2007-22AMENDMENT NO.1
to
TASK ORDER N0.2
TO AGREEMENT PROFESSIONAL ENGINEERING SERVICES DATED AUGUST 12, 2003
SOUTH CONNECTOR FORCE MAIN AND LIFT STATIONS
Prepared for:
City of Clermont (City)
Prepared by:
Boyle Engineering Corporation {Boyle}
General
The City of Clermont authorized Boyle on August 12, 2003 to provide design, bidding and construction
phase services related to the force main system (Project) along the South Clermont Connector. The
purpose of this Amendment No. 1 is to compensate Boyle for additional engineering services that were
provided during the design of the project and for additional services that will be needed during the
construction phase of the project.
The following presents the specific tasks, which will be performed as part of Amendment No. 1. Unless
specifically modified by this Amendment, all services and conditions of Task Order 2 remain in full
affect.
Task Group 1-Additional Design Phase Services
The design of the force main system was linked directly to the South Clermont Connector roadway
design. During the roadway design process, several changes were made that necessitated changes in the
design of the force main system. Tn addition, it was decided to change the way the proposed lift stations
would be connected to the force main. The system was redesigned so that each station pumped directly
into the force main (manifold connection) rather than relying on some stations to repump flow. The
redesigned system was viewed to offer better overall system reliability and operations and maintenance
advantages. This task group includes services related to these redesign efforts along with budget fox
communications with Lake County and their engineering consultants and communications with
consultants working for developers along the South Connector roadway corridor.
Task Group 2-Additional Construction Phase Services
The South Clermont Connector as well as the City's force main system is currently under construction.
The City has contracted with Lennar Homes to build the force main system. Since the roadway and force
main system are being constructed concurrently, there have been a number of coordination issues that
have had to be resolved for the contractor. Coordination with developer plans has continued during the
Boyle Engineering Carp. Page 1 of 2 Sep#ember 13, 2006
Amendment No. 1 to Task Order No. 2 Amend 1 S Connector FM.doc
construction phase as well. Boyle has assisted the City by responding to requests for information (RFIs)
and evaluating requests for changes. The budget included in Task Order 2 for responses to RFIs has not
been adequate for the level of effort that was required. Additional construction phase budget is required
for Boyle to complete its construction phase services under Task Order 2.
Services Included
All services and conditions associated with Task Order 2 remain in effect with this Amendment.
Compensation
Boyle shall be paid in accordance with Section 3 of the Agreement. A budget showing the estimated
number of hours and other project fees for the tasks described within this Amendment No. I is presented
in the Project Budget. These budgeted amounts were used to determine the lump sum of $63,948.00 for
the project. These additional services increase Task Order No. 2 from the original authorized fee of
$181,722 to $245,670.
IN WITNESS WHEREOF, BOYLE and CITY have executed this Task Amendment No. 1 this
~ ~ day of~,~ , 200.
"BOYLE" "CITY"
BOYLE ENGIN G RPORATION
By:
A. Thomas Brown, PE
CITY OF CLERMONT
By:
Vice President
Boyle Engineering Corp. Page 2 of 2
Amendment No. 1 to Task Order No. 2
Harold S. Turville, 3r.
Mayor
September 13, 2006
Amend 1 S Connector FM.doc
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TASK ORDER NO. Z
TO AGREEMENT PROFESSIONAL ENGINEERING SERVICES DATED AUGUST 13, 2003
SOUTH CONNECTOR FORCE MAIN AND LIFT STATIONS
Prepared for:
City of Clermont (City)
Prepared by:
Boyle Engineering Corporation (Boyle)
General
The City of Clermont (City) is in the process of planning and designing the 2.5 mile South Connector
roadway in the Southwest part of the City. The City desires to design and construct a force main system
in conjunction with the planned roadway improvements. The size of the force main will be determined
under Boyle's Task Order for the Wastewater Master Plan. The City estimates that as many as four (4)
new submersible lift stations will also be designed and constructed as part of the proposed force main
system. The sizes of these lift stations will also be determined under Boyle's Task Order for the
Wastewater Master Plan.
The following presents the specific tasks, which will be performed as part of this Task Order. Because of
the nature of this work, certain assumptions have been made in preparing this Task Order. To the extent
possible, these assumptions are stated herein and are reflected in the budget for services. If the work
tasks required are different from the assumptions presented herein or if the City desires additional
services, the resultant changes in scope and budget will serve as a basis for modifying this Task Order as
agreed to by both the City and Boyle.
Boyle's Scope of Services
Boyle's scope of services for the project includes the following:
Task Group 1-Preliminary Design
Boyle will prepare a preliminary design report (PDR) for the project that will summarize the following:
a) design criteria for the proposed pipeline and lift stations; b) locations of the proposed pipeline and lift
stations; c) preliminary locations of pipeline isolation valves and air/vacuum valves; d) outline
specifications; e) opinion of probable construction cost and other pertinent information. Design of the
proposed submersible lift stations will be performed in conformance with the City's standard design and
details. It is assumed that the wet well will be constructed of precast concrete and that no enclosed
buildings will be part of the lift station design. It is assumed that the proposed force main and lift
stations will be located within right-of--way and /or easements that will be acquired by the City for the
South Connector roadway. Boyle will attend one meeting with the City to review comments on the draft
Boyle Engineering Corp. Page 1 of 4 August 13, 2003
Task Order No. 2 S Connector FM.doc
preliminary design report. Boyle will prepare for and attend one (1) additional meeting with the City
and/or its roadway consultant as part of this Task Group.
