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2005-41TASK ORDER NO. 10 • TO PROFESSIONAL ENGINEERING SERVICES AGREEMENT DATED AUGUST 12, 2003 POLICE DEPARTMENT BUILDING HVAC STANDBY POWER UPGRADES Prepared for: City of Clermont (City) Prepared by: Boyle Engineering Corporation (Boyle) General The Police Department Building for the City of Clermont (City) currently has six indoor air handling units and six corresponding outdoor condensing units to serve the air conditioning needs for the entire building. Only two of the six air handlers and two of the six condensing units are connected to the existing 80 KW generator, along with emergency lighting and other critical loads that require power during normal utility power service outages. The City desires to add at minimum one additional air handler/condensing unit combination and at maximum all four remaining air handler/condensing unit • combinations to the generator for standby power. The following presents the specific tasks that will be performed as part of this Task Order. Because of the nature of this work, certain assumptions have been made in preparing this Task Order. To the extent possible, these assumptions are stated herein and are reflected in the budget for services. If the work tasks required are different from the assumptions presented herein or if the City desires additional services, the resultant changes in scope and budget will serve as a basis for modifying this Task Order as agreed to by both the City and Boyle. Boyle's Scope of Services Boyle's scope of services for design of the project includes the following: Preliminary Electrical Design Services -Task Group 1.0 Boyle will review the existing electrical record drawings for the facility and will perform calculations to determine the amount of available capacity the existing generator has to accept additional loading. Boyle will determine if any and how many existing air handling units and condensing units can be added to the generator. Boyle will recommend a generator size large enough to run all of the facility HVAC loads if the existing generator is undersized to do so. Boyle will present the results and various alternatives to the City in a letter, along with a preliminary opinion of probable cost for each alternative. • Police Department Building Page 1 of 3 October 11, 2005 HVAC Standby Power Upgrades Police Dept Generator TO.doc Final Electrical Design Services Final electrical design services are not included in this task order. Once the City makes a final decision in writing on which alternative presented in Task Group 1.0 to proceed with, an amendment to this task order will be prepared, after which Boyle will prepare electrical drawings and electrical specifications detailing the work required to upgrade the HVAC system standby power. Bidding Phase Services Bidding phase services are not included in this task order. If requested by the City, Boyle will provide bidding phase services on a time and material basis in accordance with the Agreement. Construction Phase Services Construction phase services are not included in this task order. If requested by the City, Boyle will provide construction phase services on a time and material basis in accordance with the Agreement. Services Not Included The following services are not included in this Task Order: 1. HVAC system cooling or heating calculations. • 2. Addition of non-HVAC loads to the generator. 3. Final Design services. 4. Bidding phase services. 5. Construction phase services. City's Responsibilities The City shall be responsible for providing the following in a timely manner so Boyle can complete its work and not delay the performance of services. 1. Designate the City Engineer, or their designated agent, to act as City's representative with respect to the services to be rendered under this Agreement. The City Engineer or their agent shall have complete authority to transmit instruction, receive information, and interpret and define City's policies and decisions with respect to Boyle's services for this Project. 2. Provide Boyle with record drawings of the existing facility. 3. Promptly review, comment on, and return Boyle's submittals. Provide written confirmation of the City's chosen alternative from Boyle's preliminary design letter. Police Department Building Page 2 of 3 October 11, 2005 _ HVAC Standby Power Upgrades Police Dept Generator TO.doc 4. All information provided to Boyle by the City, and others retained by the City, shall be used without verification. • 5. Promptly advise Boyle when the City becomes aware of any defect, deficiency, or changed condition. 6. Provide other such services and assistance as needed to expedite and complete this Project. Deliverables (BOYLE) Boyle will provide the City the following deliverables: Two copies of the preliminary design letter. Period Of Service The schedule will commence when all the requested data have been received by Boyle. The preliminary design letter will be submitted within 14 days of a notice to proceed. Compensation Boyle shall be paid in accordance with Section 3 of the Agreement. A budget showing the estimated number of hours and other project fees for the tasks described within the Task Order is presented in the Project Budget. These budgeted amounts were used to determine the lump sum of $1,748 for Task . Groups of the project. Authorization This Task Order serves as an Exhibit to the Consultant Agreement dated August 12, 2003, between the City of Clermont and Boyle Engineering Corporation, and is hereby incorporated into this Task Order by reference. ~~ C~.- IN WITNE S WHEREOF, BOYLE and CITY have executed this Task Order this `~ ~ day of ~ t/E'!~1 ~~'/~ , 2005. "BOYLE" BOYLE ENGIN ING CORPORATION By: A. Thomas Brown, PE "CITY" CITY OF CLERMONT may. Vice President • Harold S. Turville, Jr. Mayor Police Department Building Page 3 of 3 October 11, 2005 HVAC Standby Power Upgrades Police Dept Generator TO.doc