to the CONTRACTOR for all accepted deliveries and undisputed product
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE VI — DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE VII — INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
indirectly employed by it, and the amount of such insurance shall be as follows:
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(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000 Each Occurrence, Combined
Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
ARTICLE VIII — NOTICES
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All notices shall be in. writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: CDW Government, LLC
230 N. Milwaukee Ave
Vernon Hills, IL 60061-9740
Attn: Jumana Dihu, Program Manager
OWNER: City of Clermont
Attn: Darren S. Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX — MISCELLANEOUS
1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
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6. Assignment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either parry's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
8. Auulicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
G
ARTICLE VIII — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested. and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: CDW Government, LLC
230 N. Milwaukee Ave
Vernon Hills, IL 60061-9740
Attn: Anup Sreedharan, Program Manager
OWNER: City of Clermont
Attn: Darren S. Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX — MISCELLANEOUS
1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
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ARTICLE X — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
1. This Agreement
3. An applicable Contractor Quote or Statement of Work
4. All documents contained in the City of Mesa Contract 2018011
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this_day of IWl aA6v K .2020.
CITY OF CLERMONT
Gail L. Ash, Mayor
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adY�o �� * �`• -:h� ems. Y.
ATTEST:
Tracy Ackroyd Lowe, City Clerk
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DocuSign Envelope ID: C0884EAB-OADF-4B18-A2B5-E58FE6E51800
CDW Government, LLC
DocuSigned by:
By: A" SVt,t,AAMA,
(Signature)
Print Name:
Anup 5reedharan
Title: Manager, Program Management
Date: 11/18/2020
CITY OF MESA AGREEMENT PURSUANT TO SOLICITATION
This Agreement pursuant to solicitation ("Agreement") is entered into this 28th day of February, 2018, by
and between the City of Mesa, Arizona, an Arizona municipal corporation ("Git '), and CDW
GOVERNMENT LLC, an Illinois limited liability company ("Contractor"). The City and Contractor are each
a 'Ejrty to the Agreement or together are "Parties" to the Agreement.
RECITALS
A. The City issued solicitation number 2018011 ("Solicitation") for INFORMATION TECHNOLOGY
SOLUTIONS & SERVICES, to which Contractor provided a response ("Response"); and
B. The City Selected Contractor's Response as being in the best interest of the City and wishes to
engage Contractor in providing the services/materials described in the Solicitation and Response.
In consideration of the reciprocal promises contained in the Agreement, and for other valuable and good
consideration, which the Parties acknowledge the receipt and sufficiency of, the Parties agree to the
following Terms & Conditions.
TERMS & CONDITIONS
1. Term. This Agreement is for a term beginning on March 1, 2018 and ending on February 28, 2023.
The use of the word "Term" in the Agreement includes the aforementioned period as well as any
applicable extensions or renewals in accordance with this Section 1.
1.1 Renewals. On the mutual written agreement of the Parties, the Term may be renewed up
to a maximum of two (2), one (1) year periods. Any renewal(s) will be a continuation of
the same terms and conditions as in effect immediately prior to the expiration of the then -
current term.
1.2 Extension for Procurement Processes. Upon the expiration of the Tenn of this
Agreement, including any renewals permitted herein, at the City's sole discretion this
Agreement may be extended on a month -to -month basis for a maximum of six (6) months
to allow for the City's procurement processes in the selection of a Contractor to provide the
services/materials provided under this Agreement. The City will notify the Contractor in
writing of its intent to extend the Agreement at least thirty (30) calendar days prior to the
expiration of the Term. Any extension under this Subsection 1.2 will be a continuation of
the same terms and conditions as in effect immediately prior to the expiration of the then -
current term.
1.3 Delivery. Delivery shall be made to the location(s) contained in the Scope of Work within
thirty (30) days after receipt of an order. Title to Products and risk of loss or damage during
shipment pass from Contractor to City upon delivery to the destination specified on the
applicable purchase order (F.O.B. Destination, freight prepaid and allowed). Contractor
agrees to deliver all products to be delivered F.O.B. destination, freight pre -paid and
allowed to various locations throughout the City. In many cases within the City, the
Contractor may be asked to deliver all products to the front counter within a given
department. For special orders, the Parties agree to negotiate in good faith an alternative
delivery date when necessary. Notwithstanding the foregoing, title to software will remain
with the applicable licensor(s), and the City's rights therein are contained in the license
agreement between such licensors) and the City.
2. Scope of Work. The Contractor will provide the necessary staff, services and associated
resources to provide the City with the services, materials, and obligations attached to this
Agreement as Exhibit A ("Scope of Work") Contractor will be responsible for all costs and expenses
incurred by Contractor that are incident to the performance of the Scope of Work unless otherwise
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stated in Exhibit A. Contractor will supply all equipment and instrumentalities necessary to perform
the Scope of Work. If set forth in Exhibit A, the City will provide Contractor's personnel with
adequate workspace and such other related facilities as may be required by Contractor to cant' out
the Scope of Work.
The Agreement is based on the Solicitation and Response which are hereby incorporated by
reference into the Agreement as if written out and included herein. In addition to the requirements
specifically set forth in the Scope of Work, the Parties acknowledge and agree that the Parties shall
perform in accordance with all terms, conditions, specifications and other requirements set forth
within the Solicitation and Response unless modified herein.
3. Orders. Orders must be placed with the Contractor by either a: (i) Purchase Order when for a one-
time purchase; (ii) procurement card; (iii) Delivery Order or Blanket Purchase Order for a
requirements contract where multiple as -needed orders will be placed with the Contractor; (iv)
Executed Statement of Work (SOW); or (v) Executed Cloud Service Order (CSO) Form. The City
may use the Internet to communicate with Contractor and to place orders as permitted under this
Agreement. Unless explicitly stated in a separate writing executed by the Parties, the terms and
conditions on any order form, quote, or similar document provided by Contractor to the City will not
take precedence over the language set forth in this Agreement or any of the documents outlined in
Section 4 below.
4. Document Order of Precedence. In the event of any inconsistency between the terms of the
body of the Agreement, Exhibits, Solicitation, and Response, the language of the documents will
control in the following order.
a. Amendments to the Agreement
b. Agreement
C. Exhibits
1. Mesa Standard Terms & Conditions (Exhibit C)
2. Pricing (Exhibit B)
3. Scope of Work (Exhibit A)
4. Other Exhibits not listed above
d. Solicitation including any addenda
e. Contractor's Response
5. Payment. Subject to the provisions of the Agreement, the City will pay Contractor the sum(s)
described in Exhibit B ("Pricin ") in consideration of Contractor's performance of the Scope of
Work during the Term.