Task Group Z-Final Design
Boyle will prepare a set of construction documents that describe the project including plans and
specifications. It is assumed that the City will be supplying the Divison 0, General Conditions. The
City's consultant on the South Connector roadway project will provide a topographic land survey and
geotechnical surveys for the pipeline route. It is assumed that the survey will be provided at a scale of
one inch equals 40 feet. Boyle will prepare 50% and 90% completion review submittals for the City's
review. Boyle will prepare the FDEP construction permit application and respond to up to two (2)
requests for additional information from the FDEP. Boyle will attend one review meeting with the City
to receive comments following each review submittal. Boyle will prepare for and attend up to four (4)
meetings with the City's roadway consultant during the final design phase of the project. Boyle's plans
and specifications maybe bid separately or they maybe combined with the roadway plans and
specifications and bid as a single project
Task Group 3-Bidding Phase Services
Boyle will provide Bidding Phase services to answer Bidder's questions and prepare up to two (2)
technical addenda. Boyle will review the bids and make a recommendation to the City regarding award
of the contract. Boyle assumes that the City will be responsible for copying the bid sets (including
addenda) and distributing them to potential bidders.
Task Group 4-Construction Phase
Boyle will update the drawings from the addenda and incorporate the addenda and original executed
contract documents into the specifications to conform the contract documents. Boyle will provide
limited construction phase services related to the project. These services include: attend the pre-
construction conference, review up to twenty (20) shop drawing submittals, respond to up to twenty (20)
requests for information (RFIs), make ten (10) site visits, and prepare substantial and final completion
punch lists. Boyle will prepare and provide the final Record Drawings to the. City upon completion of the
project construction. Boyle will prepare a certification of completion of construction for submittal to the
FDEP
Services Not Included
The following services are not included in this Task Order:
1. Geotechnical work.
2. Survey work
3. SCADA system work
4. Permit fees.
5. Resident project representative services.
Boyce Engineering Corp. Page 2 of 4 August 13, 2003
Task Order No. 2 S Connector FM.doc
City's Responsibilities
The City shall be responsible for providing the following in a timely manner so Boyle can complete its
work and not delay the performance of services.
1. Designate the City Engineer, or their designated agent, to act as City's representative with respect
to the services to be rendered under this Agreement. The City Engineer or their agent shall have
complete authority to transmit instruction, receive information, and interpret and define City's
policies and decisions with respect to Boyle's services for this Project.
2. Provide electronic survey information that is compatible with AutoCAD 20001.
3. Schedule and attend coordination meetings with Boyle and the City's roadway consultant.
4. Promptly review, comment on, and return Boyle's submittals. Ten (10) days have been allocated
in the schedule for each City review.
5. All information provided to Boyle by the City, and others retained by the City, shall be used
without verification. However, Boyle shall use engineering knowledge and experience to
identify reasonably identifiable errors.
6. Copy and distribute bidding documents, including addendums, to the potential bidders.
7. Copy and distribute conformed documents.
8. Promptly advise Boyle when the City becomes aware of any defect, deficiency or changed
condition.
9. Administer construction contract including review of pay requests.
10. Provide daily inspection services during construction.
11. Provide other such services and assistance as needed to expedite and complete this Project.
Deliverables (BOYLE)
Boyle will provide the City the following deliverables:
1. Three {3) copies each of the draft and final preliminary design report.
2. Three (3) copies of the 50% construction documents.
3. Three (3) copies of the 90% construction documents.
4. Three (3) copies of the final construction documents. One reproducible set of the construction
documents will be provided to the City for use in the bidding phase services.
5. One (1) set of reproducible conformed drawings.
Boyle Engineering Corp. Page 3 of 4 August 13, 2003
Task Order No. 2 S Connector FM.doc
6. One (1) set of reproducible record drawings.
Period Of Service
Receipt of complete survey information will constitute anotice-to-proceed. It has been assumed that the
City will furnish the as-built drawings, specifications, geotechnical reports and surveys for the lift station
site at the time of the notice-to-proceed. Otherwise, the schedule will commence when all the requested
data have been received by Boyle. The 50% submittal will be provided for the City's review within 60
days of receipt notice-to-proceed. The 90% submittal will be submitted for the City's review within 60
days of receiving the City's comments on the 50% submittal. The final submittal will be submitted
within 10 days of receiving the City's written comments on the 90% submittal. It is expected that
services under this Task Order will be complete within 570 days of the notice-to-proceed.
Compensation
Boyle shall be paid in accordance with Section 3 of the Agreement. A budget showing the estimated
number of hours and other project fees for the tasks described within the Task Order is presented in the
Project Budget. These budgeted amounts were used to determine the lump sum of $181,722.00 for the
project. Boyle will invoice monthly, based on percent complete for each Task Group as determined by
Boyle.
Authorization
This Task Order serves as an Exhibit to the Consultant Agreement dated, August 13, 2002, between the
City of Clermont and Boyle Engineering Corporation, and is hereby incorporated into this Task Order by
reference.
IN WITNESS WHEREOF, BOYLE and CITY have executed this Task Order this
of
"BOYLE"
2003.
BOYLE EN IN RING CORPORATION
By:
A. Thomas Brown, PE
Vice President
"CITY"
CITY OF CLERMONT
By:
Harold S. Turville, Jr.
Mayor
day
Boyle Engineering Corp. Page 4 of 4 August 13, 2003
Task Order No. 2 S Connector FM.doc
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