2007-26~~~
Municipal Code Corporation
SALES DEPARTMENT
PO Box 2235 • Tallahassee, Florida 32316
TELEPHONE (800) 342-2633 ~ FAX (850) 701-07] 5
July 2, 2007
Ms. Tracy Ackroyd
City Clerk
City of Clermont Florida
PO Box 120219
Clermont, Florida 34712
Dear Ms. Ackroyd:
Thank you for speaking with Bob Kinsey, recently regarding your City's consideration of adding
additional software to your current Laserfiche System. Pursuant to your conversation with Bob, we
have enclosed a quotation sheet outlining the cost for this additional software.
If you have any questions concerning our quotation or desire additional information, please do not
hesitate to call on our toll-free number. We appreciate the opportunity to be of continued service to
you and the City of Clermont.
Sincerely,
David Mercier
Inside Sales Executive
dmerciernmccinnovations.com
PROFESSIONAL SERVICES PROPOSAL
MCCi, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which
is duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCCi,
hereby offers the LaserFche Software & Services to the City of CLERMONT, FLORIDA a corporation
duly organized and existing under state law, hereinafter referred to as the Client, according to the
following terms and conditions.
1. LASERFICHE SOFTWARE. MCC will provide the Client with the Laserfiche (LF) Software for
installation on the Clients existing Laserfiche System.
SOFTWARE SUPPORT. Software Support for the above software packages is offered by MCCi
and Compulink. (developers of Laserfiche software) Laserfiche Software Assurance Plan (LSAP)
includes: Telephone or E-Mail support for software related issues, all new software version updates,
24-hour FTP and web site access and technical bulletins and newsletters. Adjustments in annual
support rates may be made to coincide with current U.S. inflation rates. Any updates requiring
shipment of software require Client to pay shipping costs.
3. MCCi SOFTWARE CUSTOMIZATIONS. The customer may elect to contract with MCCi to
customize the standard software. As the basic software is upgraded, any customizations performed
will require support in the form of updating. Customers will have two ways of paying for the
required support. They may increase the cost of the annual support agreement by 20% or pay for
modifications to the customizations, as required.
4. CLIENT SOFTWARE CUSTOMIZATIONS. The client may also choose to customize their
software internally, without MCCi's help. MCCi is not responsible for any damages caused by the
user's customization of the software. MCCi will not be held responsible for correcting any problems
that may occur from these customizations. Routine updates to the software may affect any
customizations made by the user. If MCCi's help is required to correct/update any customizations
made by the client, appropriate charges will apply.
OTHER PROGRAMS AND EFFECTS. Upgrades to existing programs, or the acquisition of new
programs from vendors other than MCCi, may or may not have an effect on any customizations made
to the software by MCCi. MCCi will work with the client to update existing customizations via one
of the two payment options listed above under "MCCi Software Customizations". MCCi will not be
held responsible if upgrades or changes made by the customer preclude the operation of MCCi's
customizations.
6. SOFTWARE INSTALLATION. MCCi will install all software outlined herein. If additional
software is needed to bring the site up to specifications, customer will be billed accordingly.
7. TERMINATION. The services provided in this agreement will be in full force and effect for a
period of three (3) years from the date of shipment of the completed product to the organization.
Thereafter, this agreement will be automatically renewed from year to year, provided that either party
may alter or cancel the terms of this agreement upon sixty (60) days' written notice.
8. TRAVEL EXPENSES. If the client cancels or reschedules an installation after MCCi has made
travel arrangements, travel expenses may be incurred due to circumstances such as non-refundable
airline tickets, hotel reservations, rental cars, etc.
9. HARDWARE. Hardware prices do fluctuate frequently. Pricing will be confirmed prior to order.
Support for all Hardware is provided by the hardware manufacturer and is the responsibility of the
Client. Warranties for all hardware can be quoted upon request.
l0. RECOMMENDED MINIMUM HARDWARE SPECIFICATIONS. MCCi will provide
necessary consultation as to the compatibility of current hardware with the Laserfiche System. See
system requirements below. Please keep in mind that these are the minimum system requirements.
SCANNING STATION PC SERVER REQUIREMENTS SCANNERS
Operating System: Windows 2000 or XP Operating System: Windows 2000, or W indows 2003. Must utilize ISIS drivers
CPU: S00 MHz processor or faster CPU: Pentium Ill 700 MHz processor or faster
Memory: 256 MB RAM;Communications: TCP/IP Memory: 512 MB RAM minimum;) MB per additional user
Web browser: Internet Explorer 5 or higher Communications : TCP/IP
FOR LF UMTED VERSION ONLY: Database Engine: MS SQL Server 2000
(service pack 3 or higher)
CLIENT REQUIREMENTS WEBLIN[i REQUIREMENTS
Operating System: Windows 2000 or XP Windows 2000 with I1S 5.0 or
CPU: Pentium II 500 MHz processor or Faster Windows 2003 with IIS 6.0
Memory: 72g MB RAM;Communications: TCP/IP CPU: Pentium III 650 MHz processor
Web browser: Internet Explorer 5 or higher Memory: 256 MB RAM
LASERFIGHE SOFTWARE
QUOTATION SHEET
SOFTWARE
Q 3 LF Full User ($550 each) $1,650
~ I LF Retrieval User ($220 each) $220
Q 3 LF User Snapshot ($100 each) *imports documents from computer $300
Q 4 LF User E-Mail Plug In ($80 each) *requires MAPI compatible e-mail $320
Total Software $2,490
ANNUAL SOFTWARE SUPPORT
*MCCi has pro-rated the support of this additional software to be congruent with your current system's
support (LSAP) date of 9/30/2008, the purpose ojwhich is to align all software with one support date so
maintenance of your account is made easy. If you decide to execute this contract more than 30 days
after the contract date, please contact your Account Executive to obtain a current proposal with current
pricing. If the contract is outdated by 30 days or more and is executed, MCCi will bill for the actual
amount which may be higher or lower than the outdated quote.
Q 3 LF Full User Premium LSAP ($192.50 each 14 mo prorate) $577.50
Q 1 LF Retrieval User Premium LSAP ($77.00 each 14 mo prorate) $77.00
Q 3 LF User Snapshot PremiumLSAP ($35.00 each 14 mo prorate) *imports documents from com
uter $105
00
p
Q 4 LF User E-Mail Plug In Premium LSAP $28.00 each 14 mo prorate) .
$112.00
*requires MAPI compatible e-mail
Total Software Support and Updates $871.50
For budgetary purposes, the Client should include $685 in addition to their current support amount in
annual budget for renewal of LSAP ojthe above quoted software.
INSTALLATION, TRAINING & SUPPORT SERVICE•
Q l days, Installation & Training of software @ $1,500 per day, travel expenses included $1,500
]Vote: Any installation and training hours not used in the implementation will be converted to PSP
hours. All installation and training costs are per day (based on an 8 hour day) and per MCCi
Technician.
Q Shipping and Handling Fee for LaserFiche Software $50
*Travel expenses not included for onsite visits.
PAYMENT & BILLING TERMS
MCCi will invoice fifty percent (50%) of the total contract amount upon receipt of the signed contract.
Balance will be invoiced and billed upon completion of installation. Payment will be due upon receipt of
an invoice.
Total Cost
Submitted by MCCi, LLC on July 2, 2007
$4,91L50
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Accepted this day of ~~1. , 2007 by the City of CLERMONT, FLORIDA.
Signature 7-'~~i~~~-