2005-34From: 850-575-8852 To: 13523942379,656 Page: 2/5 Date: 10/28/2005 11:01:27 AM
~~~
Municipal Code Corporation
• SALES DEPARTMENT
PO Box 2235 • Tallahassee, Florida 32316
TELEPHONE (800) 342-2633 • FAX (850) 701-0715
Nancy Harper, Account Executive • extension 413 • nharper(a~mccinnovations.com
October 28, 2005
Ms. Tracy Ackroyd
City Clerk
City of Clermont
P.O. Box 120219
Clermont, Florida 34711
Dear Ms.Ackroyd:
I enjoyed speaking with you recently regarding the Scanning Services. Pursuant to our discussion, we are
pleased to enclose our Professional Services Proposal for the Laserfiche Services. While reviewing the
proposal please keep in mind the advantages that Laserfiche offers:
- Protection -Your records are automatically captured, in text and image, within a database, which
cannot be changed or misplaced.
- Research -Records are converted to text and images for quick and easy research and printing at the
click of your mouse.
• - Storage -Laserfiche allows you to store up to 16,000 pages of records on one CD-Rom saving time
searching for documents and saving you space.
- Retrieval -The Laserfiche search engine, which allows boolean, fuzzy, text, and proximity searches
is easy to use and fast to retrieve any document you are looking for.
If you have any questions concerning our proposal or desire additional information, please do not hesitate
to contact me on our toll-free number. We appreciate your interest and hope that we will have the
pleasure of working with you and serving the City of Clermont.
Sincerely,
Nancy Harper
Account Executive
NAH/ak
•
This fax was sent with GFI FAXmaker fax server. For more information, visit: http://www.gfi.com
From: 850-575-8852 To: 13523942379,656 Page: 3/5 Date: 10/28/2005 11:01:27 AM
MCCI DOCUMENT SERVICE
QUOTATION SHEET
• 'Please check all boxes below for optional services desired
DOCUMENT SCANNING SERVICES: Deeds and Conditional Use Permits
Hard copy documents integrated with Laserfiche up to 1,860 pages $2,000
(Includes pick-up and delivery, scanning, prep, OCR, indexing, and one set of CDs)
Excess pages $0.75 per image
*Note: Estimate based on approximately 300 Deeds at S pages per deed, and 120 CUPS at 3 pages per CUP.
ADDITIONAL SERVICES
^ Additional CD's, per CD $50
We request _ additional CD (s).
UPDATES: Costs for future updates
Q Updates to Laserfiche Database, per page $2.00
^ Updated CD, per CD, per update (choose option below) $50
^ Updated CD Quarterly
^ Updated CD Semi-Annually
^ Updated CD Annually
We request
CD (s) at each update.
PAYMENT
• MCCi will invoice project when shipped. Please note that Large Back-file projects (in excess of $10,000) will be
billed out monthly (based on actual image counts), rather than at the time of job completion. Payment will be due
upon receipt of an invoice.
r1
LJ
This fax was sent with GFI FAXmaker fax server. For more information, visit: http://www.gfi.com
~ IVII1. MIII~IIV YIII ~ QI,G. V/V /QLG. IV/GV/LV VV ~.L'f~I.10 ~ IVI
tvi r.u~ wuv riu ia. iu run ~ vvui uvu
From: 850.-575-8852 To: 13523842378,656 Page: M5 Date: 10128/20511:01:27 AM
The terms of this agrccmcnt shall remain in force and effect for a period of ninety (9~) days from the date appearing
below, unless accepted by the Client •
•
Submitted by: MCCi, a Limited Liability Company
Date: October 28, 2005
`~
.~
sy:
(S' store)
• awtgn I:angford - Manatitt Director
(printtd Naane & Title)
Witness:
(signature}
' Noted Items Accepted by: CITX OF CL~l1VIONT, b'LORIUA
•
Date: ~ C~~~~OJ
By:
f (Si~aaturc)
' C,~~- ~ctncx~~r
(Ptittttd Name & Title)
Witneks: .•
(Sigtta re)
~~
lr'rr CICrc ~~I C1~rl~
(Pin ed Name cSc Title}
• Thic fav ~uac cxrrt ~uiFh (3FI F~Yrneber fev eanbr Fnr w,nro infi.rm~•i.~., ..irih 1.Hn•lhw~uwa. n4i .v.n+
This fax was received by GFI FAXmaker fax server. For more information, visit: http:!lwww.gfi.com
From: 850-575-8852 To: 13523942379,656 Page: 4/5 Date: 10/28/2005 11:01:27 AM
• Submitted by:
Date:
(Signature)
The terms of this agreement shall remain in force and effect for a period of ninety (90) days from the date appearing
below, unless accepted by the Client.
By:
Witness:
MCCi, a Limited Liability Company
October 28, 2005
Lawton Langford -Managing Director
(Printed Name & Title)
(Signature)
•
Noted Items Accepted by:
CITY OF CLERMONT, FLORIDA
r~
U
Date:
i~ ~~-v5
By' ---- - -- -
(Signature)
(Printed Name & Title)
Witness: ~._.--.1 ~.L~C ~ .; ,/~C:.C
„~,_..
~~~.~~l~r ~~ ~ ~~~Y~ LI ~ o l~ --
(Printed Name & Title)
This fax was sent with GFI FAXmaker fax server. For more information, visit: http://www.gfi.com
From: 850-575-8852 To: 13523942379,656 Page: 5/5 Date: 10/28/2005 11:01:27 AM
MCCi, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly organized and
existing under the laws of the State of Florida, hereinafter referred to as MCCi, hereby offers the Laserfiche Software & Services to
the City of CLERMONT, FLORIDA, a corporation duly organized and existing under state law, hereinafter referred to as the
Client, according to the following terms and conditions.
I DOCUMENT SERVICES
INTEGRATING WITH LASERFICHE. MCCi will scan and integrate the documents with Laserfiche's Software and provide
the Client with the most powerful index retrieval search engine available with the following features: intuitive browse window,
index cards, and fuzzy logic. The search engine will allow the Client to search thousands of documents at one time or a select field
of documents using: text, proximity, wildcard, fuzzy or Boolean search logic. The Client will be provided with one CD-ROM with
text documents linked to Images. The Client must have either Windows 2000 or higher or Windows XP to access the CD. Please
be aware that MCCi charges per scanned image, single pages that require multiple scanning (ie: multiple documents, & multiple
documents that share a page) will be billed accordingly. Handwritten documents will be searchable by keyword index only. MCCi
provides a 99.9% data capture guarantee on all service work.
DELIVERY. MCCi will deliver the documents integrated with Laserfiche within 90 days after receipt of the printed documents.
Should MCCi require additional time, the Client will be notified immediately. The delivery for updates to the database will be 6D
days.
PAYMENT & BILLING TERMS. MCCi will invoice project when shipped. Please note that Large Back-file projects (in excess
of $10,000) will be billed out monthly (based on image counts), rather than at the time of job completion. Payment will be due upon
receipt of an invoice.
AGREEMENT EXTENDED TO OTHER GOVERNMENTAL UNITS. MCCi agrees to allow any other Government agency in
the State of FLORIDA to purchase items, at the same terms, conditions and pricing as this contract during the period of time that
this contract is in effect. Minor changes in terms and conditions may be negotiated by MCCi and participating Government
agencies. Any orders issued against this agreement shall be the sole responsibility of the Government agency placing the order. It
is understood that the City of CLERMONT shall incur no financial responsibility in connection with any purchase by another
G~rnment agency.
r~
U
This fax was sent with GFI FAXmaker fax server. For more information, visit: http://www.gfi.com