2008-16~~~~~~ ~-
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GatorSktch
architects, incorporated
March 21, 2008
Mr. Wayne Saunders, City Manager
City of Clermont
PO Box 120219
Clermont, FL 34712-0219
RE: PROPOSAL FOR ARCHITECTURAL SERVICES
Architectural Remodeling of the Old Railroad Depot Building
Dear Mr. Saunders,
Thank you for the opportunity to work with you and your staff on this project. Based
on our meeting of this date with you and Darren Gray, I am pleased to offer this
proposal for your approval:
PROJECT ADMINISTRATION SERVICES:
The Architect will manage all professional services and administer the Project,
including research of applicable design criteria, administration of Owners
requirements, coordination of project schedule, coordination of all municipal review
hearings and coordinate the services of the Architect's consultants with those
services provided by the Owner and Owner's consultants.
SCOPE OF SERVICES
GatorSktch Architects shall prepare sufficient drawings and specifications including
architectural details, mechanical, electrical, and plumbing design to adequately
describe both the addition of the 1632 sgft covered patio area (west side of existing
structure) to include concession area (to resemble ticket booth) and the remodel
work to be accomplished in the existing structure. The 1450 sgft building will house
a meeting space, office space, one each men & women toilet rooms, complying with
ADA. This documentation will be in concert with Marbek Construction Co., the
General Contractor in charge of the work.
723 W. Montrose Street • Clermont, FL 34711 • 352.242.0129 office • 352.394.4827 fax
www.gatorsktcharchitects.com
Registered Architects: AA-26000515
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PHASE ONE
DESIGN SERVICES:
A.
B.
Research and Evaluation:
At this very early stage in developing the project, the architect begins with
researching all the applicable building & zoning codes imposed by the
governing bodies /agencies, the site and environmental conditions. In order
to know what will guide the design, the "rules" need to be explored and fully
defined.
As Built Documentation:
Due to the nature of this project, it will be necessary to measure, photograph,
and investigate the existing building at it's present site to determine aging
conditions, what materials were used on the original structure so that sources
can be found for replacement, investigate conditions of structural framing,
determine from on-site conditions what finishes were used in the original
building, determine what materials will immolate the original materials. As-
built conditions will be drawn and reproduced on Auto-Cad for archival use.
C. Schematic Design Documentation:
1. After the research has been performed, data prepared, thoroughly
discussed, and the examined by the design team the project enters the
Schematic Design Phase. The Architect starts with rough diagrams of
programming functions, parking and pedestrian circulation, and to
define the amount of area of each of the proposed uses that could be
accommodated on the site and the existing structure. Project design at
this level is for establishing design concept and scope only.
2. Sketch plans are then prepared, showing the general arrangement of
areas, defining the floor plan and how the functions on that floor
relate to the pedestrian circulation. The floor plan is designed in
preliminary form, to define specific areas and to further define the
project scope. During this phase, the Architect is using rolls of sketch
paper and is revising and refining sketches until one or more solutions
are developed which meet the needs of the project. The Architect will
prepare up to three (3) schematic submittals for your review and
approval.
3. The schematic drawings usually include small scale drawings of the
floor plan, exterior elevations, and Interior elevations.
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4. Once the Schematic Design Phase has been completed, the project
defined, and the approved by the owner, the owner shall be
responsible for engaging a civil engineering consultant to begin site
development engineering and submittal to authorities for approval.
PHASE TWO
DESIGN DEVELOPMENT AND DOCUMENTATION:
A. In the Design Development Phase, the purpose is to "fix and describe the size
and character of the entire project", once the schematic design concept
documents have been approved by the Owner. The drawings are prepared
by the Architect in more detail to illustrate all aspects of the proposed design
of the project.
B. Sections through the building are drawn to show typical fire ratings, tenant
separations, egress and construction.
C. As part of this phase of service, the architect will prepare color presentations
of the project, including overall building floor plans, and exterior elevations,
for final approval. Upon final approval any changes will incur an hourly fee
or negotiated fee.
PHASE THREE
CONSTRUCTION DOCUMENTATION PREPARATION: Based on written approval of
the Design Development Documents, the Architect shall proceed with the
preparation of the Construction Documents.
A. The Architect shall prepare detailed drawings and specifications for the
construction of the project, upon which the Contractor will establish the
construction cost. These documents will be used for actual construction. This
period in the project's development is usually a time of less client
involvement, since it is the technical elaboration of ideas developed during
earlier phases. However, periodic communication and contact to review the
progress and answer any questions are in order.
B. At the completion of this phase, you will have complete working drawings
and specifications ready for final negotiating with the general contractor,
ready for submission for a building permit and ready for the construction of
your project.
