Contract 2018-20A CODocuSign Envelope ID: 6CE7C803-9266-4B62-8E5F-41408DD99276
CHANGE ORDER FORM
Contract / P.O. Number: 2018-20 / 20232271
Change Order Number: 6
Project Name: Architectural Services for PW Facility
Job Location: 12838 Hancock Road, Clermont, FL
VENDOR INFORMATION:
Company Name: Bentley Architects + Engineers, Inc.
Address: 651 W. Warren Ave., Ste. 200
Contact Name: Gary Kranston, V.P.
Bid Number: RFQ 17-048
Change Order Date: Dec 13, 2023
Department: Public Services
City, St., Zip: Longwood, FL 32750
Telephone: 407-331-616
DESCRIPTION OF CHANGE:
Alteration, deviation, addition, or deletion caused by conditions encountered during construction not covered by the specifications and
drawings of the project (attach additional pages if necessary).
Additive task order in the total amount of $39,468.36 for additional post design services corresponding to unforseen
additional work. See attached documents for more information.
ITEM
AMOUNT
A.
ORIGINAL CONTRACT VALUE:
$
774,004.97
B.
AMOUNT OF THIS CHANGE ORDER:
$
39,468.36
Must be within the overall scope of services in accordance with contract specifications.
C.
PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A):
%
5.1%
D.
AMOUNT OF PREVIOUS CHANGE ORDERS:
$
64,307.18
E.
TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D):
$
103,775.54
F.
PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 10% Maximum
%
13.4%
G.
NEW CONTRACT VALUE (A+E)
$
877,780.51
This Change
Order is not valid without the following signatures:
by:1Ar�
'DocuSigned
40A Sfft
aoll'DMAD24A7...
E
1/10/2024
CONTRACTOR Date PROJECT ARCHITECT / ENGINEER
Date
EsDocuSigned by: DS DocuSigned by:
fbin" bl(Wn S6VI 1/10/2024 �S E�� & S 1/10/2024
014063B8FF4140F... 530u, 8A394C8...
DO
DEPARTMENT DIRECTOR Date PROCUREMENT DIRECTOR / a-
CITY MANAGER
Council approval is required if change order(s): 1) exceeds $49,999; 2) exceeds the greater of $100,000 OR 10% of the ori;/inal r
contract amount for construction projects; 3) the funds are not available in the approved budget for the department.
CITY OF CLERMONT ATTEST:
DocuSigned by: DocuSigned by:
1/10/2024 ET"` A`�d H�vc 1/10/2024
26A7692F758C492... 3AD7F349056344A...
MAYOR Date CITY CLERK Date
Rev. 1-1-2021
DocuSign Envelope ID: 6CE7C803-9266-4B62-8E5F-41408DD99276
PROPOSAL LETTER
December 13, 2023
Freddy L Suarez, MPA, CPPB
Purchasing Director
685 W. Montrose St.
Clermont, Florida 34711
Re: Clermont Public Works Facility
BAE Project No.: 2017.072.1
SA for Additional Post Design Services
Dear Mr. Suarez:
We appreciate the opportunity to submit this proposal for professional services for the above -referenced
project. The scope of work for this authorization will include additional post design services corresponding to
unforeseen efforts associated with addressing non -contract -documents -compliant work completed by the
Contractor, and extended construction completion schedule.
A. Scope of Work
1. Civil:
a. Site visits: Attend two (2) additional site inspections to verify grading and parking/driveway
pavement conditions.
b. Drainage system: Review two (2) additional rounds of storm sewer system as -built surveys
c. Site grading: Extensive review of as -built site grading conditions to address non -compliant and
non -consistent site grading.
d. Parking and driveway pavement: Review of pavement core boring reports and follow-up "Request -
for -Information" responses to address non -compliant pavement section areas.
e. Teams meetings related to pavement deficiencies.
f. Lift Station: Review of one (1) additional lift station as -built survey after addressing non -compliant
wet well depth.
2. Architecture:
a. Four additional OAC meetings and site visits with associated field reports.
b. Process and review additional Requests for Information (RFI's).
c. Teams meetings related to pavement deficiencies.
d. General contract administration.
3. See attached proposal from SOBE for additional MEP scope.
B. Fees
Please see attached summary fee sheet.
C. Reimbursable Expenses
Billed in accordance with Basic Services contract.
If this proposal meets with your approval, please sign and fax back this proposal letter. We will await a specific
task authorization to begin work. If you have any questions, please do not hesitate to contact our office.
