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2006-10Mutual Aid Agreement • Between City of Clermont And City of Groveland This Agreement, made and entered into this 1st day of May, 2006, by and between the City of Clermont, a Florida Municipal Corporation, hereinafter referred to as "Clermont", and the City of Groveland, a Florida Municipal Corporation, hereinafter referred to as "Groveland". WITNES SETH WHEREAS, the parties have established and maintain Fire Departments with firefighting equipment and full time or volunteer personnel as firefighters; and WHEREAS, the boundaries of Clermont and of Groveland are nearby; and WHEREAS, it is desirable that an agreement be entered into between the parties for their mutual benefit in times of an emergency; NOW, THEREFORE, it is agreed by and between the parties hereto, that each of the parties agrees to assist the other under the following stipulations, provisions, and . conditions: 1. That assistance shall be rendered by either party upon request of the Fire Chief of the party requesting assistance, or his/her duly authorized representative; such request to be initiated through the Fire Department dispatch office and to be for any emergency for which mutual aid is necessary, to include, but not limited to, structural fires, stand-by, and natural disasters. 2. Only the equipment and/or manpower that is requested by the calling party shall be sent, and the number of such pieces and the amount of personnel dispatched shall be at the discretion of the responding agency's Fire Chief or his/her duly authorized representative. (a) Each department shall provide to the other a copy of their current effective departmental procedure regarding mutual aid. This procedwe shall include the standard response apparatus, number of personnel normally responding, any known factors affecting the time from dispatch until response. Policy shall be provided within thirty (30) days of the effective date of this agreement, and any revisions shall be provided at the time of their effective date. • (b) The responding party shall immediately inform the requesting party • of their response, which shall include apparatus, equipment, and personnel. If for any reason their response is to be delayed this shall be communicated to the requesting department immediately. (c) The Fire Chiefs shall establish a standard response for assistance requests which shall be dispatched if no special requests for other apparatus, equipment, or personnel are made. This shall also include the guidelines for personal vehicle response. (d) At no time shall fire department personnel under the age of 18 be permitted in the "Hot Zone". Personnel such as Junior Firefighters or Explorers arriving with a responding unit who is providing mutual aid may participate under the supervision of the responding department's regular personnel in support activities only. 3. Except as provided in paragraph 9 (a) of this agreement, the Fire Department of either party may decline to provide assistance, if by doing so their own jurisdiction would not be afforded adequate coverage. Each department shall advise the other immediately if such a condition exists. 4. Clermont and Groveland do not assume any liability for the acts, omissions, or negligence of the other. Each shall indemnify and hold harmless the other from all • claims, damages, losses and expenses arising out of, or resulting from, the performance of their respective operations under this agreement. 5. Neither Clermont or Groveland shall receive payment or be reimbursed for any expenses or the like incurred in connection with services provided in the performance of this agreement from the other. (a) Exception: Those expendable supplies and items which are used during a mutual aid response shall be either replaced with the exact item or payment based on the replacement cost to the supplying agency, for the agency to replenish the supply. Replacement or payment shall be made within forty-five (45) days of the use. These items shall include, but not be limited to: foam, haz-mat protective clothing and/or absorbent materials. (b) It shall be the responsibility of the providing Chief or his/her designee to notify the requesting agency that an item shall be chargeable. • (c) It shall be the responsibility of the requesting agency to secure payment for these items from the owner, occupant, or responsible • party of the incident. 6. Neither Clermont or Groveland shall be responsible for salaries, overtime, benefits, insurance and other such personnel for personnel employed by the other. 7. The party responding to a call from the other party, while within the area of the other party, shall be subject to the orders and direction of the Officer in Charge of operations in the area where the emergency exists. (a) The Chief or Officer in Charge of the requesting department shall communicate orders and directions to the responding mutual aid Department's Chief or Officer in Charge. (b) The firefighters from the department giving mutual aid shall remain under the command of their own department officers. 8. This agreement shall apply to emergencies existing within the areas of fire protection of Clermont and Groveland, to which fire protection is provided by the respective fire departments, and to no other areas. This does not restrict the rights of either fire department to enter into a mutual aid agreement with other fire departments. • 9. In view of the fact that confusion exists in the mind of the eneral ublic as to g P which fire department to call due to the close proximity of the respective coverage areas, Clermont and Groveland agree to the following: .~ (a) If a request for service is received for an address or location that is known to be in the other fire department's area, expeditious notification shall be made by the department receiving the call and a response into that department's area shall not be made unless there is a request for mutual aid by the responding agency. The party requesting emergency assistance shall also be advised of the proper agency to notify and the emergency telephone number to contact the agency. (b) If a request for service is received and after dispatch, it is learned that it is nearby, bux out of the department's area, of coverage, the alarm receiving department shill notify the appropriate department's dispatch of the aT~rm ~ their response as soon as possible, and shall begin combat r~gerations. (c) As soon as sufficient personnel and equipment from dp~~~~gpt wt~~ph has jurisdiction arrives on the-sad is ready • to relieve the first in company, the initial responding fire • department may cease operations and return to their assigned stations. 10. This agreement may be cancelled by either party after giving a minimum of thirty (30) days written Notice oflntent to Cancel said agreement. This agreement shall continue in perpetuity until cancelled by one or both parties. 11. Both parties agree to furnish sufficient maps and information as requested by the other, to assist each other in locating the scene of the fire or other emergency. 12. Whenever a fire department uses any stationary fire protection devices during an emergency, (hydrants, standpipes, etc.) belonging to a municipality or agency other than themselves, they shall so notify the municipality's fire department as soon as possible. (a) Requests for use shall also be made in advance for any such device intended to be used for training, service calls, or other non-emergency situation. Each of the parties hereto do herewith agree to take such action and forebear such actions as agreed necessary to carry the meaning and intent of this agreement and all its terms and conditions. Execution of this agreement shall supersede and render void any and all previous mutual aid agreements between said parties. • IN WITNESS WHERE OF, the parties hereto have made and executed this agreement on the respective dates under each signature: Groveland through its City Council, signing by and through the Mayor, authorized to execute same by Council action on the 1st day of March, 2006, and HAL TURVILLE duly authorized to execute the same for Clermont. CLERMONT CITY OF CLERMONT Approved as to form and Legal content by C' o~___._~:~~ D Z , CITY ATTORNEY ATTEST: z.- - • Approved as to form and Legal content by City Attorney ANITA GERA I, CITY ATTORNEY RECONGNIZED BY: GROV LAND FIRE DEPARTMENT ~/".; WILLIAM MORG G ~'~ Thisday of ~:~ ~_~~, 2006 GROVELAND CITY OF GROVELAND Thisday of ~ ~ r Q f 2006 CL ONT FIRE D P TMENT ~. CARLE BISHOP