2005-09• TASK ORDER NO. 8
TO PROFESSIONAL ENGINEERING SERVICES AGREEMENT DATED AUGUST 12, 2003
EAST AVENUE TRAIL LIGHITNG
Prepared for:
City of Clermont (City)
Prepared by:
Boyle Engineering Corporation (Boyle)
General
The City of Clermont (City) desires to add lighting along a trail near East Avenue and Lake Minneola
Drive. Alighting control panel will be provided for the new lighting.
The following presents the specific tasks, which will be performed as part of this Task Order. Because of
the nature of this work, certain assumptions have been made in preparing this Task Order. To the extent
• possible, these assumptions are stated herein and are reflected in the budget for services. If the work
tasks required are different from the assumptions presented herein or if the City desires additional
services, the resultant changes in scope and budget will serve as a basis for modifying this Task Order as
agreed to by both the City and Boyle.
Boyle's Scope of Services
Boyle's scope of services for design of the project includes the following:
Electrical Design Services
Boyle will prepare one (1) electrical drawing to depict the details for the lighting control panel. Boyle
will also prepare an opinion of probable construction cost for the lighting control panel. Boyle's work
under this Task Group will not include designing the layout of the light poles, preparing a site plan
showing the pole locations, or confirming illumination level adequacy. Boyle's work will include sizing
the electrical feeder circuit, lighting panel branch circuit breakers, lighting contactors, and two branch
circuits to the poles.
Boyle will review the power requirements and available fault current with the power company. Boyle
will submit 90% design contract documents to the City for review, and will incorporate the City's
appropriate comments into the final contract documents.
•
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• Bidding Phase Services
Bidding phase services are not included in this task order. If requested by the City, Boyle will provide
bidding phase services on a time and material basis in accordance with the Agreement.
Construction Phase Services
Construction phase services are not included in this task order. If requested by the City, Boyle will
provide construction phase services on a time and material basis in accordance with the Agreement.
Services Not Included
The following services are not included in this Task Order:
1. Illumination level calculations.
2. Pole layouts along the trail.
3. Survey work.
4. Site visits.
5. Bidding phase services.
• 6. Construction phase services.
City's Responsibilities
The City shall be responsible for providing the following in a timely manner so Boyle can complete its
work and not delay the performance of services.
1. Designate the City Engineer, or their designated agent, to act as City's representative with respect
to the services to be rendered under this Agreement. The City Engineer or their agent shall have
complete authority to transmit instruction, receive information, and interpret and define City's
policies and decisions with respect to Boyle's services for this Project.
2. Provide Boyle with all pole, lamp, and ballast load data, and pole quantities per circuit, to allow
accurate load calculations to be performed.
3. Promptly review, comment on, and return Boyle's submittals. Ten (10) days have been allocated
in the schedule for each City review.
4. All information provided to Boyle by the City, and others retained by the City, shall be used
without verification.
5. Copy and distribute bidding documents including addendums to the potential bidders.
• 6. Promptly advise Boyle when the City becomes aware of any defect, deficiency, or changed
condition.
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•
7. Administer construction contract including review of pay requests.
8. Provide daily inspection services during construction.
9. Provide other such services and assistance as needed to expedite and complete this Project.
Deliverables (BOYLE)
Boyle will provide the City the following deliverables:
1. Three (3) copies of the 90% construction documents.
•
•
2. Three (3) copies of the final construction documents. One reproducible set of the construction
documents will be provided to the City for use in the bidding phase services.
Period Of Service
The schedule will commence when all the requested data have been received by Boyle. The 90% review
submittal will be provided within 21 days of anotice-to-proceed. The final submittal will be submitted
within 7 days of receiving the City's written comments on the 90% submittal. It is expected that all
services under this Task Order will be complete within 45 days of Boyle's notice-to-proceed.
Compensation
Boyle shall be paid in accordance with Section 3 of the Agreement. A budget showing the estimated
number of hours and other project fees for the tasks described within the Task Order is presented in the
Project Budget. These budgeted amounts were used to determine the lump sum of $3,898 for the
project. Monthly progress payments are allowed, based on Boyle's estimate of percent complete for
each Task Group.
Authorization
This Task Order serves as an Exhibit to the Consultant Agreement dated August 12, 2003, between the
City of Clermont and Boyle Engineering Corporation, and is hereby incorporated into this Task Order by
reference.
IN W ESS HEREOF, BOYLE and CITY have executed this Task Order this
of , 2005.
"BOYLE"
"CITY"
day
BOYLE ENG G CORPORATION CITY OF CLERMONT
BY~ ~ By:
A. Thomas Brown, PE Harold S. Turville, Jr.
Vice President Mayor
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