6. Pricing. Contractor's pricing shall be in the format of a minimum percentage discount off a
verifiable price index. Contractor may submit discounts for various manufacturers. At the time of
purchase, Contractor may offer deeper discounts beyond the discounted price list, based on
volume or other factors, as applicable. Minimum discounts will remain firm during the entirety of the
Term of the Agreement, unless the Contractor requests to increase its discount percentage, and
Pricing will include all charges that may be incurred in fulfilling requirement(s). In addition to
decreasing prices for the balance of the Term due to a change in market conditions, a Contractor
may conduct sales promotions involving price reductions for a specified lesser period. In the event
a product is discontinued, Contractor will provide a product of the same or greater functionality,
utilizing the discount structure.
It is the Contractor's responsibility to provide the City with an up-to-date price list for the duration
of the Agreement.
6.1 Prices. All pricing discounts shall be firm for the Term and all extensions or renewals of
the Term except where otherwise provided in this Agreement, and will include all costs of
the Contractor providing the materials/service including transportation, insurance and
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warranty costs. No fuel surcharges will be accepted unless allowed in this Agreement.
The City shall not be invoiced at prices higher than those stated in the Agreement.
No price modifications will be accepted without proper request by the Contractor and
response by the City's Purchasing Division.
6.2 Price Adiustment. Any requests for reasonable price adjustments must be submitted in
accordance with this Section. Requests for adjustment in cost of labor and/or materials
must be supported by appropriate documentation. There is no guarantee the City will
accept a price adjustment; therefore, Contractor should be prepared for the Pricing to be
firm over the Term of the Agreement. The City is only willing to entertain price adjustments
based on an increase to Contractor's actual expenses or other reasonable adjustment in
providing the services/materials under the Agreement. If the City agrees to the adjusted
price terms, the City shall issue written approval of the change.
During the sixty (60) day period prior to the expiration of the then -current term date of the
Agreement, the Contractor may submit a written request to the City to allow an increase to
the prices in an amount not to exceed the twelve (12) month change in the Consumer
Price Index for All Urban Consumers (CPI-U), US City Average, All Items, Not
Seasonally Adjusted as published by the U.S. Department of Labor, Bureau of Labor
Statistics(http://www.bis.gov/cpi/home.htm). The City shall review the request for
adjustment and respond in writing; such response and approval shall not be unreasonably
withheld.
6.3 Renewal and Extension Pricing. Any extension of the Agreement will be at the same
pricing as the initial term. If the Agreement is renewed in accordance with Section 1, pricing
may be adjusted for amounts other than inflation that represent actual costs to the
Contractor based on the mutual agreement of the Parties. Contractor may submit a
request for a price adjustment along with appropriate supporting documentation
demonstrating the cost to the Contractor. Renewal prices shall be firm for the term of the
renewal period and may be adjusted thereafter as outlined in the Subsection 6.2. There is
no guarantee the City will accept a price adjustment.
6.4 Invoices. Payment will be made to Contractor following the City's receipt of a properly
completed invoice. Any issues regarding billing or invoicing must be directed to the City
Department/Division requesting the service or material from the Contractor. A properly
completed invoice should contain, at a minimum, all of the following:
a. Contractor name, address, and contact information;
b. City billing information;
C. City contract number as listed on the first page of the Agreement;
d. Invoice number and date;
e. Payment terms;
f. Date of service or delivery;
g. Description of materials or services provided;
h. If materials provided, the quantity delivered and pricing of each unit;
i. Applicable taxes; and
j. Total amount due.
6.5 Payment of Funds. Contractor acknowledges the City may, at its option and where
available use a Procurement Card/e-Payables to make payment for orders under the
Agreement; otherwise, payment will be through a traditional method of a check or
Electronic Funds Transfer (EFT) as available.
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6.6 Disallowed Costs, Overpayment. If at any time the City determines that a cost for which
payment was made to Contractor is a disallowed cost, such as an overpayment or a charge
for materials/service not in accordance with the Agreement, the City will notify Contractor
in writing of the disallowance; such notice will state the means of correction which may be,
but is not limited to, adjustment of any future claim/invoice submitted by Contractor in the
amount of the disallowance or to require repayment of the disallowed amount by
Contractor. Contractor will be provided with the opportunity to respond to the notice.
7. Insurance.
7.1 Contractor must obtain and maintain at its expense throughout the Term of the Agreement,
at a minimum, the types and amounts of insurance set forth in this Section 7 from insurance
companies authorized to do business in the State of Arizona; the insurance must cover the
materials/service to be provided by Contractor under the Agreement. For any insurance
required under the Agreement, Contractor will name the City of Mesa, its agents,
representatives, officials, volunteers, officers, elected officials, and employees as
additional insured, as evidenced by providing either an additional insured endorsement or
proper insurance policy excerpts.
7.2 Nothing in this Section 7 limits Contractor's responsibility to the City. The insurance
requirements herein are minimum requirements for the Agreement and in no way limit any
indemnity promise(s) contained in the Agreement.
7.3 The City does not warrant the minimum limits contained herein are sufficient to protect
Contractor and subcontractor(s) from liabilities that might arise out of performance under
the Agreement by Contractor, its agents, representatives, employees, or subcontractor(s).
Contractor is encouraged to purchase additional insurance as Contractor determines may
be necessary.
7.4 Each insurance policy required under the Agreement must be in effect at or prior to the
execution of the Agreement and remain in effect for the Term of the Agreement.
7.5 Prior to the execution of the Agreement, Contractor will provide the City with a Certificate
of Insurance (using an appropriate "ACORD" or equivalent certificate) signed by the issuer
with applicable endorsements. The City reserves the right to request additional copies of
any or all of the policies, endorsements, or notices relating thereto required under the
Agreement.
7.6 When the City requires a Certificate of Insurance to be furnished, Contractor's insurance
is primary of all other sources available. When the City is a certificate holder and/or an
additional insured, Contractor agrees no policy will expire, be canceled, or be materially
changed to affect the coverage available without advance written notice to the City.
7.7 The policies required by the Agreement must contain a waiver of transfer rights of recovery
(waiver of subrogation) against the City, its agents, representatives, officials, volunteers,
officers, elected officials, and employees for any claims arising out of the work of
Contractor.
7.8 All insurance certificates and applicable endorsements are subject to review and approval
by the City's Risk Management Division.
7.9 Types and Amounts of Insurance. Contractor must obtain and retain throughout the
term of the Agreement, at a minimum, the following:
7.9.1 Worker's compensation insurance in accordance with the provisions of Arizona
law. If Contractor operates with no employees, Contractor must provide the City
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with written proof Contractor has no employees. If employees are hired during the
course of this Agreement, Contractor must procure worker's compensations in
accordance with Arizona law.
7.9.2 The Contractor shall maintain at all times during the term of this contract, a
minimum amount of $1 million per occurrence/$2 million aggregate Commercial
General Liability insurance, including Contractual Liability. For Commercial
General Liability insurance, the City of Mesa, their agents, officials, volunteers,
officers, elected officials or employees shall be named as additional insured, as
evidenced by providing an additional insured endorsement.
