Contract 2022-046A CODocuSign Envelope ID: DCD43356-068A-415E-B5EF-86ED3BF2DOC3
CHANGE ORDER FORM
Contract / P.O. Number: 2022-046 / 20232172 Bid Number: RFP 22-021
Change Order Number: 1 Change Order Date: Mar 23, 2023
Project Name: Impact Fee Study Department: City Manager
Job Location: City of Clermont
VENDOR INFORMATION:
Company Name: Raftelis Financial Consultants, Inc.
Address: 341 N. Maitland Avenue, Suite 300 City, St., Zip: Maitland, FL 32751
Contact Name: Murray Hamilton Telephone:(407) 628-2600
DESCRIPTION OF CHANGE:
Alteration, deviation, addition, or deletion caused by conditions encountered during construction not covered by the specifications and
drawings of the project (attach additional pages if necessary).
Additive change order in the total amount of $9,300 for additional services. See attached change order details.
ITEM
AMOUNT
A.
ORIGINAL CONTRACT VALUE:
$ 60,000.00
B.
AMOUNT OF THIS CHANGE ORDER:
$ 9,300.00
Must be within the overall scope of services in accordance with contract specifications.
C.
PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A):
% 15.5%
D.
AMOUNT OF PREVIOUS CHANGE ORDERS:
$ 0.00
E.
TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D):
$ 9,300.00
F.
PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 10% Maximum
% 15.5%
G.
NEW CONTRACT VALUE (A+E)
$ 69,300.00
This Change Order is not valid without the following signatures:
DocuSigned by:
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CONTRACTOR Date
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PROJECT ARCHITECT / ENGINEER
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Date
4/14/2023
DEPARTMENT DIRECTOR Date PROCUREMENT DIRECTOR / Date
CITY MANAGER
Council approval is required if change order(s): 1) exceeds $49,999; 2) exceeds the greater of $100,000 OR 10% of the original
contract amount for construction projects; 3) the funds are not available in the approved budget for the department.
CITY OF CLERMONT ATTEST:
DocuSigned by: DocuSigned by:
4/14/2023 ETAdAo�d H"t 4/14/2023
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MAYOR Date CITY CLERK Date
Rev. 1-1-2021
DocuSign Envelope ID: DCD43356-068A-415E-B5EF-86ED3BF2DOC3
RAFTELIS
March 22, 2023
Mr. Scott Davidoff, CPRP.
Deputy City Manager
City of Clermont
685 West Montrose Street
Clermont, FL 34711
Subject: Addendum to Impact Fee Study — Request for Additional Funding
Dear Mr. Davidoff:
As you are aware, Raftelis Financial Consultants, Inc. (Raftelis) is currently working with the City of
Clermont (the "City") on a water and wastewater, police, fire, and recreational services impact fee study.
While we made every effort to perform our consulting services within the confines of our initial budget for
this study, we exceeded our budgets as a result of delays in the project, having to spend more time
developing our analyses, and attendance of an additional onsite extraordinary circumstance meeting
schedules for April 181, 2023 that was not included in the original project scope. The project was initiated
in July 2022 and is presently in its final stages. The primary reasons for the additional hours spent on the
projects due to these delays were as follows:
1) For recreation services, we received multiple variations of fixed asset records and park/activity
inventories necessary for evaluation. Due to the extra time spent to reconcile the historical records in
preparation for our on -site meeting, our overage was approximately $2,100.
2) For police and fire services, we were not anticipating the detailed analysis and sampling required
for alternative fee structures which the City introduced as a study objective early on, after our
project was awarded. Due to the time spent researching and comparing the alternative methods,
formulating scenarios for the City that we felt were defensible and providing a crosswalk between
current and proposed fee classes, our overage was approximately $3,300.
3) Attendance of an additional onsite meeting in support of extraordinary circumstance findings and
related preparations, approximately $3,900.
Because of the additional time described above that was not contemplated in our original cost estimate, we
are respectfully requesting an increase of $9,300 to our impact fee study contract budget. This request could
be itemized as follows:
Utility and Municipal Impact Fee Study — R-1060FL22.02
Description Amount — Raftelis Contract
Initial Contract Budget $60,000.00
Amendment No. 1 9,300.00
Total Amended Contract Budget 69 300.00
We appreciate the City's consideration of our request for additional funding. If this request meets your
approval, please notify us by signing below. Please return a signed copy to Raftelis and upon receipt of
the signed agreement we will consider the receipt of the executed addendum by the City as our
authorization to send our final invoices at the conclusion of the project. In the meantime, if you have
any questions with our request for additional funding, please do not hesitate to give me a call.
341 N. Maitland Avenue, Suite 300
Maitland, FL 32751
www.raftelis.com
DocuSign Envelope ID: DCD43356-068A-415E-B5EF-86ED3BF2DOC3
Mr. Mark Shaeffer
City of Clermont
March 22, 2023
Page 2
Very truly yours, ACCEPTED BY:
Raftelis Financial Consultants, Inc. City of Clermont, Florida
Murray H. Hamilton
Vice President
341 N. Maitland Avenue, Suite 300
Maitland, FL 32751
www.raftelis.com
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