2008-29
Task Order No. 25
Scope of Services
Westside Water Treatment Plant Evaluation -City of Clermont
This Scope of Services is Task Order #25 pursuant to the Engineering Consulting Services Agreement dated
August 12th, 2003 between the City of Clermont, hereinafter referred to as "CITY", and Boyle Engineering
Corporation, hereinafter referred to as "ENGINEER".
A. Background
The City of Clermont, (CITY) has requested Boyle Engineering (ENGINEER) to provide professional
engineering services to assess implementation of a centralized water treatment facility to service customers
Westside service area. ENGINEER will provide the CITY with adesk-top treatment alternative planning
document with recommended treatment strategy, and present considerations for design and construction.
Customer complaints for the CITY's Westside service area have typically concerned poor aesthetic water
quality (from objectionable taste, odor and appearance at consumer taps). Water service has historically been
provided by three separate groundwater wells dispersed throughout the distribution system. Raw water is
presently dosed with chlorine to oxidize hydrogen sulfide (H2S), inactivate microbial contaminants (primary
disinfection), and provide residual disinfection (secondary disinfection). While chlorination meets primary and
secondary drinking water standards, additional treatment is needed to enhance finished water stability, and meet
customer expectations for aesthetic water quality.
Based on a preliminary review of existing conditions and discussions with CITY staff, treatment at a centralized
facility offers advantages over treatment at individual well-heads. Foremost among these advantages include:
capital and operations and maintenance cost savings, water security, ease of use as a remotely operated facility,
opportunity to streamline operations, and leverage the CITY's resources for maximum benefit.
This scope of work defines tasks for:
^ Reviewing existing water quality and treatment practices.
^ Sampling and analysis to field verify water treatment needs.
^ Identifying treatment methods capable of meeting the CITY's finished water quality goals.
^ Select treatment method based on cost and non-cost considerations.
^ Recommending a strategy for implementation.
B. Scope of Services
ENGINEER shall perform the engineering Scope of Services for the CITY as described herein.
Task 1. Project Management and Meetings
1.1 Task Order Administration: Monitor progress of work to assure compliance with established schedule,
budget and work quality requirements, and perform monthly invoicing. .
Clermont Westside WTP Evaluation 2008-04-28.doc 1 BOYLE ~ AECOM
1.2 Project Meetings; Attend and participate in project meetings with CITY staff. A total of three
meetings have been budgeted including a project kick-off meeting, progress meeting, and meeting to
discuss the findings and recommendations of the draft Report.
Task 2. Review Existing Conditions, Conduct Field Sampling, and Identify Treatment Needs
This task includes a review of existing conditions, field sampling at each well-head by ENGINEER, and
identification of water treatment needs for the Westside service area.
2.1 Historical Data and Existin;7 System Review: ENGINEER will compile the CITY's historical data for
raw and finished water quality and customer complaint data in the Westside service area. The review
will establish additional water quality and sampling activities at each well to quantify treatment
necessary to meet the CITY's water quality goals. The historical data will be presented graphically for
trending and analysis.
2.2 Field Sampling: ENGINEER will sample the CITY's raw and finished water at each well.
ENGINEER'S effort involves:
2.2.1 Preparing a field sampling plan summarizing sampling locations, water quality parameters,
and analytical procedures.
2.2.2 Conducting site visits and implementing the sampling effort over a 4-day period.
2.2.3 Retaining a Certified Analytical laboratory to provide sampling kits, analytical services, and
analytical quality control. ENGINEER'S budget includes $4,500 for analytical laboratory
costs.
2.3 Identify Treatment Needs: ENGINEER will compile field data and identify treatment objectives for
each well.