7.9.3 Automobile liability, bodily injury and property damage with a limit of $1 million per
occurrence including owned, hired and non -owned autos.
8. Reauirements Contract. Contractor acknowledges and agrees the Agreement is a requirements
contract; the Agreement does not guarantee any purchases will be made (minimum or maximum).
Orders will only be placed when the City identifies a need and issues a purchase order or a written
notice to proceed. The City reserves the right to cancel purchase orders or a notice to proceed
within three (3) business days of issuance; any such cancellation will be in writing. Should a
purchase order or notice to proceed be canceled, the City agrees to reimburse Contractor for any
actual and documented costs incurred by Contractor. The City will not reimburse Contractor for
any avoidable costs incurred after receipt of cancellation including, but not limited to, lost profits,
shipment of materials, or performance of services. The City reserves the right to purchase
contracted items through other sources if determined in the best interests of the City to do so.
9. Notices. All notices to be given pursuant to the Agreement will be delivered to the Contractor at
the address listed on Page 1 of this Agreement. Notice will be delivered pursuant to the
requirements set forth the Mesa Standard Terms and Conditions that are attached to the
Agreement as Exhibit C.
10. Representations of Contractor. To the best of Contractor's knowledge, Contractor agrees that:
Contractor has no obligations, legal or otherwise, inconsistent with the terms of the
Agreement or with Contractor's undertaking of the relationship with the City;
b. Performance of the services called for by the Agreement do not and will not violate any
applicable law, rule, regulation, or any proprietary or other right of any third party;
C. Contractor will not use in the performance of Contractor's responsibilities under the
Agreement any proprietary information or trade secret of a former employer of its
employees (other than City, if applicable); and
d. Contractor has not entered into and will not enter into any agreement, whether oral or
written, in conflict with the Agreement.
11. Mesa Standard Terms and Conditions. Exhibit C to the Agreement is the Mesa Standard Terms
and Conditions as modified by the Parties, which are incorporated by reference into the Agreement
as though fully set forth herein. In the event of any inconsistency between the terms of the
Agreement and the Mesa Standard Terms and Conditions, the language of the Agreement will
control. The Parties or a Party are referred to as a "party" or "parties" in the Mesa Standard Terms
and Conditions. The Term is referred to as the "term" in the Mesa Standard Terms and Conditions.
12. Counterparts and Facsimile or Electronic Signatures. This Agreement may be executed in two
(2) or more counterparts, each of which will be deemed an original and all of which, taken together,
will constitute one agreement. A facsimile or other electronically delivered signature to the
Page 6 of 32
Agreement will be deemed an original and binding upon the Party against whom enforcement is
sought.
13. Incorporation of Recitals and Exhibits. All Recitals and Exhibits to the Agreement are hereby
incorporated by reference into the Agreement as if written out and included herein. In the event of
any inconsistency between the terms of the body of the Agreement and the Exhibits, the language
of the Agreement will control.
Exhibits to this Agreement are the following:
(A) Scope of Work / Technical Specifications
(B) Pricing
(C) Mesa Standard Terms and Conditions
14. Attorneys' Fees. The prevailing Party in any litigation arising out of the Agreement will be entitled
to the recovery of its reasonable attorney's fees, court costs, and other litigation related costs and
fees from the other Party.
15. Additional Acts, The Parties agree to execute promptly such other documents and to perform
such other acts as may be reasonably necessary to carry out the purpose and intent of the
Agreement.
16. Headings. The headings of the Agreement are for reference only and will not limit or define the
meaning of any provision of the Agreement.
By executing below, each Party acknowledges that it understands, approves, and accepts all of the terms
of the Agreement and the attached exhibits.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.
CITY OF MESA, ARIZONA
Digitally signed by
Edward Quedens
By. ' Location: City of Mesa
Business grvicLis
Date: 2018.03.02
13:18.03 -07'00'
Printed Name
Date
Page 7 of 32
CDW GOVERNMENT LLC
Christina V. Rother
Printed Name
President
Title
March 1, 2018
Date
EXHIBIT A
SCOPE OF WORK
1. MINIMUM REQUIREMENTS. Contractor must meet the following minimum qualifications:
a. A full range of information technology solution products and services to meet varying
requirements of governmental agencies.
b. Have a strong national presence as a computer solutions provider.
C. Have a distribution model capable of delivering products, free of charge, in a timely manner
on a nationwide basis.
d. Have a demonstrated sales presence.
e. Ability to provide a toll -free telephone and state of the art electronic facsimile and internet
ordering and billing capabilities.
f. Be able to meet the minimum requirements of the cooperative purchasing program detailed
herein.
2. ORDERING. Although the City is open to alternate ordering methods, the primary methods for
customers placing orders with the Contractor is through the following:
a. Online
b. Telephone
C. Fax
d. Email
3. SCOPE OF PRODUCTS. Contractor will provide the ability to purchase a comprehensive, wide
variety of Information Technology Solution Products including, but not limited to, the following
categories:
a. Personal Computer Systems: National brand name desktop PCs, notebooks and laptops
from Enterprise Tier and Middle Tier Contractors that are business related computers,
manufactured by companies, such as, Apple, COMPAQ, Dell, Gateway, Hewlett Packard,
IBM / Lenovo and Toshiba.
Standard Business Workstation: These will be used for typical tasks, which will include
word processing, spreadsheet analysis, database management, business graphics,
statistical analysis, internet, and other office automation activities. Product will include the
operating system license, software media and documentation in the hardware shipment.
C. High End Workstation: These will be used by application developers using GIS, CASE or
other high-level language development tools, Computer Aided Design and Drafting
professional, Internet Application developers or other sophisticated application work.
Product will include the operating system license, software media and documentation in
the hardware shipment.
Laptop Computer or Notebook: These will be used by traveling or remote access users for
typical office automation and business productivity use. With a port replicator or docking
station, it may also be used as a standard desktop. Product will include the operating
system license, software media and documentation in the hardware shipment.
e. Network Equipment: This includes equipment primarily used for communications over an
IP network. This includes layer 2 and layer 3 switches, routers, area wireless access
points, point-to-point wireless access, optics, media interfaces (i.e. serial, T1, T3, OC3)
and fiber channel. Class of equipment should include home office, small and medium
business, and enterprise. Contractors may include, but not limited to, Cisco Systems, Dell,
Juniper Networks, HP, Extreme Networks, Enterasys Networks, D-Link, Netgear, and
Brocade Communications Systems.