C. GatorSktch Architects will furnish to the owner review sets at 50% and 90%
stages for written approval.
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Permitting: GatorSktch Architects will assist the Client or the Clients contractor as
necessary during the permitting process to satisfy the requirements and comments
of the local permitting office. Our compensation does not include any permitting
efforts of any other jurisdictions nor any fees that may be required.
CONTRACT ADMINISTRATION SERVICES: With the signing of the Construction
Agreement with your contractor, the final chapter begins: the construction of your
rp oiect. During construction, our role is to act as your agent, administering the
Construction Contract.
A. General Administration: Assist the Owner with processing change orders,
field orders, and general problem solving.
B. Evaluations of the Work: The Architect and the Architect's consultants will
visit the site at intervals appropriate to the stage of Contractor's operations,
to become generally familiar with the progress of the Work to keep the
Owner informed about progress and quality of the Work, and to monitor
compliance with the Construction Documents.
C. Certification of Payments to Contractor: The Architect will review the
Contractor's applications for payment and shall issue Certificates of Payment
in such amounts, based on the Architect's site observations and
administration activities.
D. Submittals: The Architect and the Architect's consultants shall review and
approve, or take appropriate action upon Contractor's submittals such as
shop drawings, product data and samples, but only for the limited purpose of
checking for conformance with the design concept expressed by the Drawings
and Specifications.
E. Chances in the Work: The Architect shall prepare change orders and issue
clarifications to the documents for the Owner's approval and execution in
accordance with the Contract Documents.
F. Project Completion: The Architect shall visit the project site to determine both
Substantial Completion and Final Completion, to aid the Owner in occupying
and using the facility.
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SCHEDULE OF SERVICES
Architectural and Enaineering Basic Services:
Phase One:
A. Research and Evaluation
B. Schematic Design
Phase Two:
Design Development
Phase Three:
Construction Document
Construction Phase
Total Project Time
Above schedu/e of services does not inc/ude or a//ow for
approval times required by /oca/ authorities having
jurisdiction, or time required for phasing of construction.
BASIS OF COMPENSATION
2 weeks
2 weeks
2 weeks
6 weeks
TBD weeks
TBD weeks
Basic Services: The basis for compensation is a stipulated sum, based on the scope
of work defined herein and based upon an average degree of design and
construction quality required by the Owner.
Architectural and Enaineerina Services:
PHASE ONE•
A. Project Research and Evaluation $ 1,035.00
B. Schematic Design Documentation $ 2,415.00
PHASE TWO•
Design Development and Documentation $ 3,450.00
Sub Total: $ 6,900.00
Phase Three fee will be negotiated once the architect's opinion for
construction budget has been developed at the end of Design phase two.
PHASE THREE:
Construction Document Preparation $ 7,000.00
Contract Administration and Construction Phase Services $ 1,300.00
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Supplemental Services:
Hourly Rates for Additional Services: (with prior approval from Owner)
A. Principal Architect $ 150.00 per hour
B. Project Architect $ 110.00 per hour
C. Administrative/Field Architect $ 110.00 per hour
D. Design Architect $ 85.00 per hour
E. Technical Drafting $ 65.00 per hour
F. Clerical Time $ 50.00 per hour
G. Graphic Computer Time $ 50.00 per hour
REIMBURSABLE EXPENSES:
Overnight Deliveries $ at cost ~-~
Courier Services $ at cost
Mileage $ .50 /mile
Postage $ at cost ~-'!'S4/n
Any other Out-of Pocket expenses required for this project $ at cost -~(p
with prior written approval by the owner.
QUALIFICATIONS
Fees quoted herein are presented with the following qualifications:
1. Sales tax on professional services, if imposed by Florida state authorities,
shall be in addition to the professional fees stated herein.
2. This proposal includes the services of architects, electrical engineers,
mechanical engineers and structural engineers.
3. The Own hereby agrees, t t t the fullest exte ermitted by law, t
Design Prof ional's tota lability t Owner for an I injuries, c ms,
losses, expenses da ges whatsoev arisin out of or in w related
to the Project or th greement from any se or causes, in but not
limited to Desi ro sional's negli e, ors, omiss' s, strict ility,
breach of tract or br ch of ranty, sha of eed the total do
amoun the prpfessional
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Your concurrence and return of this Agreement for Professional Services will
constitute a contract between us and also serve as a "Notice to Proceed."
We value your business and look forward to a very successful project. Please
contact us if you have any questions.
Sincerer
R ger A. Pierce, AIA
Principal in Charge
APPROVED: `~~~'`~
Authorized Signature Date
For the City of Clermont
Print Name: (A~, S ( fUl (~ ~{'_ ~ ~ C.L~[O~
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