Task 3. Prepare Desk-top Treatment Alternatives Evaluation
Using the water quality information compiled in Task 2, ENGINEER will perform adesk-top treatability
evaluation for the existing wells. The following tasks will be performed:
3.1 Identify Treatment Technologies: ENGINEER will identify treatment methods capable of meeting the
City's water quality goals for the existing wells, and describe the operating principle and targeted
contaminant for each process. Based on preliminary information, ENGINEER anticipates the
technologies will primarily address sulfides, iron, and natural organics (non-purgeable dissolved
organic carbon and color). Candidate processes will likely include ozonation, anionic ion exchange,
greensand filtration, and forced-draft aeration.
3.2 Treatment Process Advanta;;es and Disadvantages: ENGINEER will summarize advantages and
disadvantages associated with each treatment technology.
3.3 Non-cost Factor Ranking: ENGINEER will rank up to three processes relative to operability and
implementation.
3.4 Life-cycle Cost: ENGINEER will prepare a conceptual opinion of probable cost for capital, operation
and maintenance, and present-worth fora 20-year service life for up to three treatment alternatives.
Clermont Westside WTP Evaluation 2008-04-28.doc 2 BOYLE ~ AECOM
Task 4. Coordination with Treatment Technology Manufacturers
ENGINEER will coordinate with treatment system manufacturer(s) to further assess feasibility and
conceptual design parameters. The following tasks will be performed:
4.1 Solicit Vendor Proposals: ENGINEER will solicit proposals from up to four treatment technology
manufacturer(s) detailing conceptual treatment process configuration, equipment sizing, and capital
cost for implementation at the CITY's proposed site. ENGINEER anticipates providing vendors raw
water quality data, desired finished water quality, flow rates, and site constraints.
4.2 Review and Summarize Pro op salsa ENGINEER will summarize the proposals for incorporation into
the draft and final report.
Task 5. Analogous System Review and Facility Visits
Analogous systems will be identified for review and discussion to help familiarize CITY staff with the
recommended treatment technology. A visit to existing facilities will facilitate discussions with
experienced operators and allow CITY staff to view process equipment first-hand.
5.1 Identify and Summarize Analo og us Systems: ENGINEER will summarize operating conditions and
performance history of systems analogous to the recommended treatment method. Emphasis will be
placed on systems operating in Central Florida. Once identified, ENGINEER will request information
concerning raw and product water characteristics, operational and maintenance experiences,
implementation challenges, and lessons learned. ENGINEER'S effort does not entail a detailed
evaluation, but rather a general assessment documented through informal discussions with operating
staff.
5.2 Facility Site Visit: ENGINEER will arrange for CITY staff to up to two treatment facilities equipped
with the treatment technology recommended for the CITY'S application. ENGINEER anticipates
completing the visit(s) in one day with up to three participants.
Task 6. Conceptual Design and Implementation Strategy
A conceptual design effort will establish a recommended process flow diagram, site plan, and
implementation strategy.
6.1 Process Flow Diagram: ENGINEER will prepare a process flow diagram showing the raw water
supplies, treatment process sequence, chemical injection points, feed rates, storage volume, process
stream names, and connection(s) to the distribution system.
6.2 Site Plan: ENGINEER will provide a site plan for the Dairy Queen Well location depicting the
ENGINEER'S recommended arrangement of facilities, roadways, ingress and egress, storm water
control, and relocation of existing facilities such as the on-site telecommunication tower.
6.3 Implementation Strate>;y: ENGINEER will prepare a recommended implementation strategy including
on-site testing to verify recommended treatment technology performance, project delivery method,
and schedule for design, construction, and start-up.
Task 7. Reporting
ENGINEER will prepare and submit four (4) copies of a draft and final City of Clermont Westside Water
Treatment Plant Evaluation (Report).
Clermont Westside WTP Evaluation 2008-04-28.doc s BOYLE ~ AECOM
7.1 Prepare draft report for CITY review.
7.2 Prepare for and attend a report review meeting with CITY staff.
7.3 Incorporate CITY comments and submit final report.
C. City's Responsibilities
The CITY will provide the information listed below pertaining to the Westside service area:
I . Copy of Monthly Operating Reports (MORs), customer complaint logs, and Consumer Confidence
Reports (CCRs) for the past 3 years.