Page 8 of 32
EXHIBIT A
SCOPE OF WORK
Monitors: These will include plug and play compatible monitors that are manufactured for
the above systems and/or any other brand that may be specifically called for by the ordering
entity and which meet the most current UL and OSHA requirements.
g. Computer and Network Products and Peripherals: Complete availability of major
manufacturers Product lines on items such as, but not limited to RAM, graphic accelerator
cards, network interface cards, cables, printers, scanners, keyboards, drives, memory
cards, cables, batteries, etc.
h. Services:
Services means such as, consulting, technical support, trade-ins, repair, design,
analysis, configuration, implementation, installation, training, and maintenance,
etc. In addition, services which are related to the design, use or operation of the
Products being purchased such as system configurations, testing,
hardware/software installation, upgrades, imaging, etc. as described generally in
this Agreement and as more particularly described in a Statement of Work or SOW
(meaning a document in electronic or written form that is signed and delivered by
each of the Parties for the performance of Services.
Cloud Computing means third party cloud computing and storage services, where
Contractor acts as a rebiller only and has no control over the delivery of the cloud
computing and storage services. City acknowledges that the cloud service
provider, and not Contractor, will be responsible for performance of the Cloud
Services. Also, before Contractor can sell cloud computing and/or storage services
from a third party to the City, City must execute an agreement governing said cloud
computing and/or storage services with the third -party cloud services provider.
Comprehensive Product Offering: Contractor's catalog and Services set forth in Exhibit B
shall be available. The City reserves the right to accept or reject any or all items offered.
Financing: Options available such as lease programs and conditional sales contracts.
4. LICENSES. The City may be required to sign a separate agreement, rider or End User Licensing
Agreement (°EULA"), or such other terms as required by manufacturers, software publisher, or
cloud service provider.
5. DEFECTIVE PRODUCT. All defective Products shall be replaced and exchanged by the
Contractor. The cost of transportation, re -shipping or other like expenses shall be paid by the
Contractor and in the case of certain, special orders, other reasonable charges may be paid by the
Contractor as defined in the order or as otherwise agreed to by the Parties. All replacement
Products must be received by the City within seven (7) days of initial notification, when such
products are in Contractor stock; if replacement Product is not in Contractor's stock, Contractor will
use commercially reasonable efforts to order the product within one (1) business day of the initial
notification from the City and will ensure product is received within seven (7) days after Contractor's
receipt of the product.
Page 9 of 32
EXHIBIT B
PRICING
Item
#
Product
Product / Group
Discount
Manufacturer Name
1)
Group 1- Systems
1) Desktops
2.10%
All
2) Notebooks
2.10%
All
3) Tablets
2.25%
All
4) Servers
(1 Processor, 2 Processor, 4+
Processor, Blade, Tower, Unix,
Handhelds, etc.)
4.00%
All
2)
Group 2 - Input Devices
5) Keyboards
6.75%
All
6) Mice
6.75%
All
7) Imaging Scanners
3.00%
All
8) POS Scanners
3.00%
All
9) Pointing Devices
3.50%
All
10) Bar Code Readers
4.25%
All
11) Audio Input
15.00%
All
12) Input Adapters
5.00%
All
13) PC and Network Cameras
5.50%
All
14) Input Cables
15.00%
All
15) Input Accessories
6.75%
All
3)
Group 3 - Output Devices
16) Displays
3.50%
All
17) Printers
3.00%
All
18) Inkjet Printers
3.00%
All
19) Inkjet Photo Printers
3.00%
All
20) Laser Printers
3.00%
All
21) Label Printers
4.25%
All
22) Dot Matrix Printers
3.00%
All
23) Multi -Function Printers
3.00%
All
24) Wide Format Printers
3.00%
All
25) Multi -Function Inkjet Printers
3.00%
All
26) Wide Format Printers
3.00%
All
27) Fax Machine Printers
3.00%
All
28) Printer Accessories
3.00%
All
29) Projectors
3.50%
All
30) Projector Accessories
3.50%
All
31) Audio Input
15.00%
All
32) Video Cards
3.50%
All
Page 10 of 32
EXHIBIT B
PRICING
33) Sound Cards
3.50%
All
34) Output Accessories
6.75%
All
35) Printer Consumables
3.00%
All
4)
Group 4 -Memory
36) Desktop
13.00%
All
37) Flash
5.50%
All
38) Networking
13.00%
All
39) Notebook
13.00%
All
40) Printer / Fax
13.00%
All
41) Server
13.00%
All
5)
Group 5 - Storage Devices
42) Adapters Fiber Channel
5.50%
All
43) Adapters FireWire / USB
5.50%
All
44) Adapters IDE/ATA/SATA
5.50%
All
45) Adapters RAID
5.50%
All
46) Adapters SCSI
5.50%
All
47) Bridges & Routers
5.50%
All
48) Disk Arrays
5.50%
All
49) Disk Arrays JBOD
5.50%
All
50) Drives Magneto -Optical
5.50%
All
51) Drives Removable Disks
5.50%
All
52) Fiber Channel Switches
5.50%
All
53) Hard Disks - External
5.50%
All
54) Hard Disks - Fiber Channel
5.50%
All
55) Hard Disks - IDE/ATA/S
5.50%
All
56) Hard Disks - Notebook
5.50%
All
57) Hard Disks - SCSI
5.50%
All
58) Networking Accessories
5.50%
All
59) Optical Drives - CD-ROM
5.50%
All
60) Optical Drives - CD-RW
5.50%
All
61) Optical Drives - DVD-CD
5.50%
All
62) Optical Drives - DVD-RW
5.50%
All
63) Storage Accessories
5.00%
All
64) Storage - NAS
5.00%
All
65) Storage - SAN
5.00%
All
66) Tape Autoloaders -AIT
5.00%
All
67) Tape Autoloaders - DAT
5.00%
All
68) Tape Autoloaders - DLT
5.00%
All
69) Tape Autoloaders - LTO
5.00%
All
70) Tape Drives - 4mm
5.00%
All
Page 11 of 32
EXHIBIT B
PRICING
71) Tape Drives - 8mm/VXA
5.00%
All
72) Tape Drives - AIT
5.00%
All
73) Tape Drives - DAT
5.00%
All
74) Tape Drives - DLT
5.00%
All
75) Tape Drives - LTO/Ultrium
5.00%
All
76) Tape Drives SDLT
5.00%
All
77) Tape Drives - Travan
5.00•A
All
6)
Group 6 -Network
Equipment
78) 10/100 Hubs & Switches
5.500/6
All
79) Bridges & Routers
5.50%
All
80) Gigabit Hubs & Switches
5.50%
All
81) Concentrators & Multiplexers
5.500A
All
82) Hardware Firewalls
5.50%
All
83) Intrusion Detection
5.50%
All
84) KVM
4.00%
All
85) Modems
5.50%
All
86) Network Test Equipment
5.50%
All
87) Network Adapters
5.50%
All
88) Network Cables
15.00%
All
89) Network Accessories
5.50'%
All
90) Repeaters & Transceivers
5.50%
All
91) Wireless LAN Accessories
5.50%
All
92) Token Authentication
5.50%
All
93) 10G Fiber Optic Transceivers
5.500/6
All
94) 1G Fiber Optic Transceivers
5.500/6
All
7)
Group 7 - Software
95) Licensing Packages
(e.g. Microsoft)
4.00%