1 of 2 651 West Warren Avenue, Suite 200, Longwood, Florida 32750 T 4073316116 www.bentleygroupinc.com AC002023 /
DocuSign Envelope ID: 6CE7C803-9266-4B62-8E5F-41408DD99276
Sincerely,
Bentley Group, Inc.
Gary L. Kranston, RA, AIA
Vice President
City of Clermont
Freddy L Suarez, MPA, CPPB
Purchasing Director
PROPOSAL LETTER
2 of 2 651 West Warren Avenue, Suite 200, Longwood, Florida 32750 T 4073316116 www.bentleygroupinc.com AC002023 /
DocuSign Envelope ID: 6CE7C803-9266-4B62-8E5F-41408DD99276
ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT
Name of Project:
County:
FPN:
FAP No.:
Clermont Public Works Facility
Lake
2017.072.1
Hours From
Staff Classification "SH
Summary -
Firm"
Project General Tasks 16
Civil Post Design 90
Arch Post Design 60
31. Architecture Development 0
Total Staff Hours I 166
Total Staff Cost
Chief
Senior
Project
Architect Intern
Senior Project
Project
Engineer Civil
Engineering
Engineer
Architect
Architect
Engineer
Engineer Civil
Intern - Civil
$218.71
$150.84
$115.60
$84.58
$165.92
$128.59
$100.78
$83.00
0
16
0
0
0
0
0
0
0
0
0
0
54
36
0
0
0
39
21
0
0
0
0
0
0
0
0
0
0
0
0
0
0
55
21
0
54
36
0
0
$0.00
$8,296.20
$2,427.60
$0.00
$8,959.68
$4,629.24
$0.00
$0.00
Consultant Name:
Bentley Architects + Engineers, Inc.
Consultant No.:
2017.072.1
Date:
12/13/2023
Estimator:
Gary Kranston
Project Engineering
Secretary /
Staff Classi-
SH
Salary
Average
Engineer Intern
Clerical
fication 12
Structural Structural
By
Cost By
Rate Per
$110.53 $83.17
$76.89
$0.00
Activity
Activity
Task
0 0
0
0
16
$2,413
$150.84
0 0
0
0
90
$13,589
$150.99
0 0
0
0
60
$8,310
$138.51
0 0
0
0
0
$0
#DIV/0!
0 0
0
0
166
$0.00 $0.00
$0.00
$0.00
$24,312.72
$146.46
Check =
$24,312.72
SALARY RELATED COSTS:
$24,312.72
OVERHEAD:
0%
$0.00
OPERATING MARGIN:
0%
$0.00
FCCM (Facilities Capital Cost Money):
0.00%
$0.00
EXPENSES:
5.00%
$1,215.64
4-man crew
Survey (Field - if by Prime)
0
days @
$
/ day
$0.00
SUBTOTAL FEE:
$25,528.36
Subconsultant: Ardaman
$0.00
Subconsultant: BESH
$0.00
Subconsultant: Ramski
$0.00
Subconsultant: SOBE
$13,940.00
Subconsultant: Foster Conant
$0.00
SUBTOTAL FEE:
$39,468.36
Geotechnical Field and Lab Testing
$0.00
SUBTOTAL FEE:
$39,468.36
Optional Services
$0.00
GRAND TOTAL LUMP SUM FEE:
$39,468.36
Task Sheets_Bentley_2023.12.13.xlsx
Fee Sheet - Bentley Page 1 of 1 12/13/2023 9:52 AM
DocuSign Envelope ID: 6CE7C803-9266-4B62-8E5F-41408DD99276
i3
,iS,O'BRIEN
expect a difference
Gary Kranston
CLIENT
Bentley Group, Inc.
ADDRESS
651 W. Warren Avenue, Suite 200
CITY, STATE, ZIP
Longwood, Florida 32750
Project description:
Salas O'Brien
3501 Quadrangle Blvd., Suite 100
Orlando, Florida 32817
407.380.0400 1 www.salasobrien.com
City of Clermont Public Works
SORE Project Number: 17097
December 8, 2023
Dace
Client number: 2017.072.1
Additional service description: Provide extended CA services for August ana�a , through
December 2023 to coordinate with the extension of the construction schedule. Scope of work to include continued
support of responses to RFIs, shop drawing review, and general correspondence and management of the project.
Scope to also include punch list verfication site visit in December, report of findings, and follow an site visit to
verify those punehlist items not corrected in December, also with report of findings.
Compensation: $13,940.00
Terms: Hourly, Not to exceed 7I.11mp sum
0 Other:
Work will not proceed without El
authorization:
Work has proceeded in good faith Fx1
Authorization: SalaS O'Brien
-
Date Principal