2. Regulatory compliance monitoring data for primary and secondary standards.
3. Specialized water quality sampling activities.
4. Driller logs for the CITY's potable wells that are in use and out of service.
5. Permits for existing facilities.
6. Relevant correspondence with FDEP.
7. Relocation of existing facilities at the Dairy Queen well site.
The ENGINEER will be entitled to rely upon the above direction, information, and documents provided by the
CITY without independent review or verification.
D. Services Not Included
The following services are not included in ENGINEER's scope of services:
1. Status determination or acquisition of vacant parcels adjacent to the proposed Dairy Queen site.
2. Evaluation of raw water and finished water line sizing, routing, right-of--way research for raw water
pipeline routing, and hydraulic modeling of connections between the proposed Westside WTP and
existing wells and distribution system mains.
E. Deliverables
The ENGINEER will submit to the CITY the following deliverables:
1. Four (4) copies of the field sampling plan.
2. Four (4) copies of the draft and final report.
F. Compensation
This Scope of Services establishes a lump sum fee of $53,581 for services described herein. This fee was
determined based on the assumptions presented herein and in the attached Project Budget. The fee breakdown
is apportioned in the attached Project Budget (Exhibit 1). Progress payments shall be due and payable monthly
on a percent complete basis as estimated by the ENGINEER.
Clermont Westside WTP Evaluation 2008-04-28.doc 4 BOYLE ~ AECOM
G. Schedule
Services pursuant to this Scope of Services will commence upon ENGINEER'S receipt of Purchase Order from
CITY. It is anticipated that the draft report will be prepared and submitted within 120 days from Notice To
Proceed, assuming timely delivery of City's data. ENGINEER will observe the time limitations; however,
should there be delays in receiving information from others and in obtaining subsequent authorization,
approvals, and review comments from the CITY, and other governmental agencies, the schedule and fee will be
updated and adjusted as mutually agreed upon by ENGINEER and CITY. ENGINEER shall not be responsible
for delays that occur as the result of action or inaction of CITY or others.
H. Authorization
This Task Order #~ serves as an Exhibit to the Consultant Agreement dated August 12, 2003, between the City
of Clermont and Boyle Engineering Corporation, and is hereby incorporated into this Amendment by reference.
IN WITNESS WHEREOF, ENGINEER and CITY have executed this Task Order this
of ~f`tm A~..~ , 2008.
"ENGINEER"
BOYLE ENGIN CORPORATION
By:
A. Thomas Brown, PE
District Vice President
Attachments
"CITY"
~~
CITY OF CLERMONT
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By: ~ 1~~~y--~
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Harold S. Turville, Jr.
Mayor
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Clermont_Westside_WTP_Evaluation_2008-04-28.doc s BOYLE ~ AECOM
EXHIBIT 1
Project Budget
Westside Water Treatment Plant Evaluation
Task Order # Z~
Apri128,2008
City of Clermont
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Task Group 1; Protect Management and
Meetings
1.1 Monitor ro ess of work and erform monthl invoicin 3 5 4 12 $ 1,440 $ 144 $ 1,584
1.2 Project Meetings (up to 3 meetings) 6 12 I l9 $ 2,700 $ 270 $ 2,970
Subtotal 9 17 - - 5 31 $ 4,140 $ 414 $ a,554
Task Group 2: Review Existing Conditions.