All
96) Licensing Backup
4.00%
All
97) Licensing Barcode/OC
4.00%
All
98) Licensing Business Application
4.00%
All
99) Licensing CAD/CAM
4.00%
All
100) Licensing - Cloning
4.00%
All
101) Licensing - Computer Services
4.00%
All
102) Licensee - Database
4.00%
All
103) Licensing - Development
4.00%
All
104) Licensing - Entertainment
4.00%
All
105) Licensing - Financial
4.00%
All
106) Licensing - Flow Chart
4.00%
All
107) Licensing - Graphic Design
4.00%
All
108) Licensing - Handheld
4.00% 1
All
Page 12 of 32
EXHIBIT B
PRICING
109) Licensing - Network OS
4.00OA
All
110) Licensing - OS
4.00OA
All
111) Licensing - Personal Organization
4.00•A
All
112) Licensing - Presentation
4.00OA
All
113) Licensing - Reference
4.00OA
All
114) Licensing - Report Analysis
4.00%
All
115) Licensing - Spreadsheet
4.00PA
All
116) Licensing - Utilities
4.00%
All
117) Licensing - Warranties
4.00%
All
118) Licensing - Web Development
4.00%
All
119) Licensing - Word Processing
4.00%
All
120) Software - Backup
4.00%
All
121) Software - Barcode / OCR
4.00%
All
122) Software - Business Application
4.00%
All
123) Software - CAD/CAM
4.00%
All
124) Software - Cloning
4.00%
All
125) Software - Computer Services
4.00%
All
126) Software - Database
4.00OA
All
127) Software - Development
4.00%
All
128) Software - Entertainment
4.00%
All
129) Software - Financial
4.00%
All
130) Software - Flow Chart
4.00OA
All
131) Software - Graphic Design
4.00%
All
132) Software - Handheld
4.00%
All
133) Software - OS
4.00•A
All
134) Software - Personal Organization
4.00OA
All
135) Software - Presentation
4.00•A
All
136) Software - Reference
4.00%
All
137) Software - Report Analysis
4.00•A
All
138) Software - Spreadsheet
4.000/6
All
139) Software - Utilities
4.00%
All
140) Software - Warranties
4.00%
All
141) Software - Web Development
4.00%
All
142) Software - Word Processing
4.00%
All
8)
Group 8 -Media Supplies
143) Media - 4mm tape
5.50%
All
144) Media - AIT tape
5.50%
All
145) Media - DAT tape
5.50%
All
146) Media - DLT tape
5.50%
All
Page 13 of 32
EXHIBIT B
PRICING
147) Media LTO / Ultrium tape drive
5.500A
All
148) Media - Magneto - Optical
5.50%
All
149) Media - Optical
5.50%
All
150) Media - SLR tape
5.50%
All
151) Media - Travan tape
5.50%
All
152) Media - VXA tape
5.50%
All
153) Media - zip
5.50%
All
9)
Group 9 - Collaboration &
IP Telephony
154) IP phones
4.25%
All
155) Video conferencing products
4.25%
All
156) Voice gateways / servers
4.25%
All
157) Headsets
o
4.25/o
All
158) Audio conferencing products
4.25%
All
159) Analog phones
4.25%
All
160) Accessories
4.25%
All
10)
Group 10 -Other
161) Advanced Integration
3.00%
All
162) Asset Disposal
3.00%
All
163) Asset Management
3.00%
All
164) Cables
15.00%
All
165) Cables - custom
15.00%
All
166) Cables - printer
15.00%
All
167) Complex warranties
3.00%
All
168) Desktop Accessories
6.75%
All
169) Display Accessories
3.50%
All
170) Electronic Services
3.00%
All
171) Handheld Accessories
6.75%
All
172) Imaging Accessories
6.75%
All
173) Imaging - Camcorders
3.50%
All
174) Imaging - Digital Cameras
3.50%
All
175) Internal Lab Service
3.00%
All
176) Lab fees
3.00%
All
177) Managed Services
3.00%
All
178) Miscellaneous solutions
3.00%
All
179) Mounting hardware for vehicles
2.50%
All
180) Networking Warranties
3.500A
All
181) Notebook Accessories
2.50%
All
182) Notebook Batteries
5.00%
All
183) PC Lab order services
3.00%
All
184) POS Accessories
4.25%
All
Page 14 of 32
EXHIBIT B
PRICING
185) POS Displays
4.25%
All
186) Power Accessories
5.00%
All
187) Power Surge Protection
5.00%
All
188) Power UPS
5.00%
All
189) Server Accessories
4.00%
All
190) Service Charge
2.00%
All
191) System Components
13.00%
All
192) Training Courses
3.00%
All
193) Training Reference Manuals
3.00%
All
194) Warranties - Electronic
3.00%
All
195) WAD / Tablet Stylus
6.75%
All
196) Mouse / Wrist Pads
6.75%
All
197) Security Locks and Hardware
6.75%
All
198) Tools
6.75%
All
199) Document Scanner Accessories
3.00%
All
200) Flatbed Scanners
3.00%
All
201) Mobile Scanners
3.00%
All
202) Network Scanners
3.00%
All
203) Sheet fed Scanners
3.00%
All
204) Wide Format Scanners
3.00%
All
205) Workgroup / Department
Scanner
3.00%
All
206) Build to Order Desktops
2.10%
All
207) Nettop
3.00%
All
208) Point of Sale
4.25%
All
209) Ultra Small Form Factor
2.10%
All
210) Apple / Mac Memory Upgrades
13.00%
All
211) Chips / SIMMs/SIPPs / ROMs
13.00%
All
212) Computer Cases
13.00%
All
213) CPUs / Fans
13.00%
All
214) Memory Accessories
13.00%
All
215) Motherboards / Chassis
13.00%
All
216) 1- 2 port Serial Boards
13.00%
All
217) 3+ port Serial Boards
13.00%
All
218) Console Server
4.00%
All
219) Device Server
4.00'D/o
All
220) Terminal Server
4.00%
All
221) Content Management
4.00%
All
222) Firewall / VPN Appliances
5.50%
All
Page 15 of 32
EXHIBIT B
PRICING
223) Multifunction Security
Appliances
5.50%
All
224) Network Camera Accessories
5.50%
All
225) Network Cameras
5.50%
All
226) Physical/Environmental Security
5.50%
All
227) Security Appliance Accessories
5.50%
All
228) Security Tokens
5.50%
All
229) Unified Threat Management
5.50%
All
230) 2-way Radios / Walkie Talkies
6.75%
All
231) Apple Notebooks
2.50%
All
232) Convertible PCs / Slate PCs /
iPAD
2.25%
All
233) iPAD
2.25%
All
234) Slate Tablet Computers
2.25%
All
235) GPS / PDA
6.75%
All
236) Wireless Communication Devices
2.50%
All
237) Batteries
5.00%
All
238) Power Supplies / Adapters
5.00%
All
239) Rackmountain Equipment
5.00%
All
240) Remote Power Management
5.00%
All
241) Surge Suppressors
5.00%
All
242) UPS / Battery Backup
5.00%
All
243) 14" & smaller LCD Display
3.50%
All
244) 15-19" LCD Display
3.50%
All
245) 15-19" Wide LCD Display
3.50%
All
246) 15-19" Wide LED Display
3.50%
All
247) 20-30" LCD Display
3.50%
All
248) 20-30" Wide LCD Display
3.50%
All
249) 20-30" Wide LED Display
3.50%
All
250) PCoIP and Zero Client Displays
3.50%
All
251) Arm Mounts
3.50%
All
252) Ceiling Mounts
3.50%
All
253) Combo Mounts
3.50%
All
254) Desktop Stands / Risers
3.50%
All
255) Flat Wall Mounts
3.50%
All
256) Mount Accessories
3.50%
All
257) Pole Display
4.25%
All
258) Stands / Carts / Feet
3.50%1
All
2591 Tilt Wall Mounts
3.50% 1
All
Page 16 of 32
EXHIBIT B
PRICING
260) C-Cure Products
4.00%
All
261) [star Products
5.50%
All
SERVICE
STANDARD
HOURLY
RATE
DISCOUNT FROM
STANDARD RATE
Design and Analysis
Configuration
%
Implementation
%
Please see
11)
Group 11-Services
CDW G's
Professional
Services
Offering below
Installation
%
Training
o
for descriptions
of CDW G's
Professional
Services.
Maintenance & Support
%
CDW Configuration Services
5%
Please see CDW•G's Configuration
12)
Group 12 -Additional
Products/Services Not
Services Pricelist below for descriptions
and pricing of CDW•G's Configuration
Services.
Identified
Apple Products for eligible
0.50%
Government and Educational Entities
CDWG has conformed to the National Pricing structure aligning to National IPA's product taxonomy, however, CDWG will manage the
resultant contract according to CDWG's Product Tree below, which shall govern all purchases and provides more breadth and a more
complete representation of the CDWG Catalog. All discounts will be applied by product category listed below to CDWG's Nationally
Advertised Pricing which is publicly verifiable at www.cdwe.com.
Product•
Categories
Accessories 6.75%
Power, Cooling & Racks 5.00%
Desktop Computers 3.00%
PC Compatible Desktop Computer 2.10%
PC Compatible Workstation 3.00%
Blade PCs 3.00%
RISC Processor Workstation 3.00%
Thin Clients 3.00%
Web TV Access Unit 3.00%
Page 17 of 32
EXHIBIT B
PRICING
Windows Based Terminals
3.00%
Data Storage / Drives
5.50%
Enterprise Storage
5.00%
Point of Sale/Data Capture
4.25%
Servers & Server Management
4.00%
Services (CDW Delivered)
0.00%
Notebook/Mobile Devices
2.50%
Notebook Computers
2.10%
Notebook Accessories
2.50%
Wireless Communication Devices
2.50%
Convertible PCs/Slate PCs/iPAD
2.25%
Chromebooks
0.00%
Netcomm Products
5.50%
Gigabit Switch
6.00%
Modular Switch Chassis
6.00%
Modular Switches
5.50%
Carts and Furniture
5.00%
Printing & Document Scanning
3.00%
Services (3rd Party Delivered)
0.00%
Warranties -Product Protection
3.50%
Software
4.00%
Collaboration Hardware
4.25%
Memory/System Components
13.00%
Video -Projection -Pro Audio
3.50%
Cables
15.00%
CDW Configuration Services
5.00%
Apple Products for Eligible Entities
.50%
CDWG will work with Manufacturers and the City or Participating Agencies, as applicable, post award to ensure they are aware of and
participating in special manufacturer programs.
CDWG Account Managers will work with the City or Participating Agencies, as applicable, post award to determine If large orders qualify
to receive additional discounts. These discounts are dependent on order size, delivery schedule and will be negotiated with Manufacturers.
As Apple's largest Corporate Channel Partner to the U.S., CDWG has negotiated to offer Apple Products to Eligible Government and
Educational Entities at the discount listed above and in the pricing table in this Exhibit B.
Page IS of 32
EXHIBIT B
PRICING
CDW*Ell Professional
Services Offering
Major Metro
Service Areas
Washington, DC
Raleigh
Madison
New York City
Houston
Wausau
Metro
Los Angeles
Tampa
Milwaukee
San Francisco
Atlanta
Appleton
San Diego
National
Grand Rapids
Boston Metro
Dallas
Indianapolis
Chicago
Cincinnati
Cleveland
Federal
Detroit
Philadelphia
Minneapolis
Seattle
St. Louis/KC
Denver
Nashville
Portland
Services apply to both CDWG executed professional services and services which are sub -contracted through a
CDWG authorized third party provider. Hourly or fixed rates will be negotiated based on the customer, geography,
scope of the professional service engagement, and level of engineer required to perform
the service. CDWG will
create a Statement of Worts (SOW) detailing the exact scoping and pricing of the Services to be provided, which
will be executed by CDWG and the National IPA member prior to the start of Services. Sample SOW is included
in our proposal. Expenses
(T and E) may be an additional consideration depending
on project specifics.
