2007-47•
~~~~ ~
Municipal Code Corporation
SALES DEPARTMENT
PO Box 2235 • Tallahassee, Florida 32316
TELEPHONE (800) 342-2633 • FAX (850) 701-0715
Nancy Harper, Account Executive ~ extension 4l3 • nharper@mccinnovations.com
September 13, 2007
Ms. Tracy Ackroyd
City Clerk
City of Clermont
P.O. Box 120219
Clermont, Florida 34711
Dear Ms. Ackroyd:
I enjoyed meeting with you recently regarding the LaserFiche Document Imaging Software. Pursuant to
our discussion, we are pleased to enclose our Professional Services Proposal for the LaserFiche Software
and our LaserFiche Services. While reviewing the proposal please keep in mind the advantages that
LaserFiche offers:
- Protection -Your records are automatically captured, in text and image, within a database, which
cannot be changed or misplaced.
- Research -Records are converted to text and images for quick and easy research and printing at the
click of your mouse.
- Storage -LaserFiche allows you to store up to 16,000 pages of records on one CD-Rom saving time
searching for documents and saving you space.
- Retrieval -The LaserFiche search engine, which allows boolean, fuzzy, text, and proximity searches
is easy to use and fast to retrieve any document you are looking for.
If you have any questions concerning our proposal or desire additional information, please do not hesitate
to contact me on our toll-free number. We appreciate your interest and hope that we will continue to have
the pleasure of working with you and serving the City of Clermont.
Sincerely,
Bob Kinsey
Account Executive
MCCI DOCUMENT SERVICE
QUOTATION SHEET ,
*Please check all boxes below for optional services desired.
DOCUMENT SCANNING SERVICES: Utility Billing Department
0 Hard copy documents integrated with LaserFiche up to 12,000 images $3,813
(Includes pick-up and delivery, scanning, indexing by name and address, and one set of media.)
Image size cannot exceed 11x17
Excess pages $0.31 per image
*Note: Estimate based on 4 lateral file cabinet drawers containing approximately 3, 000 pages each. All documents are
one page in length.
ADDITIONAL SERVICES
^ Additional CD's, per CD
We request additional CD (s).
$50
PAYMENT
MCCI will invoice project when shipped. Please note that Large Back-file projects (in excess of $5,000) will be
billed out monthly (based on actual image counts), rather than at the time of job completion. Payment will be due
upon receipt of an invoice.
The terms of this agreement shall remain in force and effect for a period of ninety (90) days from the date appearing
below, unless accepted by the Client.
Submitted by: MCCi, a Limited Liability Company
Date:
By:
September 13, 2007
(Signature)
Witness:
Lawton Lanford - Mana~in~ Director
(Printed Name & Title)
(Signature)
Noted Items Accepted by: CITY OF CLERMONT, FLORIDA
Date: _ ~L~' ~~. ~l~D~
By:
(Signature)
~}O~V(~~ ~ur~tl~rS, ~i~c~ (Y1Rn ca c~~ ~
(Printed Name & Title)
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Witness:
(Signature)
,_~~
Ic~c~ C~c ~.~sy , (~ ~~ ~ ~~er ~
(Printed Name & Title)
MCCI, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly organized and
existing under the laws of the State of Florida, hereinafter referred to as MCCI, hereby offers the Laserfiche Software & Services to
the City of CLERMONT, FLORIDA, a corporation duly organized and existing under state law, hereinafter referred to as the
Client, according to the following terms and conditions.
MCCI DOCUMENT SERVICES
INTEGRATING WITH LASERFICHE. MCCI will scan and integrate the documents with Laserfiche's Software and provide
the Client with the most powerful index retrieval search engine available with the following features: intuitive browse window,
index cards, and fuzzy logic. The search engine will allow the Client to search thousands of documents at one time or a select field
of documents using: text, proximity, wildcard, fuzzy or Boolean search logic. The Client will be provided with one CD-ROM with
text documents linked to Images. The Client must have either Windows 2000 or higher or Windows XP to access the CD. Please
be aware that MCCI charges per scanned image, single pages that require multiple scanning (ie: multiple documents, & multiple
documents that share a page) will be billed accordingly. Handwritten documents will be searchable by keyword index only. MCCI
provides a 99.9% data capture guarantee on all service work.
LASERFICHE WEBLINK. MCCI will post the database to the web for a minimal annual fee at www.mccinnovations.com. The
database is updated at the same time as your Laserfiche account. The Client may create a link to this site at no charge.
DELIVERY. MCCI will deliver the documents integrated with Laserfiche within 90 days after receipt of the printed documents.
Should MCCI require additional time, the Client will be notified immediately. The delivery for updates to the database will be 60
days.
PAYMENT & BILLING TERMS. MCCI will invoice project when shipped. Please note that Large Back-file projects (in excess
of $5,000) will be billed out monthly (based on image counts), rather than at the time of job completion. Payment will be due upon
receipt of an invoice.
AGREEMENT EXTENDED TO OTHER GOVERNMENTAL UNITS. MCCI agrees to allow any other Government agency in
the State of FLORIDA to purchase items, at the same terms, conditions and pricing as this contract during the period of time that
this contract is in effect. Minor changes in terms and conditions may be negotiated by MCCI and participating Government
agencies. Any orders issued against this agreement shall be the sole responsibility of the Government agency placing the order. It
is understood that the City of CLERMONT shall incur no financial responsibility in connection with any purchase by another
Government agency.
TERMINATION. The services provided in this agreement will be in full force and effect for a period of three (3) years from the
date of shipment of the completed product to the organization. Thereafter, this agreement will be automatically renewed from year
to year, provided that either party may alter or cancel the terms of this agreement upon sixty (60) days' written notice.
TKAVEL EXPENSES. If the client cancels or reschedules an installation after MCCI has made travel arrangements, travel
expenses may be incurred due to circumstances such asnon-refundable airline tickets, hotel reservations, rental cars, and etc.