Conduct Field Sampling. and Identify
Treatment Needs
2.1 Review historical data and existin s tem 2 9 l6 27 $ 3,240 $ 324 $ 3,564
2.2 Field Sam lin $ $ $ -
2.2.1 Pr are field sam lin lan 2 S 2 9 $ 910 $ 91 $ 1,001
2.2.2 Perform field sam lin u to 4 da s field work 24 40 64 $ 7,280 $ 438 $ 7,715
2.2.3 Pa for Iabora[o water uali anal ses $ $ 4,500 $ 4,500
2.3 Identify treatment needs 2 3 6 11 $ 1,420 $ 142 $ 1,562
Subtotal 4 38 67 - 2 111 $ 12,850 $ 5,492 $ 18,342
Task Grou 3: Desk-to Treatment Alternatives
Evaluation
3.l Idend Treatment Technolo ies 2 3 6 11 $ 1,420 $ 142 $ ],562
3.2 Treatment Process Advanta es and Disadvanta es I 3 8 I2 $ 1,440 $ 144 $ 1,584
3.3 Rank non-cost factors 1 4 3 8 $ I,O10 $ 101 $ 1,111
3.4 Prepare life cycle cos[ 2 5 10 17 $ 2 100 $ 210 $ 2,310
Subtotal 6 15 27 - - 48 $ 5,970 $ 597 S 6,567
Task Group 4: Coordination with Treatment
Technology Manufacturers
4.1 Solicit vendor o sals 2 8 S IS $ 1,910 $ 191 $ 2,101
4.2 Review and summarize proposals 2 8 4 14 $ 1,800 $ 180 $ 1,980
Subtotal 4 16 9 - - 29 $ 3,710 $ 371 $ 4,081
Task Group 5: Analogous System Review and
Facility Visits
5.1 Iden[i and summarize analo ous s terns 1 3 8 3 IS $ 1 620 $ 162 $ 1,782
S.2 Visrt ana ogous facilrties with City staff 2 8 8 2 20 $ 2,360 $ 563 $ 2,923
Subtotal 3 11 16 - 3 35 $ 3,980 $ 725 $ 4,705
Task Group 6: Conceptual Design and
Implementation Strategy
6.l Prepare process flow diagram I 6 3 12 22 $ 1,982 $ 198 $ 2,180
6.2 Provide conce tualsite lan 2 I2 4 16 34 $ 3,256 $ 326 $ 3,582
6.3 Prepare recommen a imp ementauon strategy 6 6 3 l5 $ 2,250 $ 228 $ 2,475
Subtotal 9 24 10 28 - 71 $ 7,488 $ 749 $ 8,237
Task Group 7: Reporting
7. I Pre are draft re ort for Ci review 4 12 2l 4 41 $ 4,790 $ 479 $ 5,269
7.2 Incorporate Ci[y comments and submit £mal report 2 3 6 4 IS $ 1,bb0 $ 166 $ 1,826
u to 6 IS 27 8 56 $ 6,450 $ 645 $ 7,095
Tputl 41 136 156 28 20 381 $ 44 588 $ 8 993 $ 53,581
Clermont_Westside_WTP_Evaluation_2008-04-28.doc 6 BOYLE ~ AECOM
~ •
To: Wayne Saunders, City Manager
From: Tamara Richardson, PE, City Engineer
CC:
Date: May 16, 2008
Re: West Side Water Treatment Plant Evaluation
Boyle Engineering Corp.
The West Side Potable Water System is supplied by three groundwater wells. The water
quality in these wells has steadily deteriorated over their many years of service and the
aesthetics of the water are less than desirable. The Engineering and Utilities Departments
are working with Boyle Engineering to develop a treatment and distribution strategy to
alleviate the taste and odor concerns on the West Side System.
Boyle Engineering and the Staff are considering various treatment processes such as
ozonation, anionic ion exchange, greensand filtration and forced-draft aeration. To determine
the best, most cost-effective treatment solutions for the new facility, Boyle Engineering will
perform an evaluation of the treatment methods and make recommendations based on cost
and non-cost considerations.
I recommend approval of the Task Authorization for Boyle Engineering to perform
professional engineering services for the Westside Water Treatment Plant Evaluation for
$53,581.00.