Solution Domain
Discipline TechnologyDomain
Role
'3ata Migration
senior consulting Engineer
EMC
Senior Consulting Engineer
Datacenter
Storage
IBM
Senior Consulting Engineer
VM Ware
Senior Consulting Engineer
NetApp
Senior Consulting Engineer
Associate Consulting Engineer
Consulting Engineer
Datacenter
Networking & Enterprise Networking
Infrastructure &
Networking
Senior Consulting Engineer
Principal Consulting Engineer
Technical Lead
Associate Consulting Engineer
'
client virtualization
Consulting Engineer
Mobility
Client Management
Endpoint Management
Mobile Device
Management
Senior Consulting Engineer
g
Principal Consulting Engineer
Technical Lead
i
VDI
Citrix
Senior Consulting Engineer
Associate Consulting Engineer
Consulting Engineer
Security
Network Security
Network Security
Senior Consulting Engineer
Principal Consulting Engineer
Technical Lead
Page 19 of 32
EXHIBIT B
PRICING
Security
Information Security
Information Security
Penetration Testing
Gap Analysis (HIPAA gap, PCI Gap,
NIST
Collaboration
Communication
Voice, Video
Collaboration
Associate Consulting Engineer
Consulting Engineer
Senior Consulting Engineer
Principal Consulting Engineer
Technical Lead
Collaboration
Engagement
Contact Center
Associate Consulting Engineer
Consulting Engineer
Senior Consulting Engineer
Principal Consulting Engineer
Technical Lead
Collaboration
Productivity
Information Worker
Associate Consulting Engineer
Consulting Engineer
Senior Consulting Engineer
Principal Consulting Engineer
Technical Lead
Consulting Advisory Services
Consulting Advisory Services
Consulting Advisory
Services
CAS_ Business_ Analyst
CAS_Consultb>g_Servioss_Archltect
CAS_Engagement Manager
CAS_Technology_Architect
CAS —Business —Architect
Project & Program
Management
Project &Program Management
Project & Program
Management
Project Admin
Project Manager
Senior Project Manager
Program Manager
Group = : EDC Description Advertised
Price _
Hardwarea C-nnfinnratinns and Prinrift Carrie P
Contract Contract
Discount Ceiling
Price
Priority
1625768
PRIORITY SERVICE
21.99
5% $ 20.89
5% $ 31.34
5% $ 17.09
5% $ 21.84
5% $ 9.49
5% $ 78.84
5% $ 31.34
5% $ 0.93
5% $ 9.49
5% $ 9.49
5% $ 28.49
5% $ 9.49
5% $ 17.09
Hardware
1706188
CDW Hardware Install for Server
32.99
Hardware
1706189
CDW Hardware Install for DT-LT
17.99
Hardware
1820627
CDW Hardware Install for Net=
22.99
Hardware
3558560
1 CDW MOBILE DEVICE SIM CARD INSTALL
9.99
Hardware
2437037
CDW RACK CONFIG 1 CREDIT
82.99
Hardware
3803338
CDW HARDWARE INSTALL FOR PRINTER
32.99
Asset Tagging
Asset Tags
322170
CDW ASSET TAGS NO INSTALL MAIL ONLY
0.98
Asset Tacis
338519
CDW ASSET TAG W/O INSTALL
9.99
Asset Tacis
338521
CUSTOMER ASSET TAG CONFIG SERVICE
9.99
Asset Tags
500814
CDW CREATE CUSTOM TAG LABEL
29.99
Asset Tags
500815
BASIC CUSTOM TAG
9.99
Asset Taos
500817
INTERMEDIATE CUSTOM TAG
__ 17.99
Page 20 of 32
Asset Tacis 500818 ADVANCED CUSTOM TAG 22.99
Asset Tags
537315
CDW CREATED CUSTOM TAG - MAIL ONLY
1.22
Asset Tags
955862
CDWG UID TAG LABEL
9.99
Asset Tags
1095109
CDW RFID TAG
61.99
Asset Taos
3465262
BASIC CUSTOM TAG W BOX DUP TAG
$10.99
Asset Taos
3465269
CUSTOMER ASSET TAG W BOX DUP REQ6330
10.99
Asset Tags
4347185
CUSTOMER ASSET TAG W BOX DUP RE 247
$12.99
Asset Tags
3465895
INTERMEDIATE CUSTM TAG W-BOX DUP TAG
$21.99
Asset Tags
3982815
ADV CUSTOM TAG W BOX DUP
$24.99
Canfinuratien SaMen Bundlas
Bundle
2342089
CDW HW IMAGE CDW ASSET TAG -RE 1173
45.99
Bundle
2342092
CDW HW IMAGE BASIC CUSTM TAG -RE 1174
52.99
Bundle
2342096
CDW HW IMAG CUSTMR ASSET TAG -RE 1175
52.99
Bundle
2342098
CDW IMAG CSTMR ASSET TAG PRI-RE 1176
46.99
Bundle
2342102
CDW IMAGE CDW ASSET TAG PRI-RE 1177
39.99
Bundle
2342106
CDW HW IMAGE PRIORITY -RE 1178
$53.99
Bundle
2423730
CDW HW IMAGE CDW ASSET PRI-RE 1193
$53.99
Bundle
2423732
CDW HW IMG BSC CSTM TAG PRI-RE 1194
$59.99
Bundle
2423734
CDW HW IMAG CUSTMR ASSET PRI-RE 1195
$59.99
Bundle
2426793
CDW IMAGE CUSTMER ASSET TAG -RE 1197
$39.99
Bundle
2426795
CDW IMAGE CDW ASSET TAG-REQ1198
$32.99
Bundle
2426798
CDW HARDWARE IMAGE DEPLOY -RE 1199
$45.99
Bundle
2853723
CDW IMAGE BASIC CUSTOM TAG -RE 1324
$39.99
Bundle
2853726
CDW IMAGE BIOS CUSTOMIZATION -RE 1325
$39.99
Bundle
3269810
CDW HW IMG INTRM TAG CMPTRAC RE 1901
$63.99
Bundle
3327808
CDW LIGHT TOUCH IMAGE DEPLOY W-VPN
$42.99
Bundle
4008018
LEVEL 1 IOS ETCH INSERT REQ 5075
$39.99
Bundle
4008025
LEVEL 1 IOS ETCH REQ 5076
$33.99
Bundle
4041681
IOS LVLI & SRVC CUST INSERT RE 5156
$28.99
Bundle
4056755
INT CUST TAG&DUP + DATA CAP CONTRACT
$21.99
Bundle
4086733
CDW LT IMAGE DEPLOY W N&BOX LABEL
$44.99
Bundle
4171085
COI SPECOPS & PROJECTMANGEMENT R5611
569.99
Diaonostcs 1 214266 1 CDW BURN IN 12 HOURS 21.99
Imaging
Imaoino 195856 1 CDW INSTALLING CUSTOM SERVER IMAGE $ 113.99
rIm
a i 379370 CDW INSTALLING CUSTOM PDA IMAGE 17.99
i 534223 CDW STANDARD IMAGE DEPLOYMENT DT NB 32.99
aoinu 763587 FLASH DRIVE IMAGING $ 9.99
Imaging 1640342 1 CDW INSTALLING ALTIRIS SERVER IMAGE $113.99
Imaging 1926223 CDW TERMINAL IMAGE DEPLOYMENT $32.99
Imaoino 2691836 CDW ZERO TOUCH IMAGE DEPLOYMENT $ 32.99
5%
$
21.84
5%
$
1.16
5%
$
9.49
5%
$
58.89
5%
$
10.44
5%
$
10.44
5%
$
12.34
5%
$
20.89
5%
$
23.74
5%
$
43.69
5%
$
50.34
5%
$
50.34
5%
$
44.64
5%
$
37.99
5%
$
51.29
5%
$
51.29
5%
$
56.99
5%
$
56.99
5%
$
37.99
5%
$
31.34
5%
$
43.69
5%
$
37.99
5%
$
37.99
5%
$
60.79
5%
$
40.84
5%
$
37.99
5%
$
32.29
5%
$
27.54
5%
$
20.89
5%
$
42.74
5%
$
541.49
5%
$
20.89
5%
$
108.29
5%
$
47.49
5%
$
31.34
5%
$
174.79
5%
$
17.09
5%
$
31.34
5%
$
9.49
5%
$
37.99
5%
$
30.39
5%
$
108.29
5%
$
31.34
5%
$
31.34
5%
$
108.29
Page 21 of 32
EXHIBIT B
PRICING
Imaoinci
2869570
CDW USB RESTORE UPTO 32G6
$52.99
Imaging
3652393
CDW CREATE CUSTOM RECOVERY PARTITION
$353.99
Imaging
3765107
SERVER RACKING ADV IMAGING SVC
$219.99
Imaging
3982809
CDW USB RESTORE SVC UPTO 64GB
$63.99
Imaqinq
4008336
CHROME WHITE GLOVE SERVICE TIERl
$22.93
Imaging
4008354
CHROME WHITE GLOVE SERVICE TIER2
$24.93
Imaging
4419882
CHROME UNMANAGED KIOSK APP INSTALL
$28.92
Imaging
4086723
CDW IMAGE DEPLOY W BOX LABEL RE 281
$33.99
Imagino
1 4086738
1 CDW SCCM SRV-ZERO TOUCH W BOX LABEL
33.99
Laser Etchinn 1 Cninr Rrandinn
Laser Etching
1461344
CDW LASER ETCHING -TIER 1 STATIC SML
$11.00
Laser Etching
2815190
CDW LASER ETCHING -TIER 2 STATIC LRG
$15.00
Laser Etching
2815191
CDW LASER ETCHING -TIER 3 DYNAMIC
$22.00
Color Brandino
3223260
CDW COLOR BRANDING TEMPLATE
-
Color Branding
4100630
CDW COLOR BRANDING TIER 1
$15.00
Color Brandino
3223250
CDW COLOR BRANDING TIER 2
$22.00
Color Branding
3436605
CDW COLOR BRANDING TIER 3
30.00
Mobile Carts
Mobile Carts 4466480 1 CDW CHROMEBOOK WIRE CART CONFIG $120.00
Netmm
Netcom
311718
CDW NETWORK & SECURITY DEVICE CONFIG
$40.00
Netcom
1550455
CDW NETWORK & SEC CHASSIS CONFIG BUN
$100.00
Net=
1550460
CDW NETWORK & SEC DEVICE CONFIG BUN
$65.00
Net=
2394839
CDW NETWORK & SEC CHASSIS CONFIG
$70.00
Netcom
2432019
CDW VPN DOMAIN JOIN ONLY
8.00
NetaDM
3628500
CDW VPN DOMAIN JOIN ONLY-PCA
8.00
Netcom
3651585
CDW AP ENDPOINT PROVISIONING
30.00
Netcom
4121801
CDW AP ENDPOINT FIRMWARE UPDATE
$16.00
NetoDm
4219966
CDW CLIENT VPN CONFIGURATION
$12.00
5%
$
50.34
5%
$
336.29
5%
$
208.99
5%
$
60.79
5%
$
21.78
5%
$
23.68
5%
$
27.47
5%
$
32.29
5%
$
32.29
5%
$
10.45
5%
$
14.25
5%
$
20.90
5%
$
-
5%
$
14.25
5%
$
20.90
5%
$
28.50
5% $ 114.00
5%
$
38.00
5%
$
95.00
5%
$
61.75
5%
$
66.50
5%
$
7.60
5%
$
7.60
5%
$
28.50
5%
$
15.20
5%
$
11.40
5%
$
11.40
5%
$
15.20
5%
$
11.40
5%
$
4.75
5%
$
4.75
5%
$
4.75
5%
$
4.75
5%
$
4.75
5%
$
28.50
5%
$
57.00
5%
$
14.25
5%
$
28.50
5%
$
14.25
5%
$
28.50
5%
$
7.60
5%
$
11.40
5%
$
11.40
5%
$
28.50
Page 22 of 32
EXHIBIT B
PRICING
Other
3553290
CDW APPLE ID CREATION
5.00
5%
$
4.75
Other
3899153
CDW VPRO BASIC ACTIVATION RE 717
5.00
5%
$
4.75
Other
4248044
CDW LENOVO IMM ACTIVATION
$12.00
5%
$
11.40
Other
4176320
CDW ASSET MGMNT UPDATE SVC REQ 5634
i.25
5%
$
1.19
Software
Software
76056
CDW APPLICATION INSTALL DT NB
36.00
5%
$
34.20
Software
76980
CDW NETWORK OPERATING SYSTEM INSTALL
200.00
5%
$
190.00
Software
346243
CDW STD WINDOWS CLIENT OS INSTALL
90.00
5%
$
85.50
Software
931000
CDW NETWORK APPLICATION INSTALL
100.00
5%
$
95.00
CDW APPLICATION UPDATES AND
5%
Software
1197183
MAINTENANCE
22.00
$
20.90
Software
1278296
CDW OEM MFG OS INSTALLATION
$90.00
5%
$
85.50
Software
1291101
CDW LINUX INSTALLATION OS -ALL VERS
120.00
5%
$
114.00
Software
1550439
SUN SOLARIS INSTALLATION - ALL VERSIONS
200.00
5%
$
190.00
Software
1550447
VMWARE INSTALLATION - ALL VERSIONS
70.00
5%
$
66.50
Software
3803347
CDW SOFTWARE CONFIG FOR PRINTER
24.00
5%
$
22.80
Software
3982800
CDW HDD OS SWAP SVC REQ5012
36.00
5%
$
34.20
Configuration Project Mana ement COI
Pro'. M mt
3110955
CDW CONFIG PROJECT COORD HRLY CREDIT
$75.00
5%
$
71.25
Pro'. M mt
4289890
CDW CONFIG PM 150 HRLY CHARGE
150.00
5%
$
142.50
Pro . M mt
3536706
CDW COI PROJ COORD OPS COST
$5,000.00
5%
$ 4,750.00
Proj. M mt
3543509
CDW CONFIG PROJECT COORD CREDIT UNIT
$5.00
5%
$
4.75
Pro', M mt
3752290
CDW PRO] MNGMNT CONFIG AP SVC
$7.00
5%
$
6.65
Pro•, M mt
4086747
CONFIGS SERVICES PROD MGMT(PER UNIT)
1.00
5%
$
0.95
M mt
4087191
CONFIGS SERVICES PRO] MGMT(PER UNIT)
0.50
5%
$
0.48
COI
3268855
CDW CONFIG PROJECT COORD COI SVC
300.00
5%
$
285.00
COI
3561536
COI OPS PALLET RECEIVING/PROCESSING
$480.00
5%
$
456.00
COI
4439488
COI OPS PALLET MONTH RE PRO
40.00
5%
$
38.00
COI
3659769
CDW COI OPERATIONAL EXPENSE WITH SN
10.00
5%
$
9.50
COI
3827583
COI TEMP TAG NO INSTALL E-MAIL
$ 10.00
5%
$
9.50
Page 